HomeMy WebLinkAbout13- PSA between City and Transmap for Pavement Condition Index PROFESSIONAL SERVICES AGREEMENT
THIS IS AN AGREEMENT made as of between THE CITY OF BOZEMAN, a
Municipal Corporation, Bozeman, Montana, 59715 (C3WN.ER} and Transmap, 3366 Riverside Drive, Suite
103,Upper Arlington,OH 43221 (CONTRACTOR).
Whereas the accomplishment of the work and services described in this Agreement is essential to the OWNER'S
public works improvement program.
Whereas the OWNER has selected the CONTRACTOR to provide necessary and professional services for the
project.
Whereas the CONTRACTOR represents that it is willing and qualified to perform the professional services for this
project described in this Agreement.
Therefore, in consideration of the foregoing recitals and the mutual covenants and conditions contained herein, the
parties agree as follows:
ARTICLE 1—CONTRACTOR'S'SERVICES
1.1. The detailed description of the specific project components is described as follows:
Deliver a Pavement Condition Index and right-of-way asset collection database to the City of Bozeman. A detailed Scope
of Services is hereby incorporated into this Agreement as`Exhibit A'.
ARTICLE 2-CONTRACTOR'S RESPONSIBILITIES
11. CONTRACTOR shall perform for OWNER professional services to complete all tasks of the Project to which
this Agreement applies as hereinafter provided. These services will include,but not be limited to, serving as OWNER's
professional representative for the Project, providing professional consultation and advice, and furnishing customary
services incidental thereto.
2.2. The CONTRACTOR shall furnish all labor,materials,equipment,supplies,and incidentals necessary to conduct
and complete the CONTRACTOR'S portions of the Project and to prepare and deliver to the OWNER all data, reports,
plans,specifications,and recommendations as designated herein.
13. The CONTRACTOR shall ascertain such information as may have a bearing on the work from local units of
government,public, and private organizations and shall be authorized to procure information from other authorities as to
the extent of these contacts and the results thereof.
2A. The CONTRACTOR'S work shall be in accordance with the standards of sound professional practices.
15. The CONTRACTOR shall name a Principal-In-Charge for the duration of the project. The Principal-In-Charge
shall be Howard Luxhoj,PE.
2.6. The CONTRACTOR shall name a Project Manager who shall be the liaison between the CONTRACTOR and
the OWNER. The CONTRACTOR Project Manager shall be Chris Crocker,
2.T The CONTRACTOR shall submit an estimated progress schedule at the beginning of the work, and monthly
progress reports thereafter until the project is completed. Progress reports may be submitted as Project invoices with
percent-complete of individual tasks specified for billing purposes.
ARTICLE 3-OWNER'S RESPONSIBILITIES
11 The OWNER shall name a Task Director who shall be the liaison between the CON"TRACTOR and the OWNER
during the Project. The Task Director designated shall be Brian Heaston PE.
3.2 The OWNER shall have the right of review and examination of the CONTRACTOR'S work at all times..
3.3 The OWNER shall make available all records (record drawings, construction records, bid tabulations, project
costs,etc.)indicating the existing configuration and improvement costs of the city streets assets and utilities.
3.4 The OWNER shall attend any necessary job related meetings,substantial completion and final payment.
ARTICLE 4-BASIC CONTRACTED SERVICES
The CONTRACTOR shall render professional services as follows:
4.1 See`Exhibit A'of this Agreement.
4.2. CONTRACTOR shall furnish OWNER with all deliverables described within `Exhibit A'of this Agreement and
in all cases include no less than five(5)bound copies of the applicable documents,studies,reports,etc.
ARTICLE 5-ADDITIONAL SERVICES
5.1. If OWNER wishes CONTRACTOR to perform any of the following Additional Services, OWNER shall so
instruct CONTRACTOR in writing, and CONTRACTOR shall perform such services and will be paid therefore as
provided in the Agreement:
5.1.1. Services resulting from significant changes in the general scope, extent or character of the Project or
major changes in documentation previously accepted by OWNER where changes are due to causes beyond
CONTRACTOR's control.
5.1.2. Providing renderings or models.
5.1.1 Providing other services not otherwise provided for in the Agreement, including services normally
furnished by the OWNER as elsewhere herein described.
ARTICLE b—COMPENSATION
For services provided under this Agreement,the OWNER shall compensate the CONTRACTOR as follows:
6.1 Fee. The CONTRACTOR will provide the professional services described in `Exhibit A' and be compensated at
the actual percentage complete for tasks and directly reimbursable fees in accordance with the attached Schedule of Tasks
and Fee Structure,hereinafter incorporated into this Agreement as'Exhibit B'
The total amount paid to the CONTRACTOR shall be the actual percentage complete for the tasks from `Exhibit B' plus
directly reimbursable fees as computed from`Exhibit B'.Total cost shall not exceed$144,755.24.
6.2 Method of Payment. Partial payments for work satisfactorily completed will be made to the
CONTRACTOR upon receipt of itemized invoices by the OWNER. CONTRACTOR invoices will be prepared on
the basis of percentage complete by task from `Exhibit B'. Invoices will be submitted no more frequently than one
invoice per month. Owner shall process invoices in a timely fashion and endeavor to satisfy Net 30 payment terms
in good faith. CONTRACTOR agrees to waive penalties in the event a payment is received 30 days after receipt of
invoice by OWNER.
ARTICLE 7-GENERAL CONSIDERATIONS
7.1 TERMINATION OF AGREEMENT
7.1.1 The sole right is hereby reserved to the OWNER to terminate this Agreement for any and all causes or
for its convenience at any time upon fifteen(15)days written notice to the CONTRACTOR.
7.1.2 If termination for default is effected by the OWNER,an equitable adjustment in the price provided for
in this Agreement shall be made, but (1) no amount shall be allowed for anticipated profit on unperformed
services or other work, and (2) any payment due to the CONTRACTOR at the time of termination may be
adjusted to cover any additional costs to the OWNER because of the CONTRACTOR''s default. If termination
for convenience is effected by the OWNER, the equitable adjustment shall include a reasonable profit, as
determined by OWNER, for services or other work performed. The equitable adjustment for any termination
shall provide for payment to the CONTRACTOR for services rendered and expenses incurred prior to the
termination, in addition to termination settlement costs reasonably incurred by the CONTRACTOR relating to
commitments which had become firm prior to the termination.
7.13 Upon receipt of a termination action under paragraph 9.1.2, the CONTRACTOR shall (1) promptly
discontinue all affected work(unless the notice directs otherwise),and(2)deliver or otherwise make available to
the OWNER within ten (10) days copies of all data, design drawings, specifications, reports, estimates,
summaries and such other information and materials as may have been accumulated by the CONTRACTOR in
performing this Agreement,whether completed or in process.
7.1,4 In the event this Contract is terminated prior to completion, the original copies of the
CONTRACTOR'S data, recommendations,plans, specifications, analysis and other related documents prepared
by the CONTRACTOR prior to said termination shall be delivered to and become the property of the OWNER.
7.1.5 Upon termination,the OWNER may take over the work and may award another party an Agreement to
complete the work under this Agreement.
7,1,6 OWNER'S right to terminate is in addition to any other remedies OWNER may have under the law.
7.2 INSPECTION AND AUDIT. All books, papers,records, payrolls,vouchers and invoices relating to costs and
expenditures incurred as to the performance of the services by the CONTRACTOR hereunder shall be made available to
the OWNER, or their authorized representatives, for audit and review,at the CONTRACTOR'S respective offices at all
reasonable times during the contract period and for three years from the date of final payment.
7.3 EMPLOYMENT. The CONTRACTOR warrants that he has not employed or retained any company or persons,
other than a bona fide employee,working solely for the CONTRACTOR,to solicit to secure this contract,and that he has
not paid or agreed to pay any company or person,other than bona fide employees working solely for the CONTRACTOR,
any fee, commission, percentage, brokerage fee, gifts or any other considerations contingent upon or resulting from the
award or making of this Contract. For breach or violation of this warranty,the OWNER shall have the right to annul the
Contract without liability or in its discretion to deduct from the price or consideration or otherwise recover the full amount
of such fee,commission,percentage,brokerage fee,gift or contingent fee.
All employees of the CONTRACTOR or other persons while engaged in the performance of work or services required by
the CONTRACTOR shall be considered employees of the CONTRACTOR only and not of the OWNER.
7A NONDISCRIMINATION. The ENGINEER will have a policy to provide equal employment opportunity in
accordance with all applicable state and federal anti-discrimination laws,regulations,and contracts.
The ENGINEER will not refuse employment to a person,bar a person from employment,or discriminate against a person
in compensation or in a term,condition,or privilege of employment because of race,color,religion,creed,political ideas,
sex, age, marital status, national origin, actual or perceived sexual orientation, gender identity, physical or mental
disability,except when the reasonable demands of the position require an age, physical or mental disability, marital status
or sex distinction.
The CONTRACTOR shall h* subject m and comply with Title v| uf the Civil Rights Act of 1964; Section l4l Title 2,
United States Code,and all regulations promulgated thereunder.
7.5 SUBLETTING Oa ASSIGNING VF WORK, The CONTRACTOR shall not sublet nr assign any ofdkework
covered herein without prior written approval wy the OWNER.
7.h STANDARD 0FCARE. iu providing services under this agreement, the CONTRACTOR will perform iuo
mmouar consistent with the degree of care and skill ordinarily exercised by znemhcm of the yamo profession ovoeoUy
practicing under similar circumstances. If any service should bc found * he not ioconformance with this standard,the
CONTRACTOR shall,at the OWNER's request,re-perform the service at its own expense. CONTRACTOR shall also,at
its own expense,make such changes,modifications o,additions**the project which are made necessary oyu result nfthu
initial muu'podoonmuca or the ^e-porKounmouc of services. The 0W0ER's dgbuu bnn,io are in addition to any other
remedies the OWNER may have under the law.
7.7 L0G/tL&2LATlONS�
7.7.1 The CONTRACTOR shall, consistent with the standard care, comply with those Federal, State, and
Local laws and ordinances applicable*o the work mbedone.
7.72 The CONTRACTOR agrees to defend, indemnify and bold bozm|cso the 0vvNER, its officcm,
directors,agents and employees from and against any suit,cause ofaction, dainn,c*st, cupemyos,obligation and
liability vf any character,including attorney's fees,which la brought o/asserted for any bodily ir0mY, death,or
physical damage to property received or sustained by any person,persons,property, business or any other entity,
arising out^fo,resulting from,or in connection with the CONTRACTOR'S negligent performance uf the work
upccifiodio this agreement.
7.7.3. The CONTRACTOR ogrncx to debud, indemnify and bold ho,m|eao the OWNER, its officwrs,
directors, agents and employees, should 0YVmEm, its officers, directors, agents or employees be named as a
defendant in any action where the V\VNED'8 alleged liability urbco from the negligent performance of the
CONTRACTOR'S work herein described. The obligations of the CONTRACTOR tvdefend, indemnify and
hold bmm|oa`the OWNER will apply to any o"N, came of action, daim, cost or obligation iuc|vdim&.without
limitation, those alleged under the common im*ur pursuant to qfed*,w| or state statute v,regulation including
those arising in tort,trespass,nuisance,and strict liability.
7J.4 in the event the OWNER io found proportionately responsible for any damages ultimately awarded uvu
plaintiff vrplaintiffs in any lawsuit, the CONTRACTOR will be responsible for only those damages,costs, or
liabilities aaare attributable to the CONTRACTOR'S percent offault as compared with 100%ofthe fault giving
rise *v the damages, Should the OWNER he found responsible for negligence by its nvm officers, din:ctom,
agents or employees,then in that event the OWNER agrees to reimburse the CONTRACTOR for the reasonable
attorney's fees and costs incurred ia any defense ot the OWNER inmu amount proportional m the fault attributed
to the OWNER. The indemnity required herein oboD not be |lmd*d by reason of the specification of any
particular insurance coverage in this Agreement.
7.7.5 8bnvld either 0vvNEK or CONTRACTOR be held mosp000ibiv, for any dmmagea, vnoo or liabilities
n:ouk[ug from intentional misconduct byany officer, director, agent or employee in connection with the work
specified in this Agreement,then in that event,that party shall defend,indemnify and hold harmless the other as
to any damages, costs or liohUid«m that result from or arise out of that iommi°nu| misconduct, including
reasonable attorney's fees and costs which ohoU include costs and salary ufthe City &umocy co other in-house
counsel. Fonbuc notwithstanding the oh|igvdvun set fhu6 in paragraphs 9.7.2 and 97.3 above, the
CONTRACTOR agrees to defend OWNER where the OWNER'S alleged liability arises from imtemlouo|
misconduct hy the CONTRACTOR. Should the OWNER bc found responsible for intentional misconduct byits
own officer, director,agent ur employee,then OWNER agrees m reimburse CONTRACTOR for the reasonable
attorney's fees and costs incurred iu any defense nftbcOWNER.
7.7.6 The CONTRACTOR ohoU perform this agreement as an independent contractor, and as yoob, is
responsible to the OWNER only as to the rcau\m to be obtained in the work herein specified, and to the extent
that the work shall be done in mcunodmuco with the terms, plans and specifications. The CONTRACTOR ybu|l
have and maintain complete control over all of its employees, subcontractors, agents and operations, being
responsible for any required payroll deductions and providing required benefits, such as, but not limited to
worker's compensation with statutory limits,and unemployment insurance,
7.8 INSURANCE. The CONTRACTOR shall secure and furnish to the OWNER certificate of insurance, therein,
naming the OWNER as an additional insured,to include thirty(30)days notice of cancellation or non-renewal.
Without limiting any of CONTRACTOR's obligations hereunder, CONTRACTOR shall secure and maintain, until the
work is completed and accepted by the OWNER, insurance coverage naming the OWNER as additional insured with
minimum insurance coverage as follows:
Type of Coverage Limits
Employers'Liability: 100,000 per accident
General Liability: Bodily Injury&Property Damage
Single and combined $ 1,000,040 per accident
General Ag re ate: $2,000,000
Excess Liability Coverage(umbrella) S1„000,000 each occurrence
Automobile:
Bodily Injury&Property $1,000,000 each occurrence
Damage Single and combined
In addition to the above insurance coverage,the CONTRACTOR shall secure and maintain,until the work is completed
and accepted by the OWNER, and without naming OWNER as an additional insured, professional errors and omissions
coverage as follows:
Professional Errors&Omissions: 5$ 00.000 per claim and
aggregate each occurrence
7.9 OWNERSHIP OF DOCUMENTS. The parties admit and agree the documents produced under this agreement
are not intended or represented to be suitable for reuse by OWNER or any other individual on any other project. Any
reuse without written verification or adaptation by CONTRACTOR will be at OWNER's sole risk and without liability or
legal exposure to CONTRACTOR, or to CONTRACTOR's independent professional associates or consultants. Files in
electronic media format of text, data, graphics, or of other types that are furnished by CONTRACTOR to OWNER are
only for convenience of owner. Any conclusion or information obtained or derived from such electronic files will be at
the user's sole risk.
TI0 PUBLIC INFORMATION. The CONTRACTOR shall not issue any statements, releases or information for
public dissemination without prior approval of the OWNER.
7.11 PROPRIETARY RIGHTS. If patentable discoveries or inventions should result from work required herein,all
rights accruing from such discoveries or inventions shall be joint property of the CONTRACTOR and the OWNER.
Provided that the OWNER, state agencies or political subdivisions and the United States government shall have the
irrevocable, nonexclusive, nontransferable and royalty-free license to use each invention in the manufacture, use and
disposition,according to law,of any article or material, and in the use of any method that may be developed as part of the
work described and contemplated herein.
T 12 RECORDS. The CONTRACTOR shall maintain accounting records and other evidence pertaining to the cost
incurred and to make the records available at all reasonable times during the Contract terns and for one(1)year from the
date of final payment. Such accounting records and other evidence pertaining to the cost incurred will be made available
for inspections by OWNER.
7.13 SUCCESSORS IN INTEREST. The covenants, agreements and all statements in this Contract apply to and
shall be binding on the heirs,personal representatives,successors and assigns of the respective parties.
7.14 ATTORNEY'S FEES AND COSTS. That in the event it becomes necessary for either Party of this Contract to
retain an attorney to enforce any of the terms or conditions of this Contract or to give any notice required herein,then the
prevailing Party or the Party giving notice shall be entitled to reasonable attorney's fees and costs,including fees,salary,
and costs of in-house counsel to include City Attorney,
7.15 MODIFICATIONS AND AMENDMENTS. That any amendment or modification of this Contract or any
provisions herein shall be made in writing or executed in the same manner as this original document and shall after
execution become a part of this Contract.
In witness Whereof,the Parties hereto do make and execute this Agreement.
CITY OF BOZEMAN,MONTANA CONTRACT
r
BY: BY:
(City Manager) (Pro ct.Fri cipal)
DATE: — DATE: 10 17—
ATTEST:
BY: A
`' r�C
ATO T&M
mqx�'w
,Map
September 26, 2013
Exhibit A - Scope of Services
City of Bozeman., Montana
Prepared For:
Brian Heaston, PE
Project Engineer
City of Bozeman, MT
20 E. Olive Street
Bozeman, MT 59771
Prepared By:
Craig Schorling, GISP
Vice President
Transmap Corporation
3366 Riverside Drive, Suite 103
Upper Arlington, OH 43221
Version 2.0
Project Scope of Services Outline
• Introduction
• Project setup
• Kick Off Meeting
• CentedimeRevievv
• Task 1 Pavement Management System
• la ' Project Management
• 1b - Mobilization
o 1c Network Setup and Review
n 1d ON-SIGHT Mobile Mapping
o 1e - Pavement Inspection
o 1f- MicrnPAVERLoad
o 1g - Reporting
o 1h ArcGIS Online Viewer
o 1i ' On-Site MicroPAVER Training
o lj ' MicrnPAVERSoftware
o 1k - Pavement Boot Camp
o 11 Advanced Inspections
m Task Asset Packages
C) 2a Project Management
• 2b Point Assets
• 2c ' Linear Assets
• Zd - MUTCD Nighttime Sign Assessment
0 Conclusion
Introduction
Transrnap would like to thank the City of Bozeman for choosing Tramsrnap as the provider for the Citywide
Pavement Management System. This scope of services will act as the foundation for the project
Excellent project management and understanding are essential in this project to ensure that Transmap has
all nf the needs of the City addressed. This document will act asTransrnap's project narrative to the City
for the collection and analysis of pavement distress and assets.
Project Team Representatives
The following table represents the current list of project participants, along with their phone numbers and
email addresses.
Name Project Role Telephone Email
Bozeman
Brian Heaston Project Engineer (406) 582-2280 bheaston2bozernan,n9t
ion Henderson GIS Manager (406) 582-2250 ihenderson@bozernan.net
Transmap
Howard Luxhoj Project Principal 614-481-6799 hluxhoi2transmap.com
Craig Schorling Account Manager 614-537-6297 cschorling2transrnag.corn
Chris Crocker Project Manager 614-481-6799 ccrocker@transmaip.CGM
Stephen Hale Assistant Project Manager 614-481-6799 shale@transmal2.com
Project setup
The setup process is the initial step for any project. Below are the items associated with the setup for the
City ofBozeman Pavement Management System Project:
Kick Off Meeting
The project kick off meeting will be in person and on site at the City of Bozeman. Trensnnap will have at
least a project or assistant project manager at the City with appropriate personnel attending via
conference call. The goals for the kick off are to meet with technical staff members and project managers
to discuss overall timeline, reporting requirements, technical exchange and team member responsibilities.
The technical exchange will happen both on-site and remotely to facilitate any project materials needed by
Transnnapor the City. One major goal of the kick off meeting is to ensure that all roads in the project
network are scheduled to be driven. The kick off meeting is scheduled to be a high level meeting lasting
from 1-2 hours.
Centerline Review
Tnynsrnap has performed an in|de| review on the digital GIS centerline that was provided by the City.
Transrnap will produce maps for the the kirk off meeting for the City to accept the roads that will be driven
and analyzed as part of the road network. It �s very important at the start of the project toget
acceptance of the roads to be driven. As of the date of this scope the centerline review statistics are
City of 3,387 246"r11.7 5,5 r14.8 384 3,57
Bozman
Deliverables:
Kick Off Meeting Account Manager will set up the kick off meeting and deliver
a recap document after the meeting
Centerline Review Transmap will bring maps for review in the kick off meeting
Task 1 - Pavement Management m
Task lm - Project ;gamagememt
Transnnap will create project management reports, project milestones, project goals and keep the City
informed on the progress of the project, Transrnap will provide monthly status reports and mnaps. Most
project management will be done remotely except for the kick off meeting. Transnmap will utilize the web,
email and voice for most project management tasks, The project manager is also responsible for the
e||ucathun of staff for a timely completion of the project. The project manager reports to the account
manager and project principal on the status of the project.
Task lb - mWobi[fzatimm
Transnnapvvi|U mobilize the ON-SIGHT TM system tothe project area, In addition, the ground control network
and a quality control network will be established. Mobilization activities include: Deploying aTransnnap
ON-SIGHT TM mapping vehicle, equipment and required staff (driver and operator) to Bozeman, letter about
mobile mapping vehicle (sent toc|innt), installing, configuring, and calibrating the camera equipment and
on-board data nnunagemnenthardware/softwane, installing, configuring, and calibrating the on-board global
positioning and inertial navigation system equipment and setting upanexternal Quality Control ([)[)
network with quality control points. Transnnap will establish an external ground control network to be
utilized in support of field data capture quality control effo±s. The purpose of the ground control network
is to provide the GPS corrections necessary to ensure GIB sub-meter accuracy throughout the project.
Task 1c - Network Setup and Review
Traosnnap will create the unique network that is required for the pavement management system
(MicroPAVER). This process ,defines the road network as a pavement network. From the basernap,
Tronsrnup will create the network, branch, section, and inspection oyabern that will be used as the
foundation for the Pavement Management System. During this task, Tnansnnap will integrate any pertinent
centerline data that the City might want in MicroPAVER.
Samples -The lowest order of the defined pavement network. All samples must belong to a network,
branch and section. The length of the sample area will depend on the width wfroadway. Roadways with
widths of 12 feet or less will have a sample length of 182 feet. All routes with widths greater than or equal
to 1Z feet and less than 22 feet will have sample Uength of 130 feet. Roadways with a width greater than
or equal to 22 fee{, and less than 32 feet will have a length of 78 feet. All roadways with a width greater
than or equal to32 feet will have a length uf52feet. The general goal istu have sample areas between
1,500 sq.ft, and 3,500 sq.ft. Tranurnap will not perform any pavement inspections at the center of
intersections. All sample areas will be offset from intersections. See table below:
Width Number of Images Length Square Footage
<12 14 182 1456 - 2002
�!12 and <22 10 130 1560 - 2730
�!22 and <32 6 78 1716 - 2418
��32 4 52 1664 - 4160
How Each Sample is Created
Samples are measured based on the lane configuration for each sample. For each case where there are
only two through lanes in opposing directions (e.g, residential street), the entire width of the road will be
measured with the corresponding length. In cases where there are multiple lanes (through or turn),
Tnannrnapwi|l measure the rightmost through lane in the increasing milepost direction. In this case, the
lane width along with total road width will be recorded and the length of the sample will be based on the
lane width. If there is a median in the sample area, then the rightmost lane will be measured in the
increasing milepost direction. In cases where the centerline ia divided for a road, each half ofthe road will
be treated as its own route and measuring will follow the same format an explained earlier.
Standard Roadwa
Road Section Width
# of Lanes Sample Width (feet)
Example 1 2 through opposing 20 20,
(One Centerline) directions
Standard Example I
The following example is the standard sample layout for roads with two through lanes in opposing
directions.
Non-Standard Roadways
# of Lanes Lane Width /Sample Road Section Width
Width (feet) (feet)
Example 2 4 non-divide 10 40
(One Centerline)
Example 3 4 median-divide 10 20
(Two Centerlines)
Four Lane Non-Divide Example 2
The following example has the sample in the increasing milepost direction on the rightmost through lane.
The centerline isrepresented by one line.
,M221`011)
Median-Divide Example
The following example has samples on both of the rightmost through lanes because the centerline is
represented by two lines.
Sample Analysis for The City
Transnnap has reviewed the City GI5 centerline file, Based mn the City's centerline miles (246), wehave
determined that 4,823 management sections with be analyzed. We will use the best representative area to
perform our analysis. This means that the worst and the best areas will not be used but good
representative sample.
If segment is less than 300 feet, one sample will be used. Transmap
City Management Sections will setup 300-foot management sections for all roads over 300 feet
long. One sample will be measured per 300-foot management
section
Task ld ON-SIGHT Data Collection
The nsvv data collection portion of the project must begin before any extraction of data can begin.
Tnansnnap will drive all roads identified in the project area using our ON-SIGHT" HD mapping vehicle. The
vehicle has new high-definition cameras and a point cloud |aser (vehicle'baoed LiDAR). The point cloud
laser gives naa|-drne positioning of assets within the roadways. Point cloud data is useful for measuring
heights, offsets and intensity values of assets. The vehicle has a robust GPS/INS solution that has
dramatically improved accuracy and efficiency,
Transrnap will drive an imaging vehicle along 246 centerline miles of roads within the project area of the
City. The image database will be collected for each roadway specified by the City in both directions
(une'way streets exc|uded), enabling a fo|| 36Q-degree view ofeach roadway in the network. The image
spacing will be 13.1 feet. The vehicle will make multiple passes on roads that have 3 ur more travel lanes in
one direction. TransnnapwiK| use 3-camera setup to obtain the required asset data. One camera will face
hznmmrd in the vehicle travel direction, one camera will have a 45-degrec offset to the right for
right-of-way infrastructure, and one downward rear facing camera for pavement distress data. For this
project, Transmapwill have anABTM E950 class 1 pavement profiler attached to the vehicle to produce
IRI, rut information.
Tranmmap will QC the images obtained by the mapping vehicle to ensure that they are satisfactory and to
meet the objective of the right-of-way asset and pavement inventory project. To ensure the highest
quality imnegeu, image capture activities will not be performed during low-light or adverse weather
conditions. In-field image quality control will be performed for the purpose of identifying groups of images
that may be unacceptable for feature extraction. Unacceptable images will be re-co||ected.
The specified route network will be compared agiainst that of which has been imaged to ensure that no
route segments have been overlooked. Missing route segments will be re-driven and imaged. Route
segments may not be imaged when they are not accessible due to construction, temporary or permanent
closures, or they may not exist as indicated in the supplied base data sets (i.e. - paper streets).
Positional accuracy will be maintained and verified through the use of QC points established within the road
network. Reference coordinates will be established for said QC points. QC point locations will be derived
from the collected images; with discrepancies between the known reference coordinates and the measured
coordinates (from the images) noted. Ninety percent nf the derived horizontal coordinates within 35feet
from the imaging vehicle will fall within 1 meter of the known reference coordinates. If 10 percent or more
of the selected control points do not meet the accepted accuracy criteria, corrective actions will be taken.
Task le - Pavement Inspection
Transnnmp works closely with /\PVVAtn ensure pavement data is collected and implemented using ASTM
standards (D6433). Tnansrnap uses the US Army Corps of Engineers Paver Distress Identification Manual as
a guideline for pavement inspections. Pavement conditions for each segment will be documented through
the use ufa digital pavement condition rating form designed to capture the distress type, severity, and
frequency directly within the established pavement condition data mode. Transmap uses unique hybrid
approach tu capture the pavement distress data, Through the use ofphotograrnnnetry, Transnnapcan
measure widths, lengths and square footage of all surface distress data.
Transnnap will collect distress information n|umg 246 miles ofaspha|t/conorete roadvvay. Surface distress
types will be cap�tured and interpreted from digital imagery for designated centerline nniUcs of roadway
imaged by the Tramsnnapvehicle. Additional IRI ride quality and rut measurements will be provided by the
laser profiler.
The following table reflects the distress types that Tranarmap, will collect for the project:
Asphalt Pavernent Distresses
Distress Description
Fatigue cracking that consists of a series of
Alligator Cracking interconnecting cracks formed by repeated traffic
loading
Potholes Holes that are formed from alligator cracking
Transverse/Longitudinal Cracking Cracks that are longitudinal or transverse in nature,
which form for a variety of reasons
Edge Cracking Cracking along the edge of the roadway
Weathering The wearing away of the asphalt binder and fine
aggregate
Raveling The dislodging of coarse aggregate particles
Block Cracking Interconnected cracks that form blocks typically
caused by the hardening of the asphalt surface
Patching & Utility Cut Patching An area that has been replaced with new material
to repair existing pavement
Road Profiler Collection
Rutting A surface depression in the wheel path caused by
repeated traffic load
Ride Quality Vehicle vibrations
Concrete Collection
Distress Description
Slab Count Number of slabs present within section
Slab Width Width of concrete slabs
Slab Length Length of concrete slabs
Corner Breaks Edges of slabs broken
Patching Patching present in concrete
Divided Slab Slabs divided into four or more pieces
Linear Cracking Transverse/Longitudinal cracks that are divided into
two or more pieces
Pavement Distress DatmQA/QC
Through Transnnap's many projects, we have adopted awalkout field verification method toensure
accurate distress data analysis, This method uses additional inspections when needed, Tmsnsmapwill use
boots-on-the-ground when samples are flagged for additional verification and inspection' Samples will be
flagged in areas where pavement distress is excessive and high. Transnoap has a 2596 UA/OCnmethodu|ogy
set up in the office and a 596 method set up for bnots on-the'ground.
Task 1f- y@icroPAVER Load
Tranarnap has written scripts for automated loading of the City's centerline file and distress data into
MhcnoPAVER. Transnnap loads MicroPAVER twice during the project. Once the initial pavement a:ma|ysis is
complete, Tranornap will rum results through MicroPAVERLo establish a na*v Pavement Condition Index (9[I).
Tnansmap can deliver the raw PCI values but does not recommend using these results for final budgets.
After the initial load, Transrnap will perform our field verification walkout. After the walkout, distress data
may be updated and re-run though MitrnPAVEDto establish a final PCI for delivery, The second time will be
after the walkout is complete and after all of the ride quality and rut data has been processed.
Task Ig - PawemneotRepo,timg
Reports should not only be words on paper but large maps with multiple colors that depict different
scenarios. It is this style that has supported moanyTransrnap customers when requesting budgets that can
achieve the standard level of M&R required by their constituents,
Tranmmapwi|A have an understanding of which reports the City needs from the boot camp. Tnmnsrnapwi||
need information on maintenance and rehabilitation, activities. This information, along with construction
dates, will be loaded into MicroPAVERto help produce candidate maps that will predict what future PCI
results will look like in a "do nothing" scenario. These reports will allow the City to sae how creating logical
candidate lists and maps will help in evaluating treatments based on PCI and deterioration models instead of
windshield studies or resident phone calls.
Transnnap has the ability to link the MicrnPAVER data to the digital centerline file to produce maps of
various maintenance scenarios. For example, PCI maps can be broken out based on roadway classification
to evaluate how traffic count affects PCI value. Once all maintenance practices and costs have been
determined, Traoynnap can start building reports over time based on how long certain treatments extend
the life of the pavement. Transrnap prefers to have different reporting styles and will not simply produce
standard text reports. All reporting data will be integrated to the centerline file to produce plots for City
review.
Task 1h - ArcGIS Online Viewer (Media Hosting)
Once the image collection process is complete and all data is processed, Tnxmsrnap will post all images on
uurArcGIS Online web-based image viewer. This viewer allows the City to log on to a web page and view
the basennmp, orthuphutography, image locations, pavement sample data, and all extracted assets from the
project. Transmap uses this site to allow the City tu see the progress of the project, Tnansrnap will host
the image links (media) for up to six months after completion of the project. The City will be responsible for
having the space necessary to load the Transmap media on their servers. Transmap can assist the City in
setting up the media on their servers.
Task 1i - On-Site MicroPAVER Training
Traosnnap will provide up to 5 City employees with a 2-day on-site training of MicroPAVER 1. This training
will cover the basic MicroPAVER functions to the advanced reporting solutions within MicroPAVER. The
training will be performed on the City's actual data that iscollected during the project. MicroPAVER 1
training will occur after the project data has been loaded into MicroPAVER,
The City will supply a computer for each trainee and the nmonn where the training will take place. Transmap
will install MicroPAVER on each computer and refresh the databases as necessary. The class will cover:
1. OverviewofPaver - Se|ect|ontooUsanddropduvvns
2. Inventory - Network, surface type, user defined fields
3. Work Tracking - History, construction dates
4. 9CI Field Inspection/Data Entry
S. Standard Paver Reports
6. Prediction Modeling
7. Condition Analysis
8' System Tables
9. Work Planning
'Task ii - MycrmPAVER Software
Traoomnap will purchase one MicroPAVER software license for the City. The license will be in the name of
the City. Each |hcense comes with three desktop installations and a year nf support from APVVA.
Task 1k - Pavement Boot Camp
The boot camp is customized for every client and is designed as a fact-finding two half day meetings
on-site with the client. The boot camp gives the client and Transrnap an understanding about which
pavement reports the client needs and which legacy data Transmop needs to collect to achieve these
reports.
Tramsmap has successfully managed a boot camp for many customers, This process isconsidered
necessary in establishing e proper PMS project from the beginning. During the boot camp, we will review
any current maintenance and raha,bi||tat|nn (M&R) practices that the [it/ is using. The main focus will be
to gather information on M&Rpnacticey and pricing. Tnansmap will suggest some preventative treatments
that might best fit the project area. Transrnap will use this information to gather regional cost data for the
alternative methods of pavement practices. The boot camp will be the foundation for the reporting task.
The following list represents examples of which information Tnanennap will discuss in the boot camp:
• Functional class - The class or group of roads that the road belongs to. MicroPAVER uses the
following classes: Principal, Arterial, Collector, Industrial, Residential, Primary, Secondary, Tertiary
• Traffic count data
• Budgets - Current pavement rehabilitation budgets
• Material costs Typical cost of materials for rehabilitation
• M0,R practices -Types of rehabilitation or reconstruction practices the City if performing: Some
examples are: Mimrosurfecimg, [ape seal, Slurry Seals, Hot-In-Place Recycling, etc.
• ArcGIS Online site - Transrnap media site. Tranarnep will host the geodatobase data in the cloud.
The site is created to assist in the tracking of the project deliverables
• Overall digital centerline file - We will review the final centerline 0|e that was provided to
Transnnapbythe City
• Construction dates- Approximate oractual major M&R dates per roadway segment
Task 11 - Advanced Inspections
A unique element of the Transmap hybrid approach to capture the pavement distress is how the ride quality
and rut measurements will be provided by the laser profiler. The E950 approach uses standard pavement
pro0|orneter which records the profile of the traveled surface. This method uses measurements of the
distance between an inertial plane of reference and the traveled surface; along with the acceleration of the
inertial platform in order to detect changes in elevation of the surface. Tranarnap uses International
Cybernetics Corporation (I[C} sensors for our vehicle Rut and Ride equipment. We have worked together
for over 18 years. ICC has met orexceeded all State Highway Class I testing requirements,
The International Roughness Index (IRI) and rut data will be collected for the left wheel track, the right
wheel track, and the average of the two wheel tracks in a manner which meets all ASTM E950 standards.
The equipment captures continuous pavement data as the vehicle drives along a roadway at user specified
intervals (1" up to 18"). Lasers are placed in each wheel path and in the center of the wheel paths bogive
the rut depth, The rut depth will be delivered as minimum, maximum, and average per wheel path. The IRI
data will be delivered as a value over the whole section of pavement, The IRI data represents the total
anticipated vertical movement vehicle would experience over given stretch of road. The data acquired
from the profiler will be processed and loaded into MicroPAVER and delivered as a field in the centerline file
segment by segment as listed in the table above,
De|ivemmbNes
l,a - Project Management Transmap will supply the City with monthly project status
reports along with maps and ArcGIS Online tracking.
Transmap will notify the City when the Mobile Mapping vehicle
lb - Mobilization will be mobilized to the project area, We will send a notice to
the City that has information about the vehicle so the City can
notify the authorities and constituents about the vehicle.
Transmap will deliver a pavement centerline with the network
ic- Network Setup and Review information as attributes. This data will also reside in
Transmap will deliver the vanimage, which is a geoclatabase of
the vehicie path with an image link to the Transmap media site.
A drive-coded geoclatabase of the centerline file is also included.
ld - ON-SIGHT Data Collection Transmap will deliver all images and LiDAR data on an internal
SATA hard drive. A download cable (USB to SATA) can be
le - Pavement Inspections Transmap will deliver a geodatabase of the polygon inspection
areas with analyzed distress data as attributes.
1f- MicroPAVER Load Transmap will deliver a complete e6x export file from
MicroPAVER to install on the City's system,
Transmap will post all reporting in the cloud so the City can
Ig - Reporting review. After the City review, Transmap will print the official
report and supporting maps for delivery. Five Hard copy reports
will be delivered and one PDF version.
Transmap will create a web link for the City to view images and
1h - ArcGIS Online Viewer data on Arc:GIS online. This can be viewed from multiple users
but not edited.
1i - MicroP"ER Training Training will be performed on site at the City. Each participant
will receive a training manual,
1j - MicroPAVER Software Transmap will purchase one individual license from APWA.
1k - Pavement Boot Camp Transmap will be on-site at the City for the boot caimp,. We will
prepare an agenda and a meeting recap will be delivered to the
The data acquired from, the pavement profiler will be processed
and the rut data will be loaded into MicroPAVER. The following
11 - Advanced Inspections maps will be delivered to the City: IRI, rutting and average
section IRI. The following Shapefiles will also be delivered: Rut,
Ride and average Section IRI,
Task 2 - Asset Packages
Task 2s - Project Management
Transmapvvi|| create project management reports, project milestones, project goals and keep the City
informed on the progress of the project. Trensnnep will provide monthly status reports and maps. Most
project management will be -ione remotely except for the kick off meeting. l[ransnnap will utilize the web,
email and voice for most pr( ect management tasks. The project manager ia also responsible for the
allocation of staff for e time:' completion of the project. The project manager reports to the account
manager and project princir | on the status of the project.
2b/2c - Point and Linear Assets
The City is requesting point and linear assets to be collected as part of the project, The following table
represents the point and linear assets that will be collected on the 246 centerline nni|eu of roads within the
project area, using our ON-SIGHT imagery and ground-based LiDAR. The assets will be based on %,Y
coordinates and will) be delivered in an Esh geodotabaae, x, y coordowi|| be in NAD83 UTM Zone 12N P[S.
Standard attribute data will be collected for each asset,
Asset Description/Attributes
street name, segID, MUTCD code, post type, facing
Point Asset - Traffic Sign direction, daytime condition (good,fa i r,poor),
flashers (yes,no)
Point Asset - Street Light street name, segID, head type
Point Asset - ADA Ramp street name, segID, truncated dome (yes,no), color
Point Asset - Culvert street name, segID
Linear Asset - Curb street name, segID, type, condition
Linear Asset - Sidewalk street name, segID, material type
Linear Asset - Ditches street name, segID
2d - MUTCD Nighttime Sign Assessment (Reference Federal Highway Administration)
Tnansnnap uses the MUT[D approved nighttime assessment method for determining if regulatory or
warming sign meets minimum recnnref|oc±ivtty requirements. The usual method of inspecting signs at night is
to use a two-person crew. While the driver focuses on the driving task, the passenger evaluates the signs
and records the appropriate information. Tnansrnap will perform a nighttime visual inspection of signs that
are in need of further inspection after we perform our daytime asnessrmcnt. Tnansnnap will use one of the
following nighttime assessment procedures.
The following are keys to successfully implementing the visual nighttime inspection method:
A. Develop guidelines and procedures for inspectors to use in conducting the nighttime inspections and
train inspectors in the use of these procedures,
B. Conduct inspections otnormal speed from the travel lane(s),
C. Conduct inspections using low-beam headlights while minimizing interior vehicle lighting.
D. Evaluate signs at typical viewing distances so that adequate time is available for an appropriate
driving response
Calibration Signs Procedure (for Visual Nighttime Inspection Method)
Calibration signs have known retrureflectiv|ty levels aturabove rnimirnonn |eve|s. These calibration signs are
set up so the inspector views the calibration signs in a manner similar tn nighttime field inspections. A
trained inspector views calibration signs prior to conducting the nighttime inspection described in A-D
above. The inspector, uses the visual appearance of the caliibration signs to establish the evaluation
threshold for that night's inspection, During the nighttime drive-through inspection of in-service signs, ifthe
inspector believes a sign appears to be less bright than the calibration signs viewed earlier, the in-service
sign should be replaced. The following factors provide additional information on the use of this procedure:
• Calibration signs are needed for each color nfsign.
• Calibration signs are viewed at typical viewing distances using the inspection vehicle.
• [a|ibnsbom signs need to be properly stored between inspections so that their retrnneflectiv|ty does
not deteriorate over time.
Consistent Parameters Procedure (for Visual Nighttime Inspection Method)
For this procedure, nighttime inspections described inA-D above are conducted byatrained inspector
under similar factors that were used in the research to develop the nnininnunn netroreflecbvity levels. These
traits include:
• Using an inspector who is at least 60 years old,
• Using a sport utility vehicle or pick-up truck from which to make the observations.
• Using a model year 2O0Oor newer vehicle.
The trained inspector makes a judgment call as to whether an in-service sign meets their nighttime driving
needs. Those signs judged not to meet the visual driving needs should be rep|aced. Note, the three factors
listed here are specific to this procedure and are not required for visual nighttime inspections using the
calibration signs procedure or the comparison panels procedure,
Deliverables:
Transmap will supply the City with monthly project
2a - Project Management status reports along with maps and ArcGIS Online
2b/2c - Point and Linear Assets All assets will be delivered in an Esri geoclatabase
A field in the sign geodatabase will be labeled retro
2d - MUTCD Nighttime Sign Assessment and populated with (adequate, marginal, poor
Conclusion
Transmap is excited to have been selected to provide professional services to the City of Bozeman. We are
confident that we can provide the tools necessary for the City to make intelligent decisions regarding its
pavement and asset life cycles. Tronsmap helps communities turn data into knowledge. With this
knowledge, the City will be able to produce budget scenarios, work orders, maps, and many other
management mtrategies necessary Lo improve overall efficiency.
Transmap Corporation September 26,2013
City of Bozeman,MT
Exhlblt 8 Schedule of Tasks and Fee Structure
1)Pavement Management System
Transmap Transmap
Task Description Comments Units Price Total
Standard project management includes
la Transmap Project Management(units= managing the personnel assigned to the
hours) project,monthly project updates,ArcCIS 96 $99.00 $9,504.00
online project tracking,on site kick off
meeting.
Ib Mobilization of Equipment Materials(units Transmap will mobilize cur ON-SIGHT
lump sum) vehicle and a two-person crew to the City. 1 $10,900-CO $10,900.00
Transmap will review the City's centerline file
lc Network Setup and Review(units=hours) and set up the required network for loading 10 $99.00 $990-00
into Micr,oPAVER
Raw roadway data and image capture.360-
degree image view of all roadways(ROW)
Id ON-SIGHT Mobile Mapping Raw Data with dedicated pavement camera and
Collection(units=ceinterline miles) ground-based UDAR(100%roadway 246 $gmo $24,354.00
coverage)Transmap will utilize a Class I
device for additional rc12 data
Detailed surface distress analysis using
Transmap's Pavement Management 2.0
le Pavement Inspection(units approach.Transmap uses ASTM D6433
management samples) compliant methods.Vehicle automated 4,823 5,88 $28,359,24
collection using a combination of lasers,
images and field walk out(price includes
field verification)300'manaoement samples
if McroPAVER Load(units—hours) Formatting pavement sample data for mass
load into MicroPAVER 11 $99.00 $1,089.00
5 year network level pavement plain with
Ig Reporting(units—hours) maps(includes M&R treatment 44 $125u00 :$5,500.00
recommendations and pricing per square
yard)
ArcGIS Online Web-Based Image Viewer Transmap will set up the City to view all
th (free access for 6 months after project collected images in ArcGIS Online web 0 $875,013 $0,00
completion,units=6 month term) en=;�twith obithophotography and GIS
ba e -based reporting)
ii On-Si te Micro PAVER Training(units Transmap will provide on site training for up 2 $2,200.00 $4,400.010
to five City personnel
Transmap will purchase MicroPAVER software
ij Micro PAVER Software(units=days) for the City. One license in the City's name 1 $1,095.00 $1,095.on
comes with 3 installations
Transmap will meet with City staff to review
maintenance/rehabilitation activities,
1k Pavement Boot Camp(price is per day) analysis procedures,and collect any existing 2 $1,750.00 $3,500.00
information on roadways(ADT data,
,construct dates,maintenance dates,etc).
Ride and Rut processing-Transmap can ad'
addtionat value by processing our laser
11 Advanced Inspections(units=lump sum) profilometer to get an automated result for 1 $4,990.00 $4,99D,00
Rut and Ride data. We use ASTM E 950
L-- --------- compliant methods
$94,661.24
2)Asset Packages Subtotal
Transmap Transmap
Task Description Comments Units Price Total
Standard project management includes
Transmap Project Management(units� managing the personnel assigned to the
2a project,monthly project updates,ArcGIS 48 $99.00 $4,752,00
hours online project tracking,on site kick off
meeting.
Transmap will package all point assets into a
2b Point Assets(units=centerline miles) logical extraction pass(ADA ramps,signs, 246 $72.00 $17,712.00
steetlights,culverts)Standard attributes will
be collected for each asset
Transmap wik package all linear assets into a
2c Linear Assets(units=centerline miles) logical extraction pass(sidewalks,curbs,
ditches)Standard attributes will be collected 246 $67.00 $16,482.00
for each asset
2d MUTCD Nighttime Sign Assessment(units Nighttime Assessment(Rating Critical,Fair, 72 28,00
hours) $�9 9 a=0 $7 11
Subtotal $46,074.00
Project Total AL417
755,24
TRAMS-4 OP ID:Vl
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