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Home My WebLink About01-08-14 Parking Commission Agenda and Materials BOZEMAN PARKING COMMISSION January 8, 2014, 7:30 - 9:00 a.m. Madison Room, City Hall Agenda I. Call to order, 7:30 a.m. II. Approval of December 2013 minutes III. Public Comment—State name and address. Please limit comments to 3 minutes IV. Disclosures V. Manager's Report(info)— Including finance report a. Monthly Financials- December 2013—not available b. Parking Garage Usage Graphs and table c. Ordinance 1870 update d. Parking Garage crack mapping update e. Other VI. Parking Garage Lease changes—(Block G Hotel) - info VII. 2014—Election of Officers—January 2014 (info) VIII. New business IX. Adjournment NOTE:The next Bozeman Parking Commission meeting will be held February 12, 2014, at 7:30 a.m. at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability•that requires assistance,please contact our ADA Coordinator, James Goehrung, at 582-3232(TDD 582-2301). Bozeman Parking Commission Meeting Dec 11, 2013 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Chris Naumann Ryan Olson Dennis Bechtold Pam Bryan City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Guests in Attendance: Andy Holloran Cory Lawrence Tina Buckingham Action Items: None. I. Call to order, 7:30 a.m. Ben L called the meeting to order at 7:30 a.m. II. Approval of October 2013 minutes Chris motioned to approve the November 2013 minutes. Dennis seconded the motion and the motion was carried unanimously. III. Public Comment — State name and address. Please limit comments to 3 minutes. Tina Buckingham who lives at 719 S 71" Ave conveyed to the Parking Commission her frustration with the increase in the parking fine in the MSU Residential district increasing to $60.00. First of all, she does not agree that she should have to pay for a parking permit to park in front of her own home. And her family and friends have had to pay numerous tickets over the years when they have visited her. Now the fines are increasing which will be an even bigger frustration and deterrent from having visitors. Andy Holloran who is representing the developer of Block G received a draft lease agreement for parking permits for the parking garage. He is asking that the City Attorney review it and hopes to come to a better resolution on a few of the items. He would like the lease agreement to stay with the property. He says the indemnification of the City Commission was too broad—to far reaching. The Commission agreed to ask Greg Sullivan to review it and address the concerns that were mentioned. Cory Lawrence who has already signed a similar lease agreement, asked that the Commission insure there is parity between the two agreements. IV. Disclosures None V. Manager's Report (info)— Including finance report Scott presented the finance report to the BPC. He pointed out that the budget now reflects the revenue transferred in to cover the software upgrade. Scott reviewed the Average Daily Revenue and Average Daily Entry graphs. Both are still trending above last year's figures for the same time period. The CIP (Capital Improvement Plan) was reviewed. Scott reminded the group that new parking rates will have a 2"d reading before the City Commission on December 16, 2013. If passed, the new rates will go into effect on January 16`h Street maintenance tickets were the only increase not approved by the Commission due to the problems with current process that they felt should be addressed first. Scott plans to meet with the Street Dept to make some improvements to the process in the future. A discussion ensued about how the new rates would/should be rolled out to the public. It was agreed that a small notice/flyer would be provided with each ticket issued in the month of January to indicate the new ordinance number and adoption date to give violators the information prior to and after the increase takes effect. For No City Permit, it would show the current rate of $20 but state the potential fine amount of$60 effective on January 16, 2014. Scott reported on the parking garage mapping update. The Executive Committee met with Chris K. & Chuck W to discuss the mapping of all the cracks in the garage. Mark Aden, the Engineer of record from Spokane, was asked to participate in the process. Mark has indicated that anyone can do the actual mapping and photographing—it did not have to be an engineer. He could provide Scott with a gauge and they should take a lot of pictures. He could then put the information into CAD for them. The process will take some time. Scott indicated he could use his parking staff to assist him or they could contract with a temp or intern to help. Chris asked that Scott set up a system of steps for reviewing and recording the information to insure it was all done consistently. It was suggested that Mark assist with review steps and then sign off on the plan once it is completed to add more credibility. Scott will plan to start the mapping in January to have it completed by the end of February as this is the best time to map the cracks when the weather is at its coldest. VI. Parking Garage leases — (Info) Cory Lawrence gave a brief update on the status of the Etha Hotel project. The plan review were outsourced to a San Diego firm. He is expecting the building permit to be issued as soon as the plans are received back to the City of Bozeman—any day! The lease agreement is done for the parking garage. The Armory lot agreement is in their attorney's hands and they are not going to execute it until they are ready to proceed. A discussion was held regarding the leasing of the basement for the next year. There have been a few complaints that we are not leasing the spaces in the basement, yet the Etha's agreement will not begin for at least another year to 15 months. It was agreed that we should continue to lease the basement to new customers, but with the written acknowledgement that in a year they may get bumped upstairs. Cory stated that the UDC requires them to begin the lease prior to the City issuing the certificate of occupancy. He expects this to be about 12-15 months after breaking ground. 2 Scott noted that he had received a signed lease agreement for 19 spaces for the Imperial Inn development group. The Parking Commission is still working on the policy for the Commission to adopt for how many leases the garage will sell in total. VII. 2014 Parking Garage Holidays (Action) The parking holidays for 2014 were presented. These include the 10 federal holidays, Christmas Eve and Small Business Saturday. Chris made a motion to approve these 12 holidays in perpetuity. Dennis seconded the motion and it was approved unanimously. VIII. 2014 — Election of Officers—January 2014 (info) Ryan Olson was formally asked to become Chair for the next two years. Chris will continue as Vice-Chair. Ben Lloyd will cycle down to Executive Committee-replacing Pam as past president. Ryan agreed to begin as Chair after the election in January. X. New business A discussion ensued about the"green"no parking signs posted on main street and in the Black lot that no one seemed to be aware of prior to posting. This was done by a film crew who was in town to film a commercial. They have done a commercial in Bozeman for a number of years; however in the past it was done on a Sunday morning and was not very disruptive. The permitting process currently is very simple and there was no communication between the city departments about what the plans for this commercial were. The city has scheduled a meeting to re-vamp the process to ensure this disruption without communication to all city departments and business owners does not happen in the future. Xl. Adjournment Ben L adjourned the meeting at 9:12 a.m. Respectfully Submitted Laurae Clark, Treasurer 3 Bridger Park Downtown Average Daily Revenue 220 --- 200 - -- ---- ISO 160 ------ ----._..,..- -- - - T 140 ° 120 m O 100 a 80 60 Jan Feb Apr May Jun Jul Aug j Sep Oct Nov Dec 1 i -a-201011 Avg.Rev 94.39 97.93 113.45 131.93 95.65 ! 135.77 176.94 169.40 118.63 120.29 T 119.50 151.48 �2011-12 Avg.Rev 104.55 113.38 ! 114.13 119.80 1 124.55 169.53 187.06 206.03 133.53 119.97 127.60 169.39 �-2012-13 Avg.Rev; 136.39 118.96 144.74 163.13 I 228.00 162.93 193.00 I 189.06 1 138.63 151.39 138.77 180.97 2010-11 Avg.Rev -40--2011-12 Avg.Rev f 2012-13 Avg.Rev Bridger Park Downtown Avg Daily Entries 500 -- - ---_ , 450 ILI 400350 I- - -- - W ° 300 a - 00 250 200 150 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -d-2010-11 Avg,Entries 217 240 265 268 252 291 i 311 327 265 275 282 332 t2011-12 Avg.Entries 276 292 285 295 301 i 352 383 415 323 326 323 348 -t2012-13 Avg.Entries 314 314 331 354 349 392 I 447 1 423 363 381 350 , 407 A 2010-11 Avg.Entries -4--2011-12 Avg.Entries -2012-13 Avg.Entries Downtown Bridger Park Garage - monthly % Change from same month in prior year 2010 to 2011 2011 to 2012 2012 to 2013 % CHANGE SUMMARY DATA SUMMARY DATA SUMMARY DATA entries rev entries rev entries rev Jan 37% 32% 28% 11% 14% 30% Feb 30% -1% 26% 20% 4% 1% Mar 48% 22% 8% 1% 16% 27% Apr 27% 22% 10% -9% 20% 36% May 29% -6% 19% 30% 16% 3% Jun 35% 34% 21% 25% 11% -4% Jul 13% -1% 23% 6% 17% 3% Aug 33% 13% 27% 22% 2% -8% Sep 18% 3% 22% 13% 13% 4% Oct 20% 7% 18% 0% 17% 26% Nov 20% 7% 14% 7% 8% 9% Dec 19% 13% 5% 12% 17% 7% Total 26% 11% 18% 11% 1 %% 11% garage counts by day of week-graphs and tables