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HomeMy WebLinkAbout04-18-12 Downtown Business Improvement District (BID) Minutes/ Downtown Business Improvement District Board Meeting Minutes April 18, 2012 Attending: Mike Basile, Eric Bowman, Dan Himsworth, Eric Sutherland, Chris Naumann Absent: Ileana Indreland, Steve Stinson, Buck Taylor Public Comments None Disclosures None Minutes ACTION: Dan Himsworth moved to approve the minutes from January, February and March as presented. Mike Basile seconded the motion. All voted in favor. Financial Report Chris presented the financial report. He noted the 4th quarter Partnership management fee was paid. He also reminded the board that the “Maintenance Supplies” category was over budget due to the board approved purchase of the new pressure washer. He asked if the board had any questions as there would be more discussion later on the agenda during the FY2013 Budget action item. There were no questions. Program Director’s Report None provided Executive Director’s Report Maintenance Program Update BID maintenance staff work three to four days a week during the winter months. They will be ramping up through spring and then go to seven days a week beginning in June. Their primary duties include emptying trash receptacles, picking up garbage, pedestrian ramp snow removal, banner installations, and graffiti removal. FY2011 Y-T-D FY2012 Y-T-D      Trash Emptied 1917 2332      Graffiti Removed 76 57   This week I distributed a job announcement for the full-time summer maintenance employee this week. First it will be announced via our downtown e-mail list serve group which includes over 600 recipients. If that does not generate sufficient interest, I will place a classified advertisement for the position. In three years, I have yet to resort to a general newspaper ad. I will be purchasing the “new” BID truck in the coming weeks. While in Billings this weekend, I plan to visit several dealers. There have been and continue to be a few local vehicles of interest on Craigslist. Flower Program Update We will be sending out the Flower Basket Sponsorship mailings next week. In 2010 we received 13 sponsorships totaling $3250. Last year, we received 21 sponsorships yielding $7050 in revenue. I anticipate we will see similar support this year. In March, I signed a 1-year contract with Wagner Nursery to grow, install, prune and remove 230 baskets. Jess and I will be visiting the Wagner greenhouses in the next few weeks. Discussion and Decision Items FY2013 Budget Proposal Chris presented a draft of the FY2013 budget. The corresponding spreadsheet juxtaposed the FY13 budget against the projected FY12 year-end actuals and the FY12 approved budget. Chris summarized that the total budgeted FY13 revenues would be $125,000—an increase over FY12 due to increases in sponsorship dollars. Chris noted that the Partnership management fee would remain the same as last year at $65,000. Considering the FY12 maintenance employee payroll expenses were well below budget, Chris proposed keeping those expenses at $18,200. Chris pointed out slight increases to the Christmas Light and Banner expenses. Due to the lower bid received from Wagner Nursery, the flower expenses were budgeted at $3,000 less than last year. Chris proposed minor increases to the various categories of maintenance supplies. Lastly, Chris noted some increases to the vehicle maintenance and insurance expenses. Eric Bowman pointed out that the increase revenues more than cover the expenses increases as demonstrated by the year-end budget surplus of $4,450. Eric asked if there were any questions regarding the budget. Hearing none he asked for a motion to approve. ACTION: Mike Basile moved to approve the Fiscal Year 2013 Downtown BID Budget as proposed. Eric Sutherland seconded the motion. All voted in favor. Board Meeting Schedule Chris presented three potential board meeting schedules as requested by Eric Bowman. The purpose was to give some thought to the frequency and timing of the BID board meetings considering the unofficial pattern of meeting only 6-8 times a year. The board agreed that meeting quarterly would not suffice and would prefer to meet a minimum of 6 times a year. The group decided to continue to meet every other month and preferred starting the fiscal year with a meeting in July, then meeting every other month with the final meeting of the year in May. With no further business, Eric Bowman adjourned the meeting.