HomeMy WebLinkAboutAdopt Building CIP for 2015-2019
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Administrative Services Director
SUBJECT: Adopt the Building Inspection Capital Improvement Plan (CIP) for
Fiscal Years 2015-2019.
AGENDA ITEM TYPE: Consent
MEETING DATE: November 18, 2013
RECOMMENDATION: Adopt the Building Inspection Capital Improvement Plan (CIP)
for Fiscal Years 2015-2019.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. Similar to recent years
past, we are bringing the various parts of the plan forward as items on the Consent agenda. We
will have staff available during that time to answer questions from Commissioners or the public,
as necessary.
Building Inspection and other city staff met in October to develop the attached Capital Plan for
the equipment needs of the Building Inspection division.
Item of Note:
• Given current information, no vehicle replacements are planned in the 5-year period.
• If/when a new building inspector is hired, the department will need to purchase another
inspection vehicle. All current vehicles are assigned to staff in the field.
UNRESOLVED ISSUES: None.
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ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY15.
Report compiled on: November 1, 2013
Attached: Building Inspection CIP, with Vehicle Listing
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Building Inspection FundCapital Improvement PlanFinancial SummaryCurrent YearFY14 FY15 FY16 FY17 FY18 FY19 UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 160,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ Plus: Building Inspection Revenues Dedicated to CIP‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Less: Scheduled CIP Project Costs (100,000)$ ‐$ ‐$ ‐$ ‐$ ‐$ (325,000)$ Projected Year‐End Cash Dedicated to CIP 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ Assumptions Made for Revenue Estimates: Current YearFY14 FY15 FY16 FY17 FY18 FY19Estimated Annual Building Inspection Revenues 1,160,700$ 1,160,700$ 1,160,700$ 1,160,700$ 1,160,700$ 1,160,700$ Estimated Growth in Revenues‐ 0% 0% 0% 0% 0%Total Estimated Revenues 1,160,700$ 1,160,700$ 1,160,700$ 1,160,700$ 1,160,700$ 1,160,700$ Current Revenues Dedicated to CIP % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Plus: Increase Dedicated to Capital Improvements % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%Total Estimated Revenues Dedicated to CIP‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ProjectedProjected350,000300,000250,000200,000150,000100,00050,0000Building Inspection Projects & Equipment73
CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY15FY17FY18FY19Building InspectionBI01BUILD. INSP.STAFF VEHICLE ‐ REPLACEMENTS$292,500BI03BUILD. INSP.STAFF VEHICLE ‐ ADDITION$32,500Summary for Building Inspection (2 items)Totals by year:$325,000FY15FY16FY17UnscheduledFY19FY1874
Building Inspection Vehicles - DetailsProject No.Asset #MakeModel YrCurrent MileageFY15FY16UnscheduledNotesFY17FY18FY19BI013144Jeep Liberty200354,387$32,500Beyond FY183218Grand Cherokee200449,392$32,500Beyond FY183353Jeep Liberty200632,173$32,500Beyond FY183328Dodge Durango200658,682$32,500Beyond FY183354Jeep Liberty200644,360$32,500Beyond FY183405Dodge Durango200844,862$32,500Beyond FY183404Dodge Durango200817,587$32,500Beyond FY183329Dodge Durango200847,615$32,500Beyond FY183674Jeep Patriot20142,217$32,500New in 2013.$292,500Total By Year for Vehicle Replacements75
CIP Project Fund
Building Inspection
PROJECT NUMBER
BI01
DEPARTMENT
BUILD. INSP.
PROJECT NAME
STAFF VEHICLE - REPLACEMENTS
FY15 FY16 Unscheduled
$292,500
DESCRIPTION OF PROJECT
This item is for the scheduled replacement of Building Inspection vehicles based on age and use of the vehicle. Vehicles will be
replaced according to the City's Vehicle Replacement policy; generally, 150,000 miles/20 years before replacement of non-
emergency vehicles. This program will address the long term vehicle needs of the Building Division by allowing careful replacement
of vehicles as vehicle conditions and department needs warrant. Right now, all vehicles are in use by Department staff, averaging
approx 5,000 miles per year. Vehicle Mileage updated October 2013.
ALTERNATIVES CONSIDERED
Utilize vehicles beyond the recommendations of the vehicle use policy; consider replacements of different model of vehicle.
ADVANTAGES OF APPROVAL
Based on the age and use of the vehicle a new vehicle will be purchased as replacement. In the past, vehicles were replaced after 5
years. We are stretching the useful life within the division to match the newly-revised vehicle purchase/replacement policy.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Generally, annual operating and maintenance costs are expected to decrease when older vehicles are replaced with newer ones.
More fuel efficiency and lower repair costs are financial benefits.
FUNDING SOURCES
100% Building Inspection Fund
New
Replacement
Equipment
Project
FY17 FY18 FY19
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CIP Project Fund
Building Inspection
PROJECT NUMBER
BI03
DEPARTMENT
BUILD. INSP.
PROJECT NAME
STAFF VEHICLE - ADDITION
FY15 FY16 Unscheduled
$32,500
DESCRIPTION OF PROJECT
The existing vehicle fleet is assigned to current staff (see BI01 - Replacements). When a new Building Inspector is hired, a new
vehicle will need to be purchased. We are hoping to make improvements to existing Inspector efficiency with in-the-field mobile
applications and equipment; however, the point will come when an additional inspector is needed on a full or part-time basis.
Regardless of whether their work schedule, a vehicle is a criticial piece of equipment for an inspector that needs.
ALTERNATIVES CONSIDERED
Have inspectors/staff share vehicles (not likely to be efficient use of inspector time.)
ADVANTAGES OF APPROVAL
Staff will be adequately equipped to perform building inspections around town.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Because this is an addition to the fleet, additional gas and maintenance costs will be paid
by the Building Inspeciton Fund. Currently, vehicles average 5,000 - 8,000 miles per year. Routine maintenance will be performed
as necessary.
FUNDING SOURCES
100% Building Inspection Fund
New
Replacement
Equipment
Project
FY17 FY18 FY19
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