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HomeMy WebLinkAboutSpecs-2014 RFP Landfill Corrective Action: Full NoticeNOTICE OF REQUEST FOR PROPOSALS To: All Interested Parties Re: Request For Proposals – Bozeman City Landfill Corrective Action Plan Date: January 17, 2014 Introduction/Submission Requirements The City of Bozeman (the City) requests proposals from all interested parties for the above referenced project. Attached is a preliminary scope of services and Qualification Evaluation Criteria to aid you in the completion of your proposal. The proposals should include the following: Project management chart. Proposed general time schedule, including start and completion dates. Specific current workloads of the proposed project team members. At the discretion of the firm, no more than eight typewritten single spaced pages, more fully describing the firm’s project approach and qualifications for the specific project. At the discretion of the firm, a company brochure. 6. A completed and signed Non-Discrimination Affirmation Form (REQUIRED) Submit five proposals to the office of the City Engineer, P.O. Box 1230, Bozeman, MT 59771-1230. Proposals must be received by close of business on Friday, February 21st, 2014, or they will not be considered. An electronic version of the submittal in .pdf format must also be submitted on a CD. Reservation of Rights The issuance of this RFP and the receipt of proposals by the City shall not constitute an agreement or representation by the City that a contract for the work will actually be entered into by the City. The City reserves the right to issue written notice of changes to the submittal process should the City determine in its sole and absolute discretion that such changes are necessary or desirable. In addition and notwithstanding any other provision of this RFP, the City reserves the right to: Waive any immaterial defect or informality in a submittal; Extend or otherwise revise the submittal date; Reject any or all submissions or portions thereof; Select proposals that are in the best interest of the City considering experience of the firm, workload of the firm, and other qualifications evaluation critieria as well as any other factor the City determines in its sole discretion to be reasonable; Negotiate terms and conditions of a contract; Reissue a new or revised RFP or cancel this RFP; and Request additional information from one or more respondents. Employment Restriction and Indemnity No person who is an owner, officer, employee, contractor or consultant of a respondent shall be an officer or employee of the City. No rights of the City’s retirement or personnel rules accrue to a respondent, its officers, employees, contractors, or consultants. Respondents shall have the responsibility of all salaries, wages, bonuses, retirement, withholdings, worker’s compensation and occupational disease compensation, insurance, unemployment compensation other benefits and taxes and premiums appurtenant thereto concerning its officers, employees, contractors, and consultants. Each respondent shall save and hold the City harmless with respect to any and all claims for payment, compensation, salary, wages, bonuses, retirement, withholdings, worker’s compensation and occupational disease compensation, insurance, unemployment compensation other benefits and taxes and premiums in any way related to each respondent’s officers, employees, contractors and consultants. Submittal Rejection/Right to Disqualify Submittal of terms, condition and/or agreements may result in rejection if such terms, conditions, or agreements are deemed unacceptable by the City in its sole discretion. The City reserves the right to disqualify any respondent who fails to provide information or data specifically requested herein or who provides materially inaccurate or misleading information or data or who attempts to influence the selection process outside the procedures established herein. The City reserves the right to disqualify any respondent on the basis of any real or apparent conflict of interest. This disqualification is at the sole discretion of the City. Discrimination Discrimination in the performance of any agreement awarded under this RFP on the basis of race, color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, gender identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the awarded entity’s employees and to all subcontracts. As such, each entity submitting under this notice shall include a provision wherein the submitting entity, or entities, affirms in writing it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability and which also recognizes the eventual contract will contain a provision prohibiting discrimination as described above and that this prohibition on discrimination shall apply to the hiring and treatment of the submitting entity’s employees and to all subcontracts. Failure to comply with the above shall be cause for the City to deem the submittal non-responsive. Accessibility Upon reasonable notice, the City will provide assistance for those persons with sensory impairments. For further information please contact the ADA Coordinator James Goehrung at 406-582-3232 or the City’s TTY line at 406-582-2301. Miscellaneous No conversations or agreements with any officer, employee, or agent of the City shall affect or modify any term of this RFP. Oral communications or any written/email communication between any person and the designated contact City staff shall not be considered binding.