HomeMy WebLinkAboutFiscal Years 2012-2016 Capital Improvements Program, City of Bozeman
City of Bozeman, Montana
Approved
Capital Improvements
Program
Fiscal Years 2012-2016
City of Bozeman Water Reclamation Facility—Administrative & Lab Building, 2011
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3
City of Bozeman, Montana
Approved
Capital Improvements Program
For Fiscal Years 2012-2016
Adopted during Public Meetings held
November 2010—January 2011
City Commission
Jeff Krauss, Mayor
Sean Becker, Deputy Mayor
Cynthia Andrus, Commissioner
Chris Mehl, Commissioner
Carson Taylor, Commissioner
Chris Kukulski, City Manager
Anna Rosenberry, Finance Director
Stacy Ulmen, City Clerk
4
Table of Contents
INTRODUCTION PAGE
City Mission, Vision & Goals 5
2010-2011 Adopted Work Plan 6
Why Adopt a Capital Improvement Plan? 8
CIP Process 8
SUMMARIES
Financial Summary—ALL FUNDS 12
FUND PLANS—Summaries and Project Descriptions
General Fund 13
Street Maintenance 91
Curb Replacement Fund 113
Building Inspection 116
Tree Maintenance (Forestry) 120
Fire Equipment & Capital Replacement Fund 124
Water 129
Wastewater 140
Solid Waste—Collection 155
Street Impact Fee 164
Fire Impact Fee 183
Water Impact Fee 188
Wastewater Impact Fee 196
5
CITY OF BOZEMAN
Vision, Mission, and Goals
_____________________________________________________________________
Vision: Bozeman, Montana:
The most livable place.
Mission: To enhance the quality of life through excellence in public service.
Goals:
1. Encourage and promote opportunities for citizenship.
2. Provide and communicate quality customer service.
3. Build a strong team of staff, elected officials and citizens.
4. Anticipate future service demands and resource
deficiencies and be proactive in addressing them.
5. Develop a visually appealing and culturally rich
community.
6. Commit to a strong financial position.
7. Provide excellent and equitable public services which are
responsive to the community within available resources.
6
CITY OF BOZEMAN
2010-2011 Adopted Work Plan
___________________________________________________________
New Policy Initiatives
Enhance Downtown Development Opportunities
• Utilize the federal HUD grant for the blast site (Finance, CM)
• Conduct a "Full cost & benefit study: social, economic & traffic considerations for one-way
conversion to 2-way, shared lanes, streetscape improvements and truck route modifica-
tions" as recommended by the Downtown Plan. (Engineers)
• Increase density in the B-3 district. Bozeman Community Plan (BCP) Implementation Policy
8, 9, 16, 21a, 22, 27, 81. (Planning)
• Implement the remaining parking recommendations identified in the downtown plan and re-
view and update for the Downtown Parking SID/Cash-in-lieu program. BCP Implementation
policies 2, 3, 9, 10, 11. (Planning, Parking)
• Amend UDO to incentivize downtown redevelopment and the construction of multi-story
buildings (Planning)
Reform the development review process without decreasing quality
• Increase the Planning Director and City Engineer’s responsibilities to make administrative
approvals of projects as recommended in the Community Plan. (Planning, Engineers)
• Amend the Sign Code (Planning)
• Review DRB & DRC review procedures. (Planning)
• Improve coordination between planning, engineering and building (Engineers, Planning,
Building)
Economic Development
• Hire the Economic Development Ombudsman (CM)
• Work as a catalyst to bring the Chamber, Prospera, MSU and the City together (CM)
• Increase salability of lots, final plat extensions, infrastructure guarantees (Planning, Engi-
neers)
• Support the Economic Development Council (CM)
• Partner with MSU and all community stakeholders to develop a two-year college (City Com-
mission)
Develop a plan to address deferred infrastructure maintenance.
• Water Distribution System – the facility plan identifies 54,506 lineal feet (LF) of existing
water mains that are undersized and need to be replaced at a cost of $11,768,253 and
53,661 LF of undersized water mains that need to be upgraded to meet fire flows on a max
day at a cost of $11,659,652. (Engineers)
7
CITY OF BOZEMAN
2010-2011 Adopted Work Plan
___________________________________________________________
New Policy Initiatives
Develop a plan to address deferred infrastructure maintenance. (cont’d)
• Sewer Collection System - improvements were identified in the 1998 Facility Plan. The
2005 Plan recommended lines be TV inspected to determine the greatest need. The pro-
jects identified in the 1998 Plan continue to be completed, but as annual televising contin-
ues, other more urgent projects may be identified and completed. (Engineers)
• Street System - there are currently 27 miles of city streets which are in need of overlay
treatments and 25 miles of streets which are in need of chip sealing. At our current rate of
investment it would take us approximately 18 years to overlay the streets which need treat-
ments if no further deterioration of the remaining streets took place. The street system in-
cludes the curbs and street related storm water. (Engineers)
• Sidewalks. §12.20.035 BMC requires abutting owners to repair sidewalks, which Engi-
neering Dept oversees. §12.20.060 BMC provides City Commission can order a sidewalk
or curb to be constructed. (Engineers)
• Facilities. Implement recommendations contained within Facility Condition Index Plans
(CM)
• Police Station & Municipal Courts - Develop a plan to replace our municipal courts and
police station (Police)
Determine future of Mandeville Farm & Story Mansion (CM)
• Utilize the Economic Development Council to make recommendations regarding Mandeville
Farm - Preliminary plat expires April 2011 (CM)
• Develop a transition plan for the Story Mansion based on the December 8, 2008 approved
motion. (City Commission)
• “Authorize the City Manager to sign the Award of Bid to R & R Taylor Construction as
the General Contractor/Construction Manager in the amount of $1,071,242 as author-
ized by the 2008-2009 budgets and direct staff to bring back the necessary budget
amendment from the General Fund not to exceed $391,222 to be paid back within 24
months either through fundraising or by selling the mansion starting on January 1 of
2011 (originally stated 2010 but he clarified later on in discussion).”
2nd Tier New Initiatives
Initiate ballot amendments for the 2010 election (CM, City Commission)
• Meet with prior Study Commission
• Term of the City Manager’s Contract?
• Selling/Leasing property via Ordinance?
• Other amendments?
Develop a policy that determines when specialty event insurance is required; parades?
events on public land? facility rentals? (CM)
8
What is a Capital Improvement Program (CIP) and Why Adopt One?
One of the primary responsibilities of local government is to properly preserve,
maintain, and improve a community’s stock of buildings, streets, parks, water and sewer
lines, and equipment. Planning for these capital improvements is a matter of prudent fi-
nancial management, as well as sound development practice.
At times of rapid growth, as we’ve experienced, the need for expanded public facili-
ties and services is at its peak. A carefully developed CIP can plan for these expansions
and communicate our intent to citizens and the development community. In times of eco-
nomic contraction, capital improvements are often put off (deferred) as a way of trimming
budgets. While this can be appropriate in cases, an annual analysis and focus on neces-
sary capital improvements helps to ensure that capital deferrals, an their impact on the
community, are fully vetted.
Definition of Capital Improvement:
The CIP includes any planned expenditure $10,000 or greater, that results in the acqui-
sition of an asset with a useful life of 1 year or more.
There are a couple of “exceptions” or “extensions” of this definition that we have found
helpful and necessary in past years:
• General Planning Documents (master plans, community surveys, etc.) are NOT
included in our CIP;
• Specific plans that involve pre-engineering or preliminary design of facilities are
often (but not always) included in the CIP.
The Charter’s CIP Requirements
In Section 5.06 of the recently adopted City Charter, the City Manager is responsi-
ble for preparing and submitting a multi-year capital program to the City Commission no
later than December 15 for the ensuing fiscal year. The plan must be revised and ex-
tended each year with regard to projects not yet completed. This plan is required to in-
clude:
1. A clear general summary of contents;
2. Identification of the long-term goals of the community;
3. A list of all capital improvements and other capital expenditures which are pro-
posed to be undertaken during the fiscal years next ensuing, with appropriate supporting
information as to the necessity for each;
4. Cost estimates and recommended time schedules for each improvement or other
capital expenditure;
9
5. Method of financing upon which each capital expenditure is to be reliant;
6. The estimated annual cost of operating and maintaining the facilities to be con-
structed or acquired;
7. A commentary on how the plan addresses the sustainability of the community or
region of which it is a part; and
8. Methods to measure outcomes and performance of the capital plan related to
the long-term goals of the community.
City’s CIP Process—Calendar
September: Departments make requests for new CIP items.
Staff reviews existing CIP projects and makes note of any changes.
October/November: City Manager and staff meet to review new and existing pro-
jects; modify any timing, cost or revenue estimates.
Impact Fee Advisory Committee receives and reviews proposed
Impact Fee CIP schedules and forwards comments to City Com
mission.
November/December: City Manager presents Draft CIP to City Commission prior to
December 15th.
City Commission holds public hearings, takes public comment
and adopts CIP Plan for ensuing fiscal year.
May: Adopted CIP is integrated into City Manager’s Recommended
Budget for ensuing fiscal year.
August: Commission, via adopting a final budget, appropriates dollars for
CIP projects for the fiscal year.
Our Current Facilities and their Condition:
The City has recently completed a number of long-range (20 year) facility plans:
• Water Treatment & Distribution Facilities,
• Wastewater Collection & Treatment Facilities, and
• Fire Station, Equipment & Staffing.
• Police Station & Staffing
10
• Parks, Recreation, Trails & Open Space
• Transportation Plan
These studies examine the condition and placement of existing facilities, area growth pro-
jections and pattern, regulatory changes, and possible funding mechanisms. The plans
analyze various alternatives and make recommendations for implementation.
Level of Service (LOS) Standards
Most of the City’s long range plans establish level of service standards. These standards
are critical to planning for the needs of future residents of the city. In some cases, such as
water quality or wastewater discharge, these standards are often established or guided by
outside regulating bodies. The CIP does not frequently reference specific LOS, but the un-
derlying facility and staffing plans will contain detailed discussions of levels of service, and
how the city should address increasing or decreasing levels of service through infrastruc-
ture and staffing recommendations.
Policies for the Physical Development of our Community
The City’s Unified Development Ordinance (UDO) is a combination of both Subdivision and
Zoning regulations for development within the City. The Ordinance is subject to amend-
ment by the Commission, after public notices and hearings are held. The UDO applies to
both private and city-owned projects, and is available online at http://www.bozeman.net/
planning/unified_development_ordinance.aspx.
Our Community’s Ability to Pay for Planned Improvements
In a community with relatively high cost of living, the ability of citizens to afford the
needed utility rate, fee, and assessment levels is of concern. At the same time, the City
strives to keep existing facilities properly maintained — and not pass deferred maintenance
costs and problems on to future generations.
The City has recently adopted on Utility Rate Studies for Water, and Wastewater ser-
vices. These studies give us an indication of how and when utility rates must be increased
to pay for the needed water and wastewater system improvements.
In conjunction with the Utility Rate Studies, we are also undergoing a review of our ex-
isting Water, Wastewater, Street and Fire Impact Fee levels. This review is required by
state law and has not been done since the City implemented impact fees in 1995. This re-
view will indicate what changes, if any, in the fee levels are necessary to fund future sys-
tem capacity expansion. The Water, Wastewater and Street studies are complete, while
the Fire study is still underway.
For General Fund (Administration, Parks, Recreation, Library, Police and Fire) facilities
and Street construction, the City does not have the ability to easily increase tax levels for
11
funding. Any tax levy increase must be approved by the City’s voters, and maximum debt
levels are established by state law.
In November 2007, the city of Bozeman voters approved a 4 mill perpetual levy to es-
tablish a Fire Equipment and Capital Replacement fund. This fund has been added to the
CIP plan, and will address our need to plan for and replace fire engines, our ladder truck,
and other capital improvements to fire stations. At the same time, the voters also ap-
proved a perpetual levy for staffing and equipping additional police officers. In that levy,
$74,560 in vehicle replacements per year were approved; it is intended to purchase one
patrol vehicle and one detective vehicle, although as needs change, a different mix vehicle
mix may be warranted.
It is anticipated that levy increases for the police station will be proposed in the future,
with their adoption critical to our plans to expand our facilities.
The City does have a couple outside sources of funding available for street construction;
State Urban Funds and Special Improvement District Assessments. State Urban Funds are
available for use on Urban Routes within the City. Special Improvement District Assess-
ments can be levied on property owners within an area whose property directly benefits
from the improvements being built.
~~~~~~~~~
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I
C
E
AN
I
M
A
L
CO
N
T
R
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L
VE
H
I
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E
$27,700
60
GF
1
1
9
RE
C
R
E
A
T
I
O
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BO
G
E
R
T
PO
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AU
T
O
CH
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M
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C
A
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CO
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R
O
L
L
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R
$12,000
51
GF
1
4
2
RE
C
R
E
A
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I
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N
SW
I
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CE
N
T
E
R
PO
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L
GU
T
T
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& ED
G
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TI
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,
PO
O
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S
U
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F
A
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,
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A
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R
LI
G
H
T
I
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RE
P
L
A
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M
E
N
T
$400,000
47
GF
1
4
0
RE
C
R
E
A
T
I
O
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LI
N
D
L
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Y
CE
N
T
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PA
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$42,000
50
15
PR
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PR
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C
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NA
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FY
1
2
FY
1
3
FY
1
4
FY16Unscheduled
FY
1
5
RA
T
I
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G
GF
0
5
6
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C
R
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& CO
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RE
C
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A
T
I
O
N
CE
N
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R
$21,000,000
44
GF
1
3
0
FA
C
.
MT
C
.
CI
T
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HA
L
L
SI
T
E
IM
P
R
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V
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M
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N
T
S
‐
PH
A
S
E
2
$35,000
38
GF
1
4
4
RE
C
R
E
A
T
I
O
N
ST
O
R
Y
MA
N
S
I
O
N
SI
D
E
W
A
L
K
S
$69,200
38
GF
1
2
6
RE
C
R
E
A
T
I
O
N
TR
U
C
K
WI
T
H
PL
O
W
$23,000
36
GF
0
0
1
FA
C
.
MT
C
.
PR
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F
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S
S
I
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N
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G
EL
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V
A
T
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R
RE
P
L
A
C
E
M
E
N
T
$65,600
33
GF
1
6
2
FI
R
E
LI
V
E
‐FI
R
E
TR
A
I
N
I
N
G
PR
O
P
$48,000
33
GF
1
2
5
RE
C
R
E
A
T
I
O
N
SW
I
M
CE
N
T
E
R
IN
T
E
R
I
O
R
WA
L
L
PA
I
N
T
I
N
G
$35,000
30
GF
1
1
1
PA
R
K
S
EA
S
T
GA
L
L
A
T
I
N
RE
C
AR
E
A
IR
R
I
G
A
T
I
O
N
RE
P
A
I
R
S
$25,000
28
GF
1
4
6
PA
R
K
S
LI
N
D
L
E
Y
PA
R
K
IR
R
I
G
A
T
I
O
N
SY
S
T
E
M
$100,000
28
GF
1
4
7
PA
R
K
S
SO
F
T
B
A
L
L
CO
M
P
L
E
X
IR
R
I
A
G
A
T
I
O
N
SY
S
T
E
M
$110,000
28
GF
1
0
8
PA
R
K
S
PA
R
K
SI
D
E
W
A
L
K
RE
P
L
A
C
E
M
E
N
T
S
$182,000
27
GF
1
4
8
PA
R
K
S
BM
X
PA
R
K
I
N
G
LO
T
$85,000
25
GF
1
4
9
PA
R
K
S
EA
S
T
GA
L
L
A
T
I
N
RE
C
AR
E
A
PA
R
K
I
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G
LO
T
$60,000
25
GF
1
5
0
RE
C
R
E
A
T
I
O
N
ST
O
R
Y
MA
N
S
I
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N
ST
A
I
R
AN
D
EL
E
V
A
T
O
R
AD
D
I
T
I
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N
$602,616
25
GF
1
5
1
PA
R
K
S
BE
A
L
L
PA
R
K
BA
S
K
E
T
B
A
L
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CO
U
R
T
S
$18,000
23
GF
1
0
9
LI
B
R
A
R
Y
FI
L
M
& FI
C
H
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SC
A
N
N
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R
$15,500
20
GF
1
5
5
LI
B
R
A
R
Y
SE
L
F
CH
E
C
K
ST
A
T
I
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N
$14,000
20
GF
1
5
2
RE
C
R
E
A
T
I
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ST
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MA
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I
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RE
N
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I
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S
2 & 3R
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FL
O
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S
$128,680
15
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(7
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by
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:
$1
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5
6
,
5
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$
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$
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5
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,
0
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$
1
9
,
0
8
9
,
0
0
0
$1,433,700$23,086,596
FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY16Unscheduled 16
CIP Project Fund
General Fund
PROJECT NUMBER
GF001
DEPARTMENT
FAC. MTC.
PROJECT NAME
PROFESSIONAL BUILDING ELEVATOR REPLACEMENT
FY12 FY13 FY14 FY15 FY16Unscheduled
$65,600
DESCRIPTION OF PROJECT
The elevator in the Professional Building is a three stop Otis elevator. The elevator was installed when the second floor was
added in 1972. Since the City purchased the building re-modeling has occurred on both the main floor and second floor.
The elevator is to the point where many technological improvements have been made in elevator technology and a change out
would yield both improved service and some reductions in energy savings.
While the elevator is still a safe system, there are some inherent problems with the operation of the elevator. Of the four
elevators owned by the City, this system experiences the most downtime. One big problem is the leveling systems and the way
the rails and tracks are mounted in the building. If someone loads the elevator heavy to one side or another the balance alarm
will engage and the elevator has to be reset. A new car and track system would solve the nuisance trips associated with this
elevator.
ALTERNATIVES CONSIDERED
Continue to maintain and adjust the elevator operating systems throughout the year. The current electronics for the building are
also a source of increased vigilance on the system and the electrical components on the system had to be traced back this year on
ADVANTAGES OF APPROVAL
A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility
requirements for a municipal building.
Building energy demands would also benefit as the newer elevator systems have more energy saving features built into them.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
A new system would reduce some of the maintenance costs currently associated with this elevator. A new system would also
include a number of technological improvements such as a solid state slow start motor yielding reduced energy costs associated
with the high demand motors used in elevator systems.
FUNDING SOURCES
General Fund and Building Inspection Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
17
CIP Project Fund
General Fund
PROJECT NUMBER
GF010
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY MOWER REPLACEMENTS
FY12
$13,000
FY13
$13,000
FY14
$14,000
FY15
$14,000
FY16
$16,000
Unscheduled
DESCRIPTION OF PROJECT
Ongoing mower replacement program developed to keep the cemetery mowers operating as needed.
ALTERNATIVES CONSIDERED
Keep older mowers for extended periods of time.
ADVANTAGES OF APPROVAL
Less down time, Decreased repair /maintenance costs, High trade –in value, Increased productivity, Less emissions.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Routine maintenance, oil changes, fuel.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
18
CIP Project Fund
General Fund
PROJECT NUMBER
GF030
DEPARTMENT
PARKS
PROJECT NAME
ARTICULATING TRACTOR
FY12 FY13 FY14 FY15
$110,000
FY16Unscheduled
DESCRIPTION OF PROJECT
The replacement of the 1992 MT articulating tractor, which does the bulk of the sidewalk snow removal for the Parks Division.
ALTERNATIVES CONSIDERED
Repair and maintain the 1992 MT as needed.
ADVANTAGES OF APPROVAL
Less down time and maintenance/repair costs, A new MT tractor will be able to support more implements, Less emissions and
better fuel economy, Faster more efficient use of time.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:35
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
19
CIP Project Fund
General Fund
PROJECT NUMBER
GF031
DEPARTMENT
PARKS
PROJECT NAME
PARK IMPROVEMENT GRANTS
FY12
$75,000
FY13
$75,000
FY14
$75,000
FY15
$75,000
FY16
$75,000
Unscheduled
DESCRIPTION OF PROJECT
Contribute each year from the General Fund towards improving park infrastructure through implementation of park master
plans. This grant program is a matching funds program in which the City receives a 1 to 1 match from the recipient. The
Commission has established a formal grant policy by resolution.
ALTERNATIVES CONSIDERED
Handle park equipment and improvement requests on an adhoc basis, as various donors or service groups bring them forward.
Allocate more or fewer dollars to the program.
ADVANTAGES OF APPROVAL
This matching funds program provides critical infrastructure to the park system by utilizing the talents of our community
members through matching funds, donations, labor in lieu of and numerous specialized services. All of the above can be used as a
match in this program
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: New infrastructure and facilities bring on increased maintenance and labor costs. The
nature of each project funded will determine the continued costs. Some projects have very low ongoing costs, others have
relatively higer costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):7
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
20
CIP Project Fund
General Fund
PROJECT NUMBER
GF034
DEPARTMENT
PARKS
PROJECT NAME
LARGE DECK MOWER
FY12 FY13 FY14
$50,000
FY15 FY16
$50,000
Unscheduled
$60,000
DESCRIPTION OF PROJECT
Begin the process of replacing the 1998 and 1999 Toro 455 series mowers, which are difficult to repair due to lack of parts
(these mowers are not manufactured anymore). Mower that is Unscheduled would be the addition of a large-deck sports turf
mower.
ALTERNATIVES CONSIDERED
Continue to repair as break downs occur, Replace mowers as they breakdown, Lease mowers on a 3 - year program.
ADVANTAGES OF APPROVAL
Proper mowing of sports fields is imperative to safety. Regular replacement will reduce maintenance costs and decrease the
number of breakdowns we have been experiencing. Well mowed parks are an important reflection on our City and how it is
perceived by visitors and citizens. Having the right mower to do the job will ensure well mowed parks. New mowers will be
more reliable, safer, productive, and will reduce the workload on the vehicle maintenance shop personnel.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Improve scheduling of mowing and increase crew efficiency because of reliable
equipment.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
21
CIP Project Fund
General Fund
PROJECT NUMBER
GF048
DEPARTMENT
PLANNING
PROJECT NAME
COPY MACHINE REPLACEMENT
FY12 FY13 FY14
$25,000
FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
The existing copy machine is expected to have a life of less than 5 years given its intensive use. The machine produces in excess
of 250,000 copies per year. Repair and maintenance costs show a steady increase as wear continues. This request is for a
replacement copier to meet the ongoing operational needs of the department. Incorporation of advanced scanning capability
facilitates records management and customer service.
ALTERNATIVES CONSIDERED
Continue using current copier with an increasing frequency of down time and cost of repairs.
ADVANTAGES OF APPROVAL
The new copier will help contain operational costs due to maintenance. The copier is also utilized as a high capacity network
printer and scanner for the department which brings some additional efficiencies in utilization of staff time in the preparation of
reports, commission packets, and other materials.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: None, operating costs are already incurred with the current copier. Anticipated costs
are expected to remain in line with current charges. Maintenance costs will increase annually without replacement.
FUNDING SOURCES
General Fund and/or Planning Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:23
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
22
CIP Project Fund
General Fund
PROJECT NUMBER
GF050
DEPARTMENT
POLICE/COURTS
PROJECT NAME
POLICE & MUNICIPAL COURT FACILITY
FY12 FY13
$500,000
FY14
$500,000
FY15
$17,992,000
FY16Unscheduled
DESCRIPTION OF PROJECT
The 2007 Police Facility report by Carter Goble Lee (CGL) outlines the anticipated space needs for the City’s Police Department,
Municipal Court and Prosecution function for the next 20 years. The report calls for a 5 acre site and 52,000 square foot
facility. We are currently participating in Gallatin County's site master planning process for the Law and Justice Center location.
Actual costs estimates will be developed based upon architectural drawings and research into materials and labor costs after
facility design. The estimate includes $1 Million for Design and $2 Million for the purchase of land, and assumes that some areas
would be completed in future phases.
ALTERNATIVES CONSIDERED
The existing building was not built to meet code and is not adequate for remodel or additions. The CGL report discusses the
operational needs of the departments and the lack of the existing Law & Justice Center (L&J) space. They analyzed site locations
ADVANTAGES OF APPROVAL
Police Department would have adequate room for existing staff – and projected staff for 20 years. Sufficient Municipal Court
space would available. This facility would be programmed and built with the PD, Court, and Prosecution needs in mind from the
beginning. Public areas, secured areas, office locations, and space adjacencies could be maximized for the best and safest utilization
(as opposed to a retro-fit of an existing building).
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Not estimated at this time. Currently, the City pays facility costs to the County for
our square footage at the L& J. We anticipate asking voters to approve an operating levy, if necessary, when approving the
construction levy.
FUNDING SOURCES
General Fund: Land and Construction would be funded by a voter-approved levy. 20 year General Obligation Bonds would be
issued.
FY13 & 14: $500,000 each year for Design.
FY15: $17,992,000 Land Purchase and Construction.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:65
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):5
FREQUENCY OF USE (Up to 5):5
23
CIP Project Fund
General Fund
PROJECT NUMBER
GF051
DEPARTMENT
POLICE
PROJECT NAME
ANIMAL CONTROL VEHICLE
FY12 FY13 FY14 FY15 FY16
$27,700
Unscheduled
DESCRIPTION OF PROJECT
FY16 - $27,700 to replace vehicle Asset 3230, 2004 Dodge 4-wheel drive with ~109,000+ miles on it. Replace it with a new
extended cab, 4wd truck. During the winter months, it is very difficult to navigate the city streets and transport animals to the
Heart of the Valley Animal Shelter with a 2 wheel drive pickup and need to continue use of a 4wd vehicle. It is anticipated that
this vehicle will begin accumulating repairs and increasing maintenance costs.
Purchase of a new truck would ensure many years of service without incurring high maintenance costs. The current truck could
be used by another city department, be sold at auction, or used as a trade in.
ALTERNATIVES CONSIDERED
The purchase of a newer lease return vehicle is a viable option and one that should be looked at before a final decision to
purchase is made.
ADVANTAGES OF APPROVAL
4-wheel drive is important for 12-month access in difficult weather. 4-wheel drive vehicles are often used for evidence retrieval
and transport. A flex-fuel vehicle would provide better gas mileage.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduction in costs expected.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:60
LEVEL OF SERVICE (Up to 20):17
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
24
CIP Project Fund
General Fund
PROJECT NUMBER
GF052
DEPARTMENT
POLICE
PROJECT NAME
UNMARKED VEHICLE REPLACEMENT PROGRAM
FY12 FY13
$28,000
FY14 FY15
$28,000
FY16Unscheduled
$33,000
DESCRIPTION OF PROJECT
FOR POLICE INVESTIGATION AND ADMINISTRATION VEHICLES.
FY13 - New vehicle for support service administrative position.
FY15 - Replace vehicle Asset #3138 03 Chevrolet Impala. ~113,000 miles at replacement.
FY17 - Replace vehicle Asset #3479 08 Chevrolet Trailblazer. ~108,000 miles at replacement.
Purchase mid-size passenger vehicles, plus equipment, to replace high mileage cars currently driven by detectives and to provide
safe and reliable emergency response vehicles. An additional Support Service Supervisory Position requires a vehicle with similar
emergency response needs. Old detective cars are rotated into the police department parking program generally after at least
110,000 miles of use and are used as travel cars for officers attending training, traded in, sold at auction or transferred to other
divisions within the city.
ALTERNATIVES CONSIDERED
No safe and reliable alternatives have been identified.
ADVANTAGES OF APPROVAL
Would drastically reduce maintenance costs, mechanical concerns and provide many years of reliable service. Increased public
safety and officer safety in providing mechanically sound emergency response vehicles, reduced risk and liability related to use of
unreliable cars.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduction in maintenance costs and possible reduction in fuel costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
25
CIP Project Fund
General Fund
PROJECT NUMBER
GF053
DEPARTMENT
POLICE
PROJECT NAME
POLICE CARS
FY12
$156,000
FY13
$156,000
FY14
$156,000
FY15
$156,000
FY16
$156,000
Unscheduled
DESCRIPTION OF PROJECT
This plan allows for 3 patrol cars to be replaced each year, including all of the necessary vehicle equipment (top lights, sirens,
mobile data terminals, video cameras, electronic reporting / ticketing systems, etc.) Patrol vehicles are an essential item in the
operation of the Bozeman Police Department. Police vehicles must be available for police patrol use 24 hours a day, 365 days a
year. These vehicles are used to respond to both emergency and non-emergency calls for service, investigate accidents, conduct
traffic enforcement and for general patrol duties. These patrol vehicles average approximately 20,000 miles annually. A detailed
replacement schedule is included on the following page.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable emergency response vehicles for patrol use, as well as lower annual maintenance costs due to lower
annual miles driven per vehicle and a lower number of miles driven per year per unit. This program would allow for the
replacement of older, higher mileage patrol cars that become less reliable and more costly to repair. Equipment inside the car can
sometimes be transferred from the old car to the new car, depending on its condition.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace
older ones. Maintenance costs have stabilized due to regularly scheduled service even though calls for service have increased and
additional officers have been hired. Also, fewer miles are accumulating on the vehicles because the number of patrol vehicles has
increased; meaning the life of the patrol car is being extended.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
26
Po
l
i
c
e
V
e
h
i
c
l
e
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CIP Project Fund
General Fund
PROJECT NUMBER
GF055
DEPARTMENT
RECREATION
PROJECT NAME
BOGERT POOL GUTTER AND POOL SHELL REPAIRS
FY12
$382,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
The pool gutter system around the edge of the Bogert Pool is in disrepair. The gutter system is vital to the filtration system as it
skims water from the pool and sends it to filtration. The pool shell is in need of replacement also. It is most efficient and
economical to complete the gutter and shell projects together since they are connected and one project affects the other.
This will replace the current concrete gutter system with a stainless steel gutter system and install a new plaster pool shell with a
ceramic tiled whale logo to replace the 30 year old shell.
ALTERNATIVES CONSIDERED
Build new outdoor leisure pool
ADVANTAGES OF APPROVAL
The USAquatics report stated that the above renovations will increase the life of the facility by an additional 30 plus years. This
will benefit the community by keeping a historical icon in service, allowing community swim lessons and recreational swimming in
an outdoor environment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduced water use, Reduce Chemicals use, Reduce annual painting costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:57
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):9
SERVICE AREA (Up to 10):9
DEPARTMENT PRIORITY (Up to 10):9
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):1
28
CIP Project Fund
General Fund
PROJECT NUMBER
GF056
DEPARTMENT
RECREATION
PROJECT NAME
DESIGN & CONSTRUCT COMMUNITY RECREATION CENTER
FY12 FY13 FY14 FY15 FY16Unscheduled
$21,000,000
DESCRIPTION OF PROJECT
Build a community center designed to create a visual connection between spaces and an openness that promotes community for
all users.
Aquatic Elements: Therapy pool, water slides, zero entry teaching area, river run, deep diving well, 25 yd lap pool.
Fitness Elements: Indoor track, strength and cardio equipment, free weights, climbing wall.
Gym Elements: Two multipurpose gym facilities and an indoor tennis court
Multipurpose/Play Elements: Indoor playground and multipurpose rooms (one with a kitchen).
This item was identified as a “Top Ten Capital Facility Recommendation” in the PROST plan, adopted October 2007.
ALTERNATIVES CONSIDERED
Implement plan in phases
ADVANTAGES OF APPROVAL
Community Benefits of a Community Center: Safe and healthy place for families to play; Connected families; Strong, vital,
involved community; Support for youth at risk; and, Increased community programs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs to include additional Recreation Department staff: Cost undetermined at this time. We
would recommend asking voters to approve a levy increase of operations, at the time we funded the capital improvements.
FUNDING SOURCES
General Fund, Bond Issue, Grants, etc.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:44
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):8
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
29
CIP Project Fund
General Fund
PROJECT NUMBER
GF062
DEPARTMENT
I.T.
PROJECT NAME
SERVER & PERSONAL COMPUTER (PC) REPLACEMENT
FY12
$100,000
FY13
$100,000
FY14
$100,000
FY15
$100,000
FY16
$100,000
Unscheduled
DESCRIPTION OF PROJECT
This is a general item for replacement of personal computers and Servers for General Fund related jobs and services. (Enterprise
and Special Revenue fund services pay for their own pc’s and servers.) As of last year (FY10) Personal Computers’s moved to a 4
year rotation and servers continued to be minimal of a 5 year asset before replacement.
ALTERNATIVES CONSIDERED
Not replace computer/server hardware as frequently.
ADVANTAGES OF APPROVAL
City technology needs will be better met and the IT department will be able to more efficiently support employees and citizens.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):8
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
30
CIP Project Fund
General Fund
PROJECT NUMBER
GF064
DEPARTMENT
PLANNING
PROJECT NAME
VEHICLE REPLACEMENT
FY12 FY13 FY14 FY15
$25,000
FY16Unscheduled
DESCRIPTION OF PROJECT
Replacement of the current vehicle, a 1998 Nissan Sentra. This is a small car which works well for single or two person activities
but does not have much cargo or personnel capacity. Replacement would be with a fuel efficient small vehicle, possibly a hybrid.
ALTERNATIVES CONSIDERED
Continue to operate the existing vehicles with increasing maintenance costs.
ADVANTAGES OF APPROVAL
Provide functional transportation with reduced maintenance costs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: No new costs are expected as maintenance is already performed on the existing
vehicle.
FUNDING SOURCES
General Fund and/or Planning Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:35
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
31
CIP Project Fund
General Fund
PROJECT NUMBER
GF065
DEPARTMENT
I.T.
PROJECT NAME
AERIAL PHOTOGRAPHY
FY12
$65,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
Acquire aerial photography for the Bozeman Growth Policy Planning Area. Aerial photography benefits both the organization
and the community by supplying a clear and accurate representation of current conditions. This information is used on a daily
basis in all levels of various projects. We are currently experiencing unprecedented demand for digital imagery (i.e., staff reports,
Commission presentations, water/sewer utilities, public requests, etc.).
ALTERNATIVES CONSIDERED
Use map sales to subsidize total cost. Partnerships with public and private industries for alternative funding sources.
ADVANTAGES OF APPROVAL
Contributes to on-going acquisition of aerial photos at regular intervals for historical archives and modeling growth over time.
Since 1987 we have not gone more than four years without an update.
- Measurements and land use determinations are made on a local or regional basis without requiring extensive field time.
- Management decisions are made more efficiently and effectively by visualizing areas surrounding the project site.
- Aerial photographs are used extensively in several on-line and in-house mapping applications.
- Visual background for existing and future GIS & CAD data and Facility Plans.
- Meet public demand for current and accurate aerial photography.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: There are no annual operating or maintenance costs associated with this project.
FUNDING SOURCES
General Fund, other sources listed above are to be fully explored
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):12
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):6
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
32
CIP Project Fund
General Fund
PROJECT NUMBER
GF067
DEPARTMENT
FAC. MTC.
PROJECT NAME
PROFESSIONAL BUILDING PARKING LOT LIGHTS
FY12 FY13
$28,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This project is to improve the illumination of the parking lot at the Professional Building. Many employees and citizens meet at
this building after dark and the existing parking lot is poorly lit.
This item was listed for funding in FY 10. There were some changes pending with building use that reduced the need for the
parking lot lighting: The regular Planning Board evening meeting is now taking place at the new City Hall. Other Planning
meetings do take place, but not as many members of the public are attending who might not be familiar with the parking area.
ALTERNATIVES CONSIDERED
Continue with existing lighting.
ADVANTAGES OF APPROVAL
Safety will likely be improved.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: There are two farm style lights mounted on utility poles in the parking lot. These
current fixtures do not meet the dark skies ordinance because the lamps are not shaded. The new lights should be more energy
efficient so no addition operating costs are anticipated.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:30
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
33
CIP Project Fund
General Fund
PROJECT NUMBER
GF074
DEPARTMENT
LIBRARY
PROJECT NAME
PUBLIC ADDRESS SYSTEM
FY12
$31,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
A public address system is needed for paging and general announcements in the event of a non-fire related emergency.
ALTERNATIVES CONSIDERED
Do nothing and continue to use the emergency fire system to make announcements.
ADVANTAGES OF APPROVAL
The emergency fire announcement system currently used to broadcast announcements was never designed to be used for any
other purpose than a fire emergency and does not provide adequate control for zonal broadcasting. Events have occurred at the
Library during the past year which required police intervention; having the capability to make emergency announcements to
specific rooms would be an added benefit. A system designed specifically for the purpose of public address allowing general
announcements which are made on a daily basis such as closing of the Library, the start of events, and dog issues would improve
the communication to public patrons at the library.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
34
CIP Project Fund
General Fund
PROJECT NUMBER
GF079
DEPARTMENT
I.T.
PROJECT NAME
NETWORK CORE SWITCHES
FY12 FY13 FY14
$150,000
FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This is a scheduled replacement of switches that provide the backbone of the entire network. These provide the technology
platform for the entire organization. We believe that we can maintain and operate the existin equipment until FY14.
ALTERNATIVES CONSIDERED
Maintain current switches without critical support or maintenance.
ADVANTAGES OF APPROVAL
Continued maintaining network stability and ensure phone services and data without interruption.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
FUNDING SOURCES
General Fund – with costs shared with Enterprise, as location warrants.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
35
CIP Project Fund
General Fund
PROJECT NUMBER
GF080
DEPARTMENT
I.T.
PROJECT NAME
REMOTE CLOSET SWITCHES AND ROUTER REPLACEMENT
FY12
$40,000
FY13
$40,000
FY14
$40,000
FY15
$40,000
FY16
$40,000
Unscheduled
DESCRIPTION OF PROJECT
Wan Site end of life replacements for switches and router throughout City to include City Hall, Professional Building, City Shops,
Landfill, L&J, Library, WWTP, WTP, Swim Center, Beall Park, Cemetery.
Smaller sites will be consolidated in one year.
FY 12 – Shops, WRF. FY 13 - City Hall, Beall. FY 14 – Swim, PD, FS 1,2,&3 Cemetery. FY 15 - Prof-Building, Vehicle Maint.
ALTERNATIVES CONSIDERED
Maintain current switches without critical support or maintenance.
ADVANTAGES OF APPROVAL
Maintain uptime for all WAN locations throughout the City to include phone services as well as data.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund – with costs shared with Enterprise, as location warrants.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
36
CIP Project Fund
General Fund
PROJECT NUMBER
GF083
DEPARTMENT
CEMETERY
PROJECT NAME
BACKHOE
FY12 FY13 FY14 FY15
$110,000
FY16Unscheduled
DESCRIPTION OF PROJECT
This vehicle replaces the current cemetery backhoe that is used for burials an average of 2 times per week. This is the main
piece of equipment utilized for cemetery burials.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain. Borrow from another department.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and the families relying on cemetery services.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
37
CIP Project Fund
General Fund
PROJECT NUMBER
GF084
DEPARTMENT
PARKS
PROJECT NAME
PARKS RESTROOM UPGRADES
FY12 FY13 FY14 FY15 FY16
$350,000
Unscheduled
$215,000
DESCRIPTION OF PROJECT
This project is the general replacement and upgrading of the City Park’s public restroom facilities. In order of priority: 1. Lindley
Park Restrooms - $175,000 2. Rose Park (new) – $175,000 3. BMX Park (new) - $175,000 4. Beall Park Restroom Refurb -
$40,000.
ALTERNATIVES CONSIDERED
Continue to try to maintain existing facilities. The Rose and BMX Park projects will provide restroom facilities in areas where
currently none exist.
ADVANTAGES OF APPROVAL
Ease of maintaining new restrooms, increased cleanliness of public facilities.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing facilities.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
38
CIP Project Fund
General Fund
PROJECT NUMBER
GF092
DEPARTMENT
PARKS
PROJECT NAME
PLAYGROUND EQUIPMENT
FY12 FY13
$50,000
FY14
$50,000
FY15
$50,000
FY16Unscheduled
DESCRIPTION OF PROJECT
The following playground equipment needs to be replaced due to its age and condition:
FY12 – Jarrett Park: This structure is one of the oldest playgrounds in the City. Replacement will bring fully compliant ADA
equipment and reduce liability concerns.
FY13 – Christie Park
FY14 – Beall Park
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increased safety for community members.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
39
CIP Project Fund
General Fund
PROJECT NUMBER
GF098
DEPARTMENT
PARKS
PROJECT NAME
STORY MANSION IRRIGATION SYSTEM
FY12
$35,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
Installation of automatic irrigation system on Story Mansion Grounds. This system will draw upon existing irrigaiton wells. It is
expected to last 20 years, without major repairs. During FY11 budget development, the calculated payback period for this capital
investmen was 8.2 years (14% rate of return on investment.) However, due to budget constraints, the project was not funded
that year. The project was included in a Montana Tourism Improvement Grant request in September 2009 (request denied).
ALTERNATIVES CONSIDERED
Continue to manually irrigate the Mansion with hoses and sprinklers
ADVANTAGES OF APPROVAL
Minimize labor of hauling hoses around.
Efficient use of the water (water conservation)
Shorten the time it takes to irrigate the Mansion
Irrigate at night-minimize evaporation and transpiration
Healthier turf
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the
ground. These identified costs potentially could be offset by fuel, vehicle and manpower savings.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
40
CIP Project Fund
General Fund
PROJECT NUMBER
GF100
DEPARTMENT
PARKS
PROJECT NAME
TRACTOR WITH BUCKET
FY12 FY13
$75,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
Replace the aging 1986 Ford tractor with a new tractor. This tractor will be used to broom ice rinks, move material, assist in
fertilization and will be used extensively with the deep tine aerator.
ALTERNATIVES CONSIDERED
Continue to repair and patch up the Ford tractor as breakdowns occur.
ADVANTAGES OF APPROVAL
Less down time and maintenance/repair costs, A new tractor will be able to support more implements, Less emissions and better
fuel economy, Faster more efficient use of time.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
41
CIP Project Fund
General Fund
PROJECT NUMBER
GF102
DEPARTMENT
RECREATION
PROJECT NAME
LINDLEY CENTER DECK REPLACEMENT
FY12
$34,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
Replace the painted wood entrance ramp and steps on the east side of the Lindley Center building with a 60’X14’ deck that will
bring the facility up to current ADA code requirements and create a visually appealing outdoor seating area that will
accommodate up to 6 tables. The deck will be constructed of environmentally friendly, recycled plastic material that will not
need to be sanded, painted and repaired each year, which will considerably lower our annual maintenance costs.
This project aligns with section 10.5.1 of the PROST plan (adopted October 2007) that recommends maintaining existing
recreational facilities to ensure they remain operational as long possible.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Brings the facility entrance up to current ADA code requirements so that is accessible to all users. Lowers annual maintenance
costs because the decking material does not rot or warp and will not need to be sanded and painted. Creates a safe, visually
appealing entrance into the Lindley Center. Provides a space that encourages socialization and builds community. Creates a new
outdoor space for city recreation programs. Increases rentals and use options for the Lindley Center.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduced maintenance costs associated with annual sanding/painting of existing stairs
and ramp.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:51
LEVEL OF SERVICE (Up to 20):18
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):7
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
42
CIP Project Fund
General Fund
PROJECT NUMBER
GF103
DEPARTMENT
FAC. MTC.
PROJECT NAME
American's with Disabilties Act (ADA) COMPLIANCE IMPROVEMENTS
FY12
$15,000
FY13
$15,000
FY14
$15,000
FY15
$15,000
FY16
$15,000
Unscheduled
DESCRIPTION OF PROJECT
Replace or install ADA upgrades in various city-owned buildings. Work examples include: door hardware, handrails, parking
signage and stalls, etc. Plans are in place to reestablish an ADA advisory committee to provide recommendations to the city on
priority order for any upgrades or improvements that we might make in order to make our facilities or programs more
accessible. Having this money available to begin improvements will show our priorities have already been in place to address
special needs concerns for the City of Bozeman.
ALTERNATIVES CONSIDERED
When remodels are initiated on buildings they are brought up to current ADA requirements as per regulations. There are
changes to the ADA that took effect in 2009. We will continue to make upgrades as changes are made to buildings but this
ADVANTAGES OF APPROVAL
It has been the policy of the city to meet the full spirit of the law as outlined in the ADA regulations. By taking the initiative to
bring all our buildings up to current standards we can provide a positive example to the community in meeting the needs of
people with restricted or limited mobility.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: No real costs foreseen with these improvements. Future costs could be reduced if
the upgrades are made prior to any remodeling of the building
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
43
CIP Project Fund
General Fund
PROJECT NUMBER
GF104
DEPARTMENT
FAC. MTC.
PROJECT NAME
ENERGY UPGRADES
FY12 FY13 FY14
$30,000
FY15
$30,000
FY16Unscheduled
DESCRIPTION OF PROJECT
Install occupancy sensors in areas that are occupied at irregular times; install programmable thermostats; replace plumbing
fixtures with low-water fixtures; replace single glaze windows with double glazed units. Work would occur on all city owned
buildings after an analysis of the work that would have the best payback and energy savings.
Some consultation with an electrical engineer would be needed to develop some energy modeling to determine which
improvements would have the best payback. This funding is expected to become available just as our federal Energy Efficiency &
Conservation Block Grant money has been fully utilized.
ALTERNATIVES CONSIDERED
Currently upgrades are made as equipment reaches its useful life. This approach would be more proactive, replacing
Items that have a reasonable pay-back on energy savings.
ADVANTAGES OF APPROVAL
This work would be in line with the Mayor’s energy initiative. Some rebates are currently available through NorthWestern
Energy which would help offset the cost of the change-outs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Improvements that would result in the shortest payback would receive priority. Changes that would improve the work
environment for employees and the public would also be given a priority.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
44
CIP Project Fund
General Fund
PROJECT NUMBER
GF108
DEPARTMENT
PARKS
PROJECT NAME
PARK SIDEWALK REPLACEMENTS
FY12 FY13 FY14 FY15 FY16Unscheduled
$182,000
DESCRIPTION OF PROJECT
Identified for replacement due to deteriorating cement, missing sections and heaving from weather and roots from trees. Approx
$7/ square foot for rip and replace. New sidewalks must meet or exceed city code. Replacing the old sidewalk will result in a
safer sidewalk year round and enable the sidewalks plows to better meet the snow removal municipal code in 12.24.020. Project
1: $100,000 - Southside Park - replace 730' of sidewalk along South 5th Avenue and along West Alderson Street with new 6' (six
foot) wide concrete sidewalk, and the related retaining wall. Project 2: $82,000 - Cooper Park - replace the sidewalk around the
entire block. This sidewalk serves as a main route to and from the University. Approximately 1875' total.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increased safety for community members.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: no estimate at this time
FUNDING SOURCES
General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):0
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
45
CIP Project Fund
General Fund
PROJECT NUMBER
GF109
DEPARTMENT
LIBRARY
PROJECT NAME
FILM & FICHE SCANNER
FY12 FY13 FY14 FY15 FY16Unscheduled
$15,500
DESCRIPTION OF PROJECT
Purchase of a Digital Film and Fiche scanner, PC, and monitor to allow copying or scanning of microfilm or microfiche form the
Library’s collection.
ALTERNATIVES CONSIDERED
Continue to use current machine which does not offer scanning and is 10 years old. The current maintenance contract is $1,999
per year.
ADVANTAGES OF APPROVAL
The machine would allow microfilm images and text to be scanned and sent electronically. It has the ability to improve images
and text to be printed or scanned and make colored copies of images. The Flat Media Scanner could also be used with aperture
cards, jumbo opaque microcards, or microfiche, film transparencies, glass or film negative, color slides, papers, books, and
magazines.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: $1,205 per year for service contract; would offset maintenance costs on older
machine, saving approx $794/yr.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:20
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
46
CIP Project Fund
General Fund
PROJECT NUMBER
GF111
DEPARTMENT
PARKS
PROJECT NAME
EAST GALLATIN REC AREA IRRIGATION REPAIRS
FY12 FY13 FY14 FY15 FY16Unscheduled
$25,000
DESCRIPTION OF PROJECT
Update and repair the irrigation and pump system that has been repeatedly damaged by construction of the restrooms and park
expansion.
ALTERNATIVES CONSIDERED
Not irrigate until construction and master plan implementation is complete.
ADVANTAGES OF APPROVAL
Efficiently irrigate the entire park
Minimize labor due to potentially hauling hoses around.
Shorten the time it takes to irrigate the park
Irrigate at night-minimize evaporation, transpiration and vandalism to irrigation heads.
Healthier turf
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual operating and maintenance costs would rise slightly, due to the upgrades of valves, rotor heads and electrical wire in the
ground. These identified costs potentially could be offset by fuel, vehicle and manpower savings attributed to continual manual
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
47
CIP Project Fund
General Fund
PROJECT NUMBER
GF115
DEPARTMENT
PARKS
PROJECT NAME
PARK VEHICLE REPLACEMENTS
FY12
$26,000
FY13FY14
$28,000
FY15FY16
$30,000
Unscheduled
$120,000
DESCRIPTION OF PROJECT
Parks Department utilizes trucks for maintenance of the city parks. Because these are not emergency response vehicles, they are
replaced as funding becomes available. All trucks are utilized well beyond 150,000 miles, and until service related down-time for
equipment and staff become problematic or safety is compromised. A detailed listing of the replacement plan is shown on the
following page.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable vehicles for park use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace
older ones.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
48
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19
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3/2009 MILEAGE
16
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$30,0003/2009 MILEAGE 49
CIP Project Fund
General Fund
PROJECT NUMBER
GF116
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY VEHICLE REPLACEMENTS
FY12 FY13 FY14 FY15
$26,000
FY16
$42,500
Unscheduled
DESCRIPTION OF PROJECT
Cemetery Vehicle Replacement Plan *Mileage as of 03/2009
Cemetery Department utilizes Half-Ton and 1-Ton trucks for operations and maintenance of the Sunset Hills Cemetery.
Asset # 1423 - 1985 1/2 Ton 4x4, Estimated 96,000 miles, replace in FY15. Used for maintenance (moving irrigation pipe) around
the cemetery. Asset# 1213, 1989 1Ton 4x4, Estimated 40,000 miles, replace in FY16. This 1-Ton is critical to providing
prompt burial services (loading and unloading dirt) and sanding/plowing cemetery roads. While it has relatively low mileage, the
cost of repairs and its extremely low fuel economy (460 engine) drive our recommendation to replace this 20 year old vehicle.
Vehicles at the Cemetery do not accumulate high mileage, due in part to the small area that they service.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable vehicles for cemetery use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace
older ones
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:34
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):5
FREQUENCY OF USE (Up to 5):5
50
CIP Project Fund
General Fund
PROJECT NUMBER
GF117
DEPARTMENT
RECREATION
PROJECT NAME
BOGERT POOL HEATER & HOT WATER HEATERS
FY12 FY13 FY14
$197,000
FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
The current boiler for Bogert pool is a 1946 380 million BTU heater, and heat exchanger. The boiler is unreliable half way
through the season, locking out at night time. The boiler is wrapped in an asbestos insulating blanket that has been cut open and
is breaking apart. The Gallatin county health department has recommended removing this. The replacement system will consist of
four 200 thousand BTU heat exchangers, with a total of 800 thousand BTUs. They would be configured to run independently
from each other, to increase the total efficiency.
ALTERNATIVES CONSIDERED
Continue using current boiler
ADVANTAGES OF APPROVAL
The new heat exchangers will decrease the amount of natural gas consumed by Bogert during the summer season. It will also
increase the reliability of having the pool heated throughout the night, providing warm water for morning swim lessons.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual startup and winterization: $1000
FUNDING SOURCES
100% general fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:55
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):1
51
CIP Project Fund
General Fund
PROJECT NUMBER
GF119
DEPARTMENT
RECREATION
PROJECT NAME
BOGERT POOL AUTO CHEMICAL CONTROLLER
FY12 FY13 FY14 FY15 FY16
$12,000
Unscheduled
DESCRIPTION OF PROJECT
Chemical Controller: The automated chemical controller is required under the MT health code, to maintain the chemical
disinfection and pH balance of the pool. The current controller is 10 years old and is beginning to fail. It currently is losing the
LCD screen, making it impossible to read its readings.
ALTERNATIVES CONSIDERED
Numerous.
ADVANTAGES OF APPROVAL
This group of improvements make necessary repairs to the most critical systems at the Swim Center. The useful life of the facility
is significantly extended with these improvements.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These improvements are expected to significantly decrease annual maintenance
costs; via savings of water, electricity, and chemicals.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:51
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):1
52
CIP Project Fund
General Fund
PROJECT NUMBER
GF123
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER HEAT EXCHANGER
FY12 FY13
$60,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This is a replacement project to replace the pool heaters before they deteriorate to a non-repairable. The current heaters will be
9 years old for the scheduled fiscal year. Replacement of two aging pool heaters with one, high efficiency heater. Current heaters
are averaging $1000 a year on unforeseeable repair cost(computer control boards). In 2009, the heaters received their annual
maintenance, at that time the plumber recommended to start looking at replacing the units within the next couple of years.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
This project will help the facility take advantages of greener heat exchangers. This will also allow for replacement of heat
exchangers before we have an un-repairable breakdown.
Reduce unforeseeable repair cost.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual service and cleaning: $500
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:46
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):6
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
53
CIP Project Fund
General Fund
PROJECT NUMBER
GF125
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER INTERIOR WALL PAINTING
FY12 FY13 FY14 FY15 FY16Unscheduled
$35,000
DESCRIPTION OF PROJECT
This project will finish painting the interior walls at the Swim Center with a two-part epoxy paint, which is required for our
facility. The east wall of the pool area was painted in 2009; the remainder of the building was not painted. This will include the
remainder pool walls, the lobby, and both bathrooms
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
The facility is looking neglected and un-kept; this will improve the atmosphere of the pool, encouraging patrons to come back.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
None
FUNDING SOURCES
100% general fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:30
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):0
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
54
CIP Project Fund
General Fund
PROJECT NUMBER
GF126
DEPARTMENT
RECREATION
PROJECT NAME
TRUCK WITH PLOW
FY12 FY13 FY14 FY15 FY16Unscheduled
$23,000
DESCRIPTION OF PROJECT
New ¾ ton 4X4 gas or diesel double cab truck with a V-plow mounted on the front.
ALTERNATIVES CONSIDERED
Contract our plowing for the Swim Center: $1000/yr
ADVANTAGES OF APPROVAL
Be able to plow Swim Center lot, Asist in plowing of Story, Move 5 staff members at a time for Bogert start-up and shut-down,
Pull kayak trailer to classes at East Gallatin pond, Replace 2 wheel drive truck with 151,000 miles.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:36
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
55
CIP Project Fund
General Fund
PROJECT NUMBER
GF128
DEPARTMENT
FAC. MTC.
PROJECT NAME
SENIOR CENTER MECHANICAL IMPROVEMENTS
FY12
$40,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
There have been multiple remodels of the Senior Center since it was put in service in the early 1980s. As a cost saving measure
each addition was done with its own mechanical system. There are now 8 heating and mechanical distribution systems and 5 air
conditioning systems in the facility.
Overall comfort systems in the building are fair now that the new air conditioning system is installed in the dining area. There are
areas of the building that are still lacking in good air flow and equalizing of heating and cooling temperatures.
The first step is an analysis of the building systems and a review of the current mechanical controls to determine where the
deficiencies are in the building.
ALTERNATIVES CONSIDERED
There have been multiple remodels of the Senior Center since it was put in service in the early 1980s. As a cost saving measure
each addition was done with its own mechanical system. There are now 8 heating and mechanical distribution systems and 5 air
ADVANTAGES OF APPROVAL
Areas of the building need addition air flow to improve comfort levels in the office areas upstairs. The current mechanical control
system is old enough that technical support is spotty from the original vendor.
An upgrade to the mechanical system will provide an opportunity to integrate some of the multiple systems in the building leading
to both improved comfort levels in the building and an overall reduction in energy use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: A new system will provide better control of the building temperatures and result in a
reduction of energy costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
56
CIP Project Fund
General Fund
PROJECT NUMBER
GF129
DEPARTMENT
RECREATION
PROJECT NAME
LINDLEY CENTER BASEMENT RENOVATION
FY12
$21,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
The Lindley Center Basement has a number potential health and safety issues. It is infested with rodents, is dilapidated and
almost to the point of being non-functional. The basement has previously been used for storage of Recreation Department
program supplies (used in youth programs) as well as storage for other community groups such as BSF and the Gallatin Valley
Bike Club. The proposed project would include the following: 1.Cleaning/Disinfecting and packing out all salvageable supplies to
an on-site storage container. 2.Patching all holes where rodents are entering the structure. 3. Exterminating rodents that are
present in the structure. 4. Cleaning/Disinfecting of the structure.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
•Reduced potential liability for the city, A healthier/safer environment for staff, A healthier/safer environment for the public, the
heater is located in the basement and therefore pulls air from the basement into the main part of the building which is used on a
weekly basis for public rentals and youth recreation programs. Continued use for storage, which is much needed by the
department. Reduction of staff time for maintenance and upkeep.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:51
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):9
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
57
CIP Project Fund
General Fund
PROJECT NUMBER
GF130
DEPARTMENT
FAC. MTC.
PROJECT NAME
CITY HALL SITE IMPROVEMENTS - PHASE 2
FY12 FY13 FY14 FY15 FY16Unscheduled
$35,000
DESCRIPTION OF PROJECT
A general landscape plan was prepared for the building remodel. It included planting beds, irrigation upgrades for a dated system
and modifications to provide water coverage for the revised site and better use of treated city water.
Improvement items include: Irrigation upgrade and new irrigation lines to all parts of the site, Reclamation of the abandoned alley
to the south of the City Commission meeting room, Trees to provide screening and shading on the south facing elevation, A
storm water detention area on the north east end of the alley to protect the creek from site run-off and any added siltation,
Planting beds and screening from the parking lot to the south of City Hall, Benches and or picnic tables for staff and citizen use,
Better amenities for bike racks will also be included.
If approved the landscaping plan will be presented to the Commission for final review and approval.
ALTERNATIVES CONSIDERED
Work is already under way with a citizen group to establish a rain garden on the site and to begin the landscaping process. The
group has agreed to help with some of the site design work so that we can have an adequate plan together for Planning
ADVANTAGES OF APPROVAL
The site improvements will add to the overall character of the building as an important municipal facility. Commitments were
made in the LEED application for future site development that will address lower maintenance needs, less water use, and other
green practices.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: The replacement of the irrigation system with a properly zoned system will make
better use of treated city water. The landscape plan that has been initially developed for the site includes both native plantings
and other vegetation requiring less water.
FUNDING SOURCES
100% General Fund. A volunteer group has been established to develop the site with LEED type standards in mind. Some fund
raising and volunteer labor has been proposed by the group to use the site as a demonstration site for sustainable landscaping
practices.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
58
CIP Project Fund
General Fund
PROJECT NUMBER
GF132
DEPARTMENT
CEMETERY
PROJECT NAME
COLUMBARIUM EXPANSION
FY12
$40,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
Installation of a granite structure to provide 80 above-ground ash burial plots. Our current columbarium niches are expected to
be sold out in FY12. Adding another columbarium will meet the needs of those looking for above-ground ash burial plots at the
cemetery.
ALTERNATIVES CONSIDERED
Continue to offer in-ground burials when the present columbarium is
full.
ADVANTAGES OF APPROVAL
Continue to offer in-ground burials when the present columbarium is
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduced maintenance and repair costs compared with tranditional ground-lot burials,
Decreased fuel costs for cemetery maintenance, low routine maintenance and servicing.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:32
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
59
CIP Project Fund
General Fund
PROJECT NUMBER
GF133
DEPARTMENT
CEMETERY
PROJECT NAME
FOUR WHEELER WITH PLOW (4X4)
FY12
$10,500
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
ATV for plowing sidewalks, Spot spraying in cemetery, Transport Wacker within cemetery.
ALTERNATIVES CONSIDERED
Borrow from other divisions if available, Spot spraying in cemetery, Borrow from other divisions if available.
ADVANTAGES OF APPROVAL
Efficient and timely snow removal in and around the cemetery, Safety/eliminate possible back and leg injuries from lifting Wacker
into truck, More fuel efficient vehicle for use in cemetery.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduced maintenance and repair costs, Decreased fuel costs, Routine maintenance
and servicing.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:32
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
60
CIP Project Fund
General Fund
PROJECT NUMBER
GF134
DEPARTMENT
FAC. MTC.
PROJECT NAME
SENIOR CENTER FLOORING
FY12
$15,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
The flooring in the main dining area at the Senior Center was replaced in 2008 with assistance from the Southwest Montana
Building Industry Association. The building was put in service in the early 1980s. There are other floor areas in the building that
are showing their age. This project would replace floor areas in the fireplace area, the conference and meeting rooms, and child
care areas.
ALTERNATIVES CONSIDERED
The best flooring materials for each application will be identified. The areas with the highest public use and that are in the worst
condition will be addressed on a priority basis
ADVANTAGES OF APPROVAL
Better overall appearance of the facility. Some possible safety improvements by replacing problem floor areas before they
become a trip hazard.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: The newer floor areas would need to be maintained in an appropriate fashion so that
the investment in new flooring is protected to extend the life of the flooring materials that are installed.
FUNDING SOURCES
General Fund with a request for some funding from the Senior Center and the money paid by groups that use the facility.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:30
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
61
CIP Project Fund
General Fund
PROJECT NUMBER
GF135
DEPARTMENT
FAC. MTC.
PROJECT NAME
SHOPS COMPLEX SIDEWALKS
FY12 FY13
$32,720
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
The Shop Complex at 814 North Bozeman only has a section of sidewalk along Tamarack Street. This project would install
sidewalk sections along North Bozeman Ave, and East Aspen Street. The section of walk along North Rouse Ave would be
addressed when the state completes improvements to Rouse
ALTERNATIVES CONSIDERED
Leave existing perimeter conditions as is.
ADVANTAGES OF APPROVAL
The city sidewalk program has been dormant for the last few years. There is more emphasis in the community now on walkable
communities. Installing sidewalks around a city owned facility will demonstrate that the city is taking an active role in encouraging
safe pedestrian travel throughout the community.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Addition staff time will be required to clear these sections of walk during the winter.
Close proximity to the shops will negate the need for travel costs, but equipment and hourly expenses will be incurred
FUNDING SOURCES
The bulk of the cost would be against the general fund with other departments with offices at the shops sharing in some of the
cost of installation.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:52
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
62
CIP Project Fund
General Fund
PROJECT NUMBER
GF136
DEPARTMENT
RECREATION
PROJECT NAME
COMMUNITY AQUATIC AND REC CENTER FEASIBILITY STUDY
FY12 FY13
$65,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
A study to include: The analysis of existing facilities, programs and demographic data, and recommendations for the current and
future aquatic and recreational facilities needs of the Bozeman area.
The study shall include: survey, public meetings, advertising, analyzing existing aquatics and recreational facilities, demographic
analysis, marketing analysis, and the development of recommendations.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
This study will guide the development and design of future aquatic and recreational facilities for the Bozeman area.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
none
FUNDING SOURCES
100% general fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
63
CIP Project Fund
General Fund
PROJECT NUMBER
GF137
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER POOL FILTRATION SYSTEM
FY12 FY13 FY14 FY15
$185,000
FY16Unscheduled
DESCRIPTION OF PROJECT
The current filtration at the Swim Center is a hazard to work in. Staff must climb into the filtration pit onto slick wood rails to
scrub the filter grids on weekly bases. Once per month staff must climb to the bottom of the pit to clean out all old filter media,
there is not a ladder the bottom of the pit so staff must swing from pipes to get to the bottom. The filter pit holds approximately
60,000 gallons of water, which gets flushed down the drain.
A regenerative media system is a new media system that uses the same media that the Swim Center currently uses, which
provides the cleanest water. The system is contained in a pressurized tank that will hold 400 gallons of water. To clean the staff
will only be required to press a button, reducing the potential hazard.
ALTERNATIVES CONSIDERED
Continue to use current system
ADVANTAGES OF APPROVAL
This project will decrease the work place hazards for staff, reduce staff time needed to clean filters, and replace media. The
regenerative media system will also save approximately 700,000 gallons of water per year in cleaning.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Maintenance and Operating cost will be equal or less then current system.
FUNDING SOURCES
100% General fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):7
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
64
CIP Project Fund
General Fund
PROJECT NUMBER
GF139
DEPARTMENT
FAC. MTC.
PROJECT NAME
CITY HALL PHASE 3 SITE IMPROVEMETNS
FY12 FY13 FY14
$45,000
FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
Phase III will address some of the longer term site needs.
Work proposed in this phase of improvements includes: an established path of travel through the parking lot from the parking
area along Rouse to the entry sidewalk, resurfacing the parking lot and restriping will reduce annual maintenance costs, sections
of sidewalk along Lamme are starting to deteriorate. Work on these sidewalk sections will be combined with the establishment
of tree pits and drip irrigation. Current code calls for street trees approximately every 50 feet. The curb area around the creek
crossing bridge on Lamme is an odd configuration that leads to water retention and freezing during the winter. Site security and
pedestrian lighting will also be evaluated once a site plan and project costs are further refined.
ALTERNATIVES CONSIDERED
Certain components of Phase III will require coordination so that improvements do not get damaged with future work on the site.
ADVANTAGES OF APPROVAL
The site improvements will add to the overall character of the building as an important municipal focal point. The work proposed
in Phase III will improve general pedestrian safety by getting people across the parking lot and address some of the deterioration
sidewalk on the East Lamme side of the building. This area gets a good deal of pedestrian traffic for both City Hall and Hawthorn
school.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Some additional costs will be incurred during the first few years as the plantings are
starting to establish themselves on-site. The upgraded sidewalk areas will still need to be maintained, but a new walk will require
less work to clear because the surface will be uniform and have the proper drainage slopes. Improvements to the parking lot will
also reduce some of the overall annual maintenance costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
65
CIP Project Fund
General Fund
PROJECT NUMBER
GF140
DEPARTMENT
RECREATION
PROJECT NAME
LINDLEY CENTER PARKING LOT RENOVATION
FY12 FY13 FY14 FY15 FY16Unscheduled
$42,000
DESCRIPTION OF PROJECT
Seal and stripe the parking lot at the Lindley Center and include ADA parking stalls. Install parking lot lights and bases, a
dumpster pad and dumpster enclosure fence.
This project aligns with section 10.10.1 of the PROST plan (adopted October 2007) that recommends that City parks, recreation
facilities and trails are accessible to the greatest extent possible.
ALTERNATIVES CONSIDERED
Sealing and striping lot and not installing lights
ADVANTAGES OF APPROVAL
Comply with city codes, allow for more cars to be parked in the lot at a time, more organized parking which will make the lot
safer and reduced liability, lights will help with public safety and parking lot/facility security, ADA spots will be designated which
will make the lot accessible, the dumpster would be enclosed.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs to include stripping and periodic overlays.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):13
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):9
COMMISSION WORKPLAN (Up to 10):8
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
66
CIP Project Fund
General Fund
PROJECT NUMBER
GF142
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGH
FY12 FY13 FY14 FY15 FY16
$400,000
Unscheduled
DESCRIPTION OF PROJECT
The current Pool gutter tiles are from the original build in 1974. They are made of concrete and over the years have been eroded
away and are becoming dangerously thin. The tiles are no longer made; the gutter will be replaced with a high impact plastic
gutter system. The edge tiles around the pool will be damaged during the process, and they are also no longer available. A
modern tile that will fit into the color scheme of the pool will replace them. $210,000
The pools current shell surface will be 10 years old in 2017. The average life span of pool surfaces is 10 years. Resurfacing of the
pool is the best time to replace light fixtures. In the last resurfacing the crew was not monitored and the fixtures were installed
incorrectly, therefore we have disconnected the lights from the electricity source for safety. Resurfacing of the pool will be with
Diamond-brite, and the lights will be LED fixtures producing better light at higher efficiency then the 500W fixtures currently in
place. Light and shell resurfacing combined price: $190,000
ALTERNATIVES CONSIDERED
Replace with stainless steel gutters
ADVANTAGES OF APPROVAL
Replace with stainless steel gutters
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
67
CIP Project Fund
General Fund
PROJECT NUMBER
GF144
DEPARTMENT
RECREATION
PROJECT NAME
STORY MANSION SIDEWALKS
FY12 FY13 FY14 FY15 FY16Unscheduled
$69,200
DESCRIPTION OF PROJECT
Replace the damaged areas of sidewalk around the perimeter lot of the story Mansion
ALTERNATIVES CONSIDERED
Replace the worst sections of sidewalk as needed.
ADVANTAGES OF APPROVAL
The current sidewalks are the standard 5 foot walkways. Areas of the sidewalk are showing signs of wear making it difficult to
maintain in the winter. The turf areas on either side of the sidewalk are higher that the sidewalk which leads to snow and snow
melt-off accumulation on the walk. The Parks Department has moved to 6 foot wide sidewalks so it can be cleared properly with
the equipment we currently use for winter snow removal.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Replacement of the walks will facilitate more efficient snow removal on the block.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
68
CIP Project Fund
General Fund
PROJECT NUMBER
GF145
DEPARTMENT
FAC. MTC.
PROJECT NAME
PROFESSIONAL BUILDING RE-ROOF
FY12
$44,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
Re-roof of single membrane roofing system at the Professional Building
ALTERNATIVES CONSIDERED
Repair any leaks in the roof as they occur. Continue to monitor the condition of the roof and wait until the integrity of the roof
has further deteriorated to the point that spot repairs are ineffective.
ADVANTAGES OF APPROVAL
Since the City purchased the building in the mid-1990s, there have been a number of roof related improvements and repairs. The
private offices that occupied the second floor have been replaced with city offices. There are two penetrations on the roof from
old ventilation systems, from the old dentist office that are no longer in use. A new air handler was added for the second floor.
An air conditioning unit for the IT room was installed on the roof. A lightning strike damaged a portion of the roof.
Staff has monitored the condition of the roof and some soft spots have developed where water is getting through the single ply
membrane into the subsurface insulation. Repairs have been completed but the roof is showing signs of wear and replacement
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Replacement of the roof will help preserve the integrity of the building and avoid
untimely seasonal repair costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:34
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
69
CIP Project Fund
General Fund
PROJECT NUMBER
GF146
DEPARTMENT
PARKS
PROJECT NAME
LINDLEY PARK IRRIGATION SYSTEM
FY12 FY13 FY14 FY15 FY16Unscheduled
$100,000
DESCRIPTION OF PROJECT
Completely replace the irrigation system at Lindley Park. The system is one of the oldest in the city. It is becoming common that
the pipe and electrical wire are starting to fail on a regular basis. It is important to keep this system working because Lindley is
one of our most used parks, keeping the grass green before and after the Sweet Pea Festival, and it also a part of the cemetery
irrigation system.
ALTERNATIVES CONSIDERED
Repair existing system as needed
ADVANTAGES OF APPROVAL
Healthier turf, grass will be green, not dormant in the summer
Efficient use of the water (water conservation)
Irrigate at night-minimize evaporation and transpiration
Public safety, un-irrigated ground is hard and attracts gophers.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the
ground.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
70
CIP Project Fund
General Fund
PROJECT NUMBER
GF147
DEPARTMENT
PARKS
PROJECT NAME
SOFTBALL COMPLEX IRRIAGATION SYSTEM
FY12 FY13 FY14 FY15 FY16Unscheduled
$110,000
DESCRIPTION OF PROJECT
Replace the existing irrigation system at the softball complex. The system is 35 years old and starting to fail regularly. This is not
only due to its age but because many of the lines were cut through and patched when the lighting system was installed. Work has
been done to fix the curb stops from leaking by.
ALTERNATIVES CONSIDERED
Continue to repair existing system
ADVANTAGES OF APPROVAL
Healthier turf, grass will be green, not dormant in the summer
Efficient use of the water (water conservation)
Irrigate at night-minimize evaporation and transpiration
Public safety, un-irrigated ground is hard.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the
ground.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
71
CIP Project Fund
General Fund
PROJECT NUMBER
GF148
DEPARTMENT
PARKS
PROJECT NAME
BMX PARKING LOT
FY12 FY13 FY14 FY15 FY16Unscheduled
$85,000
DESCRIPTION OF PROJECT
Installation of parking lot at Westlake BMX park.
ALTERNATIVES CONSIDERED
Do not install a parking lot
ADVANTAGES OF APPROVAL
Also access for Childrens Memorial Park
Accessible area to park
Christmas tree dumping
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Minimal. Clean-up, possible snow plowing, painting lines every few years
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
72
CIP Project Fund
General Fund
PROJECT NUMBER
GF149
DEPARTMENT
PARKS
PROJECT NAME
EAST GALLATIN REC AREA PARKING LOT
FY12 FY13 FY14 FY15 FY16Unscheduled
$60,000
DESCRIPTION OF PROJECT
Paving parking lot at the East Gallatin Recreation Area..
ALTERNATIVES CONSIDERED
Keep the parking lot gravel
ADVANTAGES OF APPROVAL
Reduced maintenance on the road.
We would be able to plow the parking lot after all snow events. We now have to make sure the ground is frozen before we
plow so the parking lot does not come up with the snow.
No washboards and holes to trap water.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Minimal. Clean-up, possible snow plowing, painting lines every few years
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
73
CIP Project Fund
General Fund
PROJECT NUMBER
GF150
DEPARTMENT
RECREATION
PROJECT NAME
STORY MANSION STAIR AND ELEVATOR ADDITION
FY12 FY13 FY14 FY15 FY16Unscheduled
$602,616
DESCRIPTION OF PROJECT
Construct a stair and elevator tower for the Story Mansion.
ALTERNATIVES CONSIDERED
Future uses of the building will determine the need for this addition. The building can continue to operate as a community center
without an elevator. Should a prospective tenant for the second floor come forward, the need for the elevator and the
ADVANTAGES OF APPROVAL
A stair and elevator tower would address the accessibility requirements for the Story Mansion. The main level meets accessibility
requirements. Should the second and third floors be renovated for uses that require public access then an elevator would need
to be installed.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: An elevator would require an annual contract for monitoring the emergency phone.
All other city elevators are also under a general maintenance contract for repairs and upkeep. The state also charges an annual
inspection and certificate fee for all elevators.
FUNDING SOURCES
Grant funding, fund raising, general fund, or some combination of resources.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
74
CIP Project Fund
General Fund
PROJECT NUMBER
GF151
DEPARTMENT
PARKS
PROJECT NAME
BEALL PARK BASKETBALL COURTS
FY12 FY13 FY14 FY15 FY16Unscheduled
$18,000
DESCRIPTION OF PROJECT
Resurface or tile the existing court.
ALTERNATIVES CONSIDERED
Leave it the way it is.
ADVANTAGES OF APPROVAL
Improved basketball courts that are level, safe and are an asset to the park.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:23
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
75
CIP Project Fund
General Fund
PROJECT NUMBER
GF152
DEPARTMENT
RECREATION
PROJECT NAME
STORY MANSION INTERIOR RENOVATIONS 2 & 3RD FLOORS
FY12 FY13 FY14 FY15 FY16Unscheduled
$128,680
DESCRIPTION OF PROJECT
Structural upgrades to the 3rd floor of the Story Mansion. Provide a second set of stairs per code requirements from the 1st
level to the 3rd level. The work included in this estimate is for code compliance. This work does not include the remodel of the
bedroom areas into offices or other uses. Costs for renovation of the space for a proposed use will be developed when the uses
are know.
ALTERNATIVES CONSIDERED
Include these structural and code upgrades in the cost of the renovation when a use of the space is determined.
ADVANTAGES OF APPROVAL
This work will need to be done in order to utilize the upper floors of the mansion. There is interest in an addition source of
income for the mansion by leasing out space to an appropriate tenant.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Renovation of the second and third floors will increase the annual maintenance costs
for the building. A portion of these costs could be recovered from the lease payments.
FUNDING SOURCES
Grant sources, fund raising, tenant improvements, general fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:15
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
76
CIP Project Fund
General Fund
PROJECT NUMBER
GF154
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY BUILDING RE-ROOF
FY12 FY13
$30,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
Replace the existing roof on the cemetery maintenance building
ALTERNATIVES CONSIDERED
Keep and patch existing roof.
ADVANTAGES OF APPROVAL
Decreased repair/ maintenance costs
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:30
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
77
CIP Project Fund
General Fund
PROJECT NUMBER
GF155
DEPARTMENT
LIBRARY
PROJECT NAME
SELF CHECK STATION
FY12 FY13 FY14 FY15 FY16Unscheduled
$14,000
DESCRIPTION OF PROJECT
Purchase of a Self Check station to allow patrons self service in checking out and renewing items as well as paying for late fees.
ALTERNATIVES CONSIDERED
Continue to use staff to manually check materials in and out, renew items and collect fines, as well as use the three self checks
which currently have patrons waiting in line to use.
ADVANTAGES OF APPROVAL
The self check machine assigns the tasks of checking out, renewing and paying fines to the patron which in turn allows the staff to
be efficient by providing timely service to a culture that demands and expects quicker turnaround time. Paraprofessional staff will
have more time to check materials in, shelve materials, inventory, maintain and care for the collection, and assist patrons in
locating materials. Professional staff will be able to focus on assistance with technical and detailed information.
The three self check machines at the library handle nearly 65% of the items checked out. Radio frequency identification
technology (RFID) has made the process easier for patrons to use and more secure, thus protecting Library property.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Estimated Maintenance Cost $2,200
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:20
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
78
CIP Project Fund
General Fund
PROJECT NUMBER
GF157
DEPARTMENT
FAC. MTC.
PROJECT NAME
SENIOR CENTER ELEVATOR
FY12 FY13 FY14
$65,000
FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
The elevator at the Bozeman Senior Social Center is a three stop Otis elevator. The elevator was installed in early 1980. The
elevator is to the point where many technological improvements have been made in elevator technology and a change out would
yield both improved service and some reductions in energy savings.
While the elevator is still a safe system, the elevator is used often due to the special needs of the members of the Senior Center.
Planning ahead for the replacement of the elevator will be more cost effective and avoid unnecessary down time during the
replacement process.
ALTERNATIVES CONSIDERED
Continue to maintain and adjust the elevator operating systems throughout the year. Wait to replace the elevator until it
physically breaks down or continue to monitor the operation and hold off on the replacement until the routine repair and
ADVANTAGES OF APPROVAL
A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility
requirements for a municipal building.
Building energy demands would also benefit as the newer elevator systems have more energy saving features built into them.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
A new system would reduce some of the maintenance costs currently associated with this elevator. A new system would also
include a number of technological improvements.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
79
CIP Project Fund
General Fund
PROJECT NUMBER
GF158
DEPARTMENT
FAC. MTC.
PROJECT NAME
MECHANICAL CONTROL SYSTEM - PROF BUILDING
FY12 FY13
$30,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
The current mechanical control system in the Professional Building is a York brand control system. Approximately 5 years ago
the York Company was bought out by Johnson Control Company. The York components are being phased out and replace with
Johnson Control Equipment.
Overall the building systems and building comfort levels in the building are fair at the present time. Staff is experiencing some
difficulties in monitoring the system and making adjustments. We have been monitoring gas and electric use in the building and a
newer computerized mechanical control system would provide tighter control of the building systems and also yield better
comfort levels in the building.
The first step is an analysis of the building systems and a review of the current mechanical controls to determine where the
deficiencies are in the building.
ALTERNATIVES CONSIDERED
An analysis of the building systems and a review of the current mechanical controls is needed to determine the options for better
control of the equipment .
ADVANTAGES OF APPROVAL
The current mechanical control system will soon be difficult to maintain as the York parts are phased out. A control package that
allows for better interface and control settings adds to both energy savings and overall building comfort levels.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: A new system will provide better control of the building temperatures and result in a
reduction of energy costs.
FUNDING SOURCES
General Fund and possibly Building Inspection Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
80
CIP Project Fund
General Fund
PROJECT NUMBER
GF159
DEPARTMENT
FAC. MTC.
PROJECT NAME
FIRE STATION #2 WINDOW AND DOOR REPLACEMENT
FY12 FY13
$20,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
There are 11 exterior windows on Station #2. These windows are original and are all single glazed units. This project would
replace the windows with aluminum clad frames and double glazed windows. There are exterior doors on the building that are
not insulated. These doors would be replaced with insulated units.
ALTERNATIVES CONSIDERED
Replace the units individually as they fail. Leave the other units in place and continue to pay more for utility bills.
ADVANTAGES OF APPROVAL
Replacement windows have a longer term for payback than some other energy improvements like lighting change outs and
insulation. General estimates for recovering the cost of window replacements are around 10 to 15 years.
Window replacement of the 30 plus year old windows will help secure the exterior envelope of the building. Other energy
retrofits are planned for the building to address the easy and quick payback strategies.
The exterior of the building is starting to show some age deterioration and a good exterior painting will be done shortly. Some
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Double glazed window will reduce energy consumption and improve the overall comfort level in the building.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:48
LEVEL OF SERVICE (Up to 20):17
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):4
DEPARTMENT PRIORITY (Up to 10):6
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
81
CIP Project Fund
General Fund
PROJECT NUMBER
GF160
DEPARTMENT
FAC. MTC.
PROJECT NAME
LIBRARY PAINTING IMPROVEMENTS
FY12 FY13 FY14
$10,000
FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
Areas of the Library, in both the public areas and back of house areas are starting to show some wear. In anticipation of staying
up on the overall appearance of the building wall areas showing the highest levels of wear will be repainted.
ALTERNATIVES CONSIDERED
The preferred approach is tracking the wall areas that show the most wear and schedule them for painting on a proactive basis.
ADVANTAGES OF APPROVAL
Maintain the overall positive appearance of the building and keeping the look of the building as a newer community asset.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Smaller dollar amounts spent over multiple years rather than waiting for full deterioration and then scheduling a full building
renovation.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):4
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):4
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
82
CIP Project Fund
General Fund
PROJECT NUMBER
GF161
DEPARTMENT
FAC. MTC.
PROJECT NAME
FACILITIES CONDITION INDEX - 2ND ROUND OF BUILDING ASSESSMENTS
FY12
$14,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
The Facilities Condition Index Planning Process is a method of assessing and evaluating the overall condition of multiple buildings
within an organization. The last Facilities Condition Index (FCI) assessment was conducted in 2008. In order to stay current and
keep the process credible follow up surveys are needed to check on the progress of addressing areas in need of repair, assess the
condition of potential problems that were identified, and to identify new problems.
During the 2008 FCI the buildings that were included in the plan were: Alfred M. Stiff Professional Building, Bozeman Senior
Center, Fire Station #1, Fire Station #2, Bozeman Public Library, Swim Center, and Shop Complex.
ALTERNATIVES CONSIDERED
The Facilities Condition Index approach has been identified in the Commission Work Plan which somewhat validates this long-
term planning approach for facilities management. The FCI approach for prioritizing facility related repairs is a nationally accepted
ADVANTAGES OF APPROVAL
The building systems that are assessed include: foundations, floor systems, roof systems, finishes, HVAC systems, plumbing
systems, electrical systems, elevators, safety systems, and site conditions. The various components are graded on their overall
condition taking into consideration: safety, damage and wear and tear, codes and standards, environmental improvements, energy
conservation, aesthetics, and accessibility. This comprehensive approach is an advantage to an ad hoc approach.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:68
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
83
CIP Project Fund
General Fund
PROJECT NUMBER
GF162
DEPARTMENT
FIRE
PROJECT NAME
LIVE-FIRE TRAINING PROP
FY12 FY13 FY14 FY15 FY16Unscheduled
$48,000
DESCRIPTION OF PROJECT
This facility is the completion of the original project that was approved in FY10. In the FY11 budget $48,000 was delayed for the
burn portion of the prop. This will complete the Fire training facility at the lower yards. It would be constructed of modular
container units that will be configured and replaced when needed. This facility will be used year round.
The following types of training would occur: Live Fire, Flashover, Ventilation, Forcible Entry, Confined Space, Hazardous
Materials Response, and Trench Rescue.
The facility would be available to the City Police Department for their training needs (Special Response Team, etc.) and to the
Water and Sewer Department for continued Trench Rescue training.
ALTERNATIVES CONSIDERED
Continue with utilizing the existing site and Central Valley Fire training center out of the city.
ADVANTAGES OF APPROVAL
Firefighters can train when on-duty, reducing overtime costs.
Required for ISO compliance.
Located within the City Limits, firefighters would be close for call-outs.
Available when needed (unlike Central Valley Fire site.)
Shared facility with City Police and Water/Sewer Operations.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating costs are minimal at are within our existing operational budgets.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):1
84
CIP Project Fund
General Fund
PROJECT NUMBER
GF163
DEPARTMENT
FINANCE
PROJECT NAME
COPIER/PRINTER/SCANNER REPLACEMENT
FY12 FY13 FY14 FY15
$15,000
FY16Unscheduled
DESCRIPTION OF PROJECT
Purchase of an ENERGY STAR rated Copier/Printer/Scanner to replace the current equipment, which is 5 years old.
At replacement time, this Konica Bizhub C350 machine will be 10 years old. The current machine is not Energy Star qualified.
ALTERNATIVES CONSIDERED
Utilize a number of small printers/scanners on desktops around the office.
ADVANTAGES OF APPROVAL
The Finance Department will have a critical piece of office equipment available in our office for customer service.
Energy star devices are more energy efficient than other non-rated machines
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: The replacement will be more energy efficient than the existing machine.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:40
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
85
CIP Project Fund
General Fund
PROJECT NUMBER
GF164
DEPARTMENT
I.T.
PROJECT NAME
REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING
FY12 FY13
$22,500
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
Upgrade the aging air conditioner in the professional building's server room. Due to the migration to virtual servers, this piece of
equipment is over-sized for today's uses. It is also out of warranty, so future repairs could be troublesome or difficult to
accomplish.
ALTERNATIVES CONSIDERED
Don't replace.
ADVANTAGES OF APPROVAL
The replacement will be significantly smaller and have reduced energy costs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Assists in reducing the professional building's reoccurring energy costs.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:49
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):4
FREQUENCY OF USE (Up to 5):5
86
CIP Project Fund
General Fund
PROJECT NUMBER
GF165
DEPARTMENT
POLICE
PROJECT NAME
PATROL MOTORCYCLE REPLACEMENTS
FY12 FY13 FY14 FY15
$70,000
FY16
$70,000
Unscheduled
DESCRIPTION OF PROJECT
FY15 - $70,000 will replace asset # 3154, (2003, 29,595 miles); asset # 3112, (2002, 19,802 miles).* FY16 - $70,000 will replace
asset # 3111, (2002, 18,248 miles); asset # 3155, (2003, 12,872 miles). **Mileage as of 10/19/10 This plan allows for 2 patrol
motorcycles to be replaced each year, including all of the necessary vehicle equipment (emergency lights, sirens, electronic
reporting / ticketing systems, etc.) This program would replace older, higher mileage patrol motorcycles that become less reliable
and more costly to repair. Equipment from the motorcycle can sometimes be transferred from the old motorcycle to the new
motorcycle depending on the equipment’s condition. Patrol motorcycles are an essential item in the traffic enforcement division
of the Bozeman Police Department. These vehicles are used to respond to both emergency and non-emergency calls for service,
investigate accidents, conduct traffic enforcement and for general patrol duties.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This ensures safe and reliable emergency response vehicles for patrol use, as well as lower annual maintenance costs. For the
traffic division to be effective, this equipment must be kept in top operating condition. Police motorcycles must be available for
police patrol use during the day and when the city streets are clear enough to ride.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Maintenance costs are stable due to regularly scheduled service.Officers assigned to the motorcycle division are also assigned to
their own motorcycle. This seems to reduce the wear on this equipment.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:66
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
87
CIP Project Fund
General Fund
PROJECT NUMBER
GF166
DEPARTMENT
POLICE
PROJECT NAME
PORTABLE RADIO REPLACEMENTS
FY12 FY13 FY14 FY15
$48,000
FY16
$49,500
Unscheduled
DESCRIPTION OF PROJECT
This plan allows for 9 police portable radios to be replaced each year, including all of the software, programming and peripheral
accessories. This is planned replacement of radios at the end of their predicted usable life, estimated between six and ten years.
This will provide forseamless communication and response capabilities as the radios become less reliable and repair is no longer a
financially prudent option.
Portable (or hand-held) radios are an essential item in the operation of the Bozeman Police Department. Police radios must be
available for police use 24 hours a day, 365 days a year. These radios are individually assigned, allowing for greater longevity, and
department-wide communication in the event of a need for major response.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable emergency communication and response. Program allows for a planned and predictable need for
equipment replacement. Clear and dependable communication allows for quick and efficient deployment and the required level of
officer safety.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:57
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
88
CIP Project Fund
General Fund
PROJECT NUMBER
GF167
DEPARTMENT
RECREATION
PROJECT NAME
FY12 FY13 FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:
LEVEL OF SERVICE (Up to 20):
OPERATING BUDGET IMPACT (Up to10):
SERVICE AREA (Up to 10):
DEPARTMENT PRIORITY (Up to 10):
COMMISSION WORKPLAN (Up to 10):
ADOPTED CLIMATE PLAN (Up to 5):
FREQUENCY OF USE (Up to 5):
89
CIP Project Fund
General Fund
PROJECT NUMBER
PW01
DEPARTMENT
PARKS/FAC. MTC.
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY12 FY13
$10,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal,
Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This
project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance
Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the
remaining divisions.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street
Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:
LEVEL OF SERVICE (Up to 20):
OPERATING BUDGET IMPACT (Up to10):
SERVICE AREA (Up to 10):
DEPARTMENT PRIORITY (Up to 10):
COMMISSION WORKPLAN (Up to 10):
ADOPTED CLIMATE PLAN (Up to 5):
FREQUENCY OF USE (Up to 5):
90
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$291,000$2,332,000
FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY16Unscheduled 93
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
PW01
DEPARTMENT
STREETS
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY12 FY13
$10,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign &
Signal, Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks departments. This project
would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance
Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the
remaining divisions.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street
Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
94
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR01
DEPARTMENT
STREETS
PROJECT NAME
1 TON TRUCK W/PLOW AND SANDER
FY12 FY13
$47,244
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This is a request for a one ton 4x4 cab and chassis truck with bed. It would be equipped with plow and sander.
It would replace an existing 1986 model that is now 24 years old.
This truck is used in the day to day operation of the Street Dept.
This truck would use alternative fuel such as Ethanol or BioDiesel.
ALTERNATIVES CONSIDERED
Continue to use 1986 model when it is operational.
Retire truck and not replace.
Lease
ADVANTAGES OF APPROVAL
New vehicle would be more reliable and would be able to contribute to snow removal operations. Would not need to budget
money for major repairs. Would achieve better fuel economy and use alternative fuels
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal
FUNDING SOURCES
100% Street Maintenance District Revenue
New
Replacement
Equipment
Project
95
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR09
DEPARTMENT
STREETS
PROJECT NAME
LOADER
FY12 FY13
$175,479
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This is a request for a front end loader to replace our 1978 Fiat, which is now 32 years old. When this loader is used with any
frequency it seldom makes it thru an 8 hour shift.
It would be used as a back up or for limited use to other departments.
The new loader would use alternative fuels such as BioDiesel.
ALTERNATIVES CONSIDERED
Continue to use Fiat when it runs.
ADVANTAGES OF APPROVAL
Safer more reliable equipment. Newer technology would increase production. Use of alternative fuels. Decrease in exhaust
emissions. Able to be more productive and not have to schedule our work around whether the Fiat is operational.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal
FUNDING SOURCES
100% Street Maintenance District Revenue
New
Replacement
Equipment
Project
96
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR11
DEPARTMENT
STREETS
PROJECT NAME
MEDIAN AND BOULEVARD MAINTENANCE
FY12
$40,000
FY13
$45,000
FY14
$25,000
FY15
$25,000
FY16
$25,000
Unscheduled
DESCRIPTION OF PROJECT
This money would be used to repair and maintain the City’s boulevards and medians. Projects might include irrigation, seeding,
planting and curbing.
Money would be added to this fund yearly so as to continue to bring our medians and boulevards up to the standards our citizens
expect. Because of important work accomplished (irrigation wells installed, etc.) in FY10-FY13, we are recommending a
decreasing amount be allocated in the later years of this plan.
ALTERNATIVES CONSIDERED
Continue to do minimal repairs to the medians and boulevards using Street Depts. operational funds.
Do nothing.
Recruit volunteers, this would be used any time it is possible with the proposed funding.
ADVANTAGES OF APPROVAL
Keeping boulevards and medians maintained help keep our street edges intact. Many of our medians are in entryway corridors
and are in dire need of repair. Well maintained boulevards and medians help with storm water runoff thus keeping it out of our
streams. Not having to water by hand and budget for the manpower to do so. Street edges bordered by medians not having to
be repaired yearly because of the curb edges breaking off.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
As Scheduled.
FUNDING SOURCES
100% Street Maintenance District Revenue
New
Replacement
Equipment
Project
97
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR13
DEPARTMENT
STREETS
PROJECT NAME
PARKING RESTRICTION SIGNS
FY12 FY13 FY14 FY15 FY16Unscheduled
$2,112,000
DESCRIPTION OF PROJECT
This is a request to fund the installation of parking restriction signs. The 2 million + estimate is figuring that if we have 200 miles
of streets and a sign is placed every 100 feet on both sides of the street as they are in the residential permit parking areas is some
parts of town then a total of 21,120 signs would be needed. The average cost for a new sign installation is about $100. This
money or a portion of it would only be needed if the commission passes the pending ordinance. This is just an estimate; a more
accurate number would be presented under the fiscal note during ordinance review.
ALTERNATIVES CONSIDERED
Limit number of signs.
Not install signs making ordinance difficult to enforce.
ADVANTAGES OF APPROVAL
Installing signs would make it easier for police to enforce. People will be more likely to not park on the sides of the streets when
they shouldn’t making snow removal more productive. Traveling on narrow streets will be easier in the winter with parking only
on one side. Should be a one time expense other than maintenance and replacing damaged signs. Future signs would be installed
at developers’ expense.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal
FUNDING SOURCES
100% Street Maintenance District Revenue
New
Replacement
Equipment
Project
98
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR17
DEPARTMENT
STREETS
PROJECT NAME
SINGLE AXEL DUMP TRUCK W/PLOW AND SANDER
FY12 FY13 FY14
$140,383
FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This is a request for a single axle dump truck with 4 yard box. A plow and sander would also be included. This would replace a
1986 dump truck (now 24 years old) that would be move to backup. The backup 1978 dump truck (now 32 years old) would be
retired.
The 1986 truck is underpowered with a gas engine that averages 2-3 MPG.
This truck would be fueled with alternative fuels such as BioDiesel.
ALTERNATIVES CONSIDERED
Continue to use 1986 model.
Rent.
Lease.
ADVANTAGES OF APPROVAL
More productivity, current model can’t make it up Highland Blvd. fully loaded. Better fuel economy and fewer emissions. Use of
alternative fuels. Reliability. Safer. Save on maintenance and repair costs. Less fuel consumed.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal
FUNDING SOURCES
100% Street Maintenance District Revenue
New
Replacement
Equipment
Project
99
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR20
DEPARTMENT
STREETS
PROJECT NAME
BIKE PATH IMPROVEMENTS
FY12
$25,000
FY13
$25,000
FY14
$25,000
FY15
$25,000
FY16
$25,000
Unscheduled
DESCRIPTION OF PROJECT
This item would provide for bike-related infrastructure including (but, not limited to) racks, signs, striping, curb-cuts, and
separated pathways. The currently-underway Transportation Plan Update could be a method for prioritizing possible future
projects which will rely heavily upon these funds (as well as the recently adopted Safe Routes to School Program).
ALTERNATIVES CONSIDERED
Continue with existing infrastructure.
ADVANTAGES OF APPROVAL
Safety will likely be improved.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal
FUNDING SOURCES
100% Street Maintenance Fund
New
Replacement
Equipment
Project
100
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR21
DEPARTMENT
STREETS
PROJECT NAME
CONVEYOR
FY12 FY13
$35,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This is a request for a self powered conveyor for stacking materials. Currently we stack with a loader and can only go as high as
the loader can safely stockpile.
ALTERNATIVES CONSIDERED
Continue to use a loader. Buy used.
ADVANTAGES OF APPROVAL
Available to stack materials in a smaller footprint thus saving valuable
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal
FUNDING SOURCES
100% Street Maintenance District Revenue
New
Replacement
Equipment
Project
101
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR22
DEPARTMENT
STREETS
PROJECT NAME
GRADER LEASE
FY12
$50,000
FY13
$50,000
FY14
$50,000
FY15
$50,000
FY16
$50,000
Unscheduled
DESCRIPTION OF PROJECT
This is a request to establish a 25 year replacement schedule for our graders. Currently our fleet is comprised of a 1981, 1994,
1998, 2003 and a 2007. The ’03 and ’07 are currently on a lease purchase so the 1981 wouldn’t be replaced until 2012. Although
the industry standard schedules a 15 year replacement we believe with our extensive preventative maintenance schedule will
allow us to get 20 to 25 years out of a grader.
ALTERNATIVES CONSIDERED
Budget 250k every 5 years to purchase.
Cut back on our use of graders in the residential areas.
Continue to use what we have and replace when we have complete failure.
ADVANTAGES OF APPROVAL
Much more reliable equipment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Decrease in costs due to newer equipment.
FUNDING SOURCES
100% Street Maintenance Revenue
New
Replacement
Equipment
Project
102
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR24
DEPARTMENT
STREETS
PROJECT NAME
SWEEPERS
FY12
$75,000
FY13
$75,000
FY14
$75,000
FY15
$75,000
FY16
$75,000
Unscheduled
DESCRIPTION OF PROJECT
This is a request to replace our sweepers every 5 years, with a phased implementation in FY10, 11 & 12.
In the past we depended on the State for funds through the MACI program to purchase a sweeper every five years. Industry
standards recommend replacing municipal street sweepers every 4-5 years. There is no longer funding for street sweepers. Our
current fleet of sweepers include a 1986, 1991, 1999 and a 2005 model. Except for the 2005, they spend more time in the shop
than in operation. The company that manufactured the ’86, ’91 and ’99 is no longer in business so we have to search for many of
the parts.
ALTERNATIVES CONSIDERED
Budget 200k every year until all sweepers are replaced.
Cut back on our sweeping
There are no local contractors at this time.
ADVANTAGES OF APPROVAL
Much improved operations.
Better air quality.
Improved storm water discharge.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Much improved operations.
Better air quality.
Improved storm water discharge.
FUNDING SOURCES
100% Street Maintenance Revenue
New
Replacement
Equipment
Project
103
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR25
DEPARTMENT
STREETS
PROJECT NAME
VIBRATORY SCREEN
FY12
$50,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
This is a request for a screen to be used for screening trash from our street sweepings. Before street sweepings can be used as
fill or cover they must be screened. We also receive top soil from other agencies that must be screened before it can be used in
city projects. This item could also be utilized in composting operations.
The engine to run this screen would be powered by alternative fuels such as biodiesel.
We would look at buying used if a reliable unit could be found.
ALTERNATIVES CONSIDERED
Haul sweepings to Logan Landfill at considerable expense.
Rent when available.
Contract out if there is a contractor available.
ADVANTAGES OF APPROVAL
Be able to screen sweepings and top soil when we can schedule it.
Recently screens have to be rented from out of town. Last three screens
that we rented all broke down. Screens cost $6,000 per month to rent.
We could screen at least 3 months out of the year.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
100% Street Maintenance District Revenue
New
Replacement
Equipment
Project
104
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR27
DEPARTMENT
STREETS
PROJECT NAME
1 TON FLEX FUEL TRUCK
FY12 FY13 FY14
$40,000
FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This is a request to replace a 1992 one ton truck. At the time of replacement the truck will be 22 years old with around 80,000
miles. It is a two wheel drive with manual transmission. Fuel mileage is around 5-7 mpg and emissions exceed what was even the
standard at the time of manufacture.
ALTERNATIVES CONSIDERED
Continue to use inefficient truck
Retire truck and not replace
ADVANTAGES OF APPROVAL
New vehicle would be more reliable. Fuel mileage would increase
200-300%. Our carbon footprint would decrease with the improved
emissions and use of biofuels. Maintenance costs would decrease.
Safety improvements like airbags and anti lock brakes would improve
operator safety.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
100% Street Maintenance District Revenue
New
Replacement
Equipment
Project
105
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR28
DEPARTMENT
STREETS
PROJECT NAME
3/4 TON FLEX FUEL TRUCK
FY12 FY13 FY14
$26,000
FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This is a request for a ¾ ton 4x4 truck. It would replace a 1988 truck that at time of replacement will be 26 years old and close
to 100,000 miles.
Fuel mileage is around 8-10 mpg and emissions exceed what was even
the standard at time of manufacture. It will be used as a crew and equipment truck for transport to and from job sites.
ALTERNATIVES CONSIDERED
Continue to use 1988 model.
Retire truck and not replace
ADVANTAGES OF APPROVAL
New vehicle would be more reliable. Fuel mileage would increase
80%. Our carbon footprint would decrease with the improved emissions
and use of biofuels. Maintenance costs would decrease. Safety
improvements like airbags and anti lock brakes would improve operator
safety.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
100% Street Maintenance District Revenue
New
Replacement
Equipment
Project
106
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR29
DEPARTMENT
STREETS
PROJECT NAME
REGENERATIVE AIR SWEEPER
FY12 FY13 FY14 FY15
$250,000
FY16Unscheduled
DESCRIPTION OF PROJECT
This is a request for a new regenerative air (RA) sweeper. This would an addition to our sweeper fleet. RA sweepers use a blast
of air to dislodge the street debris and suck it into the hopper. It reuses the air so no polluted or particulate air is released into
the atmosphere. These type of sweepers help us to comply with PM 2.5 air quality and storm water BMP’s.
ALTERNATIVES CONSIDERED
Only use mechanical sweepers which discharge dust when sweeping.
ADVANTAGES OF APPROVAL
We could improve our discharge into the storm water system. Spring
sweeping of the winter sand would generate less dust therefore
eliminating complaints from citizens and DEQ.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Normal sweeper maintenance costs.
FUNDING SOURCES
100% Street Maintenance District Revenue
New
Replacement
Equipment
Project
107
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR30
DEPARTMENT
STREETS
PROJECT NAME
CONCRETE REPAIR PROGRAM
FY12 FY13 FY14 FY15
$50,000
FY16
$50,000
Unscheduled
DESCRIPTION OF PROJECT
This is a request for money to use for concrete repairs and replacements.
Repairs such as valley gutters, drainage facilities, wing walls, bridge faces,
and sidewalk panels. Any unused money would go to supplement the curb replacement program.
ALTERNATIVES CONSIDERED
Continue to do small pieces of needed repairs with money from operations.
ADVANTAGES OF APPROVAL
We would have money budgeted for other concrete repairs. We would tag
onto the curb bids to get the most for our money.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Street Maintenance District Revenue
New
Replacement
Equipment
Project
108
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR31
DEPARTMENT
STREETS
PROJECT NAME
1 TON TRUCK
FY12 FY13 FY14 FY15 FY16
$40,000
Unscheduled
DESCRIPTION OF PROJECT
This is a request to replace a 1992 one ton truck. At the time of replacement the truck will be 22 years old with around 80,000
miles. It is a two wheel drive with manual transmission. It is used as the Sign and Signal Department’s installation truck. Fuel
mileage is around 5-7 mpg and emissions exceed what was even the standard at the time of manufacture.
ALTERNATIVES CONSIDERED
Continue to use inefficient truck
ADVANTAGES OF APPROVAL
New vehicle would be more reliable. Fuel mileage would increase
200-300%. Our carbon footprint would decrease with the improved
emissions and use of biofuels. Maintenance costs would decrease.
Safety improvements like airbags and anti lock brakes would improve
operator safety.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Street Maintenance District Revenue
New
Replacement
Equipment
Project
109
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR32
DEPARTMENT
STREETS
PROJECT NAME
3/4 TON FLEX FUEL TRUCK
FY12 FY13 FY14 FY15 FY16
$26,000
Unscheduled
DESCRIPTION OF PROJECT
This is a request for a ¾ ton 4x4 truck. It would replace a 1990 compact truck that at time of replacement will be 26 years old
and close to 75,000 miles.
Fuel mileage is around 10 mpg and emissions exceed what was even
the standard at time of manufacture. It will be used as a crew and equipment truck for transport to and from job sites.
ALTERNATIVES CONSIDERED
Continue to use 1990 model.
Retire truck and not replace
ADVANTAGES OF APPROVAL
New vehicle would be more reliable. Fuel mileage would increase
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Street Maintenance District Revenue
New
Replacement
Equipment
Project
110
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
STR33
DEPARTMENT
STREETS
PROJECT NAME
MECHNICAL SWEEPER
FY12 FY13 FY14 FY15 FY16Unscheduled
$220,000
DESCRIPTION OF PROJECT
This is a request for a mechanical street sweeper. This would replace our
1999 sweeper. Mechanical sweepers still have a place in our fleet as they can be used in weather below freezing because they can
operate without
water.
ALTERNATIVES CONSIDERED
Continue to use our older sweepers which the company has gone out of business making parts difficult to get.
ADVANTAGES OF APPROVAL
More reliable newer equipment. Much less expense for maintenance.
Better job of sweeping. Better fuel mileage and lower emissions. Less
down time.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Street Maintenance Fund
New
Replacement
Equipment
Project
111
CIP Project Fund
Street Maintenance District
PROJECT NUMBER
WW23
DEPARTMENT
STREETS
PROJECT NAME
MINI EXCAVATOR & TRAILER
FY12 FY13
$25,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This piece of equipment due to it’s small size, is very useful in excavating where the backhoe cannot fit or due to it’s weight will
damage sidewalks and lawns. This purchase of equipment and trailer will also be shared with the Streets Department.
ALTERNATIVES CONSIDERED
Continue to rent this piece of equipment
ADVANTAGES OF APPROVAL
Give’s both the Water and Street Departments a piece of equipment that can work in small spaces
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than a normal size backhoe
FUNDING SOURCES
Total Cost $75,000, split 3-ways between Water Fund, Wastewater Fund, and Street Maintenance Fund ($25,000 each.)
New
Replacement
Equipment
Project
112
Cu
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b
Re
p
l
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t
Fu
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p
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Pl
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c
i
a
l
Su
m
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y
Cu
r
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e
n
t
Ye
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r
FY
1
1
F
Y
1
2
F
Y
1
3
F
Y
1
4
F
Y
1
5
F
Y
1
6
Pr
o
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e
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d
Be
g
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Ba
l
a
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e
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d
to
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P
‐
$
92
,
9
0
3
$
22
8
,
7
0
9
$
40
7
,
4
1
8
$
28
0
,
7
4
6
$
229,573$
Pl
u
s
:
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2
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3
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85
,
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12
8
,
7
0
9
$
17
3
,
3
2
8
$
21
8
,
8
2
7
$
221,015$
Pl
u
s
:
Ga
s
Ta
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Do
l
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r
Cu
r
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s
50
,
0
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$
50
,
0
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$
50
,
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50
,
0
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$
50
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50,000$
Le
s
s
:
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P
Pr
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s
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5
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$
(500,000)$
Pr
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s
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92
,
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8
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9
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40
7
,
4
1
8
$
28
0
,
7
4
6
$
22
9
,
5
7
3
$
588$
As
s
u
m
p
t
i
o
n
s
Ma
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e
fo
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v
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n
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Es
t
i
m
a
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e
s
:
Cu
r
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e
n
t
Ye
a
r
FY
1
1
FY
1
2
FY
1
3
F
Y
1
4
F
Y
1
5
F
Y
1
6
Es
t
i
m
a
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e
d
An
n
u
a
l
St
r
e
e
t
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c
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v
e
n
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e
s
2,
0
4
3
,
0
0
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$
2,
1
4
5
,
1
5
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$
2,
1
4
5
,
1
5
0
$
2,
1
4
5
,
1
5
0
$
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1
6
6
,
6
0
2
$
2,188,268$
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An
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c
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a
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e
5%
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t
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2,
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6
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8
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$
2,210,150$
Cu
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4.
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6
.
0
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Pl
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s
2.
0
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2.
0
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2.
0
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2
.
0
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.
0
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0
.
0
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To
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% De
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d
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CI
P
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0
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4.
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6.
0
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8
.
0
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1
0
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%
1
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.
0
%
To
t
a
l
Es
t
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m
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d
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to
Cu
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P
42
,
9
0
3
$
85
,
8
0
6
$
12
8
,
7
0
9
$
17
3
,
3
2
8
$
21
8
,
8
2
7
$
221,015$
Pr
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d
Pr
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d
60
0
,
0
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0
0
50
0
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0
0
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0
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30
0
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.
0
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0
,
0
0
0
.
0
0
10
0
,
0
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0
0
0.
0
0
FY
1
2
F
Y
1
3
F
Y
1
4
F
Y
1
5
F
Y
1
6
U
n
s
c
h
e
d
u
l
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d
Cu
r
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Re
p
l
a
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m
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Fu
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Pr
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c
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s
113
CI
P
PR
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DE
P
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PR
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E
FY
1
2
FY
1
3
FY
1
4
FY16UnscheduledFY15
Cu
r
b
Re
p
l
a
c
e
m
e
n
t
Fu
n
d
CR
0
1
ST
R
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T
S
CU
R
B
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P
L
A
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T
S
$3
5
0
,
0
0
0
$3
2
0
,
0
0
0
$500,000
Su
m
m
a
r
y for
Cu
r
b
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pla
c
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t
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d
(1 it
e
m
)
To
t
a
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s
by
ye
a
r
:
$3
5
0
,
0
0
0
$
3
2
0
,
0
0
0
$500,000
FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY16Unscheduled 114
CIP Project Fund
Curb Replacement Fund
PROJECT NUMBER
CR01
DEPARTMENT
STREETS
PROJECT NAME
CURB REPLACEMENTS
FY12 FY13 FY14
$350,000
FY15
$320,000
FY16
$500,000
Unscheduled
DESCRIPTION OF PROJECT
This item is the replacement of existing deteriorated curbs and gutters. We estimate that approximately 6-8 blocks (both sides
of the street) would be able to be replaced each year, if this were the only source of project funding. Preference will be give to
funding projects that can combine or leverage this money with other funds, in order to accomplish more total curb
replacements. Eligible curbs are those listed as "failing" on the City's curb condition inventory.
ALTERNATIVES CONSIDERED
Do not replace the curbs
ADVANTAGES OF APPROVAL
This aging infrastructure will be repaired.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Curb Replacement Fund
New
Replacement
Equipment
Project
115
Bu
i
l
d
i
n
g
In
s
p
e
c
t
i
o
n
Ca
p
i
t
a
l
Im
p
r
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v
e
m
e
n
t
Pl
a
n
Fi
n
a
n
c
i
a
l
Su
m
m
a
r
y
Cu
r
r
e
n
t
Ye
a
r
FY
1
1
F
Y
1
2
F
Y
1
3
F
Y
1
4
F
Y
1
5
F
Y
1
6
Pr
o
j
e
c
t
e
d
Be
g
i
n
n
i
n
g
Re
s
e
r
v
e
Ba
l
a
n
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e
De
d
i
c
a
t
e
d
to
CI
P
26
0
,
0
0
0
$
26
0
,
0
0
0
$
26
0
,
0
0
0
$
26
0
,
0
0
0
$
26
0
,
0
0
0
$
260,000$
Pl
u
s
:
Bu
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g
In
s
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P
‐
$
‐
$
‐
$
‐
$
‐
$
Le
s
s
:
Sc
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P
Pr
o
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t
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s
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s
‐
$
‐
$
‐
$
‐
$
‐
$
Pr
o
j
e
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d
Ye
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r
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d
Ca
s
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d
to
CI
P
26
0
,
0
0
0
$
26
0
,
0
0
0
$
26
0
,
0
0
0
$
26
0
,
0
0
0
$
26
0
,
0
0
0
$
260,000$
As
s
u
m
p
t
i
o
n
s
Ma
d
e
fo
r
Re
v
e
n
u
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t
i
m
a
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s
:
Cu
r
r
e
n
t
Ye
a
r
FY
1
1
FY
1
2
FY
1
3
F
Y
1
4
F
Y
1
5
F
Y
1
6
Es
t
i
m
a
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d
An
n
u
a
l
Bu
i
l
d
i
n
g
In
s
p
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n
Re
v
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e
s
64
3
,
5
0
0
$
64
3
,
5
0
0
$
64
3
,
5
0
0
$
64
3
,
5
0
0
$
64
9
,
9
3
5
$
656,434
$
Es
t
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m
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d
Gr
o
w
t
h
in
Re
v
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n
u
e
s
‐
0%
0%
1%
1%
1%
To
t
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d
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s
64
3
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$
64
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,
5
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64
3
,
5
0
0
$
64
9
,
9
3
5
$
65
6
,
4
3
4
$
662,999
$
Cu
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%
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.
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%
Pl
u
s
:
In
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Ca
p
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s
%
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0
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0
.
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.
0
%
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.
0
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To
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l
% De
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P
0.
0
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0.
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0.
0
%
0.
0
%
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0
%
0
.
0
%
To
t
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t
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m
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s
De
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P
‐
$
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$
‐
$
‐
$
‐
$
‐
$
Pr
o
j
e
c
t
e
d
Pr
o
j
e
c
t
e
d
30
0
,
0
0
0
25
0
,
0
0
0
20
0
,
0
0
0
15
0
,
0
0
0
10
0
,
0
0
0
50
,
0
0
0
0
Bu
i
l
d
i
n
g
In
s
p
e
c
t
i
o
n
Pr
o
j
e
c
t
s
& Eq
u
i
p
m
e
n
t
116
CI
P
PR
O
J
E
C
T
FU
N
D
PR
O
J
E
DE
P
A
R
T
M
E
N
T
PR
O
J
E
C
T
NA
M
E
FY
1
2
FY
1
3
FY
1
4
FY16UnscheduledFY15
Bu
i
l
d
i
n
g
In
s
p
e
c
t
i
o
n
BI
0
1
BU
I
L
D
.
IN
S
P
.
ST
A
F
F
VE
H
I
C
L
E
RE
P
L
A
C
E
M
E
N
T
S
$260,000
Su
m
m
a
r
y for
Bu
i
l
d
i
n
g In
s
pec
t
i
o
n
(1 it
e
m
)
To
t
a
l
s
by
ye
a
r
:
$260,000
FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY16Unscheduled 117
CIP Project Fund
Building Inspection
PROJECT NUMBER
BI01
DEPARTMENT
BUILD. INSP.
PROJECT NAME
STAFF VEHICLE REPLACEMENTS
FY12 FY13 FY14 FY15 FY16Unscheduled
$260,000
DESCRIPTION OF PROJECT
This item is for the scheduled replacement of Building Inspection vehicles based on age and use of the vehicle. Vehicles will be
replaced according to the City's Vehicle Replacement policy. This program will address the long term vehicle needs of the
Building Division by allowing careful replacement of vehicles as vehicle conditions and department needs warrant. Our best
estimate of replacements needed at this time is referenced in the table on the following page.
ALTERNATIVES CONSIDERED
Utilize vehicles beyond the recommendations of the vehicle use policy; consider replacements of different model of vehicle.
ADVANTAGES OF APPROVAL
Based on the age and use of the vehicle a new vehicle will be purchased as replacement.
In the past, vehicles were replaced after 5 years. We are stretching the useful life within the division to match the vehicle
purchase/replacement policy.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Building Inspection Fund Reserves
New
Replacement
Equipment
Project
118
Bu
i
l
d
i
n
g
I
n
s
p
e
c
t
i
o
n
V
e
h
i
c
l
e
s
-
D
e
t
a
i
l
s
Pr
o
j
e
c
t
Nu
m
b
e
r
As
s
e
t
#
Ma
k
e
Mo
d
e
l
Yr
Cu
r
r
e
n
t
Mi
l
e
a
g
e
FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY
1
6
UnscheduledNotes
BI
0
1
31
4
4
Je
e
p
Li
b
e
r
t
y
20
0
3
51
,
4
4
4
$32,500FY17 Replace
33
5
3
Je
e
p
Li
b
e
r
t
y
20
0
6
30
,
3
1
5
$32,500FY17 Replace
32
1
8
Gr
a
n
d
Ch
e
r
o
k
e
e
20
0
4
35
,
4
7
4
$32,500Beyond FY17
33
2
8
Do
d
g
e
Du
r
a
n
g
o
20
0
6
41
,
1
5
5
$32,500Beyond FY17
33
2
9
Do
d
g
e
Du
r
a
n
g
o
20
0
6
45
,
0
3
5
$32,500Beyond FY17
33
5
3
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e
p
Li
b
e
r
t
y
20
0
6
17
,
2
0
2
$32,500Beyond FY17
34
0
4
Do
d
g
e
Du
r
a
n
g
o
20
0
8
9,
0
6
6
$32,500Beyond FY17
34
0
5
Do
d
g
e
Du
r
a
n
g
o
20
0
8
22
,
2
2
2
$32,500Beyond FY17 $260,000
To
t
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l
By
Ye
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r
fo
r
Ve
h
i
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e
Re
p
l
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s
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Tr
e
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s
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i
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m
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y
Cu
r
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e
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t
Ye
a
r
FY
1
1
FY
1
2
FY
1
3
F
Y
1
4
F
Y
1
5
F
Y
1
6
Pr
o
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e
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d
Be
g
i
n
n
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n
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s
e
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v
e
Ba
l
a
n
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e
De
d
i
c
a
t
e
d
to
CI
P
1,
6
4
9
$
23
,
6
4
9
$
45
,
6
4
9
$
15
7
$
22,377
$ 18,819$
Pl
u
s
:
Tr
e
e
Mt
c
Re
v
e
n
u
e
s
De
d
i
c
a
t
e
d
to
CI
P
22
,
0
0
0
$
22
,
0
0
0
$
22
,
0
0
0
$
22
,
2
2
0
$
22,442
$ 22,667$
Le
s
s
:
Sc
h
e
d
u
l
e
d
CI
P
Pr
o
j
e
c
t
Co
s
t
s
‐
$
‐
$
(6
7
,
4
9
2
)
$
‐
$
(26,000)
$ ‐$
Pr
o
j
e
c
t
e
d
Ye
a
r
‐En
d
Ca
s
h
De
d
i
c
a
t
e
d
to
CI
P
23
,
6
4
9
$
45
,
6
4
9
$
15
7
$
22
,
3
7
7
$
18,819
$ 41,486$
Ass
u
m
p
t
i
o
n
s
Ma
d
e
fo
r
Re
v
e
n
u
e
Es
t
i
m
a
t
e
s
:
Cu
r
r
e
n
t
Ye
a
r
FY
1
1
FY
1
2
FY
1
3
F
Y
1
4
F
Y
1
5
F
Y
1
6
Es
t
i
m
a
t
e
d
An
n
u
a
l
Tr
e
e
Mt
c
Re
v
e
n
u
e
s
40
0
,
0
0
0
$
40
0
,
0
0
0
$
40
0
,
0
0
0
$
40
0
,
0
0
0
$
404,000
$ 408,040$
Es
t
i
m
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e
d
An
n
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l
In
c
r
e
a
s
e
‐
0%
0%
1%
1%1%
To
t
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l
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t
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s
40
0
,
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0
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0
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$
40
0
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0
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40
4
,
0
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$
408,040
$ 412,120$
Cu
r
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d
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e
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5.
5
%
5.
5
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5.
5
%
5
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5
%
5
.
5
%
5
.
5
%
Pl
u
s
:
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0
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0
%
0
.
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.
0
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0
.
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To
t
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% De
d
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5
%
5.
5
%
5.
5
%
5
.
5
%
5
.
5
%
5
.
5
%
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22
,
0
0
0
$
22
,
0
0
0
$
22
,
0
0
0
$
22
,
2
2
0
$
22,442
$ 22,667$
80
,
0
0
0
70
,
0
0
0
60
,
0
0
0
50
,
0
0
0
40
,
0
0
0
30
,
0
0
0
20
,
0
0
0
10
,
0
0
0
0
FY
1
2
F
Y
1
3
F
Y
1
4
F
Y
1
5
F
Y
1
6
U
n
s
c
h
e
d
u
l
e
d
Tr
e
e
Ma
i
n
t
e
n
a
n
c
e
Pr
o
j
e
c
t
s
& Eq
u
i
p
m
e
n
t
120
CI
P
PR
O
J
E
C
T
FU
N
D
PR
O
J
.
DE
P
A
R
T
M
E
N
T
PR
O
J
E
C
T
NA
M
E
FY
1
2
FY
1
3
FY
1
4
FY16UnscheduledFY15
Tr
e
e
Ma
i
n
t
e
n
a
n
c
e
Di
s
t
r
i
c
t
FO
R
0
6
FO
R
E
S
T
R
Y
CH
I
P
P
E
R
$6
7
,
4
9
2
FO
R
0
7
FO
R
E
S
T
R
Y
1/
2
TO
N
TR
U
C
K
$26,000
Su
m
m
a
r
y for
Tr
e
e
Ma
i
n
t
e
n
a
n
c
e
Di
s
t
r
i
c
t
(2 it
e
m
s
)
To
t
a
l
s
by
ye
a
r
:
$6
7
,
4
9
2
$2
6
,
0
0
0
FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY16Unscheduled 121
CIP Project Fund
Tree Maintenance District
PROJECT NUMBER
FOR06
DEPARTMENT
FORESTRY
PROJECT NAME
CHIPPER
FY12 FY13
$67,492
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This a request to replace a 2000 model chipper.This would be a scheduled equipment replacement as this chipper would be over
12 years old. This equipment would be powered by an alternative fuel such as BioDiesel.
ALTERNATIVES CONSIDERED
Continue to use older, inefficient model.
Lease.
As directed by Commission.
ADVANTAGES OF APPROVAL
Replacing the old chipper will provide the division with more reliable equipment, imporved safty, use of alternative fuels, lower
exhaust emissions, and more production due to improvements in design.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: no increase. A new chipper would be cheaper than the existing repairs required on the
older model currently in use.
FUNDING SOURCES
100% Tree Maintenance District Fund Revenue
New
Replacement
Equipment
Project
122
CIP Project Fund
Tree Maintenance District
PROJECT NUMBER
FOR07
DEPARTMENT
FORESTRY
PROJECT NAME
1/2 TON TRUCK
FY12 FY13 FY14 FY15
$26,000
FY16Unscheduled
DESCRIPTION OF PROJECT
This is a request to replace a 1999 pickup. This would be a scheduled replacement as this truck will be 15 years old. This truck
would be passed on to another department such as Parks to be used by seasonal employees.
ALTERNATIVES CONSIDERED
Continue to use older, less fuel efficient model.
Lease.
As directed by Commission.
ADVANTAGES OF APPROVAL
Replacing this equipment provide the division with more reliable equipment, imporved safty, use of alternative fuels, lower
exhaust emissions.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Tree Maintenance District Fund Revenue
New
Replacement
Equipment
Project
123
Fi
r
e
Eq
u
i
p
& Ca
p
i
t
a
l
Re
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l
a
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t
Pl
a
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i
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l
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m
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r
y
Cu
r
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e
n
t
Ye
a
r
FY
1
1
FY
1
2
FY
1
3
F
Y
1
4
F
Y
1
5
F
Y
1
6
Pr
o
j
e
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t
e
d
Be
g
i
n
n
i
n
g
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s
e
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v
e
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l
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n
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e
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d
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c
a
t
e
d
to
CI
P
36
0
,
0
0
0
$
17
3
,
1
3
2
$
56
4
,
4
9
5
$
89
4
,
1
2
2
$
27,045$ 363,298$
Pl
u
s
:
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d
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c
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e
d
Ta
x
Re
v
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n
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e
s
4 Mi
l
l
s
32
3
,
1
3
2
$
32
6
,
3
6
3
$
32
9
,
6
2
7
$
33
2
,
9
2
3
$
336,252$ 339,615$
Pl
u
s
:
Ge
n
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r
a
l
Fu
n
d
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p
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t
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y
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r
(C
o
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e
)
65
,
0
0
0
$
Le
s
s
:
Sc
h
e
d
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d
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P
Pr
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e
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t
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t
s
(5
1
0
,
0
0
0
)
$
‐
$
‐
$
(1
,
2
0
0
,
0
0
0
)
$
‐$ ‐$
Pr
o
j
e
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d
Ye
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r
‐En
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e
d
to
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17
3
,
1
3
2
$
56
4
,
4
9
5
$
89
4
,
1
2
2
$
27
,
0
4
5
$
363,298$ 702,913$
Ass
u
m
p
t
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n
s
Ma
d
e
fo
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v
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n
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t
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s
:
Cu
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t
Ye
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r
FY
1
1
FY
1
2
FY
1
3
FY
1
4
F
Y
1
5
F
Y
1
6
Es
t
i
m
a
t
e
d
An
n
u
a
l
Ta
x
Re
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e
s
32
3
,
1
3
2
$
32
3
,
1
3
2
$
32
6
,
3
6
3
$
32
9
,
6
2
7
$
332,923$ 336,252$
Es
t
i
m
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t
e
d
An
n
u
a
l
In
c
r
e
a
s
e
‐
1%
1%
1%
1%1%
To
t
a
l
Es
t
i
m
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t
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d
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v
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n
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e
s
32
3
,
1
3
2
$
32
6
,
3
6
3
$
32
9
,
6
2
7
$
33
2
,
9
2
3
$
336,252$ 339,615$
Cu
r
r
e
n
t
Re
v
e
n
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e
s
De
d
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c
a
t
e
d
to
CI
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%
10
0
.
0
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10
0
.
0
%
1
0
0
.
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1
0
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.
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1
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.
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1
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0
.
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%
Pl
u
s
:
In
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r
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d
to
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0.
0
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0.
0
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0
%
0.
0
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.
0
%
0
.
0
%
To
t
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l
% De
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10
0
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0
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10
0
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0
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1
0
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Pr
o
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d
Pr
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t
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d
To
t
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l
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t
i
m
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d
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De
d
i
c
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t
e
d
to
CI
P
32
3
,
1
3
2
$
32
6
,
3
6
3
$
32
9
,
6
2
7
$
33
2
,
9
2
3
$
336,252$ 339,615$
1,
4
0
0
,
0
0
0
1,
2
0
0
,
0
0
0
1,
0
0
0
,
0
0
0
80
0
,
0
0
0
60
0
,
0
0
0
40
0
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0
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20
0
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0
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0
0
Fi
r
e
Eq
u
i
p
m
e
n
t
& Ca
p
i
t
a
l
Re
p
l
a
c
e
m
e
n
t
s
124
CI
P
PR
O
J
E
C
T
FU
N
D
PR
O
J
.
DE
P
A
R
T
M
E
N
T
PR
O
J
E
C
T
NA
M
E
FY
1
2
FY
1
3
FY
1
4
FY16UnscheduledFY15
Fi
r
e
Eq
u
i
p
& Ca
p
i
t
a
l
Re
p
l
a
c
e
m
e
n
t
FE
0
2
FI
R
E
RE
P
L
A
C
E
M
E
N
T
OF
LA
D
D
E
R
TR
U
C
K
$1
,
2
0
0
,
0
0
0
FE
0
4
FI
R
E
CO
M
M
A
N
D
VE
H
I
C
L
E
‐
BA
T
T
A
L
I
O
N
CH
I
E
F
$65,000
FE
0
3
FI
R
E
FI
R
E
ST
A
T
I
O
N
#1
RE
M
O
D
E
L
Su
m
m
a
r
y for
Fi
r
e
Equi
p & Ca
pit
a
l
Re
pla
c
e
m
e
n
t
(3 it
e
m
s
)
To
t
a
l
s
by
ye
a
r
:
$1
,
2
0
0
,
0
0
0
$65,000
FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY16Unscheduled 125
CIP Project Fund
Fire Equip & Capital Replacement
PROJECT NUMBER
FE02
DEPARTMENT
FIRE
PROJECT NAME
REPLACEMENT OF LADDER TRUCK
FY12 FY13 FY14
$1,200,000
FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This project will fund the purchase and equipment of a new aerial platform truck for the fire department in FY14
An aerial platform truck is different from a ladder truck in that it has a platform at the tip of the ladder that allows firefighters to
operate water streams and perform rescue and other operations from the tip of the ladder device while it is in operation, a
capability we do not currently have.
The City’s ladder truck was purchased in 1986 and has served the community well for over 20 years. Recent required annual UL
ladder tests have revealed that the ladder beds are beginning to twist and warp from use and age. Additionally, the open air rear
cab violates firefighter safety requirements of NFPA as firefighters are exposed to traffic during responses and are not protected
in the event of a crash.
ALTERNATIVES CONSIDERED
Continue to use current ladder truck until it must be taken out of service, have present ladder and cab refurbished at
manufacturing facility, purchase used aerial platform truck, lease/purchase new aerial platform truck.
ADVANTAGES OF APPROVAL
Provide a critical life-safety resource that will enhance the fire department’s ability to protect the city and its residents. This
aerial device is particularly important to provide fire and rescue services to the downtown area, large commercial structures and
multi-family residential structures. It will also gain us important points in ISO’s scoring matrix.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Our costs will increase based upon insurance, maintenance and repair, lubricants, fuel
and oil expenses. Further increases will occur based also upon the actual number of responses and hours used. Our current
maintenance fund will be used for this vehicle.
FUNDING SOURCES
100% Fire Equipment & Capital Replacement Fund
New
Replacement
Equipment
Project
126
CIP Project Fund
Fire Equip & Capital Replacement
PROJECT NUMBER
FE03
DEPARTMENT
FIRE
PROJECT NAME
FIRE STATION #1 REMODEL
FY12 FY13 FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
The purpose of this project is to make long term improvements to the existing Fire Station One building located at 34 North
Rouse. Existing needs related to re-roofing, heating and ventilation systems, repairs identified in the Facility Condition Index’s,
expansion to upper levels for the Fire Department and projected temporary expansion of the Police Department side all need to
be coordinated.
As the Fire Department Station Location and Staffing Study showed, the location of this station is ideal for the area it serves. We
intend to remain here for the foreseeable future. We are proposing future projects to improve the current living conditions,
increase space for existing Firefighters and prepare for future increases in staffing as our community continues to grow.
ALTERNATIVES CONSIDERED
Continue with utilizing the existing station as is. Continue to coordinate projects and maintain facility as reasonably as possible.
ADVANTAGES OF APPROVAL
Investments in this ideally located facility will ensure downtown fire protection for decades to come.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Not determined at this time.
FUNDING SOURCES
Fire Capital & Equipment Replacement Fund.
New
Replacement
Equipment
Project
127
CIP Project Fund
Fire Equip & Capital Replacement
PROJECT NUMBER
FE04
DEPARTMENT
FIRE
PROJECT NAME
COMMAND VEHICLE - BATTALION CHIEF
FY12 FY13 FY14 FY15 FY16Unscheduled
$65,000
DESCRIPTION OF PROJECT
$65,000 Total: $35,000 for flex-fuel SUV, plus $30,000 equipment (radios, MDT, emergency response & lighting package and
installation) Moved to unscheduled, pending hiring of the positions.
This project would fund the purchase and equipping of an emergency response vehicle for the department’s shift supervisor. This
is a new position funded through the fire department mill levy that will be responsible for the daily operations of the
department’s 3 fire stations, including incident command and management of emergency scenes. The equipment purchased with
this vehicle may be transferable to another vehicle depending on technology changes and requirements.
ALTERNATIVES CONSIDERED
Purchase a used vehicle although the equipment (radios, response equipment, MDT, etc.) will still have to be funded in order to
make any vehicle usable in this role.
ADVANTAGES OF APPROVAL
Reduce wear and tear of larger fire engines as the shift supervisor will assume most of the routine operational readiness functions
and coordination of the 3 fire stations (station supplies, mail, administrative duties, etc.). Provide a greater level of current staff
efficiency by assuming incident management and coordination roles allowing fire suppression staff to fulfill response roles.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: routine maintenance including oil changes and normal wear and tear items should be
similar to current staff vehicles. Fuel usage will be determined by job function and call volume.
FUNDING SOURCES
100% Fire Equipment & Capital Replacement Fund
New
Replacement
Equipment
Project
128
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FY16Unscheduled 130
CIP Project Fund
Water Fund
PROJECT NUMBER
PW01
DEPARTMENT
WATER OPS
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY12 FY13
$10,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal,
Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This
project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance
Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the
remaining divisions.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street
Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
131
CIP Project Fund
Water Fund
PROJECT NUMBER
PW02
DEPARTMENT
Water OPS
PROJECT NAME
LAUREL GLEN SHOP ANNEX - Phase 1
FY12
$100,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
To upgrade current facility which is basically an unheated pole barn with electricity to a insulated heated facility which can house
vehicles. We see this facility operating as an important geographic storage area, as it is located on the opposite side of town from
the current Shops location. In the first phase installation of insulation and heat, landscaping, sidewalks, well for irrigation and
paving. Future phases may include finishing for office and restrooms, automated water fill station, etc.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Fuel savings in having vehicles stationed on the west side of the city, quicker response times to the surrounding area, frees up
room at existing shop complex.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: $5,000.00 to $6,000.00
FUNDING SOURCES
50% Water Fund
50% Sewer Fund
New
Replacement
Equipment
Project
132
CIP Project Fund
Water Fund
PROJECT NUMBER
W03
DEPARTMENT
WATER OPS
PROJECT NAME
ENGINEERING/DESIGN for BIANNUAL WATER SYSTEM UPGRADES
FY12
$90,000
FY13FY14
$90,000
FY15FY16
$90,000
Unscheduled
DESCRIPTION OF PROJECT
This item provides for design work to be completed every-other year, in anticipation of the Bi-Annual System Upgrades. We
alternate funding of design work and construction work within the CIP.
As the Water Operations Division operates the existing system, maintenance projects become apparent. Given our knowledge
of system conditions today, the following projects are candidates for design funding and were identified in the Facility Plan:
1. South 8th Avenue , 2. Koch: Lindley to Bozeman, 3. Lindley: Olive to Koch, 4. S. Bozeman: Olive to Story
As annual operations occur, other more-urgent projects may be identified and designed under this project heading.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for the design of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
133
CIP Project Fund
Water Fund
PROJECT NUMBER
W04
DEPARTMENT
WATER OPS
PROJECT NAME
WATER SYSTEM UPGRADES BIANNUAL
FY12 FY13
$1,100,000
FY14 FY15
$1,210,000
FY16Unscheduled
DESCRIPTION OF PROJECT
This item provides for construction to be completed every-other year, after the Bi-Annual Engineering Design. We alternate
funding of design work and construction work within the CIP.
As the Water Operations Division operates the existing system, maintenance projects become apparent. Given our knowledge
of system conditions today, the following projects are candidates for construction funding and were identified in the Facility Plan:
1. South 8th Avenue , 2. Koch: Lindley to Bozeman, 3. Lindley: Olive to Koch, 4. S. Bozeman: Olive to Story
As annual operations occur, other more-urgent projects may be identified and designed under this project heading.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Incremental increases in general maintenance costs. Current cost estimate of $12,500
per water-main mile maintained annually.
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
134
CIP Project Fund
Water Fund
PROJECT NUMBER
W07
DEPARTMENT
WATER PLANT
PROJECT NAME
WATER TREATMENT PLANT 22MG MEMBRANE PLANT
FY12
$9,800,854
FY13
$9,800,854
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This new Membrane Filter Treatment Plant is the preferred water treatment alternative identified in the adopted Water Facility
Plan. It is recommended to be built with an initial configuration providing 22MGD of water treatment capacity, with future
expansion capability to 36MGD. This addresses both the 10- and 20- year capacity requirement forecast for the City’s water
treatment system. It is expected to be online by October 2013.
The current 15MGD WTP equipment is nearing the end of its useful life; the plant’s direct filtration treatment process, while
effective most of the year, becomes only marginally effective during spring runoff or flash thunderstorms in the watershed,
dropping plant efficiency as low as 70%; and, rapid population growth and expansion of city water services is increasing demand
for water. The current plant capacity may be exceeded in as few as five years.
ALTERNATIVES CONSIDERED
The Water Facility Plan considered numerous alternatives for water treatment. This was identified as the preferred alternative
in the adopted plan.
ADVANTAGES OF APPROVAL
Planning for increased water supply to meet growing demands and to replace existing equipment that is at the end of its useful
life. The New Plant will be located at the current site in a 49,620 sf building located directly north of the plant. It will include pre-
oxidation, coagulation, flocculation, settling, strainers, membrane flitration, dissolved air flotation thickeners, disinfection, PH
adjustment for corrosion control, drying beds, lagoon, and ancillary facilities.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
This plant is not estimated require an addition to existing plant staff. Annual O&M costs = est. $1,735,901 (including existing staff
plus new plant expenses). None of these costs can be paid with Impact Fees.
FUNDING SOURCES
The most recent estimate of plant costs was provided in the Fall of 2010, at a total of $40.7 Million. It is estimated that 33% of
total project costs (approx $13.4 Milion) are related to capacity expansion of the plant, and therefore are eligible for impact fee
funding. TOTAL PROEJCT: FY08 Pilot Testing: $200,000. FY09,FY10, FY11 Design and Membrane equipment deposit,
construction $7,267,000. FY12 $16,460,000. FY13 $16,460,000.
New
Replacement
Equipment
Project
135
CIP Project Fund
Water Fund
PROJECT NUMBER
W12
DEPARTMENT
WATER OPS
PROJECT NAME
1 TON TRUCK WITH HOIST
FY12 FY13
$46,794
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This request replaces asset # 2914, a 2001 Dodge 1-ton with a 1-ton truck with a hoist.
This truck is used daily in both water and sewer operations to transport personnel and equipment, and responds to water and
sewer line emergencies. This particular truck has proven to be a very unreliable vehicle; the transmission has been replaced
twice. Because of reliability problems and maintenance costs, we are recommending replacing this vehicle sooner than
customary.
Flex Fuel Vehicles will be purchased.
ALTERNATIVES CONSIDERED
Keep the trucks and spend maintenance dollars to have truck serviceable
ADVANTAGES OF APPROVAL
Advantages to the City for approving this request include savings on fuel. The new vehicles will improve safety of crews, there
would be lower repair costs and it would help maintain current operations levels.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
136
CIP Project Fund
Water Fund
PROJECT NUMBER
W16
DEPARTMENT
WATER OPS
PROJECT NAME
BACKHOE
FY12
$111,362
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
This vehicle replaces current asset #2633, a 1999 John Deere backhoe with 2168 hours on it. This hoe is used primarily for
compacting ditches, loading trucks with material and does not have an extendable boom.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and water operations.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
137
CIP Project Fund
Water Fund
PROJECT NUMBER
W17
DEPARTMENT
WATER OPS
PROJECT NAME
1/2 TON TRUCK
FY12 FY13
$37,856
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This vehicle replaces current asset #2647, a 1998 Chevy 4x4. It will be replaced once it approaches 100,000 miles, estimated to
be FY13. This truck is used in our water valve operation program and is used in various light duty jobs.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and water operations.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
138
CIP Project Fund
Water Fund
PROJECT NUMBER
WW23
DEPARTMENT
WATER OPS
PROJECT NAME
MINI EXCAVATOR & TRAILER
FY12 FY13
$25,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This piece of equipment due to it’s small size, is very useful in excavating where the backhoe cannot fit or due to it’s weight will
damage sidewalks and lawns. This purchase of equipment and trailer will also be shared with the Streets Department.
ALTERNATIVES CONSIDERED
Continue to rent this piece of equipment
ADVANTAGES OF APPROVAL
Give’s both the Water and Street Departments a piece of equipment that can work in small spaces
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than a normal size backhoe
FUNDING SOURCES
Total Cost $75,000, split 3-ways between Water Fund, Wastewater Fund, and Street Maintenance Fund ($25,000 each.)
New
Replacement
Equipment
Project
139
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1
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$1,200,000$5,215,000
FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY16Unscheduled 141
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
PW01
DEPARTMENT
WW OPS
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY12 FY13
$10,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal,
Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This
project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance
Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the
remaining divisions.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street
Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
142
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
PW02
DEPARTMENT
WW OPS
PROJECT NAME
LAUREL GLEN SHOP ANNEX - Phase 1
FY12
$100,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
To upgrade current facility which is basically an unheated pole barn with electricity to a insulated heated facility which can house
vehicles. We see this facility operating as an important geographic storage area, as it is located on the opposite side of town from
the current Shops location. In the first phase installation of insulation and heat, landscaping, sidewalks, well for irrigation and
paving. Future phases may include finishing for office and restrooms, automated water fill station, etc.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Fuel savings in having vehicles stationed on the west side of the city, quicker response times to the surrounding area, frees up
room at existing shop complex.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: $5,000.00 to $6,000.00
FUNDING SOURCES
50% Water Fund
50% Sewer Fund
New
Replacement
Equipment
Project
143
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW02
DEPARTMENT
WW OPS
PROJECT NAME
1 TON TRUCK WITH HOIST
FY12
$45,000
FY13FY14
$45,000
FY15FY16Unscheduled
DESCRIPTION OF PROJECT
FY12: Replaces a 2000 1-ton truck with a hoist. At the time of replacement, this truck will be 11 years old.
FY14: Replaces a 2004 Ford F250, asset #3232. At the time of replacement, this truck will be over 10 years old.
These trucks are used daily in both water and sewer operations to transport personnel and equipment.
The existing truck will not be traded in; it will be utilized as a back-up vehicle when needed.
ALTERNATIVES CONSIDERED
Keep the truck and spend maintenance dollars to have truck serviceable.
ADVANTAGES OF APPROVAL
Advantages to the City for approving this request include savings on fuel and emissions. The new vehicles will improve safety of
crews, there would be lower repair costs and it would help maintain current operations levels.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Wastewater Utility Revenue
New
Replacement
Equipment
Project
144
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW03
DEPARTMENT
WW OPS
PROJECT NAME
1/2 TON FLEX FUEL TRUCK
FY12 FY13
$25,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This is to replace asset # 2916 which is a 2001 Dodge Dakota ½ ton pickup. At the time replaced, this vehicle will be 12 years
old and have approx 100,000 miles.
This truck is used to transport operations crews performing one call locates. Crews respond to over 5,000 calls a year for locate
requests.
The existing vehicle will be traded in, to reduce the total purchase price.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is extremely small for the average water department employee.
ADVANTAGES OF APPROVAL
Advantages to the City for approving this request include continued reliability in water operations. Repair and maintenance costs
will be minimized with replacement
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Wastewater Fund
New
Replacement
Equipment
Project
145
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW07
DEPARTMENT
WW OPS
PROJECT NAME
ENGINEERING/DESIGN for BIANNUAL WASTEWATER SYSTEM UPGRADES
FY12 FY13
$90,000
FY14 FY15
$90,000
FY16Unscheduled
DESCRIPTION OF PROJECT
This item provides for design work to be completed every-other year, in anticipation of the Bi-Annual System Upgrades. We
alternate funding of design work and construction work within the CIP.
As the Wastewater Operations Division televises (views) the existing system, maintenance projects become apparent.
As annual televising continues, other more-urgent projects may be identified and designed under this project heading.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for design of necessary sewer system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Wastewater Utility Fund
New
Replacement
Equipment
Project
146
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW08
DEPARTMENT
WW OPS
PROJECT NAME
WASTEWATER SYSTEM UPGRADES BIANNUAL
FY12
$800,000
FY13FY14
$1,000,000
FY15 FY16
$1,200,000
Unscheduled
DESCRIPTION OF PROJECT
This item provides for construction to be completed every-other year, after the Bi-Annual Engineering Design. We alternate
funding of design work and construction work within the CIP.
As the Wastewater Operations Division televises (views) the existing system, maintenance projects become apparent.
As annual televising continues, other more-urgent projects may be identified, designed, and constructed under this project
heading.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for the construction of necessary sewer system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Wastewater Utility Fund
New
Replacement
Equipment
Project
147
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW17
DEPARTMENT
WW OPS
PROJECT NAME
TV VAN (REFURBISH EQUIPMENT)
FY12
$167,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
Refurbishment of the existing Sewer TV Van, routinely replaced every 5 years. Current Van purchased in FY07.
This van should be equipped with all modifications to put into service for video inspecting our existing and newly constructed
sewage collection infrastructure. The van will allow us to travel out of the sewer main and not only inspect the city’s portion of
the service but the homeowner’s side and even into the structure itself. This is critical in identifying infiltration issues and helps
identify homes that have sump pumps dumping into our system. This can be done from the street and service workers would not
have to enter private residences to televise back out to the main.
ALTERNATIVES CONSIDERED
To attempt to maintain our existing TV van, this is becoming obsolete and outdated with the present and upcoming technology.
Replace the TV van and all the equipment (as scheduled in previous CIP.)
ADVANTAGES OF APPROVAL
Provides for the timely replacement of critical maintenance equipment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Wastewater Utility Revenues - Approx. 5 year cost recover through TV Line Service Fee, currently 80 cents per foot
inspected.
New
Replacement
Equipment
Project
148
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW21
DEPARTMENT
WW OPS
PROJECT NAME
FLUSHER TRUCK
FY12 FY13
$253,094
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This vehicle replaces current asset #3031, a 2002 Freightliner with over 20,845 miles on it.
This truck is used to flush over 200 miles of sewer main every year and is a critical piece of machinery for the sewer department.
This unit will have a TV camera which will allow us to see objects/defects that cause the flusher to stop. This camera has become
an industry standard piece of equipment.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which will be costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and wastewater operations. Camera will eliminate need for follow up TV inspection by the
TV van.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% Wastewater utility fund
New
Replacement
Equipment
Project
149
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW23
DEPARTMENT
WW OPS
PROJECT NAME
MINI EXCAVATOR & TRAILER
FY12 FY13
$25,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This piece of equipment due to it’s small size, is very useful in excavating where the backhoe cannot fit or due to it’s weight will
damage sidewalks and lawns. This purchase of equipment and trailer will also be shared with the Streets Department.
ALTERNATIVES CONSIDERED
Continue to rent this piece of equipment.
ADVANTAGES OF APPROVAL
Continue to rent this piece of equipment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Continue to rent this piece of equipment.
FUNDING SOURCES
Total Cost $75,000, split 3-ways between Water Fund, Wastewater Fund, and Street Maintenance Fund ($25,000 each.)
New
Replacement
Equipment
Project
150
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW26
DEPARTMENT
WW OPS
PROJECT NAME
FLUSHER VAC TRUCK REPLACEMENT
FY12 FY13 FY14 FY15
$262,000
FY16Unscheduled
DESCRIPTION OF PROJECT
Replacement of the City’s Flusher Vac Truck. This flusher vac truck is used daily to excavate around critical infrastructure i.e.
fiber optics, gas, and electric lines in addition to flushing and vacuuming sewer mains.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which will be costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and wastewater operations. This piece of equipment eliminates costly repairs because we
can avoid hitting utilities with a hoe and utilize the vacuum instead.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% Wastewater utility fund
New
Replacement
Equipment
Project
151
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW27
DEPARTMENT
WRF PLANT
PROJECT NAME
SKID STEER VEHICLE
FY12
$45,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
Purchase one used Skid Steer vehicle to replace our GEHL SL4625 with a larger unit capable of lifting 3000 lb polymer totes.
This skid steer is a multi-purpose vehicle that has been, and will continue to be used for a variety of purposes including
landscaping and gravel work, unloading pallets from semi trailers, lifting dredge hoses, moving/lifting dumpsters, lifting polymer
barrels and 3000 lb totes, moving large pumps and motors, and snow removal.
We currently have no means of lifting the 3000 lb totes we will be receiving and unloading every 4 days when the new plant
starts up.
Acceptable manufacturers include:
CAT Model S300 or S330.
GEHL Model 7810E
ALTERNATIVES CONSIDERED
We have discussed sharing a large forklift with John
Van Delinder. John has cautioned us that operating a forklift outdoors on snow and ice is not advisable due to limited traction.
John also indicated that transporting a forklift to the WRF would require a tipping trailer and that in the summer his transport
ADVANTAGES OF APPROVAL
This lifting vehicle will enable us to move and stack large 3000 lb polymer totes. A large skid steer is also an excellent multi-
purpose vehicle that we have routinely used for unloading pallets from semi-trailers, hauling heavy pumps and motors, moving
dumpsters, yard work, landscaping, and snow removal.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Estimated Annual Fuel and Maintenance costs for this vehicle will be in the range of $300-$400 per year.
FUNDING SOURCES
100% Wastewater Fund
New
Replacement
Equipment
Project
152
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW28
DEPARTMENT
WRF PLANT
PROJECT NAME
DESIGN PHASE II - WRF PLANT IMPROVEMENTS
FY12 FY13 FY14 FY15 FY16Unscheduled
$2,615,000
DESCRIPTION OF PROJECT
In January 2006 Morrison & Maierle Consulting Engineers completed a comprehensive Wastewater Facilities Plan. The plan
recommends the City proceed with a 3-phased project schedule that includes the construction of the new Water Reclamation
Facility (WRF), capable of handling our increased flows while also reducing the amount of Total Nitrogen discharged to the East
Gallatin River. Phase two is expected to include one new primary clarifier, more BNR reactor basins, clarifiers, tertiary deep bed
filtration, liquid sludge storage tanks, anaerobic digestion, and effluent re-use pumping station. The capacity expanding (impact fee
eligible) elements are: reactor basins, clarifiers, and pumping station. It is possible that this phase of the project could be further
divided into phase 2A and phase 2B, if necessary.
ALTERNATIVES CONSIDERED
A variety of treatment technologies and alternatives are presented in the January 2006 Wastewater Facilities Plan.
ADVANTAGES OF APPROVAL
Major capital expansion of the Bozeman WRF will enable the City to meet its estimated demand for wastewater services and still
produce a high quality effluent that is in full compliance with the City’s MPDES discharge permit. Expansion of the Bozeman WRF
is consistent with the City’s long-term need to accommodate rapid growth and economic development in the Gallatin Valley.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: no estimates at this time.
FUNDING SOURCES
Total Design Cost: $5,230,000. We estimate that half of the costs are related to regulation and maintenance issues and would be
borne by the Utility Fund. Half are related to capacity expansion, and would be borne by Impact Fees. 50% Wastewater Fund,
50% Wastewater Impact Fee Fund.
New
Replacement
Equipment
Project
153
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW29
DEPARTMENT
WRF PLANT
PROJECT NAME
ENERGY RECOVERY (METHANE CO-GENERATION) PROJECT
FY12 FY13 FY14 FY15 FY16Unscheduled
$2,600,000
DESCRIPTION OF PROJECT
Utilization of smart energy technology that will recycle an average of 175 kW of electricity and 974,000 BTU/hour of thermal
output using a generator powered by Water Reclamation Facility digester gas.
ALTERNATIVES CONSIDERED
Continue to flare the digester methane gas. Micro-turbines and fuel-cells have been analysed and continue to be possible
alternative energy recovery technologies for this project.
ADVANTAGES OF APPROVAL
Current plant waste gases will be captured and utilized to reduce plant operating costs. The project has an estimated net dollar
savings of $230,000 per year. It supports the City's Municipal Climate Action Plan goals.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Once construction is funded, this project results in an estimated net dollar SAVINGS of $230,000/year.
FUNDING SOURCES
Wastewater Fund, other grants or community partners.
New
Replacement
Equipment
Project
154
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FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY16Unscheduled 156
CIP Project Fund
Solid Waste Collection
PROJECT NUMBER
PW01
DEPARTMENT
COLLECTION
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY12 FY13
$10,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal,
Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This
project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance
Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the
remaining divisions.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street
Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
157
CIP Project Fund
Solid Waste Collection
PROJECT NUMBER
SW26
DEPARTMENT
COLLECTION
PROJECT NAME
SIDE LOAD PACKER - REPLACEMENT
FY12 FY13
$134,984
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
The division is averaging 2,000 hours per year on the side load trucks. The chassis should be good for 12,000 hours with proper
maintenance. Therefore replacing the packer bodies every four years will save about $140,000 and maximize the value of the
chassis. The packers are what generally wear out first. The grabber arm functions around 400 repetitions per day times 4 days
per week is 1,600 reps per week times 4.33 equals 7,000 reps per month or 93,528 per year. With a life expectancy of four years
that is 336,000 reps.
Old packer will be traded in or saved for parts.
ALTERNATIVES CONSIDERED
Buy new trucks with new chassis and body. Continue to operate with increasing repair costs, down time lowering resale value.
Lease new truck and packer for $75,000 annually if one is available.
ADVANTAGES OF APPROVAL
Saves $140,000 every 4 years per side load truck. With four side load trucks and 2 back up trucks, this adds up quickly.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: $10,000
FUNDING SOURCES
100% Solid Waste Division Enterprise Funds.
New
Replacement
Equipment
Project
158
CIP Project Fund
Solid Waste Collection
PROJECT NUMBER
SW27
DEPARTMENT
COLLECTION
PROJECT NAME
FRONT LOAD TRUCK - REPLACEMENT TRUCK
FY12 FY13 FY14
$250,000
FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
This truck is a replacement on the CIP for the collection of residential and commercial refuse. The new truck will ensure
continued efficient, cost-effective refuse collection that will allow the Division to meet the demands of a growing city while
maintaining the standards the Bozeman residents expect.
(replacing Asset #3319, 2005 Autocar)
ALTERNATIVES CONSIDERED
To use existing truck that will have more than 10,000 hours of hard use. Repair costs will continue to increase and the resale
value will continue to decrease. The truck will also take an inordinate amount of shop time to maintain.
ADVANTAGES OF APPROVAL
Maximize resale value, Minimize repairs, parts, (if available), and down time, Improve safety and collection efficiency, Keeps the
Division up with growth rates.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: $12,000
FUNDING SOURCES
100% Solid Waste Division Enterprise Funds.
New
Replacement
Equipment
Project
159
CIP Project Fund
Solid Waste Collection
PROJECT NUMBER
SW28
DEPARTMENT
COLLECTION
PROJECT NAME
SIDE LOAD TRUCK - REPLACEMENT TRUCK
FY12 FY13 FY14
$275,000
FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
Replacement of a side load chassis. Asset #3314. The current truck will have 12,000 - 14,000 hours on the chassis and 5,000
hours on the packer body.
ALTERNATIVES CONSIDERED
Continue to use asset beyond its useful service life, resulting in significantly increased maintenance costs and down time.
ADVANTAGES OF APPROVAL
Providing excellence in public service to 7,050 residential customers
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: $30,000
FUNDING SOURCES
100% Solid Waste Enterprise Funds.
New
Replacement
Equipment
Project
160
CIP Project Fund
Solid Waste Collection
PROJECT NUMBER
SW30
DEPARTMENT
COLLECTION
PROJECT NAME
SIDE LOAD PACKER - REPLACEMENT
FY12 FY13 FY14 FY15
$138,043
FY16Unscheduled
DESCRIPTION OF PROJECT
This item is to replace the garbage packer on Asset #3452. The division is averaging 2,000 hours per year on the side load
trucks. The chassis should be good for 12,000-14,000 hours with proper maintenance. Therefore replacing the packer bodies
every four years will save about $140,000 and maximize the value of the chassis. The packers are what generally wear out first.
The grabber arm functions around 400 repetitions per day times 4 days per week is 1,600 reps per week times 4.33 equals 7,000
reps per month or 93,528 per year. With a life expectancy of four years that is 336,000 reps.
ALTERNATIVES CONSIDERED
Buy new trucks with new chassis and body. Continue to operate with increasing repair costs, down time lowering resale value.
Lease new truck and packer for $75,000 annually if one is available.
ADVANTAGES OF APPROVAL
Saves $140,000 every 4 years per side load truck. With four side load trucks and 2 backup trucks, this adds up quickly.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: $10,000
FUNDING SOURCES
100% Solid Waste Division Enterprise Funds.
New
Replacement
Equipment
Project
161
CIP Project Fund
Solid Waste Collection
PROJECT NUMBER
SW31
DEPARTMENT
COLLECTION
PROJECT NAME
SIDE LOAD REPLACEMENT TRUCK
FY12 FY13 FY14 FY15 FY16
$290,000
Unscheduled
DESCRIPTION OF PROJECT
Replacement of a current front-line residential collection truck, Asset #3367. This truck will will have over 12,000 hours at time
of replacement.
ALTERNATIVES CONSIDERED
Continue to operate the existing truck with increasing operating and maintenance costs.
Lease a new, (or used), truck.
ADVANTAGES OF APPROVAL
Allow the division to continue to provide excellent service to over 7000 customers. Increased fuel economy; Reduced exhaust
emissions; Less down time; Increased productivity
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Operating and maintenance costs should be reduced by replacing an aging unit with a new more fuel efficient, cleaner running
truck
FUNDING SOURCES
100% Solid Waste Fund
New
Replacement
Equipment
Project
162
CIP Project Fund
Solid Waste Collection
PROJECT NUMBER
SW32
DEPARTMENT
COLLECTION
PROJECT NAME
FRONTLOAD REPLACEMENT TRUCK
FY12 FY13 FY14 FY15 FY16
$270,000
Unscheduled
DESCRIPTION OF PROJECT
This truck is a replacement for Asset #3421; the collection of residential and commercial refuse. The new truck will ensure
continued efficient, cost-effective refuse collection that will allow the Division to meet the demands of a growing city while
maintaining the standards the Bozeman residents expect.
ALTERNATIVES CONSIDERED
To use existing truck that will have more than 10,000 hours of hard use. Repair costs will continue to increase and the resale
value will continue to decrease. The truck will also take an inordinate amount of shop time to maintain.
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Maintenance costs: $12,000/year
FUNDING SOURCES
100% Solid Waste Fund
New
Replacement
Equipment
Project
163
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FY
1
2
FY
1
3
FY
1
4
FY16UnscheduledFY15
Im
p
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Fe
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s
St
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SI
F
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ST
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$100,000
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FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY16Unscheduled 165
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF01
DEPARTMENT
STREET IF
PROJECT NAME
RIGHT OF WAY ACQUISITION
FY12
$100,000
FY13
$100,000
FY14
$100,000
FY15
$100,000
FY16
$100,000
Unscheduled
DESCRIPTION OF PROJECT
Annual allocation available for right-of-way purchases as they become available. Purchasing additional right-of-way is critical to
expanding the capacity of streets in the city.
This is deemed to be 100% impact fee eligible – as additional right-of-way is not required if we are not expanding the capacity of
the street.
ALTERNATIVES CONSIDERED
1. Condemn property for right-of-way; pay court costs as well as appraised value of property. Time consuming for city staff and
a relatively expensive process.
ADVANTAGES OF APPROVAL
Provides dollars for the purchase of necessary right-of-way as it becomes available on the market. Avoids the expensive,
antagonistic condemnation process where possible.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Street Impact Fees can not be spent on operating and maintaining facilities. There is
expected to be a very minimal, incremental cost to the Street Maintenance District from this expenditure.
FUNDING SOURCES
100% Street Impact Fees
New
Replacement
Equipment
Project
166
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF02
DEPARTMENT
STREET IF
PROJECT NAME
BAXTER (19TH TO COTTONWOOD)
FY12 FY13 FY14 FY15 FY16Unscheduled
$3,350,000
DESCRIPTION OF PROJECT
Reconstruct Baxter Lane (from 19th Avenue to Cottonwood) to a Minor Arterial standard as shown in the Transportation Plan.
ALTERNATIVES CONSIDERED
Full payment by SID, or developer constructed.
ADVANTAGES OF APPROVAL
Improved capacity and safety in this corridor;
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Incremental increases in sweeping, plowing and general maintenance costs. Current
cost estimate of $8,725 per street mile maintained annually.
FUNDING SOURCES
60% - Street Impact Fees = $2,000,000
40% - Special Improvement District (SID) or Other = $1,350,000
New
Replacement
Equipment
Project
167
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF04
DEPARTMENT
STREET IF
PROJECT NAME
CHURCH
FY12 FY13 FY14 FY15 FY16Unscheduled
$5,800,000
DESCRIPTION OF PROJECT
Reconstruct Church Avenue to the collector standard identified in the Transportation plan from Main Street to Kagy Boulevard.
ALTERNATIVES CONSIDERED
Use of Urban Funds, or creation of an SID for full financing.
ADVANTAGES OF APPROVAL
Improved safety and capacity, both for motorized vehicles as well as bicycles and pedestrians. The use of street impact fee funds
enables the community to leverage the available State Urban transportation funds to complete other projects and address more
of the city’s pressing transportation needs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Incremental increases in sweeping, plowing and general maintenance costs. Current
cost estimate of $8,725 per street mile maintained annually.
FUNDING SOURCES
60% - Street Impact Fees = $5,800,000
40% - Urban Funds, SID, or other sources = $3,800,000
New
Replacement
Equipment
Project
168
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF05
DEPARTMENT
STREET IF
PROJECT NAME
COLLEGE (8TH TO 19TH)
FY12 FY13 FY14 FY15 FY16Unscheduled
$2,000,000
DESCRIPTION OF PROJECT
Reconstruct West College Street (from 8th Avenue to 19th Avenue) to a minor arterial standard as shown in the Transportation
Plan.
This section of West College has already exceeded the volume of traffic it was projected to carry in 2020 according to the
Transportation Plan.
Planned improvements to South 19th and increased development in the South 19th corridor will only further increase traffic
demand on this facility. Additionally this facility lacks pedestrian and bicycle facilities.
ALTERNATIVES CONSIDERED
Use of Urban funds for full financing, CTEP grants if available.
ADVANTAGES OF APPROVAL
Improved safety and capacity, both for motorized vehicles as well as bicycles and pedestrians.
The use of street impact fee funds enables the community to leverage the available State Urban transportation funds to complete
other projects and address more of the city’s pressing transportation needs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Improved safety and capacity, both for motorized vehicles as well as bicycles and pedestrians.
The use of street impact fee funds enables the community to leverage the available State Urban transportation funds to complete
other projects and address more of the city’s pressing transportation needs.
FUNDING SOURCES
60% - Street Impact Fees = $2,000,000
New
Replacement
Equipment
Project
169
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF06
DEPARTMENT
STREET IF
PROJECT NAME
COLLEGE (MAIN TO 19TH)
FY12
$250,000
FY13
$5,660,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
Reconstruct West College Street from Main Street (Huffine Lane) to 19th Avenue to a principal arterial standard as shown in the
Transportation Plan. This section of West College has already exceeded the volume of traffic it was projected to carry in 2010
according to the Transportation Plan. In the peak AM hour traffic is backed up from 19th to Huffine and beyond.
Planned improvements to South 19th and increased development in the Huffine Lane corridor will only further increase traffic
demand on this facility. In addition this facility lacks pedestrian and bicycle facilities.
ALTERNATIVES CONSIDERED
Use of Urban funds for full financing, CTEP grants if available
ADVANTAGES OF APPROVAL
Improved safety and capacity, both for motorized vehicles as well as bicycles and pedestrians.
The use of street impact fee funds enables the community to leverage the available State Urban transportation funds to complete
other projects and address more of the city’s pressing transportation needs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Incremental increases in sweeping, plowing and general maintenance costs. Current
cost estimate of $8,725 per street mile maintained annually.
FUNDING SOURCES
60% - Street Impact Fees = $3,696,000
40% - State Urban Funds = $2,464,000
New
Replacement
Equipment
Project
170
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF08
DEPARTMENT
STREET IF
PROJECT NAME
DURSTON (FOWLER TO FERGUSON)
FY12 FY13 FY14 FY15 FY16Unscheduled
$1,500,000
DESCRIPTION OF PROJECT
Over recent years, Durston Road has been significantly improved, except for this small portion of the road. This ~ 1/4 mile
length of road needs to be improved with completed sidewalk, bike lanes, and additional driving/turning lanes.
Incremental improvement of Durston Road with development projects may be possible, thus preventing a severe drop in service
level similar to that experienced on West Babcock Street.
ALTERNATIVES CONSIDERED
SID for full financing, or incremental construction by developers.
ADVANTAGES OF APPROVAL
Improved safety and capacity, both for motorized vehicles as well as bicycles and pedestrians.
The use of street impact fee funds enables the community to leverage the available State Urban transportation funds to complete
other projects and address more of the city’s pressing transportation needs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Incremental increases in sweeping, plowing and general maintenance costs. Current
cost estimate of $8,725 per street mile maintained annually.
FUNDING SOURCES
60% - Street Impact Fees 40% SID or other funding.
New
Replacement
Equipment
Project
171
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF09
DEPARTMENT
STREET IF
PROJECT NAME
KAGY (WILLSON TO 19TH)
FY12 FY13 FY14
$650,000
FY15
$6,000,000
FY16Unscheduled
DESCRIPTION OF PROJECT
Widen Kagy Boulevard and add turning lanes at key intersections. This portion of Kagy currently carries about 12,000 vehicles
per day.
The capacity this two lane street can reasonably carry is about 12,000 vehicles per day. Expansion of capacity will be needed in
the foreseeable future to handle current and future traffic loads.
Kagy serves as an important element of Bozeman's perimeter street system connecting Highland Blvd., Willson Ave. and S.19th. It
also serves as the primary access to Montana State University and the University's major athletic facilities.
ALTERNATIVES CONSIDERED
Pursue the use of Urban Funds.
ADVANTAGES OF APPROVAL
Kagy is a State Urban Route and is eligible for expenditure of State urban funds designated annually for the City of Bozeman;
however, the availability of urban funds cannot match the pace of the City's transportation improvement needs.
The need for this project comes from increased traffic due to growth in the Bozeman area and the project is eligible for Impact
Fee Funds. Use of Street Impact Funds enables the community to leverage the available State Urban transportation funds to
complete projects and address more of its pressing transportation needs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Incremental increases in sweeping, plowing and general maintenance costs. Current
cost estimate of $8,725 per street mile maintained annually.
FUNDING SOURCES
Total Project: $6,650,000. 60% - Street Impact Fees = $3,990,000; 40% - Urban Funds = $2,660,000
New
Replacement
Equipment
Project
172
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF19
DEPARTMENT
STREET IF
PROJECT NAME
INTERSECTION CONTROL: 27TH & OAK
FY12
$500,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
Control of the intersection of 27th Avenue and Oak Street, a collector and an arterial. Recent development proposals indicate
that the need for this improvement will soon be warranted.
If a signal is chosen, there may be some emergency maintenance/repair events should the signal fail per an existing agreement
with MDT, but in general this will be an MDT maintained signal.
ALTERNATIVES CONSIDERED
Do nothing or consider other alternatives as suggested by the Montana Department of Transportation. Create an SID or identify
and apply for other potential sources of funding (CMAQ…)
ADVANTAGES OF APPROVAL
Improved traffic flow and safety at this intersection.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Street Impact Fees
New
Replacement
Equipment
Project
173
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF20
DEPARTMENT
STREET IF
PROJECT NAME
INTERSECTION CONTROL: 7TH & KAGY
FY12 FY13 FY14 FY15 FY16Unscheduled
$540,000
DESCRIPTION OF PROJECT
Control of the intersection of 7th Avenue and Kagy, a collector and an arterial. Recent development proposals indicate that the
need for this improvement will soon be warranted.
If a signal is chosen, there may be some emergency maintenance/repair events should the signal fail per an existing agreement
with MDT, but in general this will be an MDT maintained signal.
ALTERNATIVES CONSIDERED
Do nothing or consider other alternatives as suggested by the Montana Department of Transportation. Create an SID or identify
and apply for other potential sources of funding (CMAQ…)
ADVANTAGES OF APPROVAL
Improved traffic flow and safety at this intersection.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Street Impact Fees
New
Replacement
Equipment
Project
174
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF21
DEPARTMENT
STREET IF
PROJECT NAME
GRAF STREET CONNECTION
FY12 FY13 FY14 FY15 FY16Unscheduled
$1,000,000
DESCRIPTION OF PROJECT
This project is to extend Graf Street approximately ¼ mile in order to connect the street to allow through traffic to flow east
from 19th Avenue.
This is an important connection for public safety purposes – allowing fire service to meet their response time requirements in
areas where they currently cannot.
ALTERNATIVES CONSIDERED
Do nothing and wait for development to connect the street.
ADVANTAGES OF APPROVAL
Improved traffic flow and better emergency response to the local area.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Incremental increases in sweeping, plowing and general maintenance costs. Current cost
estimate of $8,725 per street mile maintained annually.
FUNDING SOURCES
100% Street Impact Fee – to be recovered by developer payback.
New
Replacement
Equipment
Project
175
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF22
DEPARTMENT
STREET IF
PROJECT NAME
INTERSECTION CONTROL: COLLEGE & 8TH
FY12 FY13 FY14 FY15 FY16Unscheduled
$750,000
DESCRIPTION OF PROJECT
nstall improved control (roundabout or signal) at the intersection of West College Street and 8th Avenue, a minor arterial and a
collector. This intersection has seen steadily increasing demand with the growth of MSU. The Draft 2007 Transportation Plan
Update indicates that LOS issues are beginning to appear at this intersection.
If a signal is chosen as the improvement, there may be some emergency maintenance/repair events should it fail per an existing
agreement with MDT, but in general this would be an MDT maintained signal.
This intersection improvement project will be identified as TSM 18 in the 2007 Greater Bozeman Area Transportation Plan
Update.
ALTERNATIVES CONSIDERED
Do nothing or consider other alternatives as suggested by the Montana Department of Transportation. Create an SID or identify
and apply for other potential sources of funding (CMAQ…)
ADVANTAGES OF APPROVAL
Improved traffic flow and safety at this intersection
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Street Impact Fees
New
Replacement
Equipment
Project
176
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF23
DEPARTMENT
STREET IF
PROJECT NAME
HIGHLAND BLVD (MAIN STREET TO KAGY BLVD.)
FY12 FY13 FY14 FY15 FY16Unscheduled
$7,600,000
DESCRIPTION OF PROJECT
This project consists of widening Highland Boulevard from the intersection with Main Street to the intersection with Ellis Street
to a five-lane urban arterial standard, and from the intersection with Ellis Street south to the intersection with Kagy Boulevard to
a three-lane urban arterial standard. This roadway is currently a minor arterial roadway with one travel lane in each direction.
This project serves as a long-term need that will be necessary to accommodate future development patterns in the region and
serve north-south traffic flow. It is expected that a minimum of two travel lanes in each direction from Main Street to Ellis Street,
one travel lane in each direction from Ellis Street to Kagy Boulevard, bike lanes on each side, curb and gutter, boulevard,
sidewalk, and a raised median will be required.
ALTERNATIVES CONSIDERED
Use of Urban Funds, developer constructed or creation of an SID for full financing.
ADVANTAGES OF APPROVAL
Increased capacity and safety in this corridor, both for motorized vehicles as well as bicycles and pedestrians. The use of street
impact fees enables the community to leverage the available State Urban Funds to complete other needed projects.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Incremental increases in sweeping, plowing and general maintenance costs. Current
cost estimate of $8,725 per street mile maintained annually.
FUNDING SOURCES
Estimated: 50% Street Impact fees ($3,600,000.00), and 50% Urban Funds, Special Improvement District (SID) or Other,
$3,600,000.00.
New
Replacement
Equipment
Project
177
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF24
DEPARTMENT
STREET IF
PROJECT NAME
INTERSECTION CONTROL: HIGHLAND AND ELLIS STREET
FY12 FY13 FY14 FY15 FY16Unscheduled
$500,000
DESCRIPTION OF PROJECT
Identified as TSM -20 in the 2007 Transportation Plan Update. Includes installation of a traffic signal, roundabout or other
adequate traffic control device when warrants are met. Highland Boulevard is currently a two-lane minor arterial roadway and
Ellis Street is a two-lane local street. This intersection currently has stop control on Ellis Street.
ALTERNATIVES CONSIDERED
Do nothing or consider other alternatives as suggested by MDT. Create an SID or identify other and apply for other potential
sources of funding (CMAQ…)
ADVANTAGES OF APPROVAL
Increased capacity and safety at this intersection.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
None
FUNDING SOURCES
100% Street Impact Fees
New
Replacement
Equipment
Project
178
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF25
DEPARTMENT
STREET IF
PROJECT NAME
INTERSECTION CONTROL: HIGHLAND AND KAGY
FY12 FY13 FY14 FY15 FY16Unscheduled
$750,000
DESCRIPTION OF PROJECT
Identified as TSM -9 in the 2007 Transportation Plan Update. Includes installation of a traffic signal, roundabout or other adequate
traffic control device when warrants are met. Highland Boulevard is currently a two-lane minor arterial roadway and Kagy
Boulevard is a two-lane principal arterial.
ALTERNATIVES CONSIDERED
Do nothing or consider other alternatives as suggested by MDT. Create an SID or identify other and apply for other potential
sources of funding (CMAQ…)
ADVANTAGES OF APPROVAL
Increased capacity and safety at this intersection.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
None.
FUNDING SOURCES
100% Street Impact Fees
New
Replacement
Equipment
Project
179
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF26
DEPARTMENT
STREET IF
PROJECT NAME
INTERSECTION CONTROL: CHURCH AND KAGY
FY12 FY13 FY14 FY15 FY16Unscheduled
$750,000
DESCRIPTION OF PROJECT
Identified as TSM - 8 in the 2007 Transportation Plan Update. Includes installation of a traffic signal, roundabout or other
adequate traffic control device when warrants are met. This intersection currently has stop control on Church Street. Kagy
Boulevard is a two-lane principal arterial and Church Street is a two-lane collector. Current LOS analysis shows that this
intersection fails during Am and PM peak hours due to excessive delay on the north and south bound approaches.
ALTERNATIVES CONSIDERED
Do nothing or consider other alternatives as suggested by MDT. Create an SID or identify other and apply for other potential
sources of funding (CMAQ…)
ADVANTAGES OF APPROVAL
Increased capacity and safety at this intersection.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
None
FUNDING SOURCES
100% Street Impact Fees
New
Replacement
Equipment
Project
180
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF27
DEPARTMENT
STREET IF
PROJECT NAME
INTERSECTION CONTROL: COTTONWOOD ROAD & DURSTON AVE
FY12 FY13
$500,000
FY14 FY15 FY16Unscheduled
DESCRIPTION OF PROJECT
Includes installation of a traffic signal, roundabout or other adequate traffic control device when warrants are met. Cottonwood
Road is currently a two-lane principal arterial roadway and Durston Road is a three-lane minor arterial.
ALTERNATIVES CONSIDERED
Do nothing or consider other alternatives as suggested by MDT. Create an SID or identify other and apply for other potential
sources of funding (CMAQ…)
ADVANTAGES OF APPROVAL
Increased capacity and safety at this intersection.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
None
FUNDING SOURCES
100% Street Impact Fees
New
Replacement
Equipment
Project
181
CIP Project Fund
Impact Fees Streets
PROJECT NUMBER
SIF28
DEPARTMENT
PROJECT NAME
NORTH 27TH STREET (OAK TO TSCHACHE)
FY12 FY13 FY14 FY15 FY16Unscheduled
$200,000
DESCRIPTION OF PROJECT
This project is the completion of the half-street section of North 27th that currently does not exist (preventing full utilization of
an important part of North 27th Street.) Estimated length of 0.3 miles, half-street section.
ALTERNATIVES CONSIDERED
Do nothing.
ADVANTAGES OF APPROVAL
Connected drive lanes on this part of North 27th Street
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Street Impact Fees
New
Replacement
Equipment
Project
182
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FY16Unscheduled 184
CIP Project Fund
Impact Fees Fire
PROJECT NUMBER
FIF06
DEPARTMENT
FIRE IF
PROJECT NAME
FIRE STATION #4
FY12 FY13 FY14 FY15 FY16Unscheduled
$2,771,336
DESCRIPTION OF PROJECT
This project is identified as a priority in the adopted Fire Facility Plan because most of the City's north and west areas are located
such that our response time exceeds four to six minutes for fire and medical emergencies.
Land acquisition costs are not included. The City currently owns the site on the southwest corner of 19th Avenue and Graf
Street, which is ideally situated for this station.
This station will be needed as our community grows in its South West Quadrant. We will need to watch annexations and
subdivisions within the area and schedule this project accordingly.
ALTERNATIVES CONSIDERED
Many are available: Scale down the project size and/or materials used in construction to accommodate a residential type facility
similar to Station #2; require automatic sprinkler systems as built-in protection for all new construction located outside of
existing stations' response time service districts; continue operating under current resources; relocated existing stations; accept
ADVANTAGES OF APPROVAL
The completion of this project would enhance our ability to respond to growing parts of the community within a time frame that
has been historically acceptable to the citizens of Bozeman.
Station #1 and #2 are located in areas which ineffectively serve the existing community as well as the portions which are on
Rouse street, a heavily traveled way with a stop light, which occasionally limits our drivers to unsafe access to Rouse or
Mendenhall.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Impact Fees can not be spent on operations and maintenance costs. The City’s General
Fund will bear the annual operating and maintenance expenses associated with this facility, estimated at $1,200,000, including all
crew personnel.
FUNDING SOURCES
100% Fire Impact Fees
New
Replacement
Equipment
Project
185
CIP Project Fund
Impact Fees Fire
PROJECT NUMBER
FIF07
DEPARTMENT
FIRE IF
PROJECT NAME
FIRE ENGINE, STATION #4
FY12 FY13 FY14 FY15 FY16Unscheduled
$598,363
DESCRIPTION OF PROJECT
This project is the purchase of an engine and accompanying equipment for use out of new Fire Station 4.
It will be necessary to have this engine at the Station when it opens. There is an estimated 12 month lead time in delivery of this
type of equipment.
This engine will be needed for Station #4, which will be required as our community grows in its South West Quadrant. We will
need to watch annexations and subdivisions within the area and schedule this project accordingly.
ALTERNATIVES CONSIDERED
Use of 1989 Pierce Reserve Pumper Darley; buy a used engine; lease/purchase an engine.
ADVANTAGES OF APPROVAL
Purchase of this unit will adequately equip Station #4 for fire and other emergency responses.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Impact Fees can not be used for annual operating and maintenance costs. The City’s
General Fund will pay for the increased fuel, maintenance and insurance costs associated with this engine, estimated at less than
$30,000 per year.
FUNDING SOURCES
100% Fire Impact Fees
New
Replacement
Equipment
Project
186
CIP Project Fund
Impact Fees Fire
PROJECT NUMBER
FIF08
DEPARTMENT
FIRE IF
PROJECT NAME
FIRE STATION #3, DEBT RETIREMENT
FY12
$185,000
FY13
$186,850
FY14
$188,719
FY15
$192,493
FY16Unscheduled
DESCRIPTION OF PROJECT
The construction costs for Fire Station #3 are 100% impact fee eligible. At the time of construction, there was not enough cash
in the Fire Impact Fee fund to pay all the eligible costs. As a result, the City’s general borrowing authority was used to borrow
$890,000 to finish the project.
ALTERNATIVES CONSIDERED
The City could opt to not pay this loan off early; instead making the annual payments each year. However, because the debt is
ultimately backed by the City’s General Fund, borrowing authority under MCA 7-7-4104 is limited to a fixed amount, and interest
costs accumulate, it is best to pay this debt as soon as possible.
ADVANTAGES OF APPROVAL
The General Fund will not be required to pay for capacity expanding costs of the Fire Station.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Currently supported in General Fund budget.
FUNDING SOURCES
Loan made on borrowing authority of the City’s General Fund (MCA.7-7-4104)
All loan repayments will be made by Fire Impact Fee Fund.
New
Replacement
Equipment
Project
187
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FY16Unscheduled 189
CIP Project Fund
Impact Fees Water
PROJECT NUMBER
WIF01
DEPARTMENT
WATER IF
PROJECT NAME
SOURDOUGH CREEK DAM
FY12 FY13 FY14 FY15 FY16Unscheduled
$19,750,000
DESCRIPTION OF PROJECT
Mystic Lake Dam historically diverted water for municipal and irrigation rights but was breached in 1985 to prevent catastrophic
failure as a matter of public safety. These municipal and irrigation rights have been rendered useless because the diversion and
storage facilities historically tied to these rights no longer exist. In order to perfect these rights and put them to beneficial use, a
new dam/reservoir is needed in conjunction with successful modification of the existing rights to tie them to the new facility. In
2009, the city contracted with a team led by Great West Engineering to identify and categorize the myriad issues related to
developing a new dam/reservoir in the Sourdough Creek drainage. An overall development plan will be delivered by the
consultant team in the first quarter of 2011. The plan will serve as a ‘roadmap’ to establish future cost, scope, and schedule for
dam-related CIP items.
ALTERNATIVES CONSIDERED
The Facility Plan explores many options for additional future water in Section 3.C.
ADVANTAGES OF APPROVAL
Additional water is secured to meet future resident needs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Unknown at this time.
FUNDING SOURCES
100% Water Impact Fees
New
Replacement
Equipment
Project
190
CIP Project Fund
Impact Fees Water
PROJECT NUMBER
WIF03
DEPARTMENT
WATER IF
PROJECT NAME
5.3MG CONCRETE WATER STORAGE RESERVOIR
FY12 FY13 FY14 FY15 FY16Unscheduled
$5,300,000
DESCRIPTION OF PROJECT
According to the 2007 Water Facility Plan, a new 5.3MG partially buried concrete water storage reservoir was to be constructed
by 2017. Given the recent slow-down in growth, we anticipate needing the tank some time after 2017. The proposed location of
the reservoir is on City property adjacent (to the North) of the proposed new Hyalite/Sourdough water treatment plant.
This reservoir is sized to meet the City’s storage needs up to 2025, assuming a 5% annual growth rate.
Locating the storage reservoir at the recommended site will raise the hydraulic grade line in the City’s water system, which will
increase pressure for the southern part of the City and will allow future development to occur in the south on a gravity system.
ALTERNATIVES CONSIDERED
The water facility plan reviewed numerous options. This is the preferred alternative of the adopted plan.
ADVANTAGES OF APPROVAL
Increased water storage to meet the needs of our growth community, and the requirement of MDEQ. Increased system water
pressure in the southern part of the City.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Requires minimal operation and maintenance. Checking of valves, level sensors and vents on an annual basis and diver inspection
and vacuuming every five years. Estimated at $4,000 annually.
FUNDING SOURCES
100% Water Impact Fees
New
Replacement
Equipment
Project
191
CIP Project Fund
Impact Fees Water
PROJECT NUMBER
WIF05
DEPARTMENT
WATER IF
PROJECT NAME
REDUNDANT TRANMISSION MAIN FROM WTP
FY12 FY13 FY14 FY15 FY16Unscheduled
$21,680,000
DESCRIPTION OF PROJECT
The Water Facility Plan identifies this project as the most critical redundancy issue in the City’s water distribution system.
4,525 N/A 12" Install New 12" $ 911,335
2,636 N/A 24" Install New 24" $ 1,101,716
5,154 N/A 36" Install New 36" $ 3,481,785
17,093 N/A 48" Install New 48" $16,187,712
Total Project Cost $21,682,548
The precise location of the required mains is somewhat flexible, but in general will be from Wagonwheel road (extended) in S.
19th to Goldenstein to South 3rd to Nash Road (see exhibit 5.B.3 of the facility plan). Given the priority of the Water
Treatment Plant project, the City is not currently planning to complete these projects.
ALTERNATIVES CONSIDERED
Do not build redundant transmission main.
ADVANTAGES OF APPROVAL
The city will be assured that water can be supplied even if one transmission main sustains damage and is offline for a number of
days. The City receives the majority of its water from the Water Treatment Plant through an existing 30 inch concrete
transmission main. If this main is off-line for any reason, the City will need to rely on storage from its three reservoirs. At 2005
water demand levels, storage reserves would be depleted in three days during the average day demand, and in 24 hours during
the maximum day demand. Not only will a second transmission main provide the security of redundancy if the existing 30-inch
main is removed from service, but the existing 30-inch main is expected to reach capacity by the year 2020.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Impact Fees can not be spent on annual operations and maintenance costs. The Water
Utility will see incremental increases in general maintenance costs. Current cost estimate of $12,500 per water-main mile
maintained annually.
FUNDING SOURCES
Impact Fee eligible portions are related to improvement costs beyond an 8” line capacity. At this point in time, it is estimated
that the 12” and 24” lines are most likely to be built within the next 5 years; the cost of over-sizing those lines would be eligible
for impact fees and is estimated to total $1,874,886. Given the priority of the Water Treatment Plant project, it’s relative size
and scope, these improvements have been moved to “unscheduled.”
New
Replacement
Equipment
Project
192
CIP Project Fund
Impact Fees Water
PROJECT NUMBER
WIF07
DEPARTMENT
WATER IF
PROJECT NAME
GRAF STREET EXTENSION
FY12 FY13 FY14 FY15 FY16Unscheduled
$150,000
DESCRIPTION OF PROJECT
This project is to extend Water Mains below Graf Street approximately ¼ mile in order to connect infrastructure east from 19th
Avenue.
This is an important connection for public safety purposes – allowing fire service to meet their response time requirements in
areas where they currently cannot. The Water infrastructure should be installed at the same time the street connection is made.
ALTERNATIVES CONSIDERED
Do nothing and wait for development to connect the infrastructure.
ADVANTAGES OF APPROVAL
Improved traffic flow and better emergency response to the local area.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Impact Fee – to be recovered by developer payback.
New
Replacement
Equipment
Project
193
CIP Project Fund
Impact Fees Water
PROJECT NUMBER
WIF08
DEPARTMENT
WATER IF
PROJECT NAME
WATER TREATMENT PLAN DEBT SERVICE PAYMENT
FY12 FY13 FY14
$416,201
FY15
$424,525
FY16
$433,015
Unscheduled
DESCRIPTION OF PROJECT
Total adjusted project price for the Water Treatment Plant (WTP) construction of phase one is estimated at $40.7 Million.
Of that amount, $13.3 Million is for capacity expanding costs of construction. The impact fee account will not have enough cash
on hand to pay the costs of construction when the facility is built. As such, impact fee revenues will be dedicated to pay the
outstanding debt in future years, as fee revenues are collected.
At this point, approximately $5 Million of impact fee eligible costs will be paid with a long-term loan (20 years, 4%) through the
State’s Revolving Loan Fund.
A debt schedule will be updated semi-annually with the amount of impact fee dollars that have been dedicated to debt payments
until the full amount owed is paid.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Major capital expansion of the Bozeman Water Treatment Plant (WTP) will enable the City to meet its ever growing demand for
water services. Expansion of the Bozeman WTP is consistent with the City’s long-term need to accommodate growth and
economic development in the Gallatin Valley.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
FY08 Pilot Testing: $200,000. FY09,FY10, FY11 Design and Membrane equipment deposit, construction $7,267,000. FY12
$16,460,000. FY13 $16,460,000. Of this total, approximately 33% is eligible for payment via impact fees.
New
Replacement
Equipment
Project
194
CIP Project Fund
Impact Fees Water
PROJECT NUMBER
WIF09
DEPARTMENT
WATER IF
PROJECT NAME
Integrated Water Resources Plan
FY12
$250,000
FY13FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
The Plan will address water supply planning in a comprehensive fashion in an effort to maintain an adequate and dependable
water supply at all times present and future. The Integrated Water Resources Plan provides a means of tying all water supply
related issues together. It is intended to be an open and participatory process aimed at formulating cost-effective, well thought
out, and publicly-acceptable water supply solutions. All potential sources of new supply will be rigorously characterized and
evaluated against decision-making criteria established within the plan.
ALTERNATIVES CONSIDERED
Numerous.
ADVANTAGES OF APPROVAL
Provide information to make decisions about critical water supply infrastructure.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Impact Fees
New
Replacement
Equipment
Project
195
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$433,015$5,527,000
FY
1
2
FY
1
3
FY
1
4
FY
1
5
FY16Unscheduled 197
CIP Project Fund
Impact Fees Wastewater
PROJECT NUMBER
WW28
DEPARTMENT
WRF PLANT
PROJECT NAME
DESIGN PHASE II - WRF PLANT IMPROVEMENTS
FY12 FY13 FY14 FY15 FY16Unscheduled
$2,615,000
DESCRIPTION OF PROJECT
In January 2006 Morrison & Maierle Consulting Engineers completed a comprehensive Wastewater Facilities Plan. The plan
recommends the City proceed with a 3-phased project schedule that includes the construction of the new Water Reclamation
Facility (WRF), capable of handling our increased flows while also reducing the amount of Total Nitrogen discharged to the East
Gallatin River. Phase two is expected to include one new primary clarifier, more BNR reactor basins, clarifiers, tertiary deep bed
filtration, liquid sludge storage tanks, anaerobic digestion, and effluent re-use pumping station. The capacity expanding (impact fee
eligible) elements are: reactor basins, clarifiers, and pumping station. It is possible that this phase of the project could be further
divided into phase 2A and phase 2B, if necessary.
ALTERNATIVES CONSIDERED
A variety of treatment technologies and alternatives are presented in the January 2006 Wastewater Facilities Plan.
ADVANTAGES OF APPROVAL
Major capital expansion of the Bozeman WRF will enable the City to meet its estimated demand for wastewater services and still
produce a high quality effluent that is in full compliance with the City’s MPDES discharge permit. Expansion of the Bozeman WRF
is consistent with the City’s long-term need to accommodate rapid growth and economic development in the Gallatin Valley.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: no estimates at this time.
FUNDING SOURCES
Total Design Cost: $5,230,000. We estimate that half of the costs are related to regulation and maintenance issues and would be
borne by the Utility Fund. Half are related to capacity expansion, and would be borne by Impact Fees. 50% Wastewater Fund,
50% Wastewater Impact Fee Fund.
New
Replacement
Equipment
Project
198
CIP Project Fund
Impact Fees Wastewater
PROJECT NUMBER
WWIF05
DEPARTMENT
WWATER IF
PROJECT NAME
HOSPITAL TRUNK LINE: HAGGERTY TO KAGY
FY12 FY13 FY14 FY15 FY16Unscheduled
$1,062,000
DESCRIPTION OF PROJECT
Construct ~7,900 LF of 12" and 15" sewer collector from manhole C0507 to 1E22.
ALTERNATIVES CONSIDERED
Limit future development in the area.
ADVANTAGES OF APPROVAL
If constructed to the line sizes master planned in the City’s Wastewater Facilities plan, capacity will be provided for anticipating
the long-term future growth in this area.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Impact fees can not fund operating and maintenance costs. The city’s wastewater
utility will pay for these costs, which are estimated to be a small increment of the city’s system as a whole.
FUNDING SOURCES
70% Wastewater Impact Fees = $743,400
30% Developer Contribution = $318,600
New
Replacement
Equipment
Project
199
CIP Project Fund
Impact Fees Wastewater
PROJECT NUMBER
WWIF11
DEPARTMENT
WWATER IF
PROJECT NAME
REPLACE FRONT STREET: TAMARACK/ROUSE
FY12 FY13 FY14 FY15 FY16Unscheduled
$1,800,000
DESCRIPTION OF PROJECT
This project consists of construction of ~11,000 LF 18", 21" & 24" sewer pipe from manhole F0330 to C0507.
The lower portion of the existing sewer is at capacity. Additional capacity is needed to serve the future Bozeman Deaconess
Hospital development and lands to the south.
It is estimated that 70% of this project costs will be due to capacity expansion and will be eligible for Wastewater Impact Fees.
The remaining 30% of the project costs will need to be provided by a developer contribution or other source. At this time, the
City’s Wastewater Utility does not have a need to replace the existing facility; as such, no utility dollars are scheduled to be spent.
ALTERNATIVES CONSIDERED
Limit development to only that capacity of the existing sewer.
ADVANTAGES OF APPROVAL
This project will significantly increase the service area and capacity of the trunk sewer.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Impact fees can not fund operating and maintenance costs. The city’s wastewater
utility will pay for these costs, which are estimated to be a small increment of the city’s system as a whole.
FUNDING SOURCES
70% Wastewater Impact Fees = $1,260,000
30% Developer Contribution = $540,000
New
Replacement
Equipment
Project
200
CIP Project Fund
Impact Fees Wastewater
PROJECT NUMBER
WWIF12
DEPARTMENT
WWATER IF
PROJECT NAME
GRAF STREET EXTENSION
FY12 FY13 FY14 FY15 FY16Unscheduled
$50,000
DESCRIPTION OF PROJECT
This project is to extend Wastewater Mains below Graf Street approximately ¼ mile in order to connect infrastructure east
from 19th Avenue.
This is an important connection for public safety purposes – allowing fire service to meet their response time requirements in
areas where they currently cannot. The Wastewater infrastructure should be installed at the same time the street connection is
made.
ALTERNATIVES CONSIDERED
Do nothing and wait for development to connect the infrastructure.
ADVANTAGES OF APPROVAL
Improved traffic flow and better emergency response to the local area.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Wastewater Impact Fee – to be recovered by developer payback.
New
Replacement
Equipment
Project
201
CIP Project Fund
Impact Fees Wastewater
PROJECT NUMBER
WWIF14
DEPARTMENT
WWATER IF
PROJECT NAME
WRF PHASE I DEBT RETIREMENT
FY12
$404,000
FY13
$408,040
FY14
$416,201
FY15
$424,525
FY16
$433,015
Unscheduled
DESCRIPTION OF PROJECT
Total adjusted project price for the Water Reclamation Facility (WRF) construction of phase one is estimated at $53.8 Million.
Of that amount, $17.9 Million is for capacity expanding costs of construction. The impact fee account will not have enough cash
on hand to pay the costs of construction when the facility is built. As such, impact fee revenues will be dedicated to pay the
outstanding debt in future years, as fee revenues are collected.
At this point, approximately $4.87 Million of impact fee eligible costs will be paid with a long-term loan (20 years, 3.75%) through
the State’s Revolving Loan Fund.
A debt schedule will be updated semi-annually with the amount of impact fee dollars that have been dedicated to debt payments
until the full amount owed is paid.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Major capital expansion of the Bozeman WRF will enable the City to meet its ever growing demand for wastewater services and
still produce a high quality effluent that is in full compliance with the City’s MPDES discharge permit. Expansion of the Bozeman
WRF is consistent with the City’s long-term need to accommodate rapid growth and economic development in the Gallatin Valley.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
FY07 Design: Total $3.9 Million
67% Wastewater Utility Cash = $2.33 Million
33% Wastewater Impact Fee Cash = $1.57 Million
FY09 & FY10 & FY11 Construction: Total $49.9 Million
67% Wastewater Utility = $33.5 Million
New
Replacement
Equipment
Project
202