HomeMy WebLinkAbout09-24-13 Tourism Business Improvement District MinutesDRAFT Tourism Business Improvement District
Minutes of Meeting September 24, 2013
Chamber of Commerce Building, Bozeman, Montana
Present: Daryl Schliem (Executive Director)
TBID Board
Members: Larry Lambert, Tom Stenzel, Andrew Ash, Tim Kuhlman, Carl Solvie, Benno Garwood, Sandra Hodge
Advisory Members: Melanie Stocks (MSU), Dan Rust (Tournament Committee), Jeff
Krauss (City Commission liason)
Public: Matt Sease (Super 8), Terra Corscaden (La Quinta Bozeman ), Lisa Sabena (Lewis and Clark), Jarek Bukowski Ranch House Motel Joe Josephson, A
Novak(Bozeman Ice Climbing Festival),
Meeting was called to order at 12:02
Introductions
There were no disclosures
Motion to approve minutes from previous meeting was given by Andrew,
seconded by Carl. Approved unanimously
There was no Public Comment
The election of new officers was held. Larry proposed a slate of Tim Kuhlman for Chair, Larry Lambert for Vice Chair,
and Andrew Ash for Secretary/Treasurer. There were no other nominations, so Tom made a motion to approve the slate as presented, seconded by Carl. Motion carried unanimously.
Joe Josephson
from the Bozeman Ice Climbing Festival presented their RFP. They are seeking $15,000 to be used towards marketing the festival to get as many people as possible to the event. There
were around 2,000 people spread out over 4 days at last years festival, and expect it to continue to grow in it’s 17th year. There were some percentages in the RFP pointing to how many
people came from out of state, how many nights they stayed, and various other metrics – but there were no estimates as to the economic impact to the lodging community. Daryl recommended
tabling the discussion to next meeting, as the budget they presented gave the appearance that the funds would truly be used to plow Hyalite Road. Hoteliers generally seemed to be in
support of the event, but as presented it did not seem to be an appropriate use of funding.
Dan Rust gave the Tournament Committee update. All Class Volleyball tournament, MSU home football game, and MSU Ag Days will all occur on the same weekend in November, so it will be
very busy for hotels. Dan informed the group that they are still seeking volunteers to work the Volleyball tournament. The tournament has a sizeable impact on the lodging community,
and urged all hoteliers to help out as they can, or as their staff can.
Melanie Stocks informed the board that they have recently begun actively seeking events to be held at the MSU
Football Stadium. The stadium can hold 18,000 – 26,000 people depending on the layout required by the event, and these large events draw a sizeable number of people from out of town.
Some shows ask for transportation for the crowd as a part of holding the event – Melanie determined that Karst Stage could handle transportation needs for such events at a cost of about
$20,000. Sandra motioned to approve TBID funding of up to $20,000 for the first event to be used for transportation. Larry seconded, and the motion passed unanimously.
There was a
lengthy discussion on how to proceed with the Convention Center. There was much open discussion among the board and the public from several different vantage points. There was no clear
consensus, the opinions varied widely. The board did decide they would like to see more backup on where the estimated 23,380 room nights would be coming from. Daryl explained the he
wanted to be sure all hoteliers would have an opportunity to have their voices heard, and thought it would be best to bring it to a vote in October. The vote will likely entail moving
forward with the planning stages (not necessarily exactly as presented), or ceasing all Convention Center discussions altogether. The discussion was pushed to October with the understanding
that all involved parties need to be contacted, and a firm wording of any motion should be discussed prior to the October meeting.
Daryl gave financial report. Motion to approve by
Sandra, second by Andrew. Motion carried.
Motion to adjourn by Tom, second by Carl. Motion carried, meeting adjourned at 2:02 pm