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01-28-14 Materials, Bozeman RAIL JAM 2014_ Budget
Event: Winter Carnival Rail Jam Bozeman / 2014 Date: Market: GL Coding Line Item Detail BUDGET PRELIMINARY SETTLEMENT FINAL SETTLEMENT REVENUE ITEMS 30330401 Direct Radio Revenue -‐ -‐ -‐ 30330402 Agency Radio Revenue -‐ -‐ -‐ 30330403 National Radio Revenue -‐ -‐ -‐ Revenue -‐ -‐ -‐ Tate Sponsors 15,000.00 -‐ -‐ Nikki Sponsors 1,500.00 -‐ -‐ Jared Sponsors -‐ -‐ -‐ Chad Sponsors -‐ -‐ -‐ Brett Sponsors 1,500.00 -‐ -‐ TicketStops (kyle) $750 EA -‐ -‐ -‐ 30330406 Event Sponsorship -‐ Total 18,000.00 -‐ -‐ Gross Sales -‐ -‐ -‐ Alcohol Commissions 45% 3,500.00 -‐ -‐ -‐ -‐ -‐ 30330408 Concessions -‐ Total 3,500.00 -‐ -‐ Booth Sales $300 EA 1,000.00 -‐ -‐ Bus Event: Winter Carnival Rail Jam Bozeman / 2014 Date: Market: GL Coding Line Item Detail BUDGET PRELIMINARY SETTLEMENT FINAL SETTLEMENT Production Trailer/RV 300.00 -‐ -‐ Ticket Stop to TSM 300.00 -‐ -‐ Supplies -‐ -‐ -‐ 54141803 Equipment & Production -‐ Total 10,070.00 -‐ -‐ Event: Winter Carnival Rail Jam Bozeman / 2014 Date: Market: GL Coding Line Item Detail BUDGET PRELIMINARY SETTLEMENT FINAL SETTLEMENT Concessions Product Cost 100.00 -‐ -‐ Merchandise Product Cost 240.00 -‐ -‐ -‐ -‐ -‐ 54142309 COGS-‐Product sales -‐ Total 340.00 -‐ -‐ April 11 Support 200.00 -‐ -‐ April 11 After Party 675.00 -‐ -‐ April 12 Headline / Support 22,925.00 -‐ -‐ Snowmobile 7,500.00 -‐ -‐ April 12 After Party 500.00 -‐ -‐ Athletes Prizes 2,000.00 -‐ -‐ 54144001 Outside Talent Fees -‐ Total 33,800.00 -‐ -‐ Banners -‐ -‐ -‐ Credentials/ Wristbands 250.00 -‐ -‐ Emcees 150.00 -‐ -‐ Banshee Bungee -‐ -‐ -‐ -‐ -‐ -‐ 54141606 Supplies -‐ Total 400.00 -‐ -‐ TownSquare 500.00 -‐ -‐ TV Spot Production -‐ -‐ -‐ TV Advertising 1 -‐ -‐ -‐ TV Advertising 2 -‐ -‐ -‐ Print Ad Creation -‐ -‐ -‐ Print Advertising 1 250.00 -‐ -‐ Pandora 400.00 -‐ -‐ Billboard Ad Creation -‐ -‐ -‐ Billboard 1 -‐ -‐ -‐ Billboard 2 -‐ -‐ -‐ Facebook Advertising 300.00 -‐ -‐ Web Search Advertising -‐ -‐ -‐ Other Digital Advertising -‐ -‐ -‐ 54142608 Marketing & Promotions -‐ Total 1,450.00 -‐ -‐ Giveaway 1 -‐ -‐ -‐ Giveaway 2 -‐ -‐ -‐ Giveaway 3 -‐ -‐ -‐ 54142607 Promotional Products (giveaways) -‐ Total -‐ -‐ -‐ Event Cancellation Insurance -‐ -‐ -‐ General Liability Insurance 1,500.00 -‐ -‐ Liquor Liability Insurance -‐ -‐ -‐ 54141607 Insurance -‐ Total 1,500.00 -‐ -‐ Booking Agent -‐ -‐ -‐ Legal Services -‐ -‐ -‐ 54141403 Outside Consultants -‐ Total -‐ -‐ -‐ Posters 859.56 -‐ -‐ Domain Reknew -‐ -‐ -‐ Sponsor Packs 60.00 -‐ -‐ 54141608 Outside Printing & Ticket Fees -‐ Total 919.56 -‐ -‐ Production Crew 1,600.00 -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ Web Design 300.00 -‐ -‐ Security 2,113.74 -‐ -‐ Event Police 780.00 -‐ -‐ Parking Crew 500.00 -‐ -‐ Busses -‐ -‐ -‐ Banshee Bungee -‐ -‐ -‐ 54141060 Labor-‐Total 5,293.74 -‐ -‐ Credit Card Fees 1 -‐ -‐ -‐ Credit Card Fees 2 -‐ -‐ -‐ 54147002 Credit Card Fees -‐ Total -‐ -‐ -‐ Tickets 100.00 -‐ -‐ Wristbands 250.00 -‐ -‐ Sales Tax -‐ Concessions -‐ -‐ -‐ 54148003 Sales & Use Tax-‐ Total 350.00 -‐ -‐ Permits -‐ -‐ -‐ Other 2,000.00 -‐ -‐ 54147007 Miscellaneous -‐ Total 2,000.00 -‐ -‐ Management Fee -‐ -‐ -‐ 54141406 Management Fee -‐ -‐ -‐ TOTAL EXPENSES 60,823.30 -‐ -‐ Tickets -‐ -‐ -‐ 30330411 Booth Sales -‐ Total 1,000.00 -‐ -‐ Seating Type Cost/Ticket # Budgeted # Sold Secret Sale 15.00 50 50 750.00 750.00 -‐ Early Bird 20.00 100 -‐ 2,000.00 -‐ -‐ Advance 30.00 1,000 -‐ 30,000.00 -‐ -‐ Hurry Up And Buy 40.00 250.00 10,000.00 -‐ -‐ ONLINE VIP 65.00 100.00 6,500.00 -‐ -‐ Cabana 1,000.00 2.00 2,000.00 -‐ -‐ Door 40.00 300.00 12,000.00 -‐ -‐ Total Paid Tickets 1,802 50 63,250.00 750.00 -‐ 0 -‐ -‐ -‐ -‐ 30330412 Admission Receipts -‐ Total 1,802 50 63,250.00 750.00 -‐ Merchandise Shirt, Hoodie, beverage 240.00 -‐ -‐ Athlete Registration 3,917.00 -‐ -‐ 30330413 Merchandise -‐ Total 4,157.00 -‐ -‐ Parking 2,213.00 -‐ -‐ Afterparties 4,000.00 -‐ -‐ 30330414 Other -‐ Total 6,213.00 -‐ -‐ TOTAL GROSS REVENUE 96,120.00 750.00 -‐ 30337402 Local/Regional Agency Commissions -‐ -‐ -‐ 30337403 National Agency Commissions -‐ -‐ -‐ Total Agency Commissions -‐ -‐ -‐ TOTAL NET REVENUE 96,120.00 750.00 -‐ EXPENSE ITEMS AE Commissions Expense 3,000.00 -‐ -‐ 54141010 Commissions -‐ Total 3,000.00 -‐ -‐ Hotel -‐ -‐ -‐ Transportation -‐ -‐ -‐ Other -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ 54141551 Travel -‐ Total -‐ -‐ -‐ Catering 400.00 -‐ -‐ Bus Stock -‐ -‐ -‐ Staff Beverage & Meals -‐ -‐ -‐ Sponsor Beverage & Meals -‐ -‐ -‐ 54141552 Entertainment / Meals -‐ Total 400.00 -‐ -‐ Build A PARK 1,000.00 -‐ -‐ Poster Design 300.00 -‐ -‐ 54147005 Charitable Contributions -‐ Total 1,300.00 -‐ -‐ Venue Rent -‐ -‐ -‐ -‐ -‐ -‐ 54141801 Rent -‐ Total -‐ -‐ -‐ Stage 4,000.00 -‐ -‐ Loader/Light Towers/ Fuel/ deliver 1,000.00 -‐ -‐ Fencing 400.00 -‐ -‐ Generators 850.00 -‐ -‐ Tenting 1,000.00 -‐ -‐ Backline 250.00 -‐ -‐ Staging/ Bike Rack/ Barricaide 1,020.00 -‐ -‐ Video -‐ -‐ -‐ Heaters 350.00 -‐ -‐ Heaters/ Parking -‐ -‐ -‐ Backstage Furniture/ Cabana VIP 250.00 -‐ -‐ Chairs -‐ -‐ -‐ Tables -‐ -‐ -‐ Portable Restrooms 350.00 -‐ -‐ Headsets/Radios -‐ -‐ -‐ Afterparty Production -‐ -‐ -‐