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HomeMy WebLinkAbout08-20-12 Downtown Business Improvement District (BID) Minutes/ Downtown Business Improvement District Board Meeting Minutes August 20, 2012 Due to a lack of a quorum and any agenda items requiring board discussion or action, the August meeting of the Downtown Business Improvement District was cancelled.  This cancellation was unanimously approved by a vote of the BID Board. The next meeting is scheduled for Wednesday, September 19, 2012. The following Executive Directors Report was provided to the board by Chris Naumann. Executive Director’s Report Business Improvement District Board August 15, 2012 Maintenance Program Update Below are the maintenance statistics comparing FY2011 to FY2012. As the numbers show we saw an increase in the amount of trash collected and a decline in the number of graffiti tags removed. FY2011 FY2012 Difference       Trash Emptied 2643 3249 + 606       Graffiti Removed 125 87 - 38  The summer maintenance staff currently consists of 1 FTE and 2 PTE. At the end of September, the fall staffing levels will be 2 PTE. The truck is performing well and the Mule is hanging in there. All is well on the maintenance front. Downtown Parking Update The parking garage continues to receive more use. In May the average daily entries were 301 compared to 252 in May of 2011. In June the average daily entries were 352 compared to 291 in June of 2011. June’s 352 average daily entries was the all-time record for garage use. June 28th saw 752 vehicles use the garage which stands as another all-time record. Armory Hotel Update As you know, Cory Lawrence of the Armory Hotel requested to negotiate for the use of 70 public parking spaces for the operational needs of the boutique hotel he is proposing. In order to formulate a proposal, the Bozeman Parking Commission established a working committee consisting of myself and fellow Parking Commissioners Tammy Hauer and Kelly Wiseman plus City staffers Scott Lee, Brit Fontenot, and Tim McHarg. The committee and Commission have met several times and are working with Cory’s hotel team towards a workable solution. On August 15th, the Parking Commission formally endorsed the following parking framework for the Armory Hotel: 1. Grant exclusive private use of the six (6) on street parking spaces currently in front of the Armory Building to the hotel owner. As compensation for the loss of public use, the hotel owner must pay the standard fee for cash-in-lieu-spaces of $5,000.00 per space for a total of $30,000. 2. Lease the hotel owner a minimum of 64 spaces in the basement of the Bridger Park Garage at a thirty percent (30%) discount off the standard rate, provided these spaces are purchased in bulk and on an annual basis. Current rate is $50 per space per month but would be discounted to $35.00 per space per month payable on an annual contract basis. Additional spaces may be leased on a pro-rated annual basis. 3. Provide thirty (30) “Hotel Staging Permits” (HSP) to the Armory Hotel with the following conditions and restrictions. a. HSP are only valid in the North Willson public parking lot; b. Vehicles parked in the North Willson lot shall display the HSP in the windshield; c. Vehicles displaying the HSP in the North Willson lot shall be allowed to stage for between ten (10) and eighteen (18) hours. d. The combined number of vehicles displaying HSP’s and parked in the Bridger Park Garage shall not exceed the 64 spaces leased by the Armory Hotel. e. Hotel vehicles are allowed to stage in all other surface lots and on-street spaces for up to two hours, subject to current city regulations. The Hotel Staging Permit allows for short term parking of Armory Hotel guest vehicles. The purpose of the HSP is to allow for flexibility in the Armory’s valet parking system. Armory Hotel vehicles should be parked in the Bridger Park Garage as soon as operationally possible beyond the restrictions of the HSP. 4. The terms of this agreement will be finalized as part of the formal lease agreement. The total term of the lease will be a minimum of 25 years and perhaps as long as 50 years as previously discussed and agreed upon by all parties. Any formal lease, MOU, or agreement will also include provisions for periodic modifications both in terms of conditions and financial terms. The first review and potential modification will take place one year after the effective date of the initial lease and agreement. As context for this proposal, the Armory group originally indicated they would like exclusive use of entire North Willson parking lot which was obviously flatly rejected. Then it was brought up for consideration to lease 18-20 spaces at the North Willson lot which would have allowed them to have that number of vehicles in the lot 24 hours a day 365 days a year. The next concept presented was 30 staging permits that would allow them to park vehicles in both the North Willson lot and the west lot adjacent to the Armory with a 24 hour time limit. The committee and parking commission rejected their use of the “Armory” lot and proposed the time limit be only 10 hours. The point being that many iterations were proposed and examined. At the end of the day, they did not get exactly what they wanted and middle ground was found. As final clarification, the proposed parking solution does not involve any reserved spaces at the North Willson lot. All of the spaces will remain first come, first served just as they are now. Here is a scenario of how the staging permit would work: A guest arrives at the hotel at 4:00pm. Valet parks the vehicle in the North Willson Lot The valet will then relocate the vehicle to garage within the next 10 hours So in essence when a vehicle is staged in the North Willson lot it will not be there at the beginning of the next business cycle/day.