HomeMy WebLinkAboutAdoption of Street and Curb Reconstruction Capital Improvement Plan for FY 2015-2019
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Finance Director
SUBJECT: Adoption of the Street and Curb Reconstruction Capital Improvement
Plan (CIP) for FY15-19.
AGENDA ITEM TYPE: Action
MEETING DATE: December 16, 2013
***This item is meant to work in conjunction with the Local Streets Funding Discussion,
previous on this Agenda.***
RECOMMENDATION: Adoption of the Street and Curb Reconstruction Capital
Improvement Plan (CIP) for FY15-19.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. Staff met in November
to develop the attached draft schedules.
A portion of our current Street Maintenance District Assessments has been designated as being
reserved for Curb Reconstructions (FY14 = 8% of Assessments) and for Street Reconstructions
(FY14 = 15% of Assessments.) In past years, these designations were seen as separate amounts,
with separate CIP’s prepared for each. This year, we are suggesting combining these amounts
into one schedule that can be used to plan projects that will reconstruct the streets and their
adjacent curbs at the same time.
219
Items to Note:
1. If the Commission does not want us to undertake the Street Reconstructions in
combination with Curb Reconstructions, we can split the schedules. However, we
believe combing this is the most efficient way to undertake street and curb projects.
In the majority of situations, when the street is in poor or failing condition the curb is
failing, as well.
2. Because we do not have the results of our recent Street and Curb Condition survey
available, we have left one item called SCR02 – Annual Street and Curb
Replacements with an annual allocation. We expect to have more detailed
information available this spring that will identify the specific projects.
3. SCR01 - Spot Repairs is added to take care of smaller-scale projects that would not
be incorporated into the Annual Replacement projects.
UNRESOLVED ISSUES: The amount of Special Improvement District (SID) or other
funding that would be combined with the Street and Curb Reconstruction money is undetermined
at this point. Depending on the decision, we will be able to reconstruct more/less transportation
infrastructure each year.
The FY14 Budget contained an estimated amount ($200,000) of SID contribution for the Story
Street Reconstruction project. This amount is shown on the Financial Summary for FY14;
however, the resolution proposed tonight could affect how we proceed with the project this
winter and spring.
ALTERNATIVES: As suggested by the City Commission. If the Commission is does
not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY14.
Report compiled on: December 9, 2013
220
Attached: Draft – Street and Curb Replacement CIP
221
Street and Curb Reconstructions (combined) Capital Improvement PlanFinancial Summary Current YearFY14 FY15 FY16 FY17 FY18 FY19UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 602,368$ 570,518$ 550,267$ 538,314$ 534,741$ 489,633$ Plus: Street Maintenance Assessments Dedicated 668,150$ 829,749$ 838,047$ 846,427$ 854,892$ 863,440$ Plus: SID or other local contribution200,000$ Less: Scheduled CIP Project Costs (900,000)$ (850,000)$ (850,000)$ (850,000)$ (900,000)$ (900,000)$ ‐$ Projected Year‐End Cash Dedicated to CIP 570,518$ 550,267$ 538,314$ 534,741$ 489,633$ 453,074$ Assumptions Made for Revenue Estimates: Current YearFY14 FY15 FY16 FY17 FY18 FY19Total Estimated Annual Street Assessment Revenue 2,905,000$ 2,934,050$ 2,963,391$ 2,993,024$ 3,022,955$ 3,053,184$ Estimated Annual Increase ‐ Attributed to Annexations 1% 1% 1% 1% 1%Total Estimated Revenues 2,905,000$ 2,963,391$ 2,993,024$ 3,022,955$ 3,053,184$ 3,083,716$ Current Revenues Dedicated to Street & Curb CIP % 18.0% 23.0% 28.0% 28.0% 28.0% 28.0% Plus: Increase Dedicated to Reconstruction & Curbs 5.0% 5.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 23.0% 28.0% 28.0% 28.0% 28.0% 28.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP 668,150$ 829,749$ 838,047$ 846,427$ 854,892$ 863,440$ 1,000,000900,000800,000700,000600,000500,000400,000300,000200,000100,0000FY15 FY16 FY17 FY18 FY19 UnscheduledStreet Reconstruction Projects 222
CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY15FY17FY18FY19Street and Curb Replacement FundSCR01EngineeringSTREET CURB REPLACEMENT ‐ SPOT REPAIR$50,000$50,000$50,000$50,000$50,000SCR02EngineeringANNUAL STREET AND CURB REPLACEMENT PROJECTS$800,000$800,000$800,000$850,000$850,000$850,000$850,000$850,000$900,000$900,000Summary for Street and Curb Replacement Fund (2 items)Totals by year:$850,000 $850,000 $850,000FY15FY16FY17UnscheduledFY19$900,000$900,000FY18223
CIP Project Fund
Street and Curb Replacement Fund
PROJECT NUMBER
SCR01
DEPARTMENT
Engineering
PROJECT NAME
Street Curb Replacement - Spot Repair
FY15
$50,000
FY16
$50,000
Unscheduled
DESCRIPTION OF PROJECT
When a pedestrian ramp is installed, many times the adjacent curbs need to be replaced in order to get drainage to not stop at
new ramp. Smaller curb repairs can be necessary rather than replacing a whole block
ALTERNATIVES CONSIDERED
Continue current operations
ADVANTAGES OF APPROVAL
This will allow completion of smaller projects instead of waiting for an entire block to be repaired
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Cost of Materials
FUNDING SOURCES
Curb Replacement
New
Replacement
Equipment
Project
FY17
$50,000
FY18
$50,000
FY19
$50,000
224
CIP Project Fund
Street and Curb Replacement Fund
PROJECT NUMBER
SCR02
DEPARTMENT
Engineering
PROJECT NAME
Annual Street and Curb Replacement Projects
FY15
$800,000
FY16
$800,000
Unscheduled
DESCRIPTION OF PROJECT
This is the amount of funding that could be provided to Annual Street and Curb reconstruction projects. Projects would be
identfied and scheduled once the results of our Street and Curb Condition Assessment are known (Spring 2014). It is anticipated
that we would combine this funding with Special Improvement District (SID) funding for the reconstruction projects.
ALTERNATIVES CONSIDERED
Numerous, including different levels of SID contributions; Urban Fund matching; etc.
ADVANTAGES OF APPROVAL
City streets and curbs will be reconstructed so that they are safer and easier to use and maintain.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Maintaining reconstructed streets and curbs has a LOWER cost than continuing to maintain dilapidated infrastructure.
FUNDING SOURCES
Street Maintenance Fund assessments dedicated to Street and Curb Reconstructions.
New
Replacement
Equipment
Project
FY17
$800,000
FY18
$850,000
FY19
$850,000
225