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HomeMy WebLinkAboutAppointment of Mayor and Commissioners to Voting Board Positions and as Liaisons to Advisory Boards Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Aimee Brunckhorst, Deputy City Clerk Stacy Ulmen CMC, City Clerk SUBJECT: Appointment of Mayor and Commissioners to Voting Board Positions and Assignment of Mayor and Commissioners to act as Liaisons to City Citizen Advisory Boards MEETING DATE: January 13, 2014 MEETING TYPE: Action RECOMMENDATION: Assign the Mayor or Commissioners to serve on the following voting board positions: Audit Committee (Two) City- County Board of Health City Planning Board Criminal Justice Coordinating Council – non-voting Prospera Business Network Revolving Loan Fund Committee (two from Commission and/or staff – currently Brit Fontenot serving for staff) Transportation Coordinating Committee NOTE: The Gallatin Local Water Quality Board voting position is held by Commissioner Cyndy Andrus with a term expiration of September 30, 2015. The Streamline Advisory Board voting position is also held by Commissioner Cyndy Andrus with a term expiration of July 23, 2016. FURTHER RECOMMENDATION: Assign the Mayor or a Commissioner to act as liaison to the following boards: Beautification Advisory Board Board of Adjustment Board of Appeals Bozeman Area Bicycle Advisory Board Bozeman Historic Preservation Advisory Board Bozeman Tourism Business Improvement District Cemetery Advisory Board Community Affordable Housing Advisory Board Community Alcohol Coalition 193 Design Review Board Downtown Bozeman Improvement District / Tax Increment Finance (IDB/TIF) Downtown Business Improvement District (BID) Economic Development Council Fire Code Board of Appeals Impact Fee Advisory Committee Inter-neighborhood Council Library Board of Trustees Northeast Urban Renewal Board North Seventh Urban Renewal Board Parking Commission Pedestrian and Traffic Safety Committee Recreation and Parks Advisory Board Senior Citizens’ Advisory Board Trails, Open Space and Parks Advisory Board Tree Advisory Board Wetlands Review Board Zoning Commission BACKGROUND: Every two years, after a new Commission has been seated, the City Commission assigns themselves as liaisons to the city of Bozeman citizen advisory boards. In addition, several city boards or boards within the community have voting positions set aside specifically for a city of Bozeman elected official. City Commissioners attend a majority of meetings of the advisory board they liaison, acting as a conduit between the board and the Commission. Liaisons do not vote on the board. City Commissioners appointed as voting board members are considered full members of the board with all associated voting and participation responsibilities. As a member of a particular board, Commissioners vote in their capacity as a board member not as a Commission member. ALTERNATIVES: As suggested by the City Commission. Attachment: List of Boards needing liaisons with past liaisons listed and meeting schedules. 194 1 of 3 Advisory Board Liaisons and Voting Commission Members – 2012-2013 As of December 2013 Click the name of the board for a link to a board description 1. Audit Committee (two voting Commissioners): Commissioner Krauss, Mayor Becker • Meets as needed at least once a year. 2. Band Board (none) • Not meeting at this time. 3. Beautification Advisory Board: Mayor Becker • Third Wednesday of each month at 5:30 p.m. in the Stiff Building, 20 East Olive. 4. Board of Appeals: Commissioner Krauss • Meets as needed to process building division appeals. 5. Bozeman Area Bicycle Advisory Board (BABAB): Commissioner Taylor • First Wednesday of each month at 6 p.m. in the commission room at City Hall. 6. Bozeman Historic Preservation Advisory Board: Commissioner Andrus • Fourth Thursday of each month at 6:30 p.m. in the Stiff Building, 20 East Olive. 7. Bozeman Tourism Business Improvement District: Commissioner Krauss • Fourth Tuesday of the month at noon in the Chamber of Commerce. 8. Cemetery Advisory Board: Commissioner Andrus • Second Thursday of the second month of the quarter at 1 p.m. in the commission room at City Hall. 9. City Planning Board (one voting Commissioner): Commissioner Taylor • First and third Tuesdays of each month at 6 p.m. in commission room at City hall. Meetings cancelled if no items to review/discuss. 10. City-County Board of Health (one voting Commissioner): Commissioner Taylor • Fourth Thursday of the month at 7 a.m. in the community room at the Gallatin County courthouse. In Nov. & Dec. meets on third Thursday. 11. Community Affordable Housing Advisory Board: Commissioner Mehl • Second Wednesday of the month at 8 a.m., in the commission room at City Hall. 12. Community Alcohol Coalition: Commissioner Taylor • Meets as needed at this time. 13. Criminal Justice Coordinating Council: (non-voting) Mayor Becker 195 2 of 3 (Rotating voting power for cities beginning in July of each year. 2013 Manhattan, 2014 West Yellowstone, 2015 Belgrade and 2016 Bozeman) • First Wednesday of the month at noon in January, March, May, July, September and November in the Community room of the Gallatin County Detention Center. 14. Design Review Board: Mayor Becker • Second and fourth Wednesdays of each month at 5:30 p.m. in the upstairs conference room at the Stiff Building, 20 East Olive. (Meetings often canceled.) 15. Downtown Bozeman Improvement District/Tax Increment Finance (IDB/TIF): Commissioner Taylor • Third Tuesday of the month from 12 to 1 p.m. at the Downtown Partnership Office, 224 East Main Street. 16. Downtown Business Improvement District (BID): Mayor Becker • Third Wednesday of the following six months from 12 to 1 p.m. at the Downtown Partnership Office, 224 East Main Street. January, March, May, June, August & October. 17. Economic Development Council: Commissioner Krauss • First Thursday of the month in the commission room at City Hall from 10:30 a.m. to 11:30 a.m. 18. Fire Code Board of Appeals: Commissioner Cyndy Andrus • This board meets rarely as needed for fire code appeals. 19. Gallatin Local Water Quality District: (Voting): Commissioner Andrus - term expires September 30, 2015 • First Thursday of the month at 8:15 a.m. in the community room at the Gallatin County courthouse. 20. Impact Fee Advisory Committee: Commissioner Mehl • Meets as needed. 21. Inter Neighborhood Council: Commissioner Krauss (not a board) • Second Thursday of the month at 7 p.m. City Hall, Madison room, 121 N. Rouse (upstairs) 22. Library Board of Trustees: Commissioner Krauss • Third Wednesday of the month at 4 p.m. in the board room at the library. 23. Northeast Urban Renewal Board: Commissioner Mehl • First Tuesday of the month at 6:30 p.m., upstairs conference room, Stiff Building, 20 East Olive. 24. North Seventh Urban Renewal Board (NSURB): Commissioner Krauss 196 3 of 3 • First Thursday of the month at 4:30 p.m. in the upstairs conference room, Stiff Building, 20 East Olive. 25. Parking Commission: Commissioner Andrus • Meets the second Wednesday of the month at 7:30 a.m., Madison room, City hall. 26. Pedestrian and Traffic Safety Committee: Commissioner Mehl • Second Wednesday of the month at noon, upstairs conference room, Stiff building, 20 East Olive. 27. Prospera Business Network Revolving Loan Fund Committee (two from Commission and/or staff): Commissioner Mehl and staff Brit Fontenot • Meets as needed at various locations. 28. Recreation and Parks Advisory Board: Commissioner Taylor • Second Thursday of the month at 7 p.m. at the Lindley Center, 1102 East Curtiss. 29. South Bozeman Technology District: None • Meets as needed at the MSU Innovation Campus, 910 Technology Blvd, Suite A 30. Streamline Advisory Board administered by HRDC (voting): Commissioner Andrus - term expires July 23, 2016 • Fourth Tuesday of the month at 8:30 a.m. board room, HRDC. 31. Trails, Open Space and Parks (TOP) Committee: Commissioner Andrus • Meets as needed. 32. Transportation Coordinating Committee (TCC) (voting): Mayor Becker • Third Wednesday of the first month of each quarter at 10 a.m., commission room, City Hall. 33. Tree Advisory Board: Commissioner Andrus • Third Wednesday of the month at noon at the City Shops complex, 814 N. Wallace 34. Wetlands Review Board: Commissioner Mehl • Meets as needed - usually on Wednesday afternoons. 35. Zoning Commission: Commissioner Taylor • First and third Tuesdays of the month at 7 p.m., commission room, City Hall 197