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HomeMy WebLinkAbout02-14 Recreation and Parks Advisory Board Master Planning Procedure Draft 1 3 (Autosaved)Draft Version 1.3 2/5/14 City of Bozeman Parks and Recreation Department Recreation, Parks Advisory Board (RPAB) Community Parks Master Planning Procedure ___________________________________________________________________ Overview The purpose of a Recreation and Parks Advisory Board (RPAB) Master Planning Procedure is to provide the RPAB with a process and standards for reviewing proposed development or improvements to park lands that have been either newly acquired by the City of Bozeman or not previously master planned. A Master Planning Procedure will ensure that the development of newly acquired, dedicated park land that is not acquired through subdivision or site plan review is conducted in a manner comparable to the Bozeman Municipal Code pertaining to Park and Recreation requirements for dedication of park land through subdivisions and site plan review while addressing unique planning requirements associated with the development of newly acquired , dedicated park lands, including the long term management and maintenance requirements by the Parks and Recreation Department. Background The City of Bozeman’s Municipal Code currently includes ordinances that require the dedication of park land or cash in lieu of park land for residential subdivisions or residential developments subject to Article 19 ( the development review process)  but does not have an ordinance establishing a master planning process for developing or improving park land that is purchased or acquired by the City that is not part of a residential subdivision or residential development. Adoption of a Park Master Planning Procedure will serve in lieu of a Park Master Plan ordinance unless otherwise directed by the City Commission. Historically, when new park land has been purchased or acquired by the City, an individual Park Master Plan would be developed by a landscape architect consultant and submitted to the City for approval. Individual Park Master Plans have been compiled for ten community parks. All Park Master Plans include the following content: Existing Conditions and Needs Analysis, Aerial Maps, and Project Development Costs and Master Plan Recommendations. In addition to Parks Master Plans, the Bozeman Parks, Recreation, Open Space and Trails (PROST) plan ( May, 2007) speaks of the need to “…establish City policies regarding parks, recreation , open space and trails.”  Chapter 8 ( Policy Issues), Section 8.7 ( Parkland Dedication Criteria) of the PROST Plan includes a policy recommendation that states, “in addition to the development review [process] a more reliable and nimble means of acquisition of land for parks is needed to augment the parkland dedication requirement and allow for the acquisition of critical areas as they become available.” Chapter 10 (Recommendations and Implementation), Section 10.2 (Parkland Development) includes the following specific implementation strategies for parkland development: 1) Prepare individual park plans for all City parks to guide the development the City’s parkland. 2) Revise and update existing individual park master plans as needed or proposed, following the procedure described in Section 1.8.2 Park Master Planning Process Section 1.8.2 of the PROST plan provides a process for amending and updating existing Park Master Plans, but does not include a process for developing Park Master Plans on new park lands that are not acquired through residential subdivisions or residential developments. Utilizing some of the steps required under of Section 1.8.2 (Preparation of or Amendments to Individual Park Master Plans) while incorporating additional requirements unique to the development of new park lands, a Park Master Planning Procedure on new parks lands would be as follows : 1. Identification of New Community Park- Utilizing the existing Parks Master Planning format (Existing Conditions and Needs Analysis, Aerial Maps, and Project Development Costs and Master Plan Recommendations) an applicant (when applicable) or staff prepares a formal submittal, for a new Park Master Plan, and submits it to the Parks Division which schedules the item for consideration by the RPAB. If a resolution exists from City Commission approving development of the Park within the application proceed to step two. 2. Public Outreach Plan- Before making a recommendation, the RPAB may ask the applicant to prepare and implement a public outreach plan. a. The RPAB, Parks and Recreation Department staff and the City’s Neighborhood Coordinator will work with the applicant to design the public outreach plan. 3. Subcommittee - The RPAB may also decide to form a subcommittee, (RPAB Master Planning Sub-Committee) and seek additional information, and/or conduct a public meeting before making a recommendation. a. RPAB / Staff created Community Survey (only necessary for RPAB if not done by applicants or for “blank slates”) –Survey will be conducted prior to any public meetings. 4. Public Meeting Organization- The Parks Division, in conjunction with RPAB and the applicant, would be responsible for organizing, scheduling and providing notice with assistance from the City’s Neighborhood Coordinator for a public meeting. a. Public Meeting (offered on two different dates and Written Comment Period) Utilize Inter – Neighborhood Council RPAB Sub-Committee present to help facilitate 5. Plan Design - Once a Public meeting is conducted, comments from the public meeting and survey are compiled by staff and advanced to a qualified contractor a. Narrow down design from public input and survey b.. Results to Planner / Architect c.. Park Planner or Landscape Architect mock-ups i. When Appropriate, propose two park plans– one depicting the full build out of the park and one depicting alternative cost structure(s) 6. RPAB Final Approval - Once the RPAB makes a recommendation on the proposal, the Parks Division will schedule the proposal for consideration by the City Commission as a regular agenda item. 7. Commission Approval - After the proposal is approved or conditionally approved by the City Commission, the applicant must submit 2 copies of the new park master plan to the Parks Division. 8. Final Resolution -The Parks Division will prepare a resolution formally adopting the new park master plan and schedule the item for City Commission’s Consent Agenda.