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Home My WebLink About12-9-13 Consent CTEP.pdf Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Administrative Services Director SUBJECT: Adopt the Community Trails Enhancement Program (CTEP) Capital Improvement Plan (CIP) for Fiscal Years 2015-2019. AGENDA ITEM TYPE: Consent MEETING DATE: December 9, 2013 RECOMMENDATION: Adopt the Community Trails Enhancement Program (CTEP) Capital Improvement Plan (CIP) for Fiscal Years 2015-2019. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. Similar to recent years past, we are bringing the various parts of the plan forward as items on the Consent agenda. We will be prepared to address questions, if they arise, at the public meeting. The CTEP program has recently changed at the Federal level. We will no longer receive an annual allocation of CTEP dollars. We have a remaining balance of previous CTEP allocation that must be allocated to projects by September 2015. We are proposing that they be allocated to items CT002 – CT007. Going forward, we are now required to submit applications to the State Department of Transportation and compete for funding, under the Montana Transportation Alternatives Program, "MTAP". The first round of funding closed in September. The City submitted three requests, two of which were for capital items, and the third was for funding a 51 Transportation/Pedestrian Coordinator position in partnership with the Western Transportation Institute. We have submitted MTAP applications for two pedestrian path capital projects: CT008 – CT009. We expect to hear within the next couple of weeks whether they have been awarded funding. UNRESOLVED ISSUES: 1. If our MTAP applications are not accepted, we will not require any local match on the projects. 2. In drawing down the full balance of our remaining CTEP allocation, a final project may need to be indentified and/or a current project slightly expanded to ensure we use all of the remaining funds. ALTERNATIVES: As suggested by the City Commission. If the Commission does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY15. Report compiled on: November 26, 2013 Attached: Draft MTAP/CTEP CIP 52 MTAP ‐ Community Transportation Enhancement Program (CTEP)Capital Improvement PlanFinancial Summary Current YearFY14 FY15 FY16 FY17 FY18 FY19UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 403,193$ 328,708$ 130,737$ 45,888$ 45,888$ 45,888$ Plus: Annual Federal Allocation (86.58%)‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Plus: Match Required from General Fund (13.42%) 30,515$ 28,719$ 13,152$ ‐$ ‐$ ‐$ ‐$ Plus: Match Required Other (13.42%) Less: Scheduled CIP Project Costs (105,000)$ (226,690)$ (98,000)$ ‐$ ‐$ ‐$ Projected Year‐End Cash Dedicated to CIP 328,708$ 130,737$ 45,888$ 45,888$ 45,888$ 45,888$ Assumptions Made for Revenue Estimates:FY15 FY16 FY17 FY18 FY19Estimated Annual CTEP Allocation ‐$ ‐$ ‐$ ‐$ ‐$ Plus: Estimated Increase/Decrease in Federal Allocation 0% 0% 0% 0% 0%Total Estimated Revenues Dedicated to CIP‐$ ‐$ ‐$ ‐$ ‐$ NEW: This program has changed at the Federal Level. We no longer receivelll iWidbili ihProjectedProjectedan annual allocation. We are now required to submit applications to theState and compete for funding, under the "MTAP" program.We have a remaining balance of previous CTEP allocation that must be allocated to projects by September 2015.Note: These monies are NOT in the custody of the City of Bozeman. They are aFederal allocation of Gas Tax Dollars that are held in an account at the State andreimbursed to the City for state‐approved projects.Projects must meet Montana Department of Transportation and other Federal requirements. 250,000200,000150,000100,00050,0000FY15 FY16 FY17 FY18 FY19 UnscheduledCity of Bozeman CTEP Projects & Equipment53 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY15FY17FY18FY19CTEP/MTAPCT002ENGINEERINGINSTALL SIDEWALK ALONG SOUTH SIDE OF OAK, EAST OF 25TH$28,000CT003ENGINEERINGINSTALL SIDEWALK ALONG SOUTH SIDE OF TSCHACHE ROAD ALONG THE ROSE PARK FRONTAGE.$16,000CT004ENGINEERINGINSTALL SIDEWALK AT CENTENNIAL PARK$35,000CT005ENGINEERINGINSTALL SIDEWALK ALONG OAK STREET, ROSE PARK FRONTAGE$35,000CT006ENGINEERINGINSTALL SIDEWALK ALONG SOUTH SIDE OF DURSTON, BETWEEN FLATHEAD AND MEAGHER STREETS.$98,000CT007ENGINEERINGCTEP WAYFINDING$100,000CT008ENGINEERINGPEDESTRIAN TRAIL ALONG HUFFINE (COTTONWOOD TO FOWLER)CT009ENGINEERINGPEDESTRIAN TRAIL ALONG DURSTON (LAUREL PARKWAY TO HARPER PUCKET)$12,690Summary for CTEP/MTAP (8 items)Totals by year:$226,690 $98,000FY15FY16FY17UnscheduledFY19FY1854 CIP Project Fund CTEP/MTAP PROJECT NUMBER CT002 DEPARTMENT ENGINEERING PROJECT NAME Install Sidewalk along South Side of Oak, East of 25th FY15 $28,000 FY16 Unscheduled DESCRIPTION OF PROJECT This project is to install 681' of sidewalk on Oak Street along the Santa Fe Red's property line, and 191' of sidewalk along North 9th Park. Currently, no pedestrian sidewalk exists to connect the pedestrian facilities. Design will be done by City Engineers. ALTERNATIVES CONSIDERED Each year the City is allocated funds from the federal Community Transportation Enhancement Program, through the State of Montana Department of Transportation. These funds can be used for pedestrian and bicycle facilities, landscaping and scenic beautification, historic preservation, rehabilitation of historic transportation facilities, and other transportation types of enhancements. Currently City staff is working from a list of projects that were created by a steering committee and approved by the City Commission. ADVANTAGES OF APPROVAL Improves pedestrian walk-ways by connecting sidewalks in this heavily-traveled area of town. CTEP funds 86.58% of the projects with 13.42% being funded by a local match. In kind work by City staff can be considered part of the local match. This funding source allows for local transportation enhancement projects to be funded with only a portion of the cash coming from direct city dollars. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES CTEP Allocation - (86.58%) and Local Match, usually coming from the General Fund (13.42%). City engineer time could be considered local match. New Replacement Equipment Project FY17 FY18 FY19 55 CIP Project Fund CTEP/MTAP PROJECT NUMBER CT003 DEPARTMENT ENGINEERING PROJECT NAME Install Sidewalk along South Side of Tschache Road along the Rose Park Frontage. FY15 $16,000 FY16 Unscheduled DESCRIPTION OF PROJECT This project would install 395' of sidewalk where none currently exists along Tschache Road in front of Rose Park. The project would be designed by City Engineers. ALTERNATIVES CONSIDERED Each year the City is allocated funds from the federal Community Transportation Enhancement Program, through the State of Montana Department of Transportation. These funds can be used for pedestrian and bicycle facilities, landscaping and scenic beautification, historic preservation, rehabilitation of historic transportation facilities, and other transportation types of enhancements. Currently City staff is working from a list of projects that were created by a steering committee and approved by the City Commission. ADVANTAGES OF APPROVAL Improves pedestrian walk-ways by installing them near community park and trail facilities. CTEP funds 86.58% of the projects with 13.42% being funded by a local match. In kind work by City staff can be considered part of the local match. This funding source allows for local transportation enhancement projects to be funded with only a portion of the cash coming from direct city dollars. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Sidewalk maintenance to be done by Parks Department. FUNDING SOURCES CTEP Allocation - (86.58%) and Local Match, usually coming from the General Fund (13.42%). City engineer time could be considered local match. New Replacement Equipment Project FY17 FY18 FY19 56 CIP Project Fund CTEP/MTAP PROJECT NUMBER CT004 DEPARTMENT ENGINEERING PROJECT NAME Install Sidewalk at Centennial Park FY15 $35,000 FY16 Unscheduled DESCRIPTION OF PROJECT This project installs sidewalk where none currently exists along the South and West sides of Centennial Park. 352' will be installed along the park from Cottonwood Street to Grand and 343' along the park from Grand to Aspen. ALTERNATIVES CONSIDERED Each year the City is allocated funds from the federal Community Transportation Enhancement Program, through the State of Montana Department of Transportation. These funds can be used for pedestrian and bicycle facilities, landscaping and scenic beautification, historic preservation, rehabilitation of historic transportation facilities, and other transportation types of enhancements. Currently City staff is working from a list of projects that were created by a steering committee and approved by the City Commission. ADVANTAGES OF APPROVAL Improves pedestrian walk-ways by installing them near community park and trail facilities. CTEP funds 86.58% of the projects with 13.42% being funded by a local match. In kind work by City staff can be considered part of the local match. This funding source allows for local transportation enhancement projects to be funded with only a portion of the cash coming from direct city dollars. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Sidewalk maintenance by Parks Department. FUNDING SOURCES CTEP Allocation - (86.58%) and Local Match, usually coming from the General Fund (13.42%). City engineer time could be considered local match. New Replacement Equipment Project FY17 FY18 FY19 57 CIP Project Fund CTEP/MTAP PROJECT NUMBER CT005 DEPARTMENT ENGINEERING PROJECT NAME Install Sidewalk along Oak Street, Rose Park Frontage FY15 $35,000 FY16 Unscheduled DESCRIPTION OF PROJECT This project is to install an additional 560' of sidewalk along the north side of Oak Street at Rose Park. There is currently 260' of existing 5' sidewalk. ALTERNATIVES CONSIDERED Each year the City is allocated funds from the federal Community Transportation Enhancement Program, through the State of Montana Department of Transportation. These funds can be used for pedestrian and bicycle facilities, landscaping and scenic beautification, historic preservation, rehabilitation of historic transportation facilities, and other transportation types of enhancements. Currently City staff is working from a list of projects that were created by a steering committee and approved by the City Commission. ADVANTAGES OF APPROVAL Improves pedestrian walk-ways by installing them near community park and trail facilities. CTEP funds 86.58% of the projects with 13.42% being funded by a local match. In kind work by City staff can be considered part of the local match. This funding source allows for local transportation enhancement projects to be funded with only a portion of the cash coming from direct city dollars. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Sidewalk maintenance by Parks Department. FUNDING SOURCES CTEP Allocation - (86.58%) and Local Match, usually coming from the General Fund (13.42%). City engineer time could be considered local match. New Replacement Equipment Project FY17 FY18 FY19 58 CIP Project Fund CTEP/MTAP PROJECT NUMBER CT006 DEPARTMENT ENGINEERING PROJECT NAME Install Sidewalk along South Side of Durston, between Flathead and Meagher Streets. FY15 FY16 $98,000 Unscheduled DESCRIPTION OF PROJECT This project will install 0.4 miles of sidewalk on the south side of Durston Road, between Flathead and Meagher streets, where none currently exists right now. ALTERNATIVES CONSIDERED Each year the City is allocated funds from the federal Community Transportation Enhancement Program, through the State of Montana Department of Transportation. These funds can be used for pedestrian and bicycle facilities, landscaping and scenic beautification, historic preservation, rehabilitation of historic transportation facilities, and other transportation types of enhancements. Currently City staff is working from a list of projects that were created by a steering committee and approved by the City Commission. ADVANTAGES OF APPROVAL Improves pedestrian walk-ways by installing them near community park and trail facilities, and near schools. CTEP funds 86.58% of the projects with 13.42% being funded by a local match. In kind work by City staff can be considered part of the local match. This funding source allows for local transportation enhancement projects to be funded with only a portion of the cash coming from direct city dollars. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED CTEP Allocation - (86.58%) and Local Match, usually coming from the General Fund (13.42%). City engineer time could be considered local match. FUNDING SOURCES New Replacement Equipment Project FY17 FY18 FY19 59 CIP Project Fund CTEP/MTAP PROJECT NUMBER CT007 DEPARTMENT Engineering PROJECT NAME CTEP Wayfinding FY15 $100,000 FY16 Unscheduled DESCRIPTION OF PROJECT This project is for the study and development of a Transportation System wayfinding and signage plan. The city lacks a comprehensive plan that proscribes the design and placement of pavement markings and street signs. ALTERNATIVES CONSIDERED Continue to address signs and markings on a case-by-case basis. ADVANTAGES OF APPROVAL A comprehensive plan will allow Streets Department crews to deploy signage and street markings through-out the city in a consistant way. Citizens and visitors will notice a consistant look and feel when navigating our streets, intersections and bike lanes. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED After the plan is developed, the costs for funding the striping and signage will need to come from Street Maintenance District budget. FUNDING SOURCES CTEP New Replacement Equipment Project FY17 FY18 FY19 60 CIP Project Fund CTEP/MTAP PROJECT NUMBER CT008 DEPARTMENT ENGINEERING PROJECT NAME PEDESTRIAN TRAIL ALONG HUFFINE (COTTONWOOD TO FOWLER) FY15 FY16 Unscheduled DESCRIPTION OF PROJECT MTAP APPLICATION -The CTEP program has changed at the Federal Level. We no longer receive an annual allocation. Instead, we must submit applications for individual projects to complete for funds around the State. This application, if approved, would be funded with MTAP dollars (86%) and local match (14%). In this case there would be a donation of easement that would cover the City's local share - requiring no other out-of-pocket match. ALTERNATIVES CONSIDERED Do not build the path; Find a different funding source for the project. ADVANTAGES OF APPROVAL Safer pedestrian travel along Huffine Road, from Cottonwood to Fowler Ave. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal. FUNDING SOURCES MTAP Funds, if approved. Local Dollars, if approved: provided through local in-kind donation. New Replacement Equipment Project FY17 FY18 FY19 61 CIP Project Fund CTEP/MTAP PROJECT NUMBER CT009 DEPARTMENT ENGINEERING PROJECT NAME PEDESTRIAN TRAIL ALONG DURSTON (LAUREL PARKWAY TO HARPER PUCKET) FY15 $12,690 FY16 Unscheduled DESCRIPTION OF PROJECT MTAP APPLICATION -The CTEP program has changed at the Federal Level. We no longer receive an annual allocation. Instead, we must submit applications for individual projects to complete for funds around the State. This application, if approved, would be funded with MTAP dollars (86%) and local match (14%). ALTERNATIVES CONSIDERED Do not build the path. Find a different funding source for the project. ADVANTAGES OF APPROVAL Safer pedestrian traffic along Durston Road, from Harper Pucket road to Laurel Parkway (Laurel Glen Area), ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal. FUNDING SOURCES MTAP Funds, if approved: $81,700; Local Dollars (General Fund), if approved: $12,690. New Replacement Equipment Project FY17 FY18 FY19 62