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Home My WebLink About12-12-13 Recreation and Parks Advisory Board Minutes LINKED MINUTES OF THE MEETING OF THE RECREATION AND PARKS ADVISORY BOARD December 12, 2013 7:00 PM LINDLEY CENTER — 1102 E. CURTISS BOARD MEMBERS PRESENT: David Cook,Chair Bob Wade,Vice Chair Sandy Dodge Salal Huber-McGee Stephanie Gray Steve Roderick Carson Taylor, Commission Liaison Matt Hausauer Absent: Beth Thorsen Richard Shanahan Matthew Parsons CITY STAFF PRESENT: Thom White, Parks Superintendent Britney Mortenson, Recording Secretary GUEST PRESENTERS: COPIES OF THE RECORDING ARE AVAILABLE UPON REQUEST 0:00:02—Chairperson Cook called the Cook called the meeting order at 7:00pm and adjourned at 8:43pmorder at 7:00pm and adjourned at 8:43pm. 0:00:05-Item#1—Approve September 12, 2013 meeting minutes: • Boardmember Dodge:two changes were requested -clarify Condition 21 regarding the hospital plans -clarify TOP position on Bozeman Creek expansion project Linked Minutes of the Recreation and Park Advisory Board Meeting,December 12,2013 Motion: Boardmember Roderick motioned to approve the November, 2013 minutes as presented. ViceChairperson Wade seconded the motion. The motion passed unanimously. 0:01:48—Item#2—Public Comment Period, limit 3 minutes per speaker: • No public comments. 0:01:55—Item#3— Announcements: • Introduction of New Boardmember o Matt Hausauer, MSU Engineering graduate, works as Civil Engineer for C&H Engineering, specializing in subdivisions • Future New Boardmembers o Monica Rodriguez will be starting on the board in January as full time member pending approval from the City Commission, is a college student o Board currently has one full vacancy and one student vacancy, one MSU student currently in the application process 0:06:30—Item #4—Cash-in-Lieu Policv Chanees: • Boardmember Dodge o met on December 3 with Director Overton and Chris Saunders -went through the legal options of what we can and cannot do 0 one homeowner would have had to spend $1500 on an appraisal for an $1125 donation in Cash-in-Lieu for .03 acres o can we get an automatic Cash-in-Lieu so people don't have to jump thru hoops -maybe create a per acre city-wide appraisal number o where is the Cash-in-Lieu money going to be spent? How can it be accessed? -the City has the ability to create a project code for each CIL donation, create a GIS map that will show the service area of where that money is -Work in Lieu- a developer could probably provide cheaper work to improve parks than the city could get on open market with the CIL money -could lead to abuse, possibly -city could create CIL manual to determine what parks would be eligible for what CIL amounts are in the fund, explain how certain park advocacy groups could access this money o Chairperson Cook:there is a rumor that there is $240,000 in the CIL fund now -maybe the City could use the CIL money to help fund the future Oak Springs (subdivision) community park 0:20:56—item #5—Bozeman Pond Park Expansion Prnjact- Linked Minutes of the Recreation and Park Advisory Board Meeting,December 12,2013 • City Commission approved $1,048,000 for the project o spend $600,000 to buy the property from GVLT o what to do with the other$400,000? It was loosely earmarked by GVLT for things like a parking lot, bathrooms, etc. o Commission wants a master plan to decide how to utilize the rest of the money for the development of the park -has essentially tasked the board to come up with the master plan -meet with people who use that park to see what they might want the park to have • Chairperson Cook:would like a plan outline by the January board meeting 0 open meeting with the public in that area, one meeting at Lindley Center too? o maybe have a committee to work on the plan,finalize o Phase 1: sodding, pathways, irrigation, basic groundwork o Superintendent White: could maybe use the template from DRC for plan o Boardmember Huber-McGee: we could use Bogert Park's master plan as a template to start the Ponds Park project o GVLT drew up a plan without talking to others; the public hasn't had input yet -should the public be approached before the Commission approves the plans for future projects? o maybe could present the master plan to Commission in May? 0:50:12—Item#6—TOP Committee Report-Sandy Dodge: • Met with a group who bought 80 acres of land for a soccer/sports complex 0 10-12 full size fields for soccer and/or lacrosse; includes trails and safe routes to schools o could host large tournaments, specified as a multi-sport complex o would require a large amount of infrastructure: parking, streets o expecting contributions from the soccer community for funding; City would likely make that a requirement 1:07:36—Item#7—Committee Reports: Subdivision Review- Boardmember Dodge • Southbridge o Meadow Creek subdivision went into foreclosure in 2008 o lots are owned by 2 different owners 0 68 units, want Cash in Lieu o recommended they try to look at working with other owners to develop land that was previously set aside as parkland • Campus Crest o fenced,gated, 91,000 square feet of open space and recreational use o has 2.28 acres off site o has a 4.6 acre land dedication requirement o up to 600 people could possibly live there 1:18:50—Item #8—Ice Rinks Discussion -Superintendent White: • Boardmember Cook: could we add overtime hours, such as at night? Linked Minutes of the Recreation and Park Advisory Board Meeting,December 12,2013 • Superintendent White: it has been a good year so far, but we have the flexibility to use overtime hours if needed -we have not yet spent 1 hour of overtime this year -rinks could potentially open as early as next week • Boardmember Hausauer: would the Parks Dept. consider creating a new ice rink in town? -staffing level is too low to start a new rink at this point in time 1:22:03—Item#9—Aquatics Update & Discussion -Superintendent White: • City Commission got rid of the MDT site option, still have the YMCA site and Rose Park site to consider • More work is needed to continue with the analysts and the YMCA to get more information to the City Commission to help them make their decision -want further information on the site and plan details 1.30.55—itam iii n—Parke fL Parraatinn Director Report-Superintendent White- • Will utilize the new TOP manager,Jeff Graff, starting on December 30 -will bring to DRC(Design Review Committee) meetings,talk about park maintenance issues • May want to staff the East Gallatin Recreation Area with lifeguards if there are issues at Bogert Pool this summer • the Board of health is not likely to approve the opening of Bogert Pool for summer 2014 if the drains are not brought up to the standard of the Virginia Graham Baker law • Received one bid for the sand blasting job at Bogert Pool, boiler bid will be posted in January • the Parks Dept. is going to put the frog water fountain in at Beall Park this spring • working on new crushed granite infields at baseball/softball fields across town • Lindley Park restrooms will be ready for summer • Boardmember Huber-McGee: how does one apply to use funds from the Cash-in-Lieu ? -Boardmember Dodge:there is no policy in place yet, perhaps a park advocacy group could be created to apply to use funds 1.39.25—Rerr,#11— Election of Board Officers for 2014- Chnirnarcon rook- • Need to elect new officers for 2014 • the nominating committee met and decided on Bob Wade for Chairperson, and Matt Parsons for ViceChairperson • Motion: Boardmember Dodge motioned to approve the nominations. Boardmember Roderick seconded the motion. The motion passed unanimously. 1:24:10—Item#12—City Commissioner Perspective—Carson Taylor: • Has been writing a series of questions to ask about the site options for a new pool • Welcomes any questions or comments about the site options • Commission eliminated the MDT site due to lack of ability to expand a facility on the site • Commission is hoping for 60 days from December 9 to hear the new reports on site options Linked Minutes of the Recreation and Park Advisory Board Meeting,December 12,2013 1:42:17—Item #13—FYI: • no FYI discussion 1:42:20—Item#14—Adjournment: • Adjourned at 8:43pm. David Cook, Chairperson ATTEST:fp��I�m 0& r� V Britney Mort nson, Recording Secretary PREPARED BY: Britney Mortens n, Recording Secretary Approved on 5