Loading...
HomeMy WebLinkAbout01-16-2014 Trails, Open Space and Parks (TOP) Committee Minutes MINUTES OF THE TRAILS,OPEN SPACE AND PARKS COMMITTEE MEETING,JANUARY 16, 2014 COMMITTEE MEMBERS PRESENT: Don Beeman Sandy Dodge Doug Chandler Bob Hawks, Chair Cyndy Andrus, Commission Liaison Tom Starner COMMITTEE MEMBERS ABSENT: CITY STAFF PRESENT: Mitch Overton, Parks& Recreation Director Chris Saunders, Policy& Planning Manager Jeff Graff,TOP Program Manager Doreen Olean, Recording Secretary A. The meeting was called to order at 9:00 a.m. by Chairperson Hawks. TOP Program Manager Jeff Graff was welcomed. B. Approval of Minutes of November 21, 2013 meeting—Committee member Dodge moved to approve the minutes as written. Committee member Beeman seconded. Motion passed unanimously. C. Changes to the Agenda—1:19—Action item of Story Mill Park Proposal was moved to occur before the Discussion Regarding Staff Evaluation & Reporting to TOP agenda item so that applicant could leave earlier if they so choose. D. Public Comment—none. E. Disclosures — 1:57 — Committee members Dodge and Starner were contacted by Kevin Hubley, baseball enthusiast, who was interested if TOP money could be used for replacing fences at Kirk Park. Committee member Dodge e-mailed him back that at this time it probably wouldn't get much traction with the TOP Committee. Maybe after all the major projects have been indentified and funded, the Committee might have a different point of view on that. Committee member Dodge suggested that the group pursue funding through Park Improvement Grant Funds or Cash-in-Lieu. The e-mail was copied to Committee member Starner, but not to anyone else. Director Overton disclosed that he had had two meetings on the subject of the athletics sports complex since the last TOP Committee meeting. One of which was staff, Commissioner Andres, and Commissioner Mehl. The last meeting was with the Sports Park Committee (a self- appointed, citizen led group). Committee member Starner disclosed that a contractor Page 1 of 4 MINUTES OF THE TRAILS,OPEN SPACE AND PARKS COMMITTEE MEETING,JANUARY 16, 2014 called him regarding Bogert Creek Enhancement and if things had been sent out to bid. Mr. Starner suggested the contractor call Director Overton. F. Action Items: i. Story Mill Community Park Proposal—5:25- Rough Cut Matrix—Chairperson Hawks suggested each question on the Rough Cut Matrix be addressed separately in case any committee member had questions or there needed to a an exchange of comments and also to make the process more methodical. Maddy Pope, Project Manager,Trust for Public Lands and the Story Mill Park Project and Deb Love, Northern Rockies Director, who are co-applicants on the application were present to answer questions and give an overview. They are excited for the opportunity to pursue the development of a new City park as a partnership with the City of Bozeman and also many partners across the community. They have been working on this project for the last year. There is a lot of information that will be shared with the committee. Ms. Pope handed out a document that followed the bullet points for the rough cut matrix. Chairperson Hawks asked about multipurpose recreational fields and it is felt that there would be ample room for two or three open fields for pick up sports or local youth to practice team sports. A discussion regarding "balance" on the Rough Cut Matrix was held. Five years of mandated maintenance will be required as part of the permitting process. Discussion of maintenance and how it is funded— looking at incremental increases in funding as projects are funded. Commission will look at budget regarding maintenance issues. A large amount of bond money being asked for. Easy access to nature and lessons of nature. Consideration of the assets of this property; they are not easy to find in town. Good project, but too much money. Request does not include monies for bringing Story Mill Road up to collector status. Parking lot capacity would be 40 to 50 spaces in the conceptual plan. The requested price of the property would remain the same if the appraisal comes in higher than the amount asked for and if the appraisal comes in less it would be sold for the lesser amount. One Page 2 of 4 MINUTES OF THE TRAILS, OPEN SPACE AND PARKS COMMITTEE MEETING,JANUARY 16, 2014 committee member had less than 5 yeses on the Rough Cut Matrix. The average of the committee members' vote was 7 yeses. The Story Mill Park Project passed through the Rough Cut Matrix. 1:02:13—Discussion about the date of site visit. Site visit would need to be scheduled around 2 hours in length. Site visit will be held on January 29, 2014 at 1:00 P.M. ii. Discussion regarding staff evaluation & reporting to TOP to assist TOP Committee in proposal evaluation.—1:30:20—Mr. Graff passed around a flow chart of a draft of the Proposed Staff Review/reporting to TOP's. How does staff input get to TOP Committee? A Staff Analysis Document (would look at legal agreement and instruments, real estate transactions)that are needed to make the project successful. The Committee decided to proceed with the process as has been done in the past with the exception that the TOP Program Manager will talk with pertinent department heads, if needed, about the application and bring that information to the TOP meeting and share with the TOP Committee before the Rough Cut Matrix is completed. The staff would share any red flags or concerns they have about the application. A staff report will be added to the meeting agenda under Action Items/Rough Cut Matrix. G. Discussion i. Confirmation of next meeting. Next meeting date was not scheduled at this time. H. FYI —2:20:15 Director Overton reported that the Sports Park Committee has a target submission date of February 1st for their application. This is a verbal commit. I. Adjournment- 2:28:12 Committee member Beeman motioned to adjourn the meeting at 11:28 a.m. Committee member Dodge seconded. Motion passed unanimously. Page 3 of 4 MINUTES OF THE TRAILS,OPEN SPACE AND PARKS COMMITTEE MEETING,JANUARY 16,2014 Bob Hawks, Chairperson ATTEST: Doreen Olean, Recording Secretary PREPARED BY: l Doreen Olean, Recording Secretary Approved on 1R10 t. a cur 4 Page 4 of 4