HomeMy WebLinkAboutAdoption of General Fund Capital Improvement Plan FY 2015-2019
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Administrative Services Director
SUBJECT: Adoption of the General Fund Capital Improvement Plan (CIP) for FY15-
19
AGENDA ITEM TYPE: Action
MEETING DATE: December 19, 2013
RECOMMENDATION: Adopt the General Fund Capital Improvement Plan (CIP) for
FY15-19, with amendments as necessary.
BACKGROUND: On December 2, 2013, the attached draft General Fund Capital
Improvement Plan was presented to the Commission during a public meeting. There was an
opportunity for public comment. During Commission discussion it was requested that staff
provide more information on a number of items and that the Plan be brought back and advertised
for Adoption at the December 19th meeting.
Commissioners requested information regarding:
1. Need for GF219 – Addition to City Hall, Consolidation of Services. This item was
developed based on very general concepts and cost estimates. If the Commission is not
comfortable including it in the plan at this time, please remove it from the schedule. We
could come back at a later date when we can be prepared with a more detailed plan. 2. GF083 – Cemetery Backhoe. Backhoe hours of use = 2,405 hours. While this is a
critical piece of equipment for Cemetery Operations, it is in good working order. We
would like to advise pushing this replacement to the Unscheduled column (out beyond
this current five year CIP.)
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3. GF191 – Upgrade Softball Complex Lighting. The original Softball Complex lights are
not Dark Sky Compliant, nor are they a common sports lighting system. However they
do work and we continue to attempt retro-fits to alleviate bleeding and light pollution. An eventual replacement is the proper long term solution to provide dark sky compliance
and energy efficiency.
4. Timing of Pool Bond (GF056) and Police Station Bond (GF050). The Police/Municipal
Court needs have been a priority for the city staff and Commission since the first needs assessment was produced in 2004. The requirement of a municipality to provide for public safety is a priority of government. The inefficiencies and risks associated with the
current police/courts location is costly in both operational requirements that are not being
met and in staff and public safety shortfalls. The Chief of Police and the Director of
Parks and Recreation both agree and recommend that the appropriate timing for the two facility initiatives remain as the Police/Municipal Courts facility followed by the Aquatics facility.
5. Explain the current process of snow removal on parks sidewalks? Why the need to
replace 5 ft walks with 6 ft walks? (GF144 - Mansion Park Sidewalks, GF108 – Park Sidewalk Replacements.) The Bozeman Transportation Plan standard calls for six foot
sidewalks along arterials and fronting parks; the ease of maintenance is an ancillary
benefit. These are areas where either there are higher volumes of pedestrian traffic from
the kinds of business and services which commonly locate in proximity to arterial streets,
and from park users going in and out of the park or travelling to it.
1) Supporting ADA accessibility in areas of high volume pedestrian activity.
The selections from the most recent ADA Standards for Accessible Design, published in
2010, are excerpted below. The minimum 36 inch clear width is for single direction
travel. This dimension carried forward from the prior edition of the standard. The City's
sidewalks see two way travel, especially in areas like parks where there are often
multiple pedestrians in a small area. A six foot width of sidewalk allows for two persons
in wheelchairs, or a wheelchair and a stroller to pass without conflict or having to leave a
stable surface. Unlike residential areas where a driveway or residential walk may provide
a convenient widened area for additional maneuvering room, the park frontages are
generally bare of 'wide spots' and need some additional room to accommodate travel.
This is especially true in the winter when snow encroachment can significantly narrow
the available travel path.
403.5.1 Clear Width. Except as provided in 403.5.2 and 403.5.3, the clear width
of walking surfaces shall be 36 inches (915 mm) minimum. 403.5.3 Passing Spaces. An accessible route with a clear width less than 60 inches (1525 mm) shall provide passing spaces at intervals of 200 feet (61 m)
maximum. Passing spaces shall be either: a space 60 inches (1525 mm)
minimum by 60 inches (1525 mm) minimum; or, an intersection of two walking surfaces providing a T-shaped space complying with 304.3.2 where the base and
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arms of the T-shaped space extend 48 inches (1220 mm) minimum beyond the intersection.
2) Support for adequate multi-modal transportation in high pedestrian volume areas;
The City has placed high priority on multi-modal transportation through its long range
transportation plan, PROST plan, and Complete Streets policy, as well as supporting
documents such as the climate action plan and sustainability initiatives.
Multi-modal transportation is an integrated system linking the City's hardscape areas like
sidewalks to our trail network. Often these intersections occur at parks. Due to the long
term financial and policy investment represented by these facilities the City includes
multi-modal facilities as part of our transportation planning and implementing regulations.
The first except below is from the UDC and requires that new street construction comply
with various design standards, including the cross sections established in the
transportation plan. Following are two excerpts from the cross sections in the
transportation plan. The first, Figure 9-13, is from the local street description and the
second, Figure 9-16 , is from the principal arterial cross sections. You will note that both
address six foot sidewalks and in the case of local streets specifically address the
proximity to parks.
As noted above, parks and arterial streets are expected to see greater numbers of
pedestrians than other areas. We therefore provide an increased amount of facility to
accommodate those users. Width of sidewalk makes it easier for wheelchairs, strollers,
people walking dogs, or just walking side by side to avoid conflict with other users. Safe
and accessible multi-modal travel is also part of the City's obligations under the ADA.
Sec. 38.24.050. Street and road right-of-way width and construction
standards.
A. All streets and roads providing access to, and within, the proposed development
shall meet the following standards:
1. Right-of-way width and construction standards contained in this chapter, the most
recently adopted long range transportation plan, the City of Bozeman Design
Standards and Specifications Policy, and the City of Bozeman Modifications to
Montana Public Works Standard Specifications shall apply.
2. Access streets and roads which are not on the city's or county's road maintenance
system shall be dedicated to the public or shall have a public easement which meets
the criteria of this article.
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Figure 9-13, Greater Bozeman Area Transportation Plan
Figure 9-16, Greater Bozeman Area Transportation Plan
3) Cost effective provision of services and maintenance of public facilities.
The six foot sidewalk width also coincidentally is a better fit for some of the municipal
snow removal equipment. This helps the City remove snow effectively, thereby
preserving our level of service to multi-modal travelers, as well as avoiding costs due to
damaged irrigation and other adjacent equipment. It is a convergence of the benefits of
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better facilities and also less costly maintenance, something we don't experience all that
often.
The City has not always required sidewalks. New or replacement sidewalks are required
to comply with the current standards.
UNRESOLVED ISSUES: Listed in the attached memo.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY15.
Report compiled on: December 12, 2013
Attached: General Fund CIP Memo and attachments, dated December 2, 2013
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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Administrative Services Director
SUBJECT: Adoption of the General Fund Capital Improvement Plan (CIP) for FY15-
19
AGENDA ITEM TYPE: Action
MEETING DATE: December 2, 2013
RECOMMENDATION: Adopt the General Fund Capital Improvement Plan (CIP) for
FY15-19.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. This item has been
advertised for adoption tonight. However, it is not unusual for Commissioner to provide
direction on changes to this draft, which can be brought back for adoption on a following
meeting date (consent or action item.)
During October & November, city staff members met to submit and discuss items to be included
on in the General Fund’s capital plan. This is the largest, most diverse section of the CIP.
Significant changes for this year’s schedule:
1. Included in the General Fund’s CIP is item GF218 – Landfill Gas Remediation System
($1,700,000). It is anticipated that we will be able to borrow the money for the system
8370
from the State’s Revolving Loan fund, to be paid from the General Fund each year for 20
years.
2. GF056 – Design & Construct Indoor/Outdoor Family Aquatics Center ($12,000,000) has
been re-written to take into consideration the Aquatics Feasibility Study results. The cost
has been changed to most-recent estimates and the timing has been moved up to FY16 for
a voter-approved bond sale.
3. GF219 – Addition to City Hall, Consolidation of Services ($5,500,000) is a new item in a
concept-stage. Estimates of costs are very preliminary.
4. GF209 – Lindley Center Full Upgrade is the compilation of multiple projects presented
by the Recreation Department. They have been combined into one item for a lump sum,
to be completed in the same general time-frame. They could be broken back into
separate projects, if needed.
UNRESOLVED ISSUES:
1. GF206 – Bronken Park Sidewalks, does not have a cost estimate listed. We anticipate
having that estimate available by meeting night.
2. GF220 - Bozeman Pond Infrastructure & Improvements (TOP Project), and GF221 -
Sports Complex Infrastructure & Improvements (TOP Project) are both very preliminary
projects, with unknown rating or costs. Because these applications are coming forward at
the same time as the CIP is being developed, we do not have much information about
funding needs that will be required of the General Fund or other city sources.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY15.
Report compiled on: November 21, 2013
Attached: Draft - General Fund CIP
General Fund CIP Criteria sheet
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General Fund Capital Improvement PlanFinancial Summary Current YearFY14 FY15 FY16 FY17 FY18 FY19UnscheduledProjected Beginning Balance Dedicated to CIP 1,022,544$ ‐$ 19,449,395$ 20,005,173$ 20,666,124$ 21,900,939$ Plus: General Fund Revenues Dedicated to CIP 1,896,913$ 1,898,295$ 1,917,278$ 1,936,451$ 1,955,815$ 1,975,373$ ‐$ Plus: Bond Issue: Police & Municipal Court Facility Bond 17,992,000$ Plus: Bond Issue: Indoor/Outdoor Aquatics Facility 12,000,000$ Plus: Loan for Landfill Gas Remediation System 1,700,000$ Less: Carry‐over Capital Projects from FY13 (1,022,544)$ Less: Scheduled CIP Project Costs (1,896,913)$ (2,140,900)$ (13,361,500)$ (1,275,500)$ (721,000)$ (1,152,000)$ (8,851,800)$ Projected Year‐End Cash Dedicated to CIP‐$ 19,449,395$ 20,005,173$ 20,666,124$ 21,900,939$ 22,724,312$ Assumptions Made for Revenue Estimates:FY15 FY16 FY17 FY18 FY19Estimated Annual General Fund Revenues 26,850,000$ 27,118,500$ 27,389,685$ 27,663,582$ 27,940,218$ Estimated Growth in General Fund Revenues 1% 1% 1% 1% 1%Total Estimated General Fund Revenues 27,118,500$ 27,389,685$ 27,663,582$ 27,940,218$ 28,219,620$ Current Revenues Dedicated to CIP % 6.0% 7.0% 7.0% 7.0% 7.0% Plus: Increase Dedicated to Capital Improvements % 1.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 7.0% 7.0% 7.0% 7.0% 7.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP 1,898,295$ 1,917,278$ 1,936,451$ 1,955,815$ 1,975,373$ 16,000,00014,000,00012,000,00010,000,0008,000,0006,000,0004,000,0002,000,0000FY15 FY16 FY17 FY18 FY19 UnscheduledGeneral Fund Projects & Equipment10372
PROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY15RATINGFY17FY18FY19CIP PROJECT FUND:General FundSorted by Department and RatingGF083CEMETERYBACKHOE$110,00042GF116CEMETERYCEMETERY VEHICLE REPLACEMENTS$42,50034GF010CEMETERYCEMETERY MOWER REPLACEMENTS$16,000$16,00025$16,000$17,000$18,000GF064COMM. DEV.VEHICLE REPLACEMENT35$25,000GF218ENGINEERINGLANDFILL GAS REMEDIATION SYSTEM$1,700,00037GF170FACILITY MGMT.BOILER REPLACEMENT AT FIRE STATION #162$260,500GF104FACILITY MGMT.ENERGY UPGRADES$30,000$30,00047$30,000$30,000$30,000GF139FACILITY MGMT.CITY HALL PHASE 3 SITE IMPROVEMENTS$47,25045GF171FACILITY MGMT.CITY HALL SITE DRAINAGE ON WEST SIDE OF BUILDING$11,50043GF103FACILITY MGMT.AMERICAN'S WITH DISABILTIES ACT (ADA) COMPLIANCE IMPROVEMENTS$20,000$20,00042$20,000$20,000$20,000GF188FACILITY MGMT.REPLACE BOILER AT BOZEMAN SENIOR CENTER$18,50042GF187FACILITY MGMT.REPLACE WORN SIDING ON THE BOZEMAN SENIOR SOCIAL CENTER$26,25039GF130FACILITY MGMT.CITY HALL SITE IMPROVEMENTS ‐ PHASE 238$42,000GF157FACILITY MGMT.SENIOR CENTER ELEVATOR$68,00037GF198FACILITY MGMT.SENIOR SOCIAL CENTER FIRE SPRINKLER UPGRADES$17,00037GF200FACILITY MGMT.BOZEMAN SENIOR CENTER RESTROOM VENTALATION$14,00037GF001FACILITY MGMT.PROFESSIONAL BUILDING ELEVATOR REPLACEMENT$66,60033GF203FACILITY MGMT.BOZEMAN SENIOR SOCIAL CENTER EXTERIOR ENVELOPE IMPROVEMENTS.$38,50032GF189FACILITY MGMT.REFINISH THE ROOF ON THE GREEN STORAGE BUILDING AT THE SHOP COMPLEX$39,90030GF201FACILITY MGMT.FIRE STATION #2 SIDING REPLACEMENT$24,00029GF219FACILITY MGMT.ADDITION TO CITY HALL, CONSOLIDATION OF SERVICES.$5,500,00028GF186FACILITY MGMT.REPLACE ENTRANCE LOCKS AT THE PROFESSIONAL BUILDING WITH FOB UNITS.$12,0002711373
PROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY15RATINGFY17FY18FY19GF199FACILITY MGMT.CARPET REPLACEMENT MAIN FLOOR PROFESSIONAL BUILDING$14,00027GF202FACILITY MGMT.INSTALL IRRIGATION SYSTEM AND COMPLETE SITE LANDSCAPING FOR THE LOWER YARD$15,50027GF162FIRELIVE‐FIRE TRAINING PROP$10,000$10,00045$10,000$10,000$10,000GF079I.T.NETWORK CORE SWITCHES$50,00050GF080I.T.REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT$40,000$40,00050$40,000$40,000$40,000GF196I.T.NEW COOLING UNIT FOR PROFESSIONAL BUILDING DATA CENTER$35,50047GF062I.T.SERVER & PERSONAL COMPUTER (PC) REPLACEMENT$70,000$75,00045$100,000$100,000$75,000GF197I.T.MICROSOFT OFFICE VERSION UPGRADE TO OFFICE 2013$88,00037GF115PARKSPARK VEHICLE REPLACEMENTS$28,000$90,00063$30,000$30,000GF207PARKSCITYWORKS HARDWARE$45,00045GF034PARKSLARGE DECK MOWER$54,00043$80,000GF144PARKSSTORY MANSION & MANSION PARK SIDEWALKS$69,20038GF031PARKSPARK IMPROVEMENT GRANTS$100,00037$150,000$150,000GF084PARKSPARKS RESTROOM UPGRADES$390,00037$300,000GF092PARKSPLAYGROUND EQUIPMENT$60,000$50,00037$70,000GF190PARKS4‐WHEELER ATV REPLACEMENT$14,00037GF194PARKSPARK ENTRANCE SIGNS$10,000$10,00037$10,000$10,000$10,000GF030PARKSARTICULATING TRACTOR$110,00035GF205PARKSPROST PLAN UPDATE35$100,000GF100PARKSTRACTOR WITH BUCKET$45,00033GF111PARKSEAST GALLATIN REC AREA IRRIGATION REPAIRS$25,00028GF146PARKSLINDLEY PARK IRRIGATION SYSTEM$100,00028GF147PARKSSOFTBALL COMPLEX IRRAGATION SYSTEM$110,00028GF108PARKSPARK SIDEWALK REPLACEMENTS$182,00027GF206PARKSBRONKEN PARK SIDEWALK2712374
PROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY15RATINGFY17FY18FY19GF148PARKSBMX PARKING LOT$85,00025GF149PARKSEAST GALLATIN REC AREA PARKING LOT$60,00025GF151PARKSBEALL PARK BASKETBALL COURTS$18,00023GF191PARKSUPGRADE OF SOFTBALL COMPLEX LIGHTING$825,00022GF195PARKSAERATOR$17,00019GF220PARKSBOZEMAN POND INFRASTRUCTURE & IMPROVEMENTS (TOP PROJECT)GF221PARKSSPORTS COMPLEX INFRASTRUCTURE & IMPROVEMENTS (TOP PROJECT)PW01PARKS/FAC. MGSHOPS FACILITY EXPANSION PLAN$12,000GF165POLICEPATROL MOTORCYCLE REPLACEMENTS$60,00066GF052POLICEUNMARKED VEHICLE REPLACEMENT PROGRAM$21,00063$23,000GF053POLICEPOLICE CARS & VEHICLE EQUIPMENT REPLACEMENT$156,000$208,00063$156,000$208,000$156,000GF051POLICEANIMAL CONTROL VEHICLE$33,00060GF166POLICEPORTABLE RADIO REPLACEMENTS$48,000$50,00057$49,500$51,000$52,500GF050POLICE/COURTSPOLICE & MUNICIPAL COURT FACILITY$17,992,00065GF208PUBLIC SERVICES ASSET MANAGEMENT SOFTWARE42$50,000GF065PUBLIC SERVICES AERIAL PHOTOGRAPHY$60,00039$60,000GF140RECREATIONLINDLEY CENTER PARKING LOT RENOVATION47$47,000GF142RECREATIONSWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGHTING REPLACEMENT$400,00047GF182RECREATIONSWIM CENTER EXPANSION$1,200,00046GF137RECREATIONSWIM CENTER POOL FILTRATION SYSTEM$135,00045GF056RECREATIONDESIGN & CONSTRUCT INDOOR/OUTDOOR FAMILY AQUATICS CENTER$12,000,00044GF181RECREATIONSWIM CENTER DECK TILE REPLACEMENT43$198,000GF217RECREATIONBEALL FURNACE REPLACEMENT$23,0004313375
PROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY15RATINGFY17FY18FY19GF209RECREATIONLINDLEY CENTER FULL UPGRADE: RESTROOMS, WINDOWS, SIDING, BASEMENT, KITCHEN, ROOF38$192,000GF192RECREATIONBOZEMAN SWIM CENTER CEILING TILE REPLACEMENT$40,00030GF216RECREATION12 PASSENGER VAN$15,00025Summary for General Fund (73 items)Totals by year:$21,040,900 $13,361,500 $1,275,500$721,000$8,851,800FY15FY16FY17FY18UnscheduledFY19$1,152,00014376
PROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY15RATINGFY17FY18FY19CIP PROJECT FUND:General FundSorted by Funding Year and RatingGF053POLICEPOLICE CARS & VEHICLE EQUIPMENT REPLACEMENT$156,000$208,00063$156,000$208,000$156,000GF080I.T.REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT$40,000$40,00050$40,000$40,000$40,000GF104FACILITY MGMENERGY UPGRADES$30,000$30,00047$30,000$30,000$30,000GF062I.T.SERVER & PERSONAL COMPUTER (PC) REPLACEMENT$70,000$75,00045$100,000$100,000$75,000GF162FIRELIVE‐FIRE TRAINING PROP$10,000$10,00045$10,000$10,000$10,000GF103FACILITY MGMT.AMERICAN'S WITH DISABILTIES ACT (ADA) COMPLIANCE IMPROVEMENTS$20,000$20,00042$20,000$20,000$20,000GF194PARKSPARK ENTRANCE SIGNS$10,000$10,00037$10,000$10,000$10,000GF010CEMETERYCEMETERY MOWER REPLACEMENTS$16,000$16,00025$16,000$17,000$18,000GF115PARKSPARK VEHICLE REPLACEMENTS$28,000$90,00063$30,000$30,000GF031PARKSPARK IMPROVEMENT GRANTS$100,00037$150,000$150,000GF052POLICEUNMARKED VEHICLE REPLACEMENT PROGRAM$21,00063$23,000GF065PUBLIC SERVICEAERIAL PHOTOGRAPHY$60,00039$60,000GF165POLICEPATROL MOTORCYCLE REPLACEMENTS$60,00066GF050POLICE/COURTPOLICE & MUNICIPAL COURT FACILITY$17,992,00065GF079I.T.NETWORK CORE SWITCHES$50,00050GF196I.T.NEW COOLING UNIT FOR PROFESSIONAL BUILDING DATA CENTER$35,50047GF137RECREATIONSWIM CENTER POOL FILTRATION SYSTEM$135,00045GF139FACILITY MGMCITY HALL PHASE 3 SITE IMPROVEMENTS$47,25045GF207PARKSCITYWORKS HARDWARE$45,00045GF171FACILITY MGMCITY HALL SITE DRAINAGE ON WEST SIDE OF BUILDING$11,50043GF217RECREATIONBEALL FURNACE REPLACEMENT$23,00043GF188FACILITY MGMREPLACE BOILER AT BOZEMAN SENIOR CENTER$18,50042GF187FACILITY MGMT.REPLACE WORN SIDING ON THE BOZEMAN SENIOR SOCIAL CENTER$26,25039GF197I.T.MICROSOFT OFFICE VERSION UPGRADE TO OFFICE 2013$88,00037GF198FACILITY MGMSENIOR SOCIAL CENTER FIRE SPRINKLER UPGRADES$17,0003715377
PROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY15RATINGFY17FY18FY19GF200FACILITY MGMBOZEMAN SENIOR CENTER RESTROOM VENTALATION$14,00037GF218ENGINEERINGLANDFILL GAS REMEDIATION SYSTEM$1,700,00037GF100PARKSTRACTOR WITH BUCKET$45,00033GF203FACILITY MGMT.BOZEMAN SENIOR SOCIAL CENTER EXTERIOR ENVELOPE IMPROVEMENTS.$38,50032GF189FACILITY MGMT.REFINISH THE ROOF ON THE GREEN STORAGE BUILDING AT THE SHOP COMPLEX$39,90030GF192RECREATIONBOZEMAN SWIM CENTER CEILING TILE REPLACEMENT$40,00030GF201FACILITY MGMFIRE STATION #2 SIDING REPLACEMENT$24,00029GF199FACILITY MGMT.CARPET REPLACEMENT MAIN FLOOR PROFESSIONAL BUILDING$14,00027GF202FACILITY MGMT.INSTALL IRRIGATION SYSTEM AND COMPLETE SITE LANDSCAPING FOR THE LOWER YARD$15,50027GF166POLICEPORTABLE RADIO REPLACEMENTS$48,000$50,00057$49,500$51,000$52,500GF034PARKSLARGE DECK MOWER$54,00043$80,000GF092PARKSPLAYGROUND EQUIPMENT$60,000$50,00037$70,000GF051POLICEANIMAL CONTROL VEHICLE$33,00060GF142RECREATIONSWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGHTING REPLACEMENT$400,00047GF056RECREATIONDESIGN & CONSTRUCT INDOOR/OUTDOOR FAMILY AQUATICS CENTER$12,000,00044GF083CEMETERYBACKHOE$110,00042GF157FACILITY MGMSENIOR CENTER ELEVATOR$68,00037GF030PARKSARTICULATING TRACTOR$110,00035GF116CEMETERYCEMETERY VEHICLE REPLACEMENTS$42,50034GF186FACILITY MGMT.REPLACE ENTRANCE LOCKS AT THE PROFESSIONAL BUILDING WITH FOB UNITS.$12,00027GF216RECREATION12 PASSENGER VAN$15,00025GF140RECREATIONLINDLEY CENTER PARKING LOT RENOVATION47$47,000GF181RECREATIONSWIM CENTER DECK TILE REPLACEMENT43$198,000GF208PUBLIC SERVICEASSET MANAGEMENT SOFTWARE42$50,000GF130FACILITY MGMCITY HALL SITE IMPROVEMENTS ‐ PHASE 238$42,00016378
PROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY15RATINGFY17FY18FY19GF209RECREATIONLINDLEY CENTER FULL UPGRADE: RESTROOMS, WINDOWS, SIDING, BASEMENT, KITCHEN, ROOF38$192,000GF205PARKSPROST PLAN UPDATE35$100,000PW01PARKS/FAC. MSHOPS FACILITY EXPANSION PLAN$12,000GF064COMM. DEV.VEHICLE REPLACEMENT35$25,000GF170FACILITY MGMBOILER REPLACEMENT AT FIRE STATION #162$260,500GF084PARKSPARKS RESTROOM UPGRADES$390,00037$300,000GF182RECREATIONSWIM CENTER EXPANSION$1,200,00046GF144PARKSSTORY MANSION & MANSION PARK SIDEWALKS$69,20038GF190PARKS4‐WHEELER ATV REPLACEMENT$14,00037GF001FACILITY MGMPROFESSIONAL BUILDING ELEVATOR REPLACEMENT$66,60033GF111PARKSEAST GALLATIN REC AREA IRRIGATION REPAIRS$25,00028GF146PARKSLINDLEY PARK IRRIGATION SYSTEM$100,00028GF147PARKSSOFTBALL COMPLEX IRRAGATION SYSTEM$110,00028GF219FACILITY MGMADDITION TO CITY HALL, CONSOLIDATION OF SERVICES.$5,500,00028GF108PARKSPARK SIDEWALK REPLACEMENTS$182,00027GF206PARKSBRONKEN PARK SIDEWALK27GF148PARKSBMX PARKING LOT$85,00025GF149PARKSEAST GALLATIN REC AREA PARKING LOT$60,00025GF151PARKSBEALL PARK BASKETBALL COURTS$18,00023GF191PARKSUPGRADE OF SOFTBALL COMPLEX LIGHTING$825,00022GF195PARKSAERATOR$17,00019GF220PARKSBOZEMAN POND INFRASTRUCTURE & IMPROVEMENTS (TOP PROJECT)GF221PARKSSPORTS COMPLEX INFRASTRUCTURE & IMPROVEMENTS (TOP PROJECT)17379
PROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY15RATINGFY17FY18FY19Summary for General Fund (73 items)Totals by year:$21,040,900 $13,361,500 $1,275,500$721,000$8,851,800FY15FY16FY17FY18UnscheduledFY19$1,152,00018380
CIP Project Fund
General Fund
PROJECT NUMBER
GF001
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
PROFESSIONAL BUILDING ELEVATOR REPLACEMENT
FY15 FY16 Unscheduled
$66,600
DESCRIPTION OF PROJECT
The elevator in the Professional Building is a three stop Otis elevator. The elevator was installed when the second floor was
added in 1972. Since the City purchased the building re-modeling has occurred on both the main floor and second floor. The
elevator is to the point where many technological improvements have been made in elevator technology and a change out would
yield both improved service and some reductions in energy savings. While the elevator is still a safe system, there are some
inherent problems with the operation of the elevator. Of the four elevators owned by the City, this system experiences the most
downtime. One big problem is the leveling systems and the way the rails and tracks are mounted in the building. If someone loads
the elevator heavy to one side or another the balance alarm will engage and the elevator has to be reset. A new car and track
system would solve the nuisance trips associated with this elevator.
ALTERNATIVES CONSIDERED
Continue to maintain and adjust the elevator operating systems throughout the year. The current electronics for the building are
also a source of increased vigilance on the system and the electrical components on the system had to be traced back this year on
two occasions to determine the problems of uneven voltages associated with the system.
ADVANTAGES OF APPROVAL
A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility
requirements for a municipal building. Building energy demands would also benefit as the newer elevator systems have more
energy saving features built into them.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: A new system would reduce some of the maintenance costs currently associated with
this elevator. A new system would also include a number of technological improvements such as a solid state slow start motor
yielding reduced energy costs associated with the high demand motors used in elevator systems.
FUNDING SOURCES
General Fund and Building Inspection Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
19381
CIP Project Fund
General Fund
PROJECT NUMBER
GF010
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY MOWER REPLACEMENTS
FY15
$16,000
FY16
$16,000
Unscheduled
DESCRIPTION OF PROJECT
Ongoing mower replacement program developed to keep the cemetery mowers operating as needed. These mowers are the
equipment used to complete the mowing of 53 Formal Turf Acres, and support the Cemetery Divisions performance measures -
Mowing the cemetery and adjacent trails.
ALTERNATIVES CONSIDERED
Keep older mowers for extended periods of time.
ADVANTAGES OF APPROVAL
Less down time, Decreased repair /maintenance costs, High trade –in value, Increased productivity, Less emissions.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Routine maintenance, oil changes, fuel.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17
$16,000
FY18
$17,000 $18,000
FY19
20382
CIP Project Fund
General Fund
PROJECT NUMBER
GF030
DEPARTMENT
PARKS
PROJECT NAME
ARTICULATING TRACTOR
FY15 FY16
$110,000
Unscheduled
DESCRIPTION OF PROJECT
The replacement of the 1992 MT articulating tractor, which does the bulk of the sidewalk snow removal for the Parks Division,
encompassing over 12 miles of sidewalks and two routes to plow.
ALTERNATIVES CONSIDERED
Repair and maintain the 1992 MT as needed or explore the potential of sharing the costs of new Wacker/Neuson or Maclean
MV2 wheel loader machines with the Street Division. These machines are a fairly new development in regards to sidewalk snow
removal and can handle numerous implements as well. Depending on the machine of choice prices range from $60,000 to
$110 000ADVANTAGES OF APPROVAL
Less down time and maintenance/repair costs, A new MT tractor will be able to support more implements, Less emissions and
better fuel economy, Faster more efficient use of time.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:35
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17 FY18 FY19
21383
CIP Project Fund
General Fund
PROJECT NUMBER
GF031
DEPARTMENT
PARKS
PROJECT NAME
PARK IMPROVEMENT GRANTS
FY15
$100,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Contribute every other year from the General Fund towards improving park infrastructure through implementation of park
master plans. This grant program is a matching funds program in which the City receives a minimum 1 to 1 match from the
recipient. The Commission has established a formal grant policy by resolution. By switching to every other year, and also
increasing the allocation, bigger projects can be accomplished, though these projects will take more time to complete.
ALTERNATIVES CONSIDERED
Handle park equipment and improvement requests on an adhoc basis, as various donors or service groups bring them forward.
Allocate more or fewer dollars to the program.
ADVANTAGES OF APPROVAL
This matching funds program provides critical infrastructure to the park system by utilizing the talents of our community members
through matching funds, donations, labor in lieu of and numerous specialized services. All of the above can be used as a match in
this program
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: New infrastructure and facilities bring on increased maintenance and labor costs. The
nature of each project funded will determine the continued costs. Some projects have very low ongoing costs, others have
relatively higer costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):7
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17
$150,000
FY18
$150,000
FY19
22384
CIP Project Fund
General Fund
PROJECT NUMBER
GF034
DEPARTMENT
PARKS
PROJECT NAME
LARGE DECK MOWER
FY15 FY16
$54,000
Unscheduled
DESCRIPTION OF PROJECT
Eventual replacement of the 1999 (in FY16) Toro 455 series mowers, which are difficult to repair due to lack of parts (these
mowers are not manufactured anymore) and are currently used as back-up mowers and/or are used sparingly in un-developed
and smaller park areas. The mower request in FY18 would be an addition of a large-deck sports turf mower, anticipated to be
needed for additional land purchases from Park and Trail Bond and future annexations. The city currently maintains over 125
acres of Formal Turf in the parks system.
ALTERNATIVES CONSIDERED
Continue to repair as break downs occur, Replace mowers as they breakdown, Lease mowers on a 3 - year program.
ADVANTAGES OF APPROVAL
Proper mowing of sports fields is imperative to safety. Regular replacement will reduce maintenance costs and decrease the
number of breakdowns we have been experiencing. Well mowed parks are an important reflection on our City and how it is
perceived by visitors and citizens. Having the right mower to do the job will ensure well mowed parks. New mowers will be more
reliable, safer, productive, and will reduce the workload on the vehicle maintenance shop personnel.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Improve scheduling of mowing and increase crew efficiency because of reliable
equipment.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17 FY18
$80,000
FY19
23385
CIP Project Fund
General Fund
PROJECT NUMBER
GF050
DEPARTMENT
POLICE/COURTS
PROJECT NAME
POLICE & MUNICIPAL COURT FACILITY
FY15
$17,992,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The Bozeman Police Department has outgrown the leased space at the Law and Justice Center. The existing building does not
meet current building and life-safety codes for critical public safety facilities and is not suitable for remodel, alteration or
expansion. To address these deficiencies, the City has been working with Gallatin County on a collaborative approach to
addressing facility needs for the City and County’s criminal justice systems. Our particular focus has been on a combined facility
for the Sheriff and Police Department. In December of 2012 the County decided it was not going to participate with the City in
a joint facility and encouraged the City to proceed alone. Once the County withdrew from a joint facility, the benefits of the
existing Law and Justice Center as a site for the City’s Police and Municipal Courts rapidly diminished to a point where we
believe building on the site would compromise the ability of the Police Department to effectively and efficiently operate in the
long term. Building location and site restrictions placed on the City by the County combined to cause us to look elsewhere for a
more suitable building location.
ALTERNATIVES CONSIDERED
We have all but exhausted options to cooperate with the County in a joint facility. Once the County determined they would not participate in
the design and construction of a joint law enforcement builing, and with the restrictions placed on our design by the County, we have
determined that the L&J site is inadequate to accommodate the criminal justice facility needs of a growing community. We have evaluated 3
potential sites to construct a Police/Municipal Courts building and are focusing our efforts on a land exchange with the Montana Department of
Transportation that will allow us to redevelop an industrial site on North Rouse. Should that option not be acceptable to the City Commission
or fail to happen for other reasons, we have alternate sites identified on, or near Oak Street.
ADVANTAGES OF APPROVAL
The Police Department would have adequate room for existing staff – and projected staff for 15-20 years. Sufficient Municipal Court space
would also be available. This facility would be programmed and built with the PD, Court, and Prosecution needs in mind from the beginning. The
new site and building would provide secure parking for the City’s police vehicle inventory. Public areas, secured areas, office locations, and space
adjacencies could be maximized for the best and safest utilization (as opposed to a retro-fit of an existing building).
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Not estimated at this time. Currently, the City pays approximately $170,000 a year to
Gallatin County for the Police Department and two court rooms at the L& J. We anticipate asking voters to approve an operating
levy, if necessary, when approving the construction levy.
FUNDING SOURCES
General Fund: Final design costs and construction would be funded by a voter-approved levy. 20 year General Obligation Bonds
would be issued. $750,000 for design was allocated to the project in FY’s 12 & 13: $1,000,000 was budgeted in FY14 for land
purchase and site improvements.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:65
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):5
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
24386
CIP Project Fund
General Fund
PROJECT NUMBER
GF051
DEPARTMENT
POLICE
PROJECT NAME
ANIMAL CONTROL VEHICLE
FY15 FY16
$33,000
Unscheduled
DESCRIPTION OF PROJECT
FY16 - $33,000 to replace vehicle Asset 3230, 2004 Dodge 4-wheel drive with an expected mileage of 130,000. This vehicle will
be replaced with a new extended cab, 4wd truck. Replacement includes new radio, with remaining equipment reused. The
department responds to nearly 2,000 Animal Complaints each year. During the winter months it is very difficult to navigate the
city streets and transport animals to the Heart of the Valley Animal Shelter with a 2 wheel drive pickup and need to continue
use of a 4wd vehicle. It is anticipated that this vehicle will begin accumulating repairs and increasing maintenance costs. Purchase
of a new truck would ensure many years of service without incurring high maintenance costs. The current truck could be used by
another city department, be sold at auction, or used as a trade in. Hybrid fuel vehicles will be examined for suitability to
assignment.
ALTERNATIVES CONSIDERED
The purchase of a newer lease return vehicle is a viable option and one that should be looked at before a final decision to
purchase is made.
ADVANTAGES OF APPROVAL
4-wheel drive is important for 12-month access in difficult weather. 4-wheel drive vehicles are often used for evidence retrieval
and transport. A flex-fuel vehicle would provide better gas mileage.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduction in costs expected.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:60
LEVEL OF SERVICE (Up to 20):17
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
25387
CIP Project Fund
General Fund
PROJECT NUMBER
GF052
DEPARTMENT
POLICE
PROJECT NAME
UNMARKED VEHICLE REPLACEMENT PROGRAM
FY15
$21,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
FY15 - Replace Detective Vehicle Asset 3274 2001Dodge Durango which has 97,124 miles on it (Sept 13), but has started to
become high maintenance and unsafe for continued use. This vehicle was originally forfeited as part of a criminal drug arrest.
FY17 - Replace Detective Vehicle Asset 3138 2002 Chevrolet Impala which has 102,200 miles (Sept 13) on it currently. This
amount includes all necessary vehicle equipment, with most current equipment being reused. Hybrid fuel vehicles will be
examined for suitability to assignment. Unmarked vehicles are an essential item in the operation of the Bozeman Police
Department, being the primary tool used by Detectives, School Resource Officers and command officers to assist and manage
calls in support of marked police cars. Uses include response at all hours to violent and sexual crimes, assignment at area schools
and enforcement purposes where an unmarked vehicle is more appropriate or tactically sound. While these vehicles are not over
20 years old, they are primary reponse vehicles for the department.
ALTERNATIVES CONSIDERED
Replacement will include trade in options and looking at lower mileage vehicle. Some equipment may be able to be reused.
ADVANTAGES OF APPROVAL
Would drastically reduce maintenance costs, mechanical concerns and provide many years of reliable service. Increased public
safety and officer safety in providing mechanically sound emergency response vehicles, reduced risk and liability related to use of
unreliable cars.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduction in maintenance costs and possible reduction in fuel costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
$23,000
FY18 FY19
26388
CIP Project Fund
General Fund
PROJECT NUMBER
GF053
DEPARTMENT
POLICE
PROJECT NAME
POLICE CARS & VEHICLE EQUIPMENT REPLACEMENT
FY15
$156,000
FY16
$208,000
Unscheduled
DESCRIPTION OF PROJECT
This plan allows for a number of patrol cars to be replaced each year, including all of the necessary vehicle equipment (top lights,
sirens, radio, mobile data terminals, video cameras, electronic reporting / ticketing systems, etc.) Marked patrol vehicles are an
essential item in the operation of the Bozeman Police Department, being the primary tool used for over 41,000 Response to Calls
each year. Police vehicles must be available for police patrol and emergency call response 24 hours a day, 365 days a year. These
vehicles are used to respond to both emergency and non-emergency calls for service, investigate vehicle crashes, conduct traffic
enforcement and for general patrol duties. These patrol vehicles average approximately 20,000 miles annually. The table on the
following page is an outline of the replacement schedule.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This helps us plan for safe and reliable emergency response vehicles for patrol use, as well as projected lower annual maintenance
costs due to lower annual miles driven per vehicle per year. This program would allow for the replacement of older, higher
mileage patrol cars that become less reliable and more costly to repair. Equipment components mounted inside the car can
sometimes be transferred from the old car to the new car, depending on the condition.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
These are replacement vehicles. Recurring costs frequently decline as newer cars replace older ones. Maintenance costs have
stabilized due to regularly scheduled service, even though calls for service have increased and additional officers have been hired.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
$156,000
FY18
$208,000 $156,000
FY19
27389
Police Vehicle DetailsProject NumberCurrent MileageAsset #MakeFY15FY16UnscheduledNotesFY17FY18FY19GF053101,644336907 Chevy Impala$52,000Mileage Sept 1393,011344008 Chevy Impala$52,000Mileage Sept 13134,614335006 Chevy Impala$52,000Mileage Sept 1368,155337007 Chevy Impala$52,000Mileage Sept 1345,040358911 Chevy Impala$52,000Mileage Sept 1342,335349809 Chevy Impala$52,000Mileage Sept 1342,103359011 Chevy Impala$52,000Mileage Sept 1321,784359511 Chevy ImpalaMileage Sept 13$52,00024,420362712 Chevy ImpalaMileage Sept 13$52,00040,099349909 Chevy ImpalaMileage Sept 13$52,00016,177363012 Chevy ImpalaMileage Sept 13$52,00015,629362812 Chevy ImpalaMileage Sept 13$52,000200366113 Chevy ImpalaMileage Sept 13$52,000200365913 Chevy ImpalaMileage Sept 13$52,0000363114 Ford InterceptNew vehicle$52,000200366013 Chevy TahoeMileage Sept 13$52,00011,143363112 Chevy TahoeMileage Sept 13$52,000$156,000 $208,000 $156,000 $208,000Totals$156,00028390
CIP Project Fund
General Fund
PROJECT NUMBER
GF056
DEPARTMENT
RECREATION
PROJECT NAME
DESIGN & CONSTRUCT INDOOR/OUTDOOR FAMILY AQUATICS CENTER
FY15 FY16
$12,000,000
Unscheduled
DESCRIPTION OF PROJECT
Indoor Aquatic Elements: Therapy pool, water slides, zero entry teaching area, river run, deep diving well, 25 yd lap pool.
Outdoor Aquatic Elements: Lazy river, zero entry teaching area, zero entry pool, water slides. This item was identified as a “Top
Ten Capital Facility Recommendation” in the PROST plan, adopted October 2007. This project will need to be approved by the
voters. ;It is estimated that an election would be offered in Spring 2015. Construction would begin in the Summer/Fall 2015
(FY16). Opening would occur in Summer 2016.
ALTERNATIVES CONSIDERED
Implement plan in phases.
ADVANTAGES OF APPROVAL
Community Benefits of an Aquatics Center: Safe and healthy place for families to play; Connected families; Strong, vital, involved
community; Support for youth at risk; and, Increased community programs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs to include additional aquatic staff: Cost undetermined at this time. We would
recommend asking voters to approve a levy increase for operations, at the time of capital improvement funding.
FUNDING SOURCES
General Fund, Bond Issue, Grants, etc.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:44
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):8
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
29391
CIP Project Fund
General Fund
PROJECT NUMBER
GF062
DEPARTMENT
I.T.
PROJECT NAME
SERVER & PERSONAL COMPUTER (PC) REPLACEMENT
FY15
$70,000
FY16
$75,000
Unscheduled
DESCRIPTION OF PROJECT
This is a general item for replacement of personal computers and Servers for General Fund related jobs and services. (Enterprise
and Special Revenue fund services pay for their own pc’s and servers.) As of FY10, Personal Computers’s moved to a 4 year
rotation and servers continued to be minimal of a 5 year asset before replacement. PC Replacements are one of the primary
drivers of Help Desk Calls (PM01 & WL01) - aging computers can have more software and technical conflicts, and replaced PC's
often require user support for newer versions of software, etc.
ALTERNATIVES CONSIDERED
Not replace computer/server hardware as frequently.
ADVANTAGES OF APPROVAL
City technology needs will be better met and the IT department will be able to more efficiently support employees and citizens.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):8
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$100,000
FY18
$100,000 $75,000
FY19
30392
CIP Project Fund
General Fund
PROJECT NUMBER
GF064
DEPARTMENT
COMM. DEV.
PROJECT NAME
VEHICLE REPLACEMENT
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Replacement of the current vehicle, a 1998 Nissan Sentra with 55,000 miles. This is a small car which works well for single or two
person activities but does not have much cargo or personnel capacity. The vehicle is used by Planning Staff for site visits to
projects, posting notices on-site, in-town meetings and other department activities (WL01-WL32) . Replacement would be with a
fuel efficient small vehicle, possibly a hybrid.
ALTERNATIVES CONSIDERED
Continue to operate the existing vehicles with increasing maintenance costs.
ADVANTAGES OF APPROVAL
Provide functional transportation with reduced maintenance costs. Because of the age of the existing vehicle, maintenance costs
are likely to increase to keep it functional. Recent repairs include power windows and routine maintenance. The vehicle needs
numerous minor repairs, including dashboard lights, that continue to be deferred.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: No new costs are expected as maintenance is already performed on the existing
vehicle. However, maintenance and repair costs are anticipated to increase due to the age of the vehicle.
FUNDING SOURCES
General Fund and/or Planning Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:35
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18
$25,000
FY19
31393
CIP Project Fund
General Fund
PROJECT NUMBER
GF065
DEPARTMENT
PUBLIC SERVICES (GIS)
PROJECT NAME
AERIAL PHOTOGRAPHY
FY15
$60,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Acquire aerial photography for the Bozeman planning area. Aerial photography benefits both the organization and the community
by supplying a clear and accurate representation of current conditions. This information is used on a daily basis in all levels of our
operations. We continue to experience unprecedented demand for digital imagery (i.e., staff reports, Commission presentations,
water/sewer utilities, public requests, etc.).
ALTERNATIVES CONSIDERED
Use of lower resolution satellite imagery. Partnerships with other agencies.
ADVANTAGES OF APPROVAL
Contributes to on-going acquisition of photos at regular intervals for historical archives. Since 1987 we have not gone more than
five years without an update. Measurements and land use determinations are made on a local or regional basis without requiring
extensive field time. Aerial photographs are used extensively in several on-line and in-house mapping applications. Background
information for existing and future GIS & CAD datasets and Facility Plans. Meets public demand for current and accurate aerial
photography.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
There are no annual operating or maintenance costs associated with this project.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:39
LEVEL OF SERVICE (Up to 20):13
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):7
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
FY17 FY18
$60,000
FY19
32394
CIP Project Fund
General Fund
PROJECT NUMBER
GF079
DEPARTMENT
I.T.
PROJECT NAME
NETWORK CORE SWITCHES
FY15
$50,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
This is a scheduled replacement of switches that provide the backbone of the entire network. These provide the technology
platform for the entire organization. The switches at the Professional Building will be replaced in FY15. This equipment is critical
to the City's technology network, suporting all of the department's performance measures related to system "uptime" (PM02-
PM06) and workload measures related to number of hours the network and various software is "in service" (WL02-W06).
ALTERNATIVES CONSIDERED
Maintain current switches without critical support or maintenance.
ADVANTAGES OF APPROVAL
Continued maintaining network stability and ensure phone services and data without interruption.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
FUNDING SOURCES
General Fund – with costs shared with Enterprise, as location warrants.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
33395
CIP Project Fund
General Fund
PROJECT NUMBER
GF080
DEPARTMENT
I.T.
PROJECT NAME
REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT
FY15
$40,000
FY16
$40,000
Unscheduled
DESCRIPTION OF PROJECT
Wan Site end of life replacements for switches and router throughout City to include City Hall, Professional Building, City Shops,
Landfill, L&J, Library, WWTP, WTP, Swim Center, Beall Park, Cemetery. Smaller sites will be consolidated in one year. FY 15 -
Prof-Building, Vehicle Maint. This equipment is critical to the City's technology network, suporting all of the department's
performance measures related to system "uptime" (PM02-PM06) and workload measures related to number of hours the
network and various software is "in service" (WL02-W06).
ALTERNATIVES CONSIDERED
Maintain current switches without critical support or maintenance.
ADVANTAGES OF APPROVAL
Maintain uptime for all WAN locations throughout the City to include phone services as well as data.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund – with costs shared with Enterprise, as location warrants.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$40,000
FY18
$40,000 $40,000
FY19
34396
CIP Project Fund
General Fund
PROJECT NUMBER
GF083
DEPARTMENT
CEMETERY
PROJECT NAME
BACKHOE
FY15 FY16
$110,000
Unscheduled
DESCRIPTION OF PROJECT
This piece of equipment replaces the current cemetery backhoe (2001) that is used for burials an average of 2 times per week..
This is the main piece of equipment utilized for cemetery burials.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain. Borrow from another department.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and the families relying on cemetery services, and the old cemetery backhoe would be
handed down to the Parks Division, which is in dire need of a “road-worthy” backhoe. Cost of economy with both divisions
receiving “new” pieces of equipment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
35397
CIP Project Fund
General Fund
PROJECT NUMBER
GF084
DEPARTMENT
PARKS
PROJECT NAME
PARKS RESTROOM UPGRADES
FY15 FY16 Unscheduled
$390,000
DESCRIPTION OF PROJECT
This project is the general replacement and upgrading of the City Park’s public restroom facilities. Other restrooms that need to
be replaced- and/or built are: Rose Park ($175,000), Westlake BMX ($175,000) , Beall ($40,000) and a new addition that rises to
the top, is the Softball Complex ($300,000 - Large Facility plus Concession Stand). Currently, Rose and BMX Parks are
unscheduled, due to evaluating Impact fee costs and implications of the landfill clean-up. ;The Lindley Park restroom, funded in
FY13, has been replaced and will be fully functional in the spring of 2014.
ALTERNATIVES CONSIDERED
Continue to try to maintain existing facilities. The Rose and BMX Park projects will provide restroom facilities in areas where
currently none exist.
ADVANTAGES OF APPROVAL
Ease of maintaining new restrooms, increased cleanliness of public facilities.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing facilities.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
$300,000
FY19
36398
CIP Project Fund
General Fund
PROJECT NUMBER
GF092
DEPARTMENT
PARKS
PROJECT NAME
PLAYGROUND EQUIPMENT
FY15 FY16
$60,000
Unscheduled
$50,000
DESCRIPTION OF PROJECT
The following playground equipment will eventually ;need to be replaced due to its age and condition: Replacement will bring
equipment up to today’s standards and reduce safety and liability concerns. Jarrett Park (FY16), Christie Park (FY18), and Beall
Park, are identified as the playgrounds that need replacement, in that priority. In general, safety recommendations for playgrounds
address: playground site elements, sight lines, equipment features and materials, surfacing materials, hardware, paints and finishes,
and any other hazards that might be present. Playground repairs require same-day; response given their critical safety implication.
We currently maintain 24 playgrounds city-wide.
ALTERNATIVES CONSIDERED
Keep existing equipment in place, maintain as we go
ADVANTAGES OF APPROVAL
Increased safety for community members.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17 FY18
$70,000
FY19
37399
CIP Project Fund
General Fund
PROJECT NUMBER
GF100
DEPARTMENT
PARKS
PROJECT NAME
TRACTOR WITH BUCKET
FY15
$45,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Replace the aging 1986 Ford tractor with a new tractor. This tractor will be used to broom the 4 ice rinks, move material, assist
in fertilization and will be used extensively with all three city-owned aerators. New price information is much less expensive than
previously quoted.
ALTERNATIVES CONSIDERED
Continue to repair and patch up the Ford tractor as breakdowns occur. Explore the possibility of using the Street Division’s
Massy in the winter.
ADVANTAGES OF APPROVAL
Less down time and maintenance/repair costs, A new tractor will be able to support more implements, Less emissions and better
fuel economy, Faster more efficient use of time.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
38400
CIP Project Fund
General Fund
PROJECT NUMBER
GF103
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
American's with Disabilties Act (ADA) COMPLIANCE IMPROVEMENTS
FY15
$20,000
FY16
$20,000
Unscheduled
DESCRIPTION OF PROJECT
Replace or install ADA upgrades in various city-owned buildings. Work examples include: door hardware, handrails, parking
signage and stalls, building access, etc. The newly formed ADA advisory committee is anticipated to provide recommendations to
the city on priority order for any upgrades or improvements that we might make in order to make our facilities or programs
more accessible. Having this money available to begin improvements will show our priorities have already been in place to address
special needs concerns for the City of Bozeman. Based on the initial review of the work to be done the dollar amount should be
increased in order to complete the improvements within the needed timeframe.
ALTERNATIVES CONSIDERED
When remodels are initiated on buildings they are brought up to current ADA requirements as per regulations. There are
changes to the ADA that took effect in March 2011. We will continue to make upgrades as changes are made to buildings but this
budget item would accelerate the compliance for city buildings.
ADVANTAGES OF APPROVAL
It has been the policy of the city to meet the full spirit of the law as outlined in the ADA regulations. By taking the initiative to
bring all our buildings up to current standards we can provide a positive example to the community in meeting the needs of
people with restricted or limited mobility.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: No real costs foreseen with these improvements. Future costs could be reduced if the
upgrades are made prior to any remodeling of the building
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$20,000
FY18
$20,000 $20,000
FY19
39401
CIP Project Fund
General Fund
PROJECT NUMBER
GF104
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
ENERGY UPGRADES
FY15
$30,000
FY16
$30,000
Unscheduled
DESCRIPTION OF PROJECT
Install occupancy sensors in areas that are occupied at irregular times; install programmable thermostats; replace plumbing
fixtures with low-water fixtures; replace single glaze windows with double glazed units. Work would occur on all city owned
buildings after an analysis of the work that would have the best payback and energy savings. Some consultation with an electrical
engineer would be needed to develop some energy modeling to determine which improvements would have the best payback.
This funding is expected to become available just as our federal Energy Efficiency & Conservation Block Grant money has been
fully utilized. This project may change if the City decides to move forward on the Performance Contracting Energy Improvement
work that has been bid. The Performance Contracting will address the major energy improvements identified by the city and the
contractor.
ALTERNATIVES CONSIDERED
Currently upgrades are made as equipment reaches its useful life. This approach would be more proactive, replacing Items that
have a reasonable pay-back on energy savings.
ADVANTAGES OF APPROVAL
This work would be in line with the Mayor’s energy initiative. Some rebates are currently available through NorthWestern Energy
which would help offset the cost of the change-outs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Improvements that would result in the shortest payback would receive priority.
Changes that would improve the work environment for employees and the public would also be given a priority.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
$30,000
FY18
$30,000 $30,000
FY19
40402
CIP Project Fund
General Fund
PROJECT NUMBER
GF108
DEPARTMENT
PARKS
PROJECT NAME
PARK SIDEWALK REPLACEMENTS
FY15 FY16 Unscheduled
$182,000
DESCRIPTION OF PROJECT
Identified for replacement due to deteriorating cement, missing sections and heaving from weather and roots from trees. Approx
$7/ square foot for rip and replace. New sidewalks must meet or exceed city code. Replacing the old sidewalk will result in a safer
sidewalk year round and enable the sidewalks plows to better meet the snow removal municipal code. Project 1: $100,000 -
Southside Park - replace 730' of sidewalk along South 5th Avenue and along West Alderson Street with new 6' (six foot) wide
concrete sidewalk, and the related retaining wall. Project 2: $82,000 - Cooper Park - replace the sidewalk around the entire block.
This sidewalk serves as a main route to and from the University. Approximately 1875' total.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increased safety for community members.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: no estimate at this time
FUNDING SOURCES
General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):0
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
41403
CIP Project Fund
General Fund
PROJECT NUMBER
GF111
DEPARTMENT
PARKS
PROJECT NAME
EAST GALLATIN REC AREA IRRIGATION REPAIRS
FY15 FY16 Unscheduled
$25,000
DESCRIPTION OF PROJECT
Update and repair the irrigation and pump system that has been repeatedly damaged by construction of the restrooms and park
expansion. A damaged system requires more repairs. Wait until the Sunrise Rotary park development is completed.
ALTERNATIVES CONSIDERED
Not irrigate until construction and master plan implementation is complete. Patch together what we can of the existing system
and irrigate some of the park. Potentially, this could be a PIG project as described earlier in the CIP. (Bigger projects)
ADVANTAGES OF APPROVAL
Efficiently irrigate the entire park. Minimize labor due to potentially hauling hoses around. Shorten the time it takes to irrigate the
park Irrigate at night-minimize evaporation, transpiration and vandalism to irrigation heads. Healthier turf
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Annual operating and maintenance costs would rise slightly, due to the upgrades of
valves, rotor heads and electrical wire in the ground. These identified costs potentially could be offset by fuel, vehicle and
manpower savings attributed to continual manual watering.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17 FY18 FY19
42404
CIP Project Fund
General Fund
PROJECT NUMBER
GF115
DEPARTMENT
PARKS
PROJECT NAME
PARK VEHICLE REPLACEMENTS
FY15
$28,000
FY16 Unscheduled
$90,000
DESCRIPTION OF PROJECT
Parks Department utilizes trucks for mowing, fertilization, irrigation, inspections, and repairs of the city parks, comprising over
125 acres of formal turf and 220 acres of natural parkland. Because these are not emergency response vehicles, they are replaced
as funding becomes available. All trucks are utilized well beyond 130,000 miles, and until service related down-time for equipment
and staff become problematic or safety is compromised. A detailed listing of the replacement plan is shown on the following page,
with vehicle mileage updated October 2013. FY 15 replacement is for the Blue 1988 GMC ½ ton – 1495- 210,000+mi.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable vehicles for park use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older
ones.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
$30,000
FY18
$30,000
FY19
43405
Parks Vehicle Replacements - DetailsProject NumberAsset #MakeModel YrCurrent MileageFY15FY16UnscheduledNotesFY17FY18FY19GF1151495GMC1988209,739$28,00010/2013 MILEAGE2691FORD1990190,92810/2013 MILEAGE$30,0001608FORD1986186,141$30,00010/2013 MILEAGE5561FORD1997182,58510/2013 MILEAGE$30,0003251DODGE2001180,911$30,00010/2013 MILEAGE1691DODGE1985164,482$30,00010/2013 MILEAGE$28,000$30,000$30,000$90,000Totals44406
CIP Project Fund
General Fund
PROJECT NUMBER
GF116
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY VEHICLE REPLACEMENTS
FY15 FY16
$42,500
Unscheduled
DESCRIPTION OF PROJECT
Cemetery Vehicle Replacement Plan. The Cemetery Department utilizes 1-Ton trucks for operations and maintenance of the
Sunset Hills Cemetery. Asset# 1213, 1989 1Ton 4x4, Estimated 45,000 miles, replace in FY16. This 1-Ton is critical to providing
prompt burial services (loading and unloading dirt) roughly twice a week, and sanding/plowing cemetery roads. While it has
relatively low mileage, the cost of repairs and its extremely low fuel economy (460 engine) drive our recommendation to replace
this 25 year old vehicle. *Mileage as of 10/2012
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable vehicles for cemetery use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older
ones
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:34
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):5
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
45407
CIP Project Fund
General Fund
PROJECT NUMBER
GF130
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
CITY HALL SITE IMPROVEMENTS - PHASE 2
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
A general landscape plan was prepared for the building remodel. It included planting beds, irrigation upgrades for a dated system
and modifications to provide water coverage for the revised site and better use of treated city water. Improvement items include:
Irrigation upgrade and new irrigation lines to all parts of the site, Reclamation of the abandoned alley to the south of the City
Commission meeting room, Trees to provide screening and shading on the south facing elevation, A storm water detention area
on the north east end of the alley to protect the creek from site run-off and any added siltation, Planting beds and screening from
the parking lot to the south of City Hall, Benches and or picnic tables for staff and citizen use, Better amenities for bike racks will
also be included. If approved the landscaping plan will be presented to the Commission for final review and approval.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
The site improvements will add to the overall character of the building as an important municipal facility. Commitments were
made in the LEED application for future site development that will address lower maintenance needs, less water use, and other
green practices.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: The replacement of the irrigation system with a properly zoned system will make
better use of treated city water. The landscape plan that has been initially developed for the site includes both native plantings and
other vegetation requiring less water.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17
$42,000
FY18 FY19
46408
CIP Project Fund
General Fund
PROJECT NUMBER
GF137
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER POOL FILTRATION SYSTEM
FY15
$135,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The current filtration at the Swim Center is a hazard to work in. Staff must climb into the filtration pit onto slick wood rails to
scrub the filter grids on weekly bases. Once per month staff must climb to the bottom of the pit to clean out all old filter media,
there is not a ladder the bottom of the pit so staff must swing from pipes to get to the bottom. The filter pit holds approximately
60,000 gallons of water, which gets flushed down the drain. A regenerative media system is a new media system that uses the
same media that the Swim Center currently uses, which provides the cleanest water. The system is contained in a pressurized
tank that will hold 400 gallons of water. To clean the staff will only be required to press a button, reducing the potential hazard.
This project would assist in making sure Aquatics classes aren't cancelled (PM08), reduce some of the current maintenance
burdens (PM01), and mitigate some of the items contained in Risk Management reports - Aquatics Facilities (PM06).
ALTERNATIVES CONSIDERED
Continue to use current system
ADVANTAGES OF APPROVAL
This project will decrease the work place hazards for staff, reduce staff time needed to clean filters, and replace media. The
regenerative media system will also save approximately 700,000 gallons of water per year in cleaning.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Maintenance and Operating cost will be equal or less then current system.
FUNDING SOURCES
100% General fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):7
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
47409
CIP Project Fund
General Fund
PROJECT NUMBER
GF139
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
CITY HALL PHASE 3 SITE IMPROVEMENTS
FY15
$47,250
FY16 Unscheduled
DESCRIPTION OF PROJECT
Phase III will address some of the longer term site needs. Work proposed in this phase of improvements includes: an established
path of travel through the parking lot from the parking area along Rouse to the entry sidewalk, resurfacing the parking lot and
restriping will reduce annual maintenance costs, sections of sidewalk along Lamme are starting to deteriorate. Work on these
sidewalk sections will be combined with the establishment of tree pits and drip irrigation. Current code calls for street trees
approximately every 50 feet. The curb area around the creek crossing bridge on Lamme is an odd configuration that leads to
water retention and freezing during the winter. Site security and pedestrian lighting will also be evaluated once a site plan and
project costs are further refined.
ALTERNATIVES CONSIDERED
Certain components of Phase III will require coordination so that improvements do not get damaged with future work on the site.
ADVANTAGES OF APPROVAL
The site improvements will add to the overall character of the building as an important municipal focal point. The work proposed
in Phase III will improve general pedestrian safety by getting people across the parking lot and address some of the deterioration
sidewalk on the East Lamme side of the building. This area gets a good deal of pedestrian traffic for both City Hall and Hawthorn
school.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Some additional costs will be incurred during the first few years as the plantings are
starting to establish themselves on-site. The upgraded sidewalk areas will still need to be maintained, but a new walk will require
less work to clear because the surface will be uniform and have the proper drainage slopes. Improvements to the parking lot will
also reduce some of the overall annual maintenance costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
48410
CIP Project Fund
General Fund
PROJECT NUMBER
GF140
DEPARTMENT
RECREATION
PROJECT NAME
LINDLEY CENTER PARKING LOT RENOVATION
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Curb and overlay the parking lot at the Lindley Center and include ADA parking stalls. Install parking lot lights and bases, a
dumpster pad and dumpster enclosure fence. This project aligns with section 10.10.1 of the PROST plan (adopted October 2007)
that recommends that City parks, recreation facilities and trails are accessible to the greatest extent possible. It would reduce
some of the current maintenance burdens (PM07), and mitigate some of the items contained in Risk Management reports -
Recreation Facilities (PM06). Includes permit fees.
ALTERNATIVES CONSIDERED
Sealing and striping lot and not installing lights
ADVANTAGES OF APPROVAL
Comply with city codes, allow for more cars to be parked in the lot at a time, more organized parking which will make the lot
safer and reduced liability, lights will help with public safety and parking lot/facility security, ADA spots will be designated which
will make the lot accessible, the dumpster would be enclosed.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs to include stripping and periodic overlays.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):13
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):9
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$47,000
FY18 FY19
49411
CIP Project Fund
General Fund
PROJECT NUMBER
GF142
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGH
FY15 FY16
$400,000
Unscheduled
DESCRIPTION OF PROJECT
The current Pool gutter tiles are from the original build in 1974. They are made of concrete and over the years have been eroded
away and are becoming dangerously thin. The tiles are no longer made; the gutter will be replaced with a high impact plastic gutter
system. The edge tiles around the pool will be damaged during the process, and they are also no longer available. A modern tile
that will fit into the color scheme of the pool will replace them. $210,000 The pools current shell surface will be 10 years old in
2017. The average life span of pool surfaces is 10 years. Resurfacing of the pool is the best time to replace light fixtures. In the last
resurfacing the crew was not monitored and the fixtures were installed incorrectly, therefore we have disconnected the lights
from the electricity source for safety. Resurfacing of the pool will be with Diamond-brite, and the lights will be LED fixtures
producing better light at higher efficiency then the 500W fixtures currently in place. Light and shell resurfacing combined price:
$190,000 This project would assist in making sure Aquatics classes aren't cancelled (PM08), reduce some of the current
maintenance burdens (PM01), and mitigate some of the items contained in Risk Management reports - Aquatics Facilities (PM06).
ALTERNATIVES CONSIDERED
Replace with stainless steel gutters
ADVANTAGES OF APPROVAL
Replace with stainless steel gutters
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
50412
CIP Project Fund
General Fund
PROJECT NUMBER
GF144
DEPARTMENT
PARKS
PROJECT NAME
STORY MANSION & MANSION PARK SIDEWALKS
FY15 FY16 Unscheduled
$69,200
DESCRIPTION OF PROJECT
Replace the damaged areas of sidewalk around the perimeter lot of the Story Mansion. Replacing the old sidewalk will result in a
safer sidewalk year round and enable the sidewalks plows to better meet the snow removal municipal code in 12.24.020 (PM23).
ALTERNATIVES CONSIDERED
The current sidewalks are the standard 5 foot walkways. Areas of the sidewalk are showing signs of wear making it difficult to maintain in the
winter. The turf areas on either side of the sidewalk are higher that the sidewalk which leads to snow and snow melt-off accumulation on the
walk. The Parks Department has moved to 6 foot wide sidewalks so it can be cleared properly with the equipment we currently use for winter
snow removal.
ADVANTAGES OF APPROVAL
Annual Operating and Maintenance Costs: Replacement of the walks will facilitate more efficient snow removal on the block.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
51413
CIP Project Fund
General Fund
PROJECT NUMBER
GF146
DEPARTMENT
PARKS
PROJECT NAME
LINDLEY PARK IRRIGATION SYSTEM
FY15 FY16 Unscheduled
$100,000
DESCRIPTION OF PROJECT
Completely replace the irrigation system at Lindley Park. The system is one of the oldest in the city. It is becoming common that
the pipe and electrical wire are starting to fail on a regular basis. A damaged system requires more repairs. It is important to keep
this system working because Lindley is one of our most used parks, keeping the grass green before and after the Sweet Pea
Festival, and it also a part of the cemetery irrigation system.
ALTERNATIVES CONSIDERED
Repair existing system as needed
ADVANTAGES OF APPROVAL
Healthier turf, grass will be green, not dormant in the summer Efficient use of the water (water conservation) Irrigate at night-
minimize evaporation and transpiration Public safety, un-irrigated ground is hard and attracts gophers.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Annual operating and maintenance costs would rise slightly, due to the nature of valves,
rotor heads and electrical wire in the ground.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17 FY18 FY19
52414
CIP Project Fund
General Fund
PROJECT NUMBER
GF147
DEPARTMENT
PARKS
PROJECT NAME
SOFTBALL COMPLEX IRRAGATION SYSTEM
FY15 FY16 Unscheduled
$110,000
DESCRIPTION OF PROJECT
Replace the existing irrigation system at the softball complex. The system is 40 years old and starting to fail regularly. This is not
only due to its age but because many of the lines were cut through and patched when the lighting system was installed. Work has
been done to fix the curb stops from leaking by. A damaged system requires more repairs.
ALTERNATIVES CONSIDERED
Continue to repair existing system
ADVANTAGES OF APPROVAL
Healthier turf, grass will be green, not dormant in the summer Efficient use of the water (water conservation) Irrigate at night-
minimize evaporation and transpiration Public safety, un-irrigated ground is hard.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Annual operating and maintenance costs would rise slightly, due to the nature of valves,
rotor heads and electrical wire in the ground.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17 FY18 FY19
53415
CIP Project Fund
General Fund
PROJECT NUMBER
GF148
DEPARTMENT
PARKS
PROJECT NAME
BMX PARKING LOT
FY15 FY16 Unscheduled
$85,000
DESCRIPTION OF PROJECT
Installation of parking lot at Westlake BMX park.
ALTERNATIVES CONSIDERED
Do not install a parking lot
ADVANTAGES OF APPROVAL
Also access for Childrens Memorial Park Accessible area to park Christmas tree dumping
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Minimal. Clean-up, possible snow plowing, painting lines every few years
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
54416
CIP Project Fund
General Fund
PROJECT NUMBER
GF149
DEPARTMENT
PARKS
PROJECT NAME
EAST GALLATIN REC AREA PARKING LOT
FY15 FY16 Unscheduled
$60,000
DESCRIPTION OF PROJECT
Paving parking lot at the East Gallatin Recreation Area.
ALTERNATIVES CONSIDERED
Keep the parking lot gravel until master plan is completed in coordination with the Rotary Club.
ADVANTAGES OF APPROVAL
Reduced maintenance on the road. We would be able to plow the parking lot after all snow events. We now have to make sure
the ground is frozen before we plow so the parking lot does not come up with the snow. No washboards and holes to trap water.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Minimal. Clean-up, possible snow plowing, painting lines every few years
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
55417
CIP Project Fund
General Fund
PROJECT NUMBER
GF151
DEPARTMENT
PARKS
PROJECT NAME
BEALL PARK BASKETBALL COURTS
FY15 FY16 Unscheduled
$18,000
DESCRIPTION OF PROJECT
Resurface or tile the existing court.
ALTERNATIVES CONSIDERED
Leave it the way it is. Utilize Cash-in-Lieu or PIG $$
ADVANTAGES OF APPROVAL
Improved basketball courts that are level, safe and are an asset to the park and could be used for a multitude of City Recreation
programs,
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:23
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17 FY18 FY19
56418
CIP Project Fund
General Fund
PROJECT NUMBER
GF157
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
SENIOR CENTER ELEVATOR
FY15 FY16
$68,000
Unscheduled
DESCRIPTION OF PROJECT
The elevator at the Bozeman Senior Social Center is a three stop Otis elevator. The elevator was installed in early 1980. The
elevator is to the point where many technological improvements have been made in elevator technology and a change out would
yield both improved service and some reductions in energy savings. While the elevator is still a safe system, the elevator is used
often due to the special needs of the members of the Senior Center. Planning ahead for the replacement of the elevator will be
more cost effective and avoid unnecessary down time during the replacement process. I requested a detailed analysis of the
elevator by the maintenance contractor we have for the elevator and they agreed that the Senior Center elevator is the one that
is most in need of replacement amongst all the city elevators.
ALTERNATIVES CONSIDERED
Continue to maintain and adjust the elevator operating systems throughout the year. Wait to replace the elevator until it
physically breaks down or continue to monitor the operation and hold off on the replacement until the routine repair and
maintenance costs exceed acceptable limits
ADVANTAGES OF APPROVAL
A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility
requirements for a municipal building. Building energy demands would also benefit as the newer elevator systems have more
energy saving features built into them.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: A new system would reduce some of the maintenance costs currently associated with
this elevator. A new system would also include a number of technological improvements.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
57419
CIP Project Fund
General Fund
PROJECT NUMBER
GF162
DEPARTMENT
FIRE
PROJECT NAME
LIVE-FIRE TRAINING PROP
FY15
$10,000
FY16
$10,000
Unscheduled
DESCRIPTION OF PROJECT
This will continue building the Fire training facility at the lower yards. It will be constructed of modular container units that will be
configured and replaced when needed. This facility will be used year round. The following types of training would occur: Live Fire,
Flashover, Ventilation, Forcible Entry, Confined Space, Hazardous Materials Response, and Trench Rescue. The facility will be
available to the City Police Department for their training needs (Special Response Team, etc.) and to the Water and Sewer
Department for continued Trench Rescue training. In recent budgets we have purchased the containers and have them stacked at
the training site. The ongoing request is to begin and complete the passage doorways, roof props, burn rooms and eventually a
standalone flash over prop. This project trains firefighters to respond to Fires, Rupture/Explosion , and Hazardous Conditions and
various other call types.
ALTERNATIVES CONSIDERED
Continue with utilizing the existing site and Central Valley Fire training center out of the city and limited trips to Missoula to use
their prop. We also have a stronger relationship with Sourdough Fire and potentially will be training with them.
ADVANTAGES OF APPROVAL
Firefighters can train when on-duty, reducing overtime costs. Required for ISO compliance.. Located within the City Limits,
firefighters would be close for call-outs. Available when needed (unlike Central Valley Fire site.) Shared facility with City Police and
Water/Sewer Operations
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating costs are minimal and are within our existing operational budgets.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$10,000
FY18
$10,000 $10,000
FY19
58420
CIP Project Fund
General Fund
PROJECT NUMBER
GF164
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING
FY15
$23,500
FY16 Unscheduled
DESCRIPTION OF PROJECT
Upgrade the aging air conditioner in the professional building's server room. Due to the migration to virtual servers, this piece of
equipment is over-sized for today's uses. It is also out of warranty, so future repairs could be troublesome or difficult to
accomplish. When in need of repair, this equipment is an "emergency" (PM01), due to its temperature control of critical IT
equipment.
ALTERNATIVES CONSIDERED
Don't replace.
ADVANTAGES OF APPROVAL
The replacement will be significantly smaller and have reduced energy costs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Assists in reducing the professional building's reoccurring energy costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:49
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):4
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
59421
CIP Project Fund
General Fund
PROJECT NUMBER
GF165
DEPARTMENT
POLICE
PROJECT NAME
PATROL MOTORCYCLE REPLACEMENTS
FY15
$60,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
FY15 - $60,000 will replace asset # 3112 and asset # 3154. This plan allows for our 2 primary patrol motorcycles to be replaced,
including most of the necessary vehicle equipment (emergency lights, sirens, radio) This program would replace older, higher
mileage patrol motorcycles that become less reliable and more costly to repair, but more importantly can become a safety issue
for Officers. Some of the equipment from the motorcycle will be transferred from the old motorcycle to the new motorcycle
depending on the equipment’s condition. Patrol motorcycles are an essential item in the traffic enforcement division, used for a
portion of the over 13,000 traffic stops, crashes, and citations each year. ;These vehicles are used to respond to both emergency
and non-emergency calls for service, investigate accidents, conduct traffic enforcement and for general patrol duties.
ALTERNATIVES CONSIDERED
None. This will include trading in 2 primary motorcycles and a third older motorcycle to help minimize costs.
ADVANTAGES OF APPROVAL
This ensures safe and reliable emergency response vehicles for patrol use, as well as lower annual maintenance costs. For the
traffic division to be effective, this equipment must be kept in top operating condition. Police motorcycles must be available for
police patrol use during the day and when the city streets are clear enough to ride.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Maintenance costs are stable due to regularly scheduled service. Officers assigned to the motorcycle division are also assigned to
their own motorcycle. This seems to reduce the wear on this equipment.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:66
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17 FY18 FY19
60422
CIP Project Fund
General Fund
PROJECT NUMBER
GF166
DEPARTMENT
POLICE
PROJECT NAME
PORTABLE RADIO REPLACEMENTS
FY15 FY16
$48,000
Unscheduled
$50,000
DESCRIPTION OF PROJECT
This plan allows for 9 police portable radios to be replaced each year, including all of the software, programming and peripheral
accessories. This is planned replacement of radios at the end of their predicted usable life, estimated between six and ten years.
This will provide forseamless communication and response capabilities as the radios become less reliable and repair is no longer a
financially prudent option. Portable (or hand-held) radios are an essential item in the operation of the Bozeman Police
Department, being a critical communication tool used for over 41,000 Response to Calls (workload measures WL02-WL34) each
year. Police radios must be available for police use 24 hours a day, 365 days a year. These radios are individually assigned, allowing
for greater longevity, and department-wide communication in the event of a need for major response.
ALTERNATIVES CONSIDERED
None. Previously had this rotation beginning in FY15. Radios are working to a degree that this entire planned purchase moved
back beginning FY16
ADVANTAGES OF APPROVAL
This insures safe and reliable emergency communication and response. Program allows for a planned and predictable need for
equipment replacement. Clear and dependable communication allows for quick and efficient deployment and the required level of
officer safety.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:57
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$49,500
FY18
$51,000 $52,500
FY19
61423
CIP Project Fund
General Fund
PROJECT NUMBER
GF170
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
BOILER REPLACEMENT AT FIRE STATION #1
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
**This project is most ideally timed with the Station #1 Remodel in the Fire Equipment & Capital Replacement Fund.** The old
steam boiler at Fire Station #1 has reached the end of its useful cycle. The fact that the unit is no longer serving the old City Hall
means that is working even less efficient because it is now oversized. The current plan was to replace the existing boiler with
another steam boiler. When the steam lines were disconnected from old City Hall the condition of the pipes could be assessed.
The pipes were found to be severely corroded and in poor condition. An engineer was hired to size the boiler for servicing only
Fire Station #1 and to assess other features of the 1964 vintage system. Three options were proposed to upgrade the system for
both building comfort and energy efficiency. The third option proposed in the study is the most efficient and has the best
payback. This project significantly effects building occupant comfort/quality (PM05) and potentially generates emergency and non-
emergency repairs (PM01-3). Staff has been working to keep the boiler running properly, and monitoring the chemical condition
of the boiler water to try to increase the useful life of the boiler.
ALTERNATIVES CONSIDERED
Replacement of the current boiler with another steam boiler is no longer an option after assessing the condition of the steam distribution lines and other
components of the older system. Three options were reviewed and a summary report for each option was included in the analysis done by the engineer. The least
expensive solution is to stay with a stem system. The project will now include boiler replacement, distribution line replacement, and changing out the old
pneumatic controls with a digital control system. The structural assessment and architectural design for the upstairs expansion of Station #1 is complete. This
information will now allow proper sizing the boiler. It would be better to replace the boiler as part of the planned improvements for the building provided that
the renovation work is going to be done in the near future. It the building improvements are out more than a couple of years then the replacement should go
ahead in the next two to three years.
ADVANTAGES OF APPROVAL
The proposed option will better address the variable heating needs of the building – work areas, living areas, and fire bays. The proposed system
is designed for the current configuration of the building and could be supplemented to handle the additional square footage proposed when the
dorm area of the station is increased. The proposed system is in line with the Municipal Climate Action Plan. Planning for the replacement of the
current boiler prior to failure of the unit will be most cost effective.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The recommended system would result in an approximate $9,000 per year in energy savings at current utility rates. The payback
would be about 28 years.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:62
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):9
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18
$260,500
FY19
62424
CIP Project Fund
General Fund
PROJECT NUMBER
GF171
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
CITY HALL SITE DRAINAGE ON WEST SIDE OF BUILDING
FY15
$11,500
FY16 Unscheduled
DESCRIPTION OF PROJECT
The drainage on the west side of the building at City Hall needs some re-grading to properly drain the lot. The roof drain and
melting snow is ponding in the lot and accumulates in the ADA parking spot. Water needs to be diverted from the area from the
public building entrance to the south. The work will involve removal of pavement, regrading, and repaving in order to drain
properly. So concrete aprons may need to be added along the edge of the building to aid drainage. The water build up is starting
to impact the use of the lot with large pools of water and ice problems in the winter.
ALTERNATIVES CONSIDERED
Phase II and Phase III improvements for City Hall are already listed in the Capital Improvements Budget. This work could be added
into one of those phases.
ADVANTAGES OF APPROVAL
Proper drainage of the lot will reduce water ponding and during the winter icing in the lot. It will make the building access safer
and improve the layout of the ADA parking space on the west side of the building. It will also improve employee access to the
building so they don’t have to wade through the water accumulation.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Proper drainage will reduce the amount of time needed to make sure there is safe building access from the staff parking lot and
reduce the risk of slip and falls. Proper drainage will also mean less hand shoveling and less sand and salting of the lot.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):8
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
63425
CIP Project Fund
General Fund
PROJECT NUMBER
GF181
DEPARTMENT
RECREATION
PROJECT NAME
Swim Center deck tile replacement
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The tile on the Bozeman Swim Center’s deck is the original tile. The grout has worn away in many places and the tile is cracked in
many places. The tile pattern was a special order tile when the pool was constructed and we have none left. Replacement with a
current, non-skid tile will not only increase the visual appeal of the facility, but will help reduce the number of slips that occur at
the facility. This project would reduce some of the current maintenance burdens (PM01) and mitigate some of the items
contained in Risk Management reports - Aquatics Facilities (PM06).
ALTERNATIVES CONSIDERED
Replace the deck in four sections, north($23,500), south($23,500), east($81,000) and west($70,000) deck. With the first deck
being the east deck.
ADVANTAGES OF APPROVAL
Increase safety by installing non-skid tile
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$198,000
FY18 FY19
64426
CIP Project Fund
General Fund
PROJECT NUMBER
GF182
DEPARTMENT
RECREATION
PROJECT NAME
Swim Center Expansion
FY15 FY16 Unscheduled
$1,200,000
DESCRIPTION OF PROJECT
The Swim Center expansion will increase the size of the lobby, create a secure front desk space, provide for private(Family) ADA
changing rooms, bring all entrances up to current federal ADA codes, add a teaching/birthday party room, and provide office
space for staff. This project would reduce some of the current maintenance burdens (PM01) and mitigate some of the items
contained in Risk Management reports - Aquatics Facilities (PM06).
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
This project will provide space to meet the current needs and use of the Swim Center
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:46
LEVEL OF SERVICE (Up to 20):13
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
65427
CIP Project Fund
General Fund
PROJECT NUMBER
GF186
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
Replace Entrance Locks at the Professional Building with Fob Units.
FY15 FY16
$12,000
Unscheduled
DESCRIPTION OF PROJECT
There are 6 main entrance doors at the Professional Building on the south, north, and west sides of the building. The current
door locks would be replaced with the radio frequency fob locks that are being used for other city buildings. It might be good to
move this installation up to FY 15. There is more activity and this would help with some of the concerns that have come up with
the doors getting locked in the evening with the activities related to the MSU Computer Training Lab in the basement of the
building.
ALTERNATIVES CONSIDERED
Stay with the existing key locks.
ADVANTAGES OF APPROVAL
Replacement of the key locks with fobs would be consistent with the other locks that have been installed on all new city projects.
This is one of the last primary city buildings that is not equipped with the fob units. These locks would allow for easier access for
the various employees and multiple departments that occupy the building.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% general fund unless the building department fund would be charged separately for a portion of the cost.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):0
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
66428
CIP Project Fund
General Fund
PROJECT NUMBER
GF187
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
Replace Worn Siding on the Bozeman Senior Social Center
FY15
$26,250
FY16 Unscheduled
DESCRIPTION OF PROJECT
The original siding on the Senior Center is wide flat boards installed in a clap board pattern. The board are showing signs of wear
and many are split and exposing the underlayment. Areas of the building that were damaged in the 2010 hail storm were resided
with a cement based siding that is more durable. While the current siding does add character to the building it will be difficult to
replace or refinish and the proposed material will be more durable. Addition work is being included in the CIP requests for
exterior work on the building. Other areas of the building are in need of repair due to the age and condition of the materials.
ALTERNATIVES CONSIDERED
Repair, replace, and repaint the existing wide board siding.
ADVANTAGES OF APPROVAL
Install a more durable type of siding that will seal the building envelope and provide for a material that will have a longer life.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Long term maintenance costs will be reduced.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:39
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
67429
CIP Project Fund
General Fund
PROJECT NUMBER
GF188
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
Replace Boiler at Bozeman Senior Center
FY15
$18,500
FY16 Unscheduled
DESCRIPTION OF PROJECT
There are two hot water boilers at the Bozeman Senior Social Center. One boiler was replaced about 3 years ago. The other
boiler from about 1989 is now assigned as a back-up boiler. The older unit is having problems firing and will often not come on.
The boiler would be replaced with a high efficiency combustion boiler and the other unit would then be used as the back-up
unit. In checking with some heating contractors there is a benefit to replacing both boilers with more efficient and properly sized
boilers. There have been some other additions to the building and it would be good to upgrade the entire heating system
especially since the mechanical control systems have been recently upgraded. Replacing both boilers would increase the cost to
$32,000.00.
ALTERNATIVES CONSIDERED
Work is being done right now on the old unit to get the venting and firing to function property so that we can continue to use the unit for
awhile. Another option would be to put in three multiphase boilers similar to the system that we have at the Bozeman Public Library. This
thee unit system is highly efficient and provides better heating back-up should one of the boilers fail to operate for some reason. Cost for a
three unit system would be $36,000.00.
ADVANTAGES OF APPROVAL
Replacing the older unit will give us a reliable more cost effective boiler which will help with both comfort levels (PM04) and efficiency.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Reduced maintenance and operating costs from less energy use.
FUNDING SOURCES
100% general fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):5
FREQUENCY OF USE (Up to 5):3
FY17 FY18 FY19
68430
CIP Project Fund
General Fund
PROJECT NUMBER
GF189
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
Refinish the Roof on the Green Storage Building at the Shop Complex
FY15
$39,900
FY16 Unscheduled
DESCRIPTION OF PROJECT
The Green Building used for vehicle and equipment storage has a metal roof that is has been leaking at the seams of the metal
panels. The interior ceiling shows lots of areas where leaks are occurring. There is a new technique where a plasticized material is
sprayed on the roof which will seal all the seams and cover the existing metal roof material. The roof is power washed, seams are
sealed and the spray material is applied.
ALTERNATIVES CONSIDERED
Remove and replace all the existing metal roof panels. There is also an option of spraying on a layer of insulation and then spraying
on the roof finish. Rather than applying the insulation on the roof, once the roof is sealed the insulation on the ceiling and some
ventilation for condensation will need to be installed.
ADVANTAGES OF APPROVAL
The spray on material will cost less than removing all the panels which are showing no signs of rusting.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
As mentioned after the roof is sealed, he ceiling of the building will need to be removed and new insulation and sheet rock will
need to be installed.
FUNDING SOURCES
General Fund and other departments that occupy the shop complex and store equipment in the building could be charged for the
cost of the repairs.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:30
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
69431
CIP Project Fund
General Fund
PROJECT NUMBER
GF190
DEPARTMENT
PARKS
PROJECT NAME
4-Wheeler ATV Replacement
FY15 FY16 Unscheduled
$14,000
DESCRIPTION OF PROJECT
Replace the ATV (2000 Yamaha Grizzley) used for sidewalk snow removal and is the main piece of equipment that is used to
spray approx 300 acres with herbicides and biostimulants for the Parks Division.
ALTERNATIVES CONSIDERED
Continue to use the 2000 Yamaha Grizzley and repair as needed.
ADVANTAGES OF APPROVAL
Maximize efficiency, minimize down time, proactive replacement of aging equipment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Routine maintenance
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
70432
CIP Project Fund
General Fund
PROJECT NUMBER
GF191
DEPARTMENT
PARKS
PROJECT NAME
Upgrade of Softball Complex Lighting
FY15 FY16 Unscheduled
$825,000
DESCRIPTION OF PROJECT
Replace the current lights at the Softball Complex with appropriate stadium lights. Estimate provided by MUSCO, would be bid at
the time of construction. Existing lights have light spillage and this is the only way to make the lights Dark Skies Compliant.
ALTERNATIVES CONSIDERED
Keep existing lights
ADVANTAGES OF APPROVAL
The new lights can offer 50% less light spillage and glare and reduce energy costs by up to 50%. Additionally, upgraded lights could
help to reduce or eliminate complaints regarding light pollution.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Reduction in electrical use.
FUNDING SOURCES
100% General Fund, or fundraising by user groups - Cost estimates range from $750,000 to $825,000 in August 2012.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:22
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):6
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):0
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):1
FY17 FY18 FY19
71433
CIP Project Fund
General Fund
PROJECT NUMBER
GF192
DEPARTMENT
RECREATION
PROJECT NAME
Bozeman Swim Center Ceiling Tile Replacement
FY15
$40,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
This Project will replace all of the ceiling tiles above the pool at the Bozeman swim Center. Most of the tiles are from the original
construction. They have lost their reflective ability, limiting the amount of light reflected down into the pool. Replacement of the
tiles will increase the visibility on the bottom of the pool and increase public safety thereby mitigating an element of Risk
Management reports - Aquatics Facilities (PM06).
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increase safety of swimmers by reflecting more light off the ceiling tiles. This will also increase the aesthetics of the facility.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:30
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
72434
CIP Project Fund
General Fund
PROJECT NUMBER
GF194
DEPARTMENT
PARKS
PROJECT NAME
Park Entrance Signs
FY15
$10,000
FY16
$10,000
Unscheduled
DESCRIPTION OF PROJECT
Project to replace existing park signs and add park entrance signs where none currently exist with an updated, identifiable,
uniform, maintenance-free park sign. This project would provide for approximately 5 double-sided signs per year.
ALTERNATIVES CONSIDERED
Continue to make our own wooden routered park signs.
ADVANTAGES OF APPROVAL
A uniform signing system creating easily identifiable park properties, continuity, and reduction in labor costs due to constant
upkeep of our wooden signs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$10,000
FY18
$10,000 $10,000
FY19
73435
CIP Project Fund
General Fund
PROJECT NUMBER
GF195
DEPARTMENT
PARKS
PROJECT NAME
Aerator
FY15 FY16 Unscheduled
$17,000
DESCRIPTION OF PROJECT
An additional aerator into Parks and Recreation inventory of turf equipment. This would be used to maintain the 125 acres of turf
in the park inventory.
ALTERNATIVES CONSIDERED
Continue to operate with one aerator.
ADVANTAGES OF APPROVAL
Proactively and aggressively aerate parks and sports fields within the City to create a finer and healthier product.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:19
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):1
FY17 FY18 FY19
74436
CIP Project Fund
General Fund
PROJECT NUMBER
GF196
DEPARTMENT
I.T.
PROJECT NAME
New Cooling Unit for Professional Building Data Center
FY15
$35,500
FY16 Unscheduled
DESCRIPTION OF PROJECT
Replace the current APC cooling system in the professional building Data Center. >
ALTERNATIVES CONSIDERED
Keep using the current 10 year old system and spend $6,000 to replace bearings.
ADVANTAGES OF APPROVAL
We would have a system that is properly sized for the room and heat load. It would be a redundant system that would allow
failover in the event that one of the unit fails. The new system would be more energy efficient. We have had to put money into
the unit multiple times over the last year and we are looking at a sizable expenditure now to keep using this unit going forward.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
1 Year warranty out of the gate with roughly $100 per year for Freon replacement and maintenance. Repairs and issues beyond
basic maintenance after the first year would have to be paid at that time.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
75437
CIP Project Fund
General Fund
PROJECT NUMBER
GF197
DEPARTMENT
I.T.
PROJECT NAME
Microsoft Office Version Upgrade to Office 2013
FY15
$88,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Licenses with Software Assurance program. ;Certain vendors are asking us to upgrade our software version. ;We are currently
using Microsoft Office 2007. ;This needs to be accomplished in FY15 or FY16.
ALTERNATIVES CONSIDERED
Microsoft Cloud System Office 365. $8,000 ongoing/year; We haven't fully investigated this option and have concerns about
meeting our discovery and records retention requirements.
ADVANTAGES OF APPROVAL
A coordinated migration to Office 2013 that can be occur during planned roll-out. Less disruption to the organization.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
76438
CIP Project Fund
General Fund
PROJECT NUMBER
GF198
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
SENIOR SOCIAL CENTER FIRE SPRINKLER UPGRADES
FY15
$17,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Replace the existing ½ inch sprinkler lines with the current code requirement of 1 inch lines. An annual inspection and testing of
fire sprinkler systems is required. The person that conducted the inspections the last time pointed out the some of the individual
sprinkler heads did not have the right size of pipe. Code requires that the piping for the sprinkler heads be 1 inch diameter. The
individual heads were put in with only ½ inch lines. This work will change out the smaller diameter sprinkler head supply lines
with the code compliant size lines.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
The replacement of the current lines with larger diameter lines will bring the system up to current code standards.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
No additional costs for the proper size lines.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
77439
CIP Project Fund
General Fund
PROJECT NUMBER
GF199
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
CARPET REPLACEMENT MAIN FLOOR PROFESSIONAL BUILDING
FY15
$14,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Hallway carpet on the main floor of the Professional Building is starting to show wear. Also there have been problems with static
build up causing problems with computer use. New carpet will be static free. Most of the carpet areas are the hallways by the
offices for Planning and Engineering.
ALTERNATIVES CONSIDERED
Replace small sections of carpet a little at a time over multiple years to work from standard budget verses CIP money.
ADVANTAGES OF APPROVAL
Replace worn carpet with static free carpet. Maintain the character of the building and offices and avoid trip hazards from worn
carpet areas.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Standard costs for annual carpet cleaning, but no added costs for static guard application.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
78440
CIP Project Fund
General Fund
PROJECT NUMBER
GF200
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
BOZEMAN SENIOR CENTER RESTROOM VENTALATION
FY15
$14,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Install a ventilation system for the four restrooms located at the Bozeman Senior Social Center. The work will include the
needed ducting, fan systems, and occupancy sensors to turn the fans on and off at the appropriated times for both operation and
energy efficiency.
ALTERNATIVES CONSIDERED
Individual fan system verses the proposed unit system that will accommodate all 4 restrooms.
ADVANTAGES OF APPROVAL
Ventilation will improve the condition and comfort of the restrooms and move closer to current code requirements.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Some additional electrical costs and maintenance costs for the equipment and system. The work will include installation of
occupancy sensors to limit the time the equipment will be running when the restrooms are not in use or the building is closed.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):18
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
79441
CIP Project Fund
General Fund
PROJECT NUMBER
GF201
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
FIRE STATION #2 SIDING REPLACEMENT
FY15
$24,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The exterior of Fire Station #2 is showing signs of aging. Improvements have already been done on parts of the building – re-roof
due to hail damage, and replacement of windows and doors due to age and for improved energy efficiency. Now that the
windows are replaced it will be a good time to replace the building siding.
ALTERNATIVES CONSIDERED
None identified at this time.
ADVANTAGES OF APPROVAL
Replacement of the siding will improve the appearance of the building and stabilize the rest of the building envelope.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The proposed siding is a cement based material that is pre-colored. This will be a durable materials and reduce the amount of
repainting that will need to be done to maintain the condition of the material.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:29
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
80442
CIP Project Fund
General Fund
PROJECT NUMBER
GF203
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
BOZEMAN SENIOR SOCIAL CENTER EXTERIOR ENVELOPE IMPROVEMENTS.
FY15
$38,500
FY16 Unscheduled
DESCRIPTION OF PROJECT
Due to the age and condition of the Bozeman Senior Social Center building a number of exterior materials will be replaced.
Work will include the replacement of the rough board siding with cement based clapboard siding. The soffit area of the building
is open in many areas and lots of birds have been getting into the attic areas. New fascia boards and soffit boards will be
installed. The gutter sections are leaking and torn on many areas of the building. The entrance columns on the northeast
entrance of the building are also starting to rot out and will be replaced. There is foam material on the foundation area of the
building that is broken and not providing the needed moisture protection. This will also be replaced.
ALTERNATIVES CONSIDERED
Phasing the various repairs over time will increase the cost as some things need to be done before other work is done. For example replacing
the fascia boards before the gutter system is installed. Replacing the soffits before the fascia boards are installed. One other consideration
would be upgrading some of the single glazed windows with more energy efficient windows before the siding is installed.
ADVANTAGES OF APPROVAL
Now that the building is over 30 years old, the repairs will address the deterioration of the building exterior envelope. The roofing was all
replace due to the 2010 hail damage. The west side of the building was also resided due to hail damage and the proposed replacement materials
will match what has already been upgraded on the building. In addition to improving the overall appearance of the building, the new materials
will have a longer life expectancy and protect the condition of the building. There has been some water leaking in through the windows in the
basement. The gutters will be set up so that the water from the roof does not drain into the window wells keeping the water from getting into
the building.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The new materials will have a longer projected life expectancy. We will step up the ongoing maintenance and requirements for
painting when needed.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:32
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
81443
CIP Project Fund
General Fund
PROJECT NUMBER
GF205
DEPARTMENT
PARKS
PROJECT NAME
PROST Plan update
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Update the 2007 Parks Recreation Open Space Trail (PROST) Plan. The current plan is nearing 10 years old. Since adoption, the
city has grown in size, new park properties have come into the system, and local demographics may have changed. This project
anticipates hiring an outside party to update the Plan. If funded in FY17, the Community Plan update will have occurred, and much
of the Parks Trails bond will likely be allocated.
ALTERNATIVES CONSIDERED
Do not update the plan.
ADVANTAGES OF APPROVAL
The update would record and reference new and accurate information that has been developing over the last 10 years.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:35
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$100,000
FY18 FY19
82444
CIP Project Fund
General Fund
PROJECT NUMBER
GF206
DEPARTMENT
PARKS
PROJECT NAME
BRONKEN PARK SIDEWALK
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
INSTALLATION OF NEW SIDEWALK FOR PEDESTRIAN TRAFFIC BETWEEN DURSTON AND CLASSICAL WAY, ALONG
COTTONWOOD ROAD.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Safe pedestrian travel for park users and vehicle traffic.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
83445
CIP Project Fund
General Fund
PROJECT NUMBER
GF207
DEPARTMENT
PARKS
PROJECT NAME
CityWorks Hardware
FY15
$45,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Implementation of the CityWorks program for Parks work-orders and infrastructure tracking. In FY 14 Parks paid the licensing
fee and now is ready to integrate into the system. ;This project includes ruggedized tablets, staff training, and other related costs.
If approved, tentatively scheduled for the fall of 15.
ALTERNATIVES CONSIDERED
Continue with not using CityWorks
ADVANTAGES OF APPROVAL
Integrate the Parks Division into the program that is being used by a vast majority of other divisions. Precise tracking of work
orders and asset management. Better, more efficient deployment of parks workers and crews.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Hardware upgrades.
FUNDING SOURCES
General fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):12
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
84446
CIP Project Fund
General Fund
PROJECT NUMBER
GF208
DEPARTMENT
PUBLIC SERVICES (GIS)
PROJECT NAME
ASSET MANAGEMENT SOFTWARE
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Managing infrastructure efficiently continues to be one of the top priorities and goals of the Bozeman City Commission. Asset
management software will build upon existing datasets and systems to assist in delivering the desired level of service for the
lowest life cycle cost. Advanced applications are necessary to analyze condition information and criticality to identify and
coordinate overlaps and gaps among various assets.
ALTERNATIVES CONSIDERED
Continue managing data and workflow using manual processes with limited potential for effective analysis.
ADVANTAGES OF APPROVAL
Using technology to support long term capital planning will aid in rehabilitation/repair/replacement decisions and ultimately result
in a prolonged asset lifespan. A fully developed asset management program will assist the organization in continuing to deliver a
high level of service in the most sustainable way possible.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Maintenance (first year included) = $8,000
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$50,000
FY18 FY19
85447
CIP Project Fund
General Fund
PROJECT NUMBER
GF209
DEPARTMENT
RECREATION
PROJECT NAME
Lindley Center Full Upgrade: Restrooms, Windows, Siding, Basement, Kitchen, Roof
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This project is the combination of requests for upgrade fo the Restrooms ($50,000), Building Envelope ($22,000), Window
Replacement ($22,000), Siding Replacement ($24,000), Kitchen Upgrade ($50,000), and East Roof Insulation ($24,000). This is a
heavily used community center that could benefit from substantial improvements.
ALTERNATIVES CONSIDERED
As suggested by the Commission
ADVANTAGES OF APPROVAL
1. Brings restroom up to current ADA requirements; 2. Brings restroom up to current City of Bozeman building codes; 3.
Improves sanitation in the restooms and kitchen facilities; 4. Rehabs and secures the building envelope for years to come; 5.
Reduced energy consumption from improved windows and insulation.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
$192,000
FY18 FY19
86448
CIP Project Fund
General Fund
PROJECT NUMBER
GF216
DEPARTMENT
RECREATION
PROJECT NAME
12 Passenger Van
FY15 FY16
$15,000
Unscheduled
DESCRIPTION OF PROJECT
The Parks and Recreation Department has no participant transportation options between our facilities and to offsite program
areas. ;The Recreation Division continues to expand programs that will utilize offsite locations and needs to be able to transport
participants and supplies. Currently, the YMCA trades the Recreation Department transportion services of program participants
in exchange for pool use.
ALTERNATIVES CONSIDERED
Rent vans. Contract for other transportation option. Continue with the YMCA, if they are available.
ADVANTAGES OF APPROVAL
Expanded program options and potential revenue, participant safety when offsite i.e. if a storm rolls in, we could transport kids to
indoor locations.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Routine maintenance
FUNDING SOURCES
General Fund, potential sponsorship with local service organization.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
87449
CIP Project Fund
General Fund
PROJECT NUMBER
GF217
DEPARTMENT
RECREATION
PROJECT NAME
Beall Furnace Replacement
FY15
$23,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Replace two furnaces with one high efficiency condensing furnace that will provide combustion air from outside. It was
discovered during the 2012 Facility Condition Inventory that there is currently no combustion air coming into the furnace space
and addressing this concern was identified as a high priority. Project includes engineering plans.
ALTERNATIVES CONSIDERED
Keep existing furnace and try to address ventilation issue.
ADVANTAGES OF APPROVAL
Increase public and staff safety and energy efficiency
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Routine Maintenance
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
88450
CIP Project Fund
General Fund
PROJECT NUMBER
GF218
DEPARTMENT
ENGINEERING
PROJECT NAME
Landfill Gas Remediation System
FY15
$1,700,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Installation of a new gas remediation system at the old Story Mill landfill.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
Loan, paid back by the City's General Fund. The sale of North Park Property could also provide some of the funds to repay the
loan.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
89451
CIP Project Fund
General Fund
PROJECT NUMBER
GF219
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
Addition to City Hall, consolidation of services.
FY15 FY16 Unscheduled
$5,500,000
DESCRIPTION OF PROJECT
This project would relocate the functions currently housed in the Stiff Building (Community Development/Engineering/IT/Building
Inspection) into an expansion of City Hall on Lamme Street. >
ALTERNATIVES CONSIDERED
Keep operations at the Stiff Building.
ADVANTAGES OF APPROVAL
Centralizing more services in one location at City Hall. Staff and citizens spend time migrating between the buildings.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The new facility should have lower operating costs than the Stiff Building.
FUNDING SOURCES
Potential Funding Sources include: General Fund, Enterprise Fund (for public works), Building Inspection Fund (Building Inspection
Division), sale of the Stiff Building. This is a very rough estimate, based on building square footage and current construction costs.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):12
OPERATING BUDGET IMPACT (Up to10):3
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18 FY19
90452
CIP Project Fund
General Fund
PROJECT NUMBER
GF220
DEPARTMENT
PARKS
PROJECT NAME
Bozeman Pond Infrastructure & Improvements (TOP Project)
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This item is a place holder, with UNKNOWN costs. Because of the timing of the CIP and the TOP application (coming forward
at the same time), we do not have details. Should the original application, and/or amount approved from the TOP Bond Fund not
be enough to complete the project, the General Fund could be relied upon.
ALTERNATIVES CONSIDERED
Unknown at this time.
ADVANTAGES OF APPROVAL
Completion/better functioning park land.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Unknown
FUNDING SOURCES
Portion of the TOP Bond Fund, general fund, in-kind and cash donation, other.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:
LEVEL OF SERVICE (Up to 20):
OPERATING BUDGET IMPACT (Up to10):
SERVICE AREA (Up to 10):
DEPARTMENT PRIORITY (Up to 10):
COMMISSION WORKPLAN (Up to 10):
ADOPTED CLIMATE PLAN (Up to 5):
FREQUENCY OF USE (Up to 5):
FY17 FY18 FY19
91453
CIP Project Fund
General Fund
PROJECT NUMBER
GF221
DEPARTMENT
PARKS
PROJECT NAME
Sports Complex Infrastructure & Improvements (TOP Project)
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This item is a place holder, with UNKNOWN costs. Because of the timing of the CIP and the TOP application (coming forward
at the same time), we do not have details. Should the original application, and/or amount approved from the TOP Bond Fund not
be enough to complete the project, the General Fund could be relied upon.
ALTERNATIVES CONSIDERED
Unknown at this time.
ADVANTAGES OF APPROVAL
Completion/better functioning park land.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Unknown.
FUNDING SOURCES
Portion of the TOP Bond Fund, general fund, in-kind and cash donations, other.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:
LEVEL OF SERVICE (Up to 20):
OPERATING BUDGET IMPACT (Up to10):
SERVICE AREA (Up to 10):
DEPARTMENT PRIORITY (Up to 10):
COMMISSION WORKPLAN (Up to 10):
ADOPTED CLIMATE PLAN (Up to 5):
FREQUENCY OF USE (Up to 5):
FY17 FY18 FY19
92454
CIP Project Fund
General Fund
PROJECT NUMBER
PW01
DEPARTMENT
PARKS/FAC. MGMT.
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal,
Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This
project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance
Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the
remaining divisions.
ALTERNATIVES CONSIDERED
Most of the reconfiguration for the existing buildings is now complete. Also the improvements for the Laurel Glen building are complete. This
work would access future needs for the departments at the current Shop location at 814 N. Bozeman. We could also determine whether there
is space for additions at both the 814 N. Bozeman location and the new Vehicle Maintenance building site at 1812 N. Rouse.
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street
Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:
LEVEL OF SERVICE (Up to 20):
OPERATING BUDGET IMPACT (Up to10):
SERVICE AREA (Up to 10):
DEPARTMENT PRIORITY (Up to 10):
COMMISSION WORKPLAN (Up to 10):
ADOPTED CLIMATE PLAN (Up to 5):
FREQUENCY OF USE (Up to 5):
FY17
$12,000
FY18 FY19
93455
General Fund Criteria
Criteria Rating Notes Project
Score
1. Level of Service Up to 20
pts
20 - Corrects a health or safety hazard or prevents a
critical breakdown of an existing city facility or
equipment.
15 - Repairs, rehabilitates, or replaces physically
deteriorated or functionally obsolete existing city facility
or equipment.
10 - Brings an area up to the basic level of service as
identified in an adopted city wide plan.
5 – Expands an approved City service.
0 – Other.
2. Operating Budget
Impact
Up to 10
pts
10 - Provides a significant decrease in city operating
and/or maintenance expenses.
5 – Has a neutral or small impact on operating and/or
maintenance expenses.
0 – Provides a significant increase in city operating
requirements.
3. Service Area Up to 10
pts
10 – Direct Benefit to entire city.
5 – Direct benefit to roughly half city or indirect benefit
to entire city.
2 – Direct benefit to small area of the city or indirect
benefit to several areas.
4. Departmental
Priority
Up to 10
pts
10 – Critical to Department’s Mission
7 – High
3 – Moderate
0 – Questionable/Very Difficult to Complete
5. Commission
Work Plan
Up to 10
pts
10 – Identified project in Adopted Commission Work Plan
5 – Contributes to an indentified project in the Adopted
Commission Work Plan.
0 – Not identified in Adopted Commission Work Plan.
6. Municipal
Climate Protection
(Municipal Climate
Action Plan – MCAP)
Up to 5
pts
5 – Is recommended by MCAP and will accomplish a
stated MCAP goal.
3 – Will assist in meeting MCAP goal.
0 – No relation to MCAP.
7. Seasonal Use Up to 5
pts
5 – Year Round.
3 – Six to Eleven months per year.
1 – Five or fewer months per year.
TOTAL Up to 70
pts.
94456