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Home My WebLink About12-9-13 Consent Parking Fund.pdf Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Administrative Services Director SUBJECT: Adopt the Parking Fund Capital Improvement Plan (CIP) for Fiscal Years 2015-2019. AGENDA ITEM TYPE: Consent MEETING DATE: December 9, 2013 RECOMMENDATION: Adopt the Parking Fund Capital Improvement Plan (CIP) for Fiscal Years 2015-2019. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. Similar to recent years past, we are bringing the various parts of the plan forward as items on the Consent agenda. We will be prepared to address questions, if they arise, at the public meeting. This is the first year we have brought a CIP to the Commission for the Parking Fund. Last year, we worked with the Parking Commission and Parking Manager to begin development of a plan, but it wasn’t completed until after all of the other plans had been submitted and approved. This year, we have the fully developed plan for recommendation and adoption. This plan was discussed and approved by the Parking Commission at their meeting on November 13th. Items of Note: • This process brought to light the need for more annual revenues to be dedicated to capital items – especially of large lot improvement projects are to be funded. 63 • P016 – Purchase of Additional Surface Lots is listed with an unknown cost. The Parking Commission wanted it in the CIP, as it is an identified area of need. UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. If the Commission does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY15. Report compiled on: November 26, 2013 Attached: Draft Parking Fund CIP 64 Parking FundCapital Improvement PlanFinancial Summary Current YearFY14 FY15 FY16 FY17 FY18 FY19UnscheduledProjected Beginning Balance Dedicated to CIP 136,600$ 256,100$ 133,600$ 53,600$ 23,600$ 33,600$ Cash In Lieu of Parking 122,000$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Plus: Parking Revenues Dedicated to Capital 17,500$ 17,500$ 5,000$ 5,000$ 5,000$ ‐$ ‐$ Plus: Downtown TIF Interest Contribution 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Less: Scheduled CIP Costs (30,000)$ (150,000)$ (95,000)$ (45,000)$ (5,000)$ (40,000)$ (880,000)$ Projected Year‐End Cash Dedicated to CIP 256,100$ 133,600$ 53,600$ 23,600$ 33,600$ 3,600$ Assumptions Made for Revenue Estimates: Current YearFY14 FY15 FY16 FY17 FY18 FY19 Annual Parking Revenues Dedicated to Capital 17,500$ 17,500$ 5,000$ 5,000$ 5,000$ ‐$ Plus: Downtown TIF Interest Contribution 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Total Estimated Revenues Dedicated to Capital27,500$ 27,500$ 15,000$ 15,000$ 15,000$ 10,000$ ProjectedProjected1,000,000750,000500,000250,0000Parking Fund Capital Projects 65 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY15FY17FY18FY19Parking FundP002PARKINGCRACK SEALING$20,000$30,000P003PARKINGLIGHTING REPLACEMENT PROGRAM$15,000$15,000$30,000P004PARKINGPARKING LOT HARDWARE & SOFTWARE SYSTEMS$40,000$40,000$40,000P005PARKINGPORTABLE RADIO REPLACEMENT$5,000$5,000$5,000$5,000P006PARKINGHAND‐HELD TICKET WRITER REPLACEMENTS$40,000P009PARKINGBLACK (CARNEGIE) LOT SIDEWALK & LIGHTING IMPROVEMENTS$50,000P011PARKINGWILLSON LOT$150,000P012PARKINGARMORY LOT IMPROVEMENTS$50,000P013PARKINGBLACK (CARNEGIE) LOT PARKING IMPROVEMENTS.$150,000P014PARKINGPARKING GARAGE DECK PATCH AND REPAIR$5,000$5,000P015PARKINGPARKING GARAGE ROOF PROJECT$150,000P016PARKINGPURCHASE OF ADDITIONAL SURFACE LOTS IN THE DOWNTOWN PARKING DISTRICT.P017PARKINGROUSE PARKING LOT RE‐DESIGN AND IMPROVEMENTS$350,000P020PARKINGPARKING VEHICLE REPLACEMENTS$10,000$5,000Summary for Parking Fund (14 items)Totals by year:$150,000 $95,000 $45,000$880,000FY15FY16FY17UnscheduledFY19$40,000$5,000FY1866 CIP Project Fund Parking Fund PROJECT NUMBER P002 DEPARTMENT PARKING PROJECT NAME Crack Sealing FY15 FY16 $20,000 Unscheduled DESCRIPTION OF PROJECT Recurring Project to seal cracks in the surface parking lots. This routine maintenance should be scheduled very 3 Yrs. ALTERNATIVES CONSIDERED Don't seal cracks - this will limit the life of our existing asphalt and base. ADVANTAGES OF APPROVAL Proper maintenance of the parking lots will extend their useful life. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES Parking Fund. New Replacement Equipment Project FY17 FY18 FY19 $30,000 67 CIP Project Fund Parking Fund PROJECT NUMBER P003 DEPARTMENT PARKING PROJECT NAME Lighting Replacement Program FY15 $15,000 FY16 $15,000 Unscheduled $30,000 DESCRIPTION OF PROJECT Replace failing fixtures inside the Garage (not roof level) with LED's. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED 100% Parking Fund - Energy Savings will offset many of the costs. FUNDING SOURCES New Replacement Equipment Project FY17 FY18 FY19 68 CIP Project Fund Parking Fund PROJECT NUMBER P004 DEPARTMENT PARKING PROJECT NAME Parking Lot Hardware & Software Systems FY15 $40,000 FY16 $40,000 Unscheduled DESCRIPTION OF PROJECT In the event that Downtown Parking Lots are transitioned to a fee-lot, we will need kiosks for payment that link to the existing parking management software at the Garage. Each system is estimated to be $40,000, with the necessary curbing and electrical improvements; one system required for each lot. Potential lots for conversion are thought to be the Black Lot, Armory Lot, and Willson Lot. ALTERNATIVES CONSIDERED Keep lots as they are: permit holders and free transient parking for up to 2 hours. ADVANTAGES OF APPROVAL Revenue will be derived from the use of lots by transient, daily parkers. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minor electrical and operational costs. FUNDING SOURCES 100% Parking Fund New Replacement Equipment Project FY17 $40,000 FY18 FY19 69 CIP Project Fund Parking Fund PROJECT NUMBER P005 DEPARTMENT PARKING PROJECT NAME Portable Radio Replacement FY15 $5,000 FY16 $5,000 Unscheduled DESCRIPTION OF PROJECT Replacement of all four department radios, $5,000 ea. Existing radios are old and have seen a lot of wear and tear. These will need to be replaced as current equipment fails. ALTERNATIVES CONSIDERED Hand-me-downs from the Police or Fire Departments as they replace first-responder equipment. ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES New Replacement Equipment Project FY17 $5,000 FY18 $5,000 FY19 70 CIP Project Fund Parking Fund PROJECT NUMBER P006 DEPARTMENT PARKING PROJECT NAME Hand-Held Ticket Writer Replacements FY15 $40,000 FY16 Unscheduled DESCRIPTION OF PROJECT Replacement of current group of 8 ticket-writers used by enforcement officers on the street. ALTERNATIVES CONSIDERED Approximately $3,500 for refurbished machines, but useful life is likely less. ADVANTAGES OF APPROVAL Replacement of critical equipment ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal. FUNDING SOURCES Parking Fund New Replacement Equipment Project FY17 FY18 FY19 71 CIP Project Fund Parking Fund PROJECT NUMBER P009 DEPARTMENT PARKING PROJECT NAME Black (Carnegie) Lot Sidewalk & Lighting Improvements FY15 FY16 Unscheduled $50,000 DESCRIPTION OF PROJECT This project extends the Main Street Streetscape north on Black to Mendenhall Street, along the City-own Parking Lot. The project would coincide with the private property owner project. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES New Replacement Equipment Project FY17 FY18 FY19 72 CIP Project Fund Parking Fund PROJECT NUMBER P011 DEPARTMENT PARKING PROJECT NAME Willson Lot FY15 FY16 Unscheduled $150,000 DESCRIPTION OF PROJECT Layout, set-backs, landscaping, signage, lighting, storm water requirements. ALTERNATIVES CONSIDERED Keep lot as-is. ADVANTAGES OF APPROVAL Improved functioning of parking lot. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal. FUNDING SOURCES Parking Fund. New Replacement Equipment Project FY17 FY18 FY19 73 CIP Project Fund Parking Fund PROJECT NUMBER P012 DEPARTMENT PARKING PROJECT NAME Armory Lot Improvements FY15 $50,000 FY16 Unscheduled DESCRIPTION OF PROJECT This project will be needed after the Etha Hotel construction is completed. Layout, set-backs, landscaping, signage, lighting, storm water requirements are being considered. ALTERNATIVES CONSIDERED Keep the lot as-is. ADVANTAGES OF APPROVAL Better functioning parking lots. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal. FUNDING SOURCES Parking Fund - the Etha Hotel Construction Licensing Agreement for use of the lot will bring approx $35,000 to help fund these improvements. New Replacement Equipment Project FY17 FY18 FY19 74 CIP Project Fund Parking Fund PROJECT NUMBER P013 DEPARTMENT PARKING PROJECT NAME Black (Carnegie) Lot Parking Improvements. FY15 FY16 Unscheduled $150,000 DESCRIPTION OF PROJECT Improve the parking lot with layout, set-backs, landscaping, signage, lighting, and sufficient storm water infrastructure. ALTERNATIVES CONSIDERED Keep the lot as-is. ADVANTAGES OF APPROVAL Better functioning parking lots. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal. FUNDING SOURCES Parking Fund New Replacement Equipment Project FY17 FY18 FY19 75 CIP Project Fund Parking Fund PROJECT NUMBER P014 DEPARTMENT PARKING PROJECT NAME Parking Garage Deck Patch and Repair FY15 FY16 $5,000 Unscheduled DESCRIPTION OF PROJECT Routine repairs and patching of concrete parking garage decks. ALTERNATIVES CONSIDERED Do not patch (not advised). ADVANTAGES OF APPROVAL Will extend the life of the parking garage deck surfaces. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES Parking Fund New Replacement Equipment Project FY17 FY18 FY19 $5,000 76 CIP Project Fund Parking Fund PROJECT NUMBER P015 DEPARTMENT PARKING PROJECT NAME Parking Garage Roof Project FY15 FY16 Unscheduled $150,000 DESCRIPTION OF PROJECT Increased demand for leased space in the Garage has forced the Parking Commission to consider alternatives that would allow coverage of the upper deck for winter use. Currently, the roof is not used in the winter months because of the difficulties of snow removal. This option would install a roof on the current top parking deck, making space useable year-round.   ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Increased useable space in the Parking Garage facility. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Parking Fund. New Replacement Equipment Project FY17 FY18 FY19 77 CIP Project Fund Parking Fund PROJECT NUMBER P016 DEPARTMENT PARKING PROJECT NAME Purchase of Additional Surface Lots in the Downtown Parking District. FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The Parking Commission has the sole responsibiltiy for providing public parking spaces in the Downtown district. It is thought that as Downtown grows we will need additional parking spaces - in the form of Surface Lots. Cost is Unknown. Our current Black (Carnegie) Parking lot was appraised at $1.5M in 2011. ALTERNATIVES CONSIDERED Structured Parking (garaged) - generally thought to be much more expensive than surface lot purchase costs. ADVANTAGES OF APPROVAL Additional parking resources, critical to the downtown economy. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Additional lot maintenance each year/season. FUNDING SOURCES Parking Fund. New Replacement Equipment Project FY17 FY18 FY19 78 CIP Project Fund Parking Fund PROJECT NUMBER P017 DEPARTMENT PARKING PROJECT NAME Rouse Parking Lot Re-design and Improvements FY15 FY16 Unscheduled $350,000 DESCRIPTION OF PROJECT Rouse Lot Improvements - Layout, set-backs, landscaping, signage, lighting, storm water requirements. Because the lot is ajacent to Bozeman Creek, this project will require more improvements than any other existing city parking lot. ALTERNATIVES CONSIDERED Keep the lot as-is. ADVANTAGES OF APPROVAL Better functiong parking lots. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal. FUNDING SOURCES Parking Fund, grants for strom water protection, etc. New Replacement Equipment Project FY17 FY18 FY19 79 CIP Project Fund Parking Fund PROJECT NUMBER P020 DEPARTMENT PARKING PROJECT NAME Parking Vehicle Replacements FY15 FY16 $10,000 Unscheduled DESCRIPTION OF PROJECT Currently, the Parking Fund uses hand-me-down Police Vehicles that are no longer suitable for first-responder use. The cost to convert one of these used vehicles to a Parking Vehicle is $5,000 each. The cars are painted and light systems converted. Currenlty, there are three vehicles used for parking enforcement. ALTERNATIVES CONSIDERED Buy brand-new cars. ADVANTAGES OF APPROVAL Low cost vehicles that are suitable for the Parking Enforcement function; re-use of police vehicles once they are no longer suitable for first-responder use. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Additional maintenance is expected to be lower than existing fleet. However, because these are heavily used police vehicles, annual maintenance is difficult to predict. FUNDING SOURCES Parking Fund. New Replacement Equipment Project FY17 FY18 FY19 $5,000 80