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Home My WebLink About11-14-13 Recreation and Parks Advisory Board Minutes Bozeman Recreation & Parks Advisory Board 1 _ P.O. Box 1230 • Bozeman, MT • 59771 LINKED MINUTES OF THE MEETING OF THE RECREATION AND PARKS ADVISORY BOARD November 14, 2013 7:00 PM LINDLEY CENTER — 1102 E. CURTISS BOARD MEMBERS PRESENT: David Cook, Chair Matthew Parsons Bob Wade,Vice Chair Sandy Dodge Beth Thorsen Stephanie Gray Steve Roderick Richard Shanahan Carson Taylor, Commission Liaison Absent: Matt Hausauer Sala[ Huber-McGee CITY STAFF PRESENT: Thom White, Parks Superintendent Mitch Overton, Parks& Recreation Director Britney Mortenson, Recording Secretary GUEST PRESENTERS: Debra Rosa, Landscape Architect with CTA COPIES OF THE RECORDING ARE AVAILABLE UPON REQUEST Linked Minutes of the Recreation and Park Advisory Board Meeting,November 14,2013 0:00:18—Chairperson Cook called the unofficial meeting to order at 7:04pm and adjourned at 9:04pm. 0:00:30-Item#1—Approve September 12, 2013 meeting minutes: • no changes were requested Motion: Boardmember Dodge motioned to approve the September 12, 2013 minutes as presented. Chairperson Cook and ViceChairperson Wade seconded the motion. The motion passed unanimously. 0:00:53— Item #2—Public Comment Period, limit 3 minutes per speaker: • No public comments. 0:00:59—Item #3— Announcements: • Chairperson Cook brought to attention the number of board members o Chairperson Cook suggested that the board no longer have two student members and explained the new quorum rule of six members -board is "structured to have 12 full time members and two non-voting student members" -may want to not have student members, any students could just be a regular member o the Board currently has two vacancies,ten full time members currently o new member: Matt Hausauer, MSU Engineering graduate o Commission Liaison Taylor mentioned commission met with ASMSU,they may consider nominating a student member • Bozeman Deaconess Hospital /Condition "21" o Boardmember Dodge explained the history behind Condition "21". After public distress over the location of Aspen Pointe infringing on the Peete's Hill Trail, and the 5 story building planned in 2002,the city put agreement into place to have future hospital plans vetted by the community. Mayor Kirchoff directed the Parks & Rec board to facilitate a meeting with the hospital and Friends of Burke Park, mediated by Carson Taylor, and came up with Condition "21". Condition "21" requires that future hospital development on the West side of Highland Blvd. must be cleared with the Parks & Rec Board for approval to not negatively impact Burke Park Linked Minutes of the Recreation and Park Advisory Board Meeting,November 14,2013 -board has been consulted since then on emergency room and residential care facility projects, etc. o Debra Rosa, landscape architect with CTA -plans are for a 3 story, 50,000sq foot medical office building, not technically attached to any existing buildings in the complex -essentially in an existing parking lot and service drive. Building has 1600sq ft. footprint (80ft by 100ft) -plans are not yet finalized, but has followed city code so far o Boardmember Dodge states that it wouldn't adversely affect view of mountains from the trail o Boardmember Roderick motions to approve, ViceChairperson Wade seconds, unanimously approved o the hospital has intentions to continue expanding • Appointment of Nominating Committee o December is Chairperson Cook's last month as chair, he is retiring his position o Chairperson Cook and Boardmember Dodge need one more person on the nominating committee to elect the next chair and vicechair - Boardmembers Wade and Roderick offer • TOP Committee Report- Boardmember Dodge o TOP Committee has met twice since last Parks & Rec board meeting -October 24- did tour of Bozeman Creek at Bogert Park, which was discussed at the TOPS meeting and passed all matrices -recommended $250,000 to be approved, add up to an additional $290,000 if the other grant funding falls through o saw GVLT present the Bozeman Pond Park expansion project, which passed the rough cut matrices - November 7 TOPS heard final presentation -$1,045,000 requested,TOP approved o No other projects in the pipeline currently o Chairperson Cook -Bozeman Ponds project will be presented at the commission meeting on 12/2/13 -he doesn't want the Parks & Rec board to micromanage the bond projects -thinks the park project is a great idea, knows the board is behind it -Boardmember Parsons asked to be clarified on the budget and purpose of the Ponds park project -project is asking for parks development and land purchase monies from the TOP bond fund o Director Overton -GVLT bought 12 acres of land adjacent to the Bozeman Ponds Park for$800,000 -3 acres to be bought by HAVEN, 9 acres for park expansion -requires the extensions of Pond Row and Ravalli St. -parking lot cost to be paid by the City, road costs to be paid by GVLT, HAVEN, and possibly the City -$500,000 in costs potentially for the Bozeman Creek enhancement project -applicant applied for$250,000 in TOP funds Linked Minutes of the Recreation and Park Advisory Board Meeting,November 14,2013 -bond would cover up to $440,000 if needed, would also cover the grant money offered just in case -Sports Complex group has a contract on 80 acre property off Baxter Lane down Flanders Mill Road -paid $2 million, or about $25,000 an acre -group must meet soon with the finance, legal, planning, and public works departments about infrastructure, etc. -Phase 1: infrastructure, soccer fields (possibly 25+fields) -Phase 2: hope to become premiere athletic complex in 3-state region o Chairperson Cook -Oak Springs neighborhood is having a park meeting on November 22 -landscape architecture students have been making plan options for a park -project will likely need city funding, not TOPS bond funds o Director Overton -Trust for Public Lands is still working on the 53- 61 acre project near Story Mill Rd. and is not ready to present to TOP committee as this time 0:51:05—Item#4—Committee Reports: a Subdivision Review o CIL(Cash in Lieu) of Parkland - Boardmember Dodge and Superintendent White - $5400 is being offered as donation of Cash In Lieu of parkland of.18 acres at 384 Gallatin Park Drive. -warehouse west of the E. Gallatin Recreation Area that will have two apartments (6 units total) in the loft of the warehouse, and triggers parkland -parkland requirement is unnecessary due to the nature of the apartment and the type of renter demographic -could use the funds for E. Gallatin Recreation Area projects -Boardmember Dodge makes motion to approve, ViceChairperson Wade seconds, unanimously approved 0:55:56—Item#5—Division &GVLT Reports: • there was no report from GVLT 0:56:05—Item #6—Aquatics Update and Discussion—Mitch Overton: • MM&W Consultants have 3 draft proposals of site analysis for future aquatics facility o MDT site at Tamarack and Rouse intersection: 8.3 acres -would be shared with Police and Courts facility -least expensive site to develop, has limited room for expansion o Rose Park at 27th between Oak and Tschache: 20 acres -has high water table and wetlands, may need mitigation -pricier by$700,000 than MDT site -more geographically central for city population -the church who owns property would help with a parking lot and 25th St. paving costs -only site that gives plenty of room to expand o YMCA land: 7 acre parcel by the regional park Linked Minutes of the Recreation and Park Advisory Board Meeting,November 14,2013 -city will meet with YMCA on 11/13 to walk the site -trying to make a YMCA partnership work -challenging to fit everything on 7 acres; has an unusual shape -may have to put parking on county land -also on wetlands, may need mitigation, opportunity to create a full-scale recreation and aquatics facility -could have difficulty with two funding sources getting money together at same time -similar in cost to Rose Park, maybe down to $500,000 o City Commission has asked that each site be analyzed objectively o presentation scheduled for 12/9/13 to the city commission on sites -would like direction from the commission on the best site choice so site-specific design plans can begin o Boardmember Thorsen: is YMCA definitely building a pool at their site? -Director Overton: only phase 2 of their plan has a therapy pool option o ViceChairperson Wade: met with John Soderberg,who is on the YMCA board -Soderberg says the YMCA board saw the design, would like an equal partnership with the city -this would be an approximately$10.5 million project overall,$6 million building alone -Director Overton states that he suggested to the YMCA that they could build their facility at Rose Park, but "nobody bit" at the idea o Boardmember Dodge -may have issues getting Vaquero Parkway road paved, could involve the county, city, YMCA,and the Crossings neighborhood o Chairperson Cook: will it be a "Bozeman municipal pool" at the YMCA? -Director Overton:the potential pool could not require citizens to buy YMCA passes or memberships,and it must be a city pool with a separate entrance o Boardmember Parsons: would the YMCA want to reserve pool space? -why would they want a pool from the city unless they could use it for their programming? -Director Overton: probably, yes, but only if the city could use YMCA gym space,would be rather complicated, ideally the public wouldn't know they were separate -city runs the aquatics side,YMCA runs dry-land recreation -could we use TOP bond money for pool land? -Chairperson Cook: no, not the purpose of TOP bond money o Chairperson Cook:this board does not need to weigh in on pool options;the commission will decide anyways based on proposals o Boardmember Thorsen: why can't we approach the public with pool options? -Director Overton: most people already seem to support the YMCA partnership,the city commission clearly charged us to make the YMCA partnership work o Commission Liaison Taylor: it is important to clarify that the private-public partnership with the YMCA needs to be a balanced, mutually beneficial,and equally financed partnership. The public may be currently misinformed and believe this is an equal partnership, and it is not at this point. -"Public-private partnership in general means something totally different than what I think is being worked out" in this particular situation. -He will make sure that is brought up at the commission meeting on 12/9 o Chairperson Cook and Commission Liaison Taylor: we encourage the board and citizens to speak up at future commission meetings to give their views on the potential YMCA partnership and/or future aquatics facility options o Chairperson Cook: meeting with the County on November 20 Linked Minutes of the Recreation and Park Advisory Board Meeting,November 14,2013 -the county rejected a proposal from the City to have an aquatics facility built on fairgrounds land, paid for by the City, county residents would have been able to pay same fees as city residents -Director Overton:the demands from the county to make this project happen were "quite onerous" so could not come to an agreement.The MDT land is nearly just as good as the fairground option 1:48:10—Item#7—Parks and Recreation Dept. Director Report—Mitch Overton: • Working to make sure Bogert Pool can open in 2014 o no bids were received for work repairs(drains, sandblasting, etc.), so it is out for bid again -this could prolong the opening date if work has to be done in the Spring • Working on the E. Gallatin Recreation Area beach expansion project o may want to staff the beach in the future • New Lindley Park restrooms are being completed, new bowl at the Kirk Park Skate Park • New TOPS Manager will be starting with the City on December 30, moving from New York City • Met with Moody's(bond rating agency)about setting rates for municipal bonds o D.A. Davidson will underwrite the bonds 1:57:52—Item #8—City Commissioner Perspective—Carson Taylor: • Commissioner Taylor: couldn't do without the opinions of the Parks& Rec board, and appreciates the volunteer time the boardmembers put in 1:59:32—Item#9—FYI: • no FYI discussion 1:59:41—Item#10—Adjournment: • Adjourned at 9:04pm. ` David Cook, Chairperson ATTEST: 11 II ,, ,, `I"(/l� �+-:J7\� Britney MorteInson, Recording Secretary PREPARED BY: 6v-\ I rvq-.eV,swt Britney Morten on, Recording Secretary Approved on 6