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HomeMy WebLinkAboutStudy Commission Agendas, 2005 and 2006 CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda Wednesday, November 1, 2006 A. Call to order- 5:00 p.m. B. Minutes - October 10, 2006 C. Public comment D. Report on presentations/public education to date (including working with the media) E. Discussion regarding scheduling of presentations to various civic groups F. New business (5 minutes) G. Setting dates for any future meetings H. Adjournment- 6:30 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda October 10, 2006 A. Call to order—5:00 p.m. B. Minutes—October 3, 2006 C. Public comment D. Report on presentations/public education to date E. Discussion regarding scheduling of presentations to various civic groups F. Discussion regarding working with media (review of op ed on mayoral election, insert for Chronicle, and information for election brochure) G. New business (5 minutes) H. Setting dates for future meetings I. Adjournment-6:30 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda October 3, 2006 A. Call to order—5:00 p.m. B. Minutes -September 19, 2006 C. Public comment D. Report on presentations/public education to date E. Discussion regarding scheduling of presentations to various civic groups F. Discussion regarding working with media (topics for op eds & advertising) G. New business (5 minutes) H. Setting dates for future meetings I. Adjournment-6:30 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda September 19, 2006 A. Call to order - 6:00 p.m. B. Minutes - September 5, 2006 C. Public comment D. Discussion regarding scheduling of presentations to various civic groups E. Discussion regarding mailing of postcards to absentee voters F. Discussion regarding working with media (topics for op eds) G. New business (5 minutes) H. Confirm date for next meeting (5:00 p.m., Tuesday, October 3) I. Setting dates for future meetings J. Adjournment - 8:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION AGENDA September 5, 2006 A. Call to Order- 6:00 p.m. B. Minutes -August 8, 2006 C. Public comment D. Discussion regarding number of copies to print and distribution of final report E. Identify possible costs of resulting from implementation of charter F. Advertising campaign to inform public and estimated costs G. Discussion regarding working with media (topics for op eds and encourage editorials) H. New business (5 minutes) 1. Setting dates for future meetings J. Adjournment-9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda August 8, 2006 A. Call to order - 7*00 p.m. B. Minutes -August 7, 2006 C. Public comment D. Finalizing report - charter - recommendations - commentary E. New business (5 minutes) F. Signing of Final Report dated August 8, 2006 G. Adjournment- 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda August 7, 2006 A. Call to order - 6:00 p.m. B. Minutes - July 18 and July 20, 2006 C. Public comment D. Finalizing draft report E. Finalizing draft commentary - Brian Close (30 minutes) F. Finalizing draft recommendations - Brian Close (30 minutes) G. Final Review of Charter language (30 minutes) - Discuss Gerry Higgins comments - Discuss leaving training for CC candidates in Charter H. Form a Subcommittee to help Robin tomorrow Form a Subcommittee to prepare for Eggs & Issues I. New business (5 minutes) J. Confirm date of next meeting (7:00 p.m. on August 8) K. Adjournment - 8:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda July 20, 2006 A. Call to order - 6:30 p.m. B. Minutes -June 12 and July 11, 2006 C. Public comment D. Review of public hearing on July 18 (20 minutes) E. Draft report F. Review of draft commentary- Brian Close (30 minutes) G. Review/revise recommendations - Brian Close (30 minutes) H. Identify topics for op eds (10 minutes) I. Identify possible locations for presentations on charter(10 minutes) J. New business (5 minutes) K. Confirm date of next meeting (7:00 p.m. on August 8) L. Adjournment- 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda July 11, 2006 A. Call to order— 7.00 p.m. B. Minutes — June 12, June 13 and June 20, 2006 C. Public comment D. Review of public hearing on June 20 (20 minutes) E. Draft report F. Agenda for public hearing on July 18 G. New business (5 minutes) H. Confirm date of next meeting (7:00 p.m. on July 18 at Courthouse) I. Adjournment— 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda June 13, 2006 A. Call to order— 6:00 p.m. B_ Minutes — June 6, 2006 C. Public comment D. Review of meeting with City Commission on June 12 E. Draft report F. Agenda for the public hearing on June 20 (20 minutes) G. New business (5 minutes) H. Confirm date of next meeting (7:00 p.m. on June 20 at Courthouse) I. Adjournment—9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda June 6, 2006 A. Call to order—7:00 p.m. B. Minutes — May 31, 2006 C. Public comment D. Draft report (Robin —30 minutes) E. Preparation for meeting with City Commission on June 12 (20 minutes) F. Agenda for the public hearing on June 20 (20 minutes) G. New business (5 minutes) H. Confirm date of next meeting (6:00 p.m. on Monday, June 12/w City Commission) I. Adjournment— 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda May 16, 2006 A. Call to order-- 7 pm B. Minutes — May 2nd C. Public comment D. Final presentation by Steve Swinford on survey (10 minutes) E. Draft Report (Robin — 1 hour) F. Remaining Charter Issues and Votes (Loren — 30 minutes) G. Report on Chamber Issues Meetings (Loren and Bill — 5 minutes). H. New business (5 minutes) I. Confirm date of next meeting J. Adjournment 9:00 p.m. City of Bozeman, Montana Local Government Study Commission May 2, 2006 AGENDA A. Call to order-- 7 pm B. Minutes —April 13 &April 25 C. Public comment D. Budget to date report (5 minutes) — Loren E. Location of Public hearings (5 minutes) — Celeste F. Draft Charter (30 minutes) G. Draft report (60 minutes) — Brian & Robin H. Post cards to Citizen Panel participants (5 minutes) — Loren 1. New business (5 minutes) J. Confirm date of next meeting. K. Adjournment 9:00 p.m. City of Bozeman, Montana Local Government Study Commission April 25, 2006 AGENDA A. Call to order-- 7 pm B. Minutes — March 28 & April 13 C. Public comment D. Survey update (Professor Swinford -30 minutes). E. Draft report (60 minutes) F. Charter (25 minutes) G. New business (5 minutes) H. Confirm date of next meeting I. Adjournment 9:00 p.m City of Bozeman, Montana Local Government Study Commission April 13, 2006 AGENDA A. Call to order-- 7 pm B. Minutes — March 14th & March 28th C. Public comment D. Survey update (Loren -10 minutes). E. Section 2.05 (Brian - 10 minutes) F. Section V (Bill — 15 minutes) G. Other Charter topics (30 minutes). H. Draft report (60 minutes) I. New business (5 minutes). J. Confirm date of next meeting. K. Adjournment 9:00 p.m. City of Bozeman Local Government Study Commission Agenda March 28, 2006 A. Call to Order- 7:00 pm B. Public comment C.Meet with MSU professor-Steve Swinford-about survey- - 30 minutes D. Outline the draft report - 30 minutes E. Charter Section V & other-45 minutes F. New business G. Adjourn - 9:00 pm City of Bozeman, Montana Local Government Study Commission March 14, 2006 AGENDA A. Call to order-- 7 pm B. Minutes —January 24`h, February 281h- & March 7th C. Public comment D. Study Commission Timeline (10 minutes). E. MSU survey update (5 minutes). F. Discussion of Charter topics and language changes (90 minutes). G. New business (5 minutes). H. Confirm date of next meeting. G. Adjournment 9:00 p.m. City of Bozeman, Montana Local Government Study Commission March 7, 2006 AGENDA A. Call to order -- 7 pm B. Public comments C. Future timeline -- 20 minutes D. Work through the Charter (2nd draft) -- 90 minutes E. New business F. Confirm date of next meeting. G. Adjournment 9:00 p.m. City of Bozeman, Montana Local Government Study Commission February 28, 2006 AGENDA A. Call to order-- 7 pm B. Minutes —January 17", 24t", 31st, and February 7th & 14th C. Public comment D. Budget to date report (5 minutes) E. MSU survey expense and timing (5 minutes). F. Discussion of Charter topics and language changes (90 minutes). G. New business (5 minutes). H. Confirm date of next meeting. G. Adjournment 9:00 p.m. City of Bozeman Study Commission AGENDA February 14, 2006 A. Call to Order- 6:00 p.m. B. Public Comment ( 3 minutes each) C. Review e-mail received from public this past week (15 minutes) D. Discuss schedule and set meeting dates and times for next 3 months (15 minutes) E. Discussion of Charter topics (Communications, INC, City Comm. Agenda, City Comm procedures, etc.) F. New Business (5 minutes) G. Confirm date of next meeting H. Adjournment - 8:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION AGENDA February 7, 2006 A. Call to order at 7:00 pm B. Public comment C. Number of City Commissioners D. Directly-elected Mayor E. Chairman/Mayor F. INC G. New business H. Confirm date for next meeting I.Adjournment at 9:00 pm CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION AGENDA January 30, 2006 A. Call to order B. Public comment C. Remaining charter topics discussion (Staggered board, Time City Commission terms begin/end, Capital Improvement Plan, Board of Ethics, Directly-elected mayor) D. New business E. Confirm date for next meeting F.Adjournment at 9:30 pm CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda January 24, 2006 A. Call to order - 7 p.m. at Conference Room of Municipal Building B. Public comment (for items not on the Agenda.- Please limit comments to three minutes.) C. Minutes --December 6, December 12, January 10 D. Debrief on Joint Meeting with INC E. Report on procedure for Charter-- John, 5 minutes F. Charter -- Brian, 1 hour(Articles 6, 7, and 8) G. New business H. Confirm date for next meeting I. Adjournment - 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda for LGSC and INC Joint Meeting January 17, 2006 A. Call to order- 7 p.m. at Stiff Conference Room B. Public comment (for items not on the Agenda. Please limit comments to three minutes.) C. Presentation on INC's suggested language for incorporating Neighborhood Councils into the Charter (PowerPoint presentation with four sections.) INC will be allowed only two representatives per recognized neighborhood groups. D. Public comments on Agenda item C E. Presentation on INC's suggested language for incorporating INC into the Charter (PowerPoint presentation with four sections.) INC will be allowed only two representatives per recognized neighborhood groups. F. Public comments on Agenda item E G. New business H. Confirm date for next meeting I. Adjournment - 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda January 10, 2006 A. Call to order- 7pm B. Minutes C. Public comment D. Report on INC subcommittee meeting - Loren and John E. Review Charter Draft F. Future timeline - Loren, 5 minutes G. Budget H. New business I. Confirm date for next meeting J. Adjournment - 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda December 13, 2005 A. Call to order at 7:00 pm Meeting begins at 7:00 pm B. Minutes December 6, 2005 C. Public comment Members of the public: please limit your comments to 3 minutes. D. Debrief on Work Session with the City Commission E. Charter Section V of the NCL Charter. Bill, 1 hour F. Paul Luwe's suggestions for the Charter Respond to Paul Luwe's October 18th1 email. Brian, 5 minutes. G. New business H. Confirm date of next meeing January 10, 2006 in the Municipal Building at 7 pm I. Adjournment at 9:00 pm CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda December 6, 2005 A. Call to order Call to order at 7 pm B. Minutes November 1, November 8, November 15 C. Public Comment Members of the public:please limit your comments to three minutes. D. Joint meeting with the City Commission Plan for meeting on Monday, December 12th. Loren, 15 minutes. E. Recent City Commission election Discussion of election results. Loren, 5 minutes. F. Joint meeting with INC Discuss possible meeting on Jan. 17th and format. Loren, 15 minutes. G. Study Commission budget Monthly budget report. Loren, 5 minutes H. Jim Madden's Invoice for Services. Loren, 5 minutes. I. Paul Luwe's suggestions for the Charter Respond to Paul Luwe's October 18th email. Brian, 5 minutes. J. Charter Remaining time. K. New business L. Confirm date for next meeting • Meeting with the City Commission on December 12 at the regular City Commission meeting in the courthouse. • Regular Study Commission meeting on December 13 in the conference room of the municipal building. M. Adjournment— 9:00 pm CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda November 15, 2005 A. Call to order—7pm B. Minutes — November 1, November 8 C. Public comment— Please limit your comments to three minutes D. Discussion on the second citizen panel — Brian and John, 30 minutes E. Financial aspects of charter— Bill, 1 hour F. Future timeline — Loren, 15 minutes G. New business H. Confirm date for next meeting 1. Adjournment - 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda for Second Citizens Panel November 8, 2005 A. Call to order at 7:00 pm B. Welcome and Introduction of Current System -- Jim C. Welcome and Introduction of the Study Commission -- Loren D. Introductions of Panel Members. Panel members will also be asked for ideas regarding changes --facilitated by Jim. E. Summary - Jim F. In-depth discussion on topics -facilitated by Jim G. Summary- Jim H. Next steps - Loren I. Evaluation J. Public comment K. Adjournment at 9:00 pm CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda November 1, 2005 A. Call to order—7pm B. Minutes—October 4, October 7, October 7, October 11, October 18 C. Public comment—Please limit your comments to three minutes D. Planning for the next citizen panel with Jim Madden —30 minutes E. Discussion on the first citizen panel — Bill, 30 minutes F. Meeting with the City Commission—Loren, 5 minutes G. Email from Paul Luwe— 10 minutes H. New office space and email problems—Celeste, 5 minutes I. Charter discussions—Brian, if time permitting J. New business K. Confirming date for next meeting L. Adjournment- 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda for Citizen Panel October 18, 2005 A. Call to order— 7pm B. Introduction of the Study Commission — Loren and Jim troduction of Citizen Panel members (say three things that they would like to talk about tonight) and Study Commissioners D. Go over the agenda -- Jim E. How is the city doing in regards to communications: --What is working well? --What isn't working well? F. Ideas of how to improve G. Next steps — Jim H. Thanks and invite— Loren I. Public comment J . Evaluations K. Confirming date for next meeting L. Adjournment - 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda October 11, 2005 A. Call to order—7pm B. Public comment C. Citizen Panels 1. Transparency & Communication 2, Representation D. Charter discussions E. New business F. Confirming date for next meeting G. Adjournment- 10:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda October 4, 2005 A. Call to order— 7pm B. Minutes —September 20, 2005 C. Public comment D. Citizen Panel 1. Subcommittee Reports 2. Schedule facilitator 3. Location for October 18th meeting E. National Citizen's Survey F. City Commission election G. Charter discussions H. New business I. Confirming date for next meeting J. Adjournment - 10:00 p.m. LOCAL GOVERNMENT STUDY COMMISSION AGENDA September 20, 2005 A. Call to order-- 7 pm B. Minutes— September 13 C. Public comment D. Charter discussions E. Subcommittee Reports 1. Citizen panel topics -- Bill and Marilou 2. Choice voting -- John and Brian 3. Appeals and planning —Loren. John, Brian F. Schedule 1. Upcoming months 2. Date for facilitator meeting G. New Business H. Adjournment CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION AGENDA September 13, 2005 A. Call to order -- 7 pm B. Minutes — September 6th and June 28`' C. Public comment D. Subcommittee Reports 1. Citizen panel topics -- Bill and Marilou 2. Choice voting -- John and Brian 3. Appeals and planning —John and Loren E. New Business F. Charter 101 review— Loren and Brian -- 105 minutes I. Adjournment CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION AGENDA Tuesday, August 9, 2005 A. Call to order- 7:00 pm - Commission Room B. Minutes - March 15, May 10, May 24, June 14, June 28 and July 12, 2005 C. Public comment (5 minutes) D. Progress reports E. Discuss our schedule going forward F. Discuss recent events (i.e. Commission Election & Sale of the Sanitation Department) and how the recent events tie into our Charter G. All of the e-mails from Hamilton, Montana H. Other I. New Business J. Confirm date of next meeting K. Adjournment CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION AGENDA July 12, 2005 A. Call to order—7 pm B. Minutes—June 141h C. Public comment D. Subcommittee Reports E. Study Commission Budget F. Radio show— Loren G. Boards and appeals process K New Business I. Adjournment CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION AGENDA Tuesday, June 28, 2005 A. Call to order—7:00 pm B. Minutes C. Public comment(5 minutes) D. Discussion of research topics— Marilou and Bill (45 minutes) E. Discussion of choice voting —John and Brian (20 minutes) F. Budget— Loren (20 minutes) G. Radio show— Loren (5 minutes) H. New Business I. Confirm date of next meeting J. Adjournment CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION Agenda June 14, 2005 A. Call to order-7:00 pm B. Minutes - March 15, May 10, and May 24fh (5 minutes) C. Public comment (5 minutes) D. David Smith— Bozeman Area Chamber of Commerce (15 minutes) E. Overview of recent training from Ken Weaver(15 minutes) Mariiou T. & John T. F. Citizen Jury Subcommittee Discussion (30 minutes) Bill H. &John T. F. Discuss the new timeline (30 minutes) Brian C. & Loren 0. H. Discuss Charter Draft and Final Report Draft(15 minutes) I. Next Oped topic- Loren Olsen (5 minutes) J. New Business (5 minutes) K. Confirm date of next meeting L. Adjournment SBC Yahoo! Mail - celeste_janssen@yahoo.com Page 1 of 1 .&140 0y MAIL Print - Close Window Date: Mon, 23 May 2005 16:05:30 -0700 (PDT) From: "Celeste Janssen" <celeste-janssen@yahoo.com> Subject: Agenda 5/24/2005 "Robin Sullivan" <RSulhvan@BOZEMAN.NET>, "Loren D. Olsen" <lorenolsen@mstar2.net>, 'Brian Close" To: <taxatty@imt.net>, "Bill Hayward" <bhaywardCaimt.net>, "Celeste Janssen" <celesteja nssen @yahoo.corn>, "Marilou Turrentine" <mturrentin@aol.com> City of Bozeman, Montana study Commission Agenda May 24, 2005 A. Call to order - 7:00 pm B. Minutes - March 15 and May 10 C. Public comment (5 minutes) D. Citizen Jury Discussion - Tracy Oulman (15 minutes) E. Discuss the timeline - Loren Olsen (30 minutes) F. Discuss mayoral representation - Loren Olsen (30 minutes) G. Discuss ideas for Charter that will be recommended to Voters - Brian Close (30 minutes) —I�V``0r t H. Divide tasks between Commission Members - Loren Olsen (15 minutes) To. �� I. Next Oped topic - Loren Olsen (5 minutes) J. New Business (5 minutes) K. Confirm date of next meeting L. Adjournment http://us.fB 12.mail.yahoo.com/ym/ShowLetter?box=Study°/o2OCommission&MsgId=3345... 5/24/2005 City of Bozeman, Montana Study Commission Agenda May 10, 2005 A. Call to order- 7:00 pm B. Minutes - April 22 (10 minutes) C. Public comment(10 minutes) 1 D. Report on City Manager's survey of public services (Loren Olsen) (5 minutes) F. Discuss email from Paul Reichert(5 minutes) G. Report on office space &website (5 minutes) H. Discuss ideas for Charter that will be recommended to Voters (30 minutes) I. Discuss ways to involve Bozeman Citizens (20 minutes) J. New Business (15 minutes) K. Confirm date of next meeting CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION AGENDA Tuesday, April 12, 2005 A. Call to order— 7:00 pm. B. Public comment This is the time for public comment on matters falling within the purview of the Bozeman City Commission. --As this meeting is a work session and no action will be taken by the Commission on work session agenda items, no additional public comment will be taken during the remainder of the work session unless specifically requested by a Commissioner. Please limit your comments to 3 minutes. C. Minutes— March 22 D. Discuss Timeline for Study Commission E. Discuss use of public opinion survey/objective questionnaire F. Review First Draft Op-ed G. Review current status on logics (i.e. office space, website, minutes) H. New Business 1. Confirm date and place for next meeting J. Adjournment CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION SPECIAL MEETING AGENDA Tuesday, March 22, 2005 1. Call to Order- 7:00 p.m. 2. Administer Oath of Office to new Study Commissioner Marilou Turrentine 3. Public comment (Limited to any matter within the jurisdiction of the Study Commission not on this agenda; 3-minute time limit per speaker) 4. Minutes - March 8 and March 15, 2005 5. Review of responses to questionnaire (Bill Hayward and Bill Wise) 6. Review of draft charter provisions 7. New business (10 min) 8. Adjournment - estimated to be at 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION REGULAR MEETING AGENDA Tuesday, March 22, 2005 1 . Call to Order - 7:00 p.m. 2. Public Comment (Limited to any matter within the jurisdiction of the Study Commission not on this agenda; 3-minute time limit per speaker) 3. Introduction of Secretarial Candidate (Loren Olsen) 4. Minutes - March 8, 2005 5. Number of Sub-options allowed by statute (Brian Close) 6. Office Space follow up (Loren Olsen) 7. Work Session - Charter 8. New Business (10 min) 9. Adjournment - estimated to be at 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION SPECIAL MEETING AGENDA Tuesday, March 15, 2005 1. Call to Order- 7:00 p.m. 2. Public comment (Limited to any matter within the jurisdiction of the Study Commission not on this agenda; 3-minute time limit per speaker) 3. Minutes - March 8, 2005 4. Review of bullet point list from City Manager Kukulski (Loren Olsen) 5. Review of responses to questionnaire (Bi112) 6. Review of draft charter provision for neighborhood councils (Brian Close) 7. New business (10 min) 8. Adjournment - estimated to be at 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION AGENDA Tuesday, March 8, 2005 1. Call to Order- 7:00 p.m. 2. Public comment (Limited to any matter within the jurisdiction of the Study Commission not on this agenda; 3-minute time limit per speaker) Z3. Minutes - March 1, 2005 Review of bullet point list from City Manager Kukulski (Loren Olsen) Report on summary of questionnaire responses (Bill Hayward and Bill Wise) 6.-----Work session - discussion with InterNeighborhood Council 7. New business (10 min) 8. Confirming date of next meeting 9. Adjournment - estimated to be at 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION SPECIAL MEETING AGENDA Tuesday, March 1, 2005 1. Call to Order- 7:00 p.m. 2. Public comment (Limited to any matter within the jurisdiction of the Study Commission not on this agenda; 3-minute time limit per speaker) 3. Minutes - February 22, 2005 4. Continued work session - review of model charter 5. New business (10 min) 6. Adjournment - estimated to be at 9:00 p.m. MEETINGS TASKS & FOCUS (CR= City Comnussioner Room,Bozeman Municipal Bldg) November, 2004 .16 Organizational Meeting, CR December, 2004 .16-.17 Commissioner Training, MSU .17 Regular Meeting, CR January, 2005 FOCUS GETTING STARTED .11 Regular Meeting, CR ongoing Draft timetable ongoing Draft Questionnaire .25 Regular Meeting, CR ongoing Budget discussion .25 Adopt supplemental budget request .25 finalitie questionnaire February FOCUS CITY CHARTER ISSUE .8 Regular Meeting, CR: City Charter ongoing Data Collection .12 Deadline to adopt timeline (MC11) ongoing obtain secretary 16 Deadline to submit FY06 Gadget request ongoing City Manager comments ongoing Survey of elected officials .22 Regular Meeting, Conference Room, Bozeman Municipal Building: City Charter March FOCUS OTHER ISSUES, TBD .1 Work Session, Charter, Cont'd. Bozeman Mun. Bldg Conference Room ongoing Interviews/Research .2 deadline for survey submission .8 Regular Meeting, CR:NEIGHBORHOODS .8 Deadline to summamZe survey findings tbd committee work sessions .22 Regular Meeting, CR:Assess findings BOZEMAN CITY STUDY COMMISSION TIMETABLE 2/23/2005 MEETINGS TASKS & FOCUS April FOCUS REPRESENTATION ISSUES .12 Regular Meeting, CR: TBD ongoing Interviews/Research tbd committee work sessions .26 Regular Meeting, CR .26 Reuisit timeline .26 Decision on report content 6 responsibilities May FOCUS PREPARE TENTATIVE REPORT .10 Regular Meeting, CR ongoing Write tentative report tbd committee work sessions .24 Regular Meeting, CR .24 Draft tentative report jor circulation to SC m6rs June FOCUS PUBLIC FEEDBACK .14 Regular Meeting, CR: Adopt Report ongoing Respond to public feedback .28 Regular Meeting, CR: Public Feedback July FOCUS FINALIZE REPORT .12 Regular Meeting, CR: Public Feedback .26 Regular Meeting, CR: Report Revisions August FOCUS BALLOT CONCERNS .1 Special Meeting, CR: Adopt Final Report tbd Publish Summary of Findings 2s tbd Prepare/sumbit ballot language September FOCUS PUBLIC RELATIONS tbd File 2 Official Copies of Final Report cto er FOCUS PUBLIC RELATIONS tbd Public meetings/PR as needed ovem er FOCUS TRANSITION/COMPLETION .7 Election tbd Necessary transition work BOZEMAN CITY STUDY COMMISSION TIMETABLE 2/23/2005 CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION AGENDA Tuesday, February 22, 2005 1. Call to Order- 7:00 p.m. 2. Public comment (Limited to any matter within the jurisdiction of the Study Commission not on this agenda; 3-minute time limit per speaker) 3. Minutes - February 8, 2005 4. Review of bullet point list from City Manager Kukulski - Loren Olsen (10 min) 5. Report from Bill Wise - administrative functions and findings (5 min) 6. Work session - review of model charter 7. New business (10 min) 8. Confirming date for next meeting (March 8, 2005) 9. Adjournment - estimated to be at 9:00 p.m. MEETINGS TASKS & FOCUS (CR= City Commissioner Room,Bozeman Municipal Bldg) November, 2004 .16 Organizational Meeting, CR December, 2004 .16-.17 Commissioner Training, MSU .17 Regular Meeting, CR January, 2005 FOCUS GETTING STARTED .11 Regular Meeting, CR ongoing Draft timetable ongoing Draft Questionnaire .25 Regular Meeting, CR ongoing Budget discussion .25 Adopt supplemental budget request .25 finalitie questionnaire February FOCUS CITY CHARTER ISSUE .8 Regular Meeting, CR: City Charter ongoing Interviews/Research .12 Deadline to adopt timeline (MCA) tbd local input day#1 .16 Deadline to submit FY06 budget request tbd committee work sessions .22 Regular Meeting, Conference Room, Bozeman Municipal Building: City Charter March FOCUS OTHER ISSUES, TBD .8 Regular Meeting, CR: NEIGHBORHOODS ongoing Interviews/Research tbd local input day #2 .22 Regular Meeting, CR:,Assess findings tbd committee work sessions April FOCUS REPRESENTATION ISSUES .12 Regular Meeting, CR: TBD ongoing Interviews/Research tbd committee work sessions .26 Regular Meeting, CR .26 Revisit timeline .26 Decision on report cvntent 6 responsibilities BOZEMAN CITY STUDY COMMISSION TIMETABLE 2/22/2005 MEETINGS TASKS & FOCUS May FOCUS PREPARE TENTATIVE REPORT .10 Regular Meeting, CR ongoing Write tentative report tbd committee work sessions .24 Regular Meeting, CR .24 Draft tentative report for airculalion to SC mbrs �une FOCUS PUBLIC FEEDBACK .14 Regular Meeting, CR:Adopt Report ongoing Respond to public feedback .28 Regular Meeting, CR: Public Feedback July FOCUS FINALIZE REPORT .12 Regular Meeting, CR: Public Feedback .26 Regular Meeting, CR: Report Revisions August FOCUS BALLOT CONCERNS .1 Special Meeting, CR:Adopt Final Report tbd Publish Summary of Findings 2Y tbd Prepare/sumbit ballot language September FOCUS PUBLIC RELATIONS tbd File 2 Official Copies of Final Report cto er FOCUS PUBLIC RELATI NS tbd Public meetings/PR as needed ovem er FOCUS TRANSITION/COMPLETION .7 Election tbd Necessary transition work BOZEMAN CITY STUDY COMMISSION TIMETABLE 2/22/2005 CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION AGENDA Tuesday, February 8, 2005 1. Call to Order- 7:00 p.m. 2. Public comment (Limited to any matter within the jurisdiction of the Study Commission not on this agenda; 3-minute time limit per speaker) 3. Minutes -January 25, 2005 4. Adoption of tentative timeline for completion of work (10 min) 5. Adoption of budget request for FY06 (deadline for submittal is February 16) (15 min) 6. Report on InterNeighborhood Council (Julia Haggerty) (10 min) 7. Discussion -questionnaire for current and former local government officials (Brian Close) (10 min) 8. Update -administrative functions and findings (Bill Wise) (5 min) 9. Report on City's budget document (Bill Wise and Bill Hayward) (10 min) 10. Report on matrix comparing sample charters from National Civic League handbook(Brian Close) (10 min) 11. Discussion - observations on various city charters (20 min) 12. General discussion on process and issues (20 min) 13. New business (10 min) 14. Confirming date for next meeting (February 22, 2005, Conference Room) (5 min) 15. Adjournment- estimated to be at 9:00 p.m. MEETINGS TASKS & FOCUS (CR= City Commissioner Room,Bozeman Municipal Bldg) November, 2004 .16 Organizational Meeting, CR December, 2004 .16-.17 Commissioner Training, MSU .17 Regular Meeting, CR January, 2005 FOCUS GETTING STARTED .11 Regular Meeting, CR ongoing Draft timetable ongoing Draft Questionnaire .25 Regular Meeting, CR ongoing Budget discussion .25 Adopt supplemental budget request .25 finalize questionnaire February FOCUS CITY CHARTER ISSUE .8 Regular Meeting, CR: City Charter ongoing Interviews/Research .12 Deadline to adopt timeline (MCA) tbd local input day #1 16 Deadline to submit FY06 budget request tbd committee work sessions .22 Regular Meeting, Conference Room, Bozeman Municipal Building: City Charter March FOCUS REPRESENTATION ISSUES .8 Regular Meeting, CR: Electoral Issues ongoing Interviews/Research tbd local input day #2 .22 Regular Meeting, CR: Assess findings tbd committee work sessions April FOCUS OTHER ISSUES, TBD .12 Regular Meeting, CR: Other Issues ongoing Interviews/Research tbd committee work sessions .26 Regular Meeting, CR .26 Revisit timeline .26 Decision on report content&responsibilities BOZEMAN CITY STUDY COMMISSION TIMETABLE 2/7/2005 MEETINGS TASKS & FOCUS May Focus PREPARE REPORT .10 Regular Meeting, CR ongoing Write report tbd committee work sessions .24 Regular Meeting, CR .24 Draft tentative ieport for tirridation to SC mbri- June Focus PUBLIC FEEDBACK .14 Regular Meeting, CR: Adopt Report ongoing Respond to public feedback .28 Regular Meeting, CR: Public Feedback [July FOCUS FINALIZE REPORT .12 Regular Meeting, CR: Public Feedback .26 Regular Meeting, CR: Report Revisions August FOCUS BALLOT CONCERNS .1 Special Meeting, CR: Adopt Final Report tbd Publish Summary of Findings 2x tbd Prepare/sumbit ballot language September Focus PUBLIC RELATIONS tbd File 2 Official Copies of Final Report cto er Focus PUBLIC RELATIONS tbd Public meetings/PR as needed ovem er Focus TRANSITION/COMPLETION .7 Election tbd Necessary transition work BOZEMAN CITY STUDY COMMISSION TIMETABLE 2/7/2005 CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION AGENDA Tuesday, January 25, 2005 1. Call to Order- 7:00 p.m. 2. Public comment (Limited to any matter within the jurisdiction of the Study Commission not on this agenda; 3-minute time limit per speaker) 3. Minutes -January 11, 2005 4. Discussion - protocol for Study Commission meetings (10 min) 5. Discussion -timelines for distribution of draft and final minutes and draft and final agendas (5 min) 6. Discussion - location for posting of records (5 min) 7. Discussion - policy for printing of a-mails and making available to public (20 min) 8. Delegation of spokesperson for media contact (10 min) 9. Report from Bill Wise -administrative functions and findings (5 min) 10. Discussion - budget request for FY06 (deadline for submittal is February 16) (15 min) 11. Presentation by City Manager Chris Kukulski on possible issues to be addressed by Study Commission (position on agenda may be adjusted based on arrival time) (15 min) 12. Discussion -questionnaire and the 20 questions included on it (10 min) 13. Discussion - preliminary plan for conducting interviews -Julia H. Haggerty (10 min) 14. Discussion -tentative timeline for completion of work prior to deadline for Study Commission (10 min) 15. Set date for meeting with InterNeighborhood Council (5 min) 16. New business (10 min) 17. Confirming date for next meeting (February 8, 2005) — (22nd is problem since that is City Commission meeting night) (5 min) 18. Adjournment-estimated to be at 9:00 p.m. CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION AGENDA Tuesday, January 11, 2005 1. Call to Order- 7:00 p.m. 2. Public comment 3. Minutes - December 17, 2004 4. Discussion - housekeeping issues, e.g., accessibility to public, use of City's website 5. Discussion - preliminary budget for Local Government Study Commission 6. Discussion - timelines for distribution of draft and final minutes and draft and final agendas 7. New business 8. Confirming date for next meeting 9. Adjournment CITY OF BOZEMAN, MONTANA LOCAL GOVERNMENT STUDY COMMISSION AGENDA Friday, December 17, 2004 1. Call to Order- 6:30 a.m. 2. Public comment 3. Minutes - November 16, 2004 4. Discussion - issues/ideas/concerns arising from Thursday's training session 6. Discussion - turning in our lists of possible issues to study (i.e. number of commissioners, establishing wards, etc.). 6. Preliminary discussion on budget for Local Government Study Commission 7. New business 8. Setting of date for next meeting 9. Adjournment WORKSHOP FOR LOCAL GOVERNMENT REVIEW STUDY COMMISSIONERS Purpose The purpose of the workshop is to help newly elected and appointed study commission members learn about their roles and responsibilities during their review of their unit of local government. Topics The primary topics of the workshop will be: Issues confronting Montana's local governments. Local government forms and powers. Study Commission procedures and study techniques. Resources Resource people for the workshop include a number of seasoned experts in local government from around the state, including local government officials and university faculty. Question and answer sessions will provide an opportunity to share concerns and ideas with each other and with the workshop instructors. LOCAL GOVERNMENT REVIEW WORKSHOP STRAND UNION BUILDING, MONTANA STATE UNIVERSITY, BOZEMAN December 16 - 17,2004 Thursday, December 16 1 1:30 - 1:00 p.m. Registration, Strand Union Building(box lunch available) 1:00 - 1:15 p.m. Introduction and Conference Overview - Jane Jelinski, Director, MSU Local Government Center 1:15 - 1:30 p.m. Welcome and Charge - Lt. Governor Karl Ohs 1:30 - 3:00 p.m. Issues Confronting Montana's Local Governments, Panel discussion Gordon Morris, Executive Director, Montana Association of Counties Alec Hansen, Executive Director, Montana League of Cities & Towns Jane Jelinski, Moderator 3:00 - 3:15 p.m. Break 3:15 - 4:00 p.m. Local Government Forms and Powers of Government Dr. Ken Weaver, MSU Local Government Center 4:00 - 5:30 p.m. Breakout Sessions to Discuss the Structures, Powers Strengths and Weaknesses of Alternative Forms of Local Government • County Commission Form • Commission-Executive Form • Commission-Manager Form 5:30 - 6:30 p.m. Cracker Barrel Social Friday, December 17 8:00 - 8:45 a.m. Getting Started: An Overview of Study Commission Procedures and Study Techniques 9:00 - 9:45 a.m. Small Group Sessions to Review and Discuss Study Commission Procedures • Why and How to Write a Charter • Service Consolidation Issues and Supplementary Reports • Report Writing 10:00 - I0:40 a.m. Questions brought Forward from Small Groups 10:40 - 10:50 a.m. _ MSU Extension Service Resources for Study Commissions 11:00 - noon Voter Review: Lessons Learned from 1994 - 1996: A Panel Discussion with Former Study Commissioners 12:00 Close FEES The fee for the workshop is $100. This includes a Study Commission guide and a textbook describing the Voter Review process, the structure and powers of local governments and the outcomes for all counties and municipalities from previous cycles of the Local Government Review process. The fee will also include lunch on Thursday, hors d'oeuvres Thursday evening, breakfast on Friday morning, and refreshments during the workshop. It does not include travel and lodging costs, which should be covered by the local government undergoing review as part of the study commission's operating budget. REGISTRATION To register, return the attached form with the registration fee or county/city claim form which is also acceptable for payment. Early registration is encouraged to aid in workshop planning. Please make checks payable to the Local Government Center. HOUSING Participants are responsible for their own housing arrangements. A block of rooms is available at the following motels: 1. Bozeman Holiday Inn rates are $60 single (plus tax). To reserve call 406 587-4561 and request a room in the Study Commission Workshop Room Block. Rooms will be held until December 2, 2004. The motel is located at 190 and North 7`h Ave. 2. Bozeman Grantree Inn rates are $60 single (plus tax). To reserve call 406 587-5261 and request a room in the Study Commission Workshop Room Block. Rooms will be held until December 7, 2004. The motel is located at 190 and North 7`h Ave. 3. Bozeman City Center Motel rates are $60 single (plus tax). To reserve call 406 587-3158 and request a room in the Study Commission Workshop Room Block. Rooms will be held until December 1, 2004. The motel is located at 507 W. Main St. CANCELLATION POLICY If notice of cancellation is received by the Local Government Center by December 10, 2004 the registration fee will be refunded less $10. No refund will be made for cancellations received after that date. Substitute participants may be made at any time. FOR MORE INFORMATION Phone: 406 994-6694 Fax: 406 994-1905 E-mail: upojm@montana.edu ------------------------------------------------------------------------------------------------------------------ REGISTRATION FORM LOCAL GOVERNMENT OFFICIALS WORKSHOP December 16 - 17, 2004, Strand Union Building, MSU, Bozeman, MT Name—Jeff Krauss, Bill Wise, Bill Hayward, Brian Close, Loren Olsen, Julia Haggerty Mailing Address P. 0. Box 1230 City/Town Bozeman MT Zip 59771-1230 Phone (8 - 5) 582-2320 e-mail address kdel athower@bozeman.net Amount enclosed: $600.00 (City claim forms are acceptable for deposits and fee payments.) Make checks payable to Local Government Center Return to: Local Government Center Montana State University Bozeman, MT 59717 CITY OF BOZEMAN LOCAL GOVERNMENT STUDY COMMISSION ORGANIZATIONAL MEETING Tuesday, November 16, 2004 5:00 p.m. Commission Room, City Hall 1. Call to Order 2. Administration of Oath of Office 3. Self introduction of Study Commissioners 4. Distribution of information/brief history of Bozeman's form of government 5. Attendance at Local Government Study Commission training session 6. Selection of Chair and Recording Secretary 7. Setting date for next meeting 8. Adjournment Self-intro Give us your name How long have you been in the community Any involvement in local government - here or elsewhere Reason you ran for the Local Government Study Commission Any preconceived ideas/position?