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HomeMy WebLinkAbout09-09-2013 Minutes, City Commission so & Co.,*0 THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, Septem her 9,2013 A. 016:02:08 PM Call to Order—6 p.m. —Commission Room, City Hall, 121 North Rouse Depot Mayor- Jeff Krauss: Arriving late Mayor- Sean Becker: Present Commissioner- Carson Taylor: Present Commissioner- Chris Mehl. Present Commissioner- Cynthia Andrus: Present Staff Present: City Manager Chris Kukulski(arriving late),Assistant City Manager Chuck Winn, City Attorney Greg Sullivan and City Clerk Stacy Ulmen. B. 06:02:13 PM Pledge of Allegiance and a Moment of Silence C. 06:02:53 PM Changes to the Agenda Mayor Becker asked Assistant City Manager Chuck Winn if there were any changes to the Agenda. Mr. Winn stated that it is his understanding that there is a desire to move Consent item No. 2 to the Action item list, The Commission agreed to the change and the item was removed from the Consent agenda. D. 06:03:28 PM Public Service Announcement—Access of Public Records and Location of Records Request Form for non-routine Records (Ulmen) City Clerk Stacy Ulmen presented a Public Service Announcement regarding Access of Public Records and Location of Records Request Form for non-routine Records. E, 06,:07:25 PM Minutes—July 22, 2013 '��<: 06.07:25 PM Motion and Vote to approve the minutes of July 22,2013 as submitted. Commissioner- Cynthia.Andrus: Motion Commissioner- Chris Mehl: 2nd Deputy Mayor- Jeff Krauss: Absent Mayor- Sean Becker: Approve Commissioner- Carson T aylor-. Approve Page 1 of 9 Alinntes o0he Bozeman City Commission,September 9,2013 Commissioner- Chris Mehl: Approve Commissioner- Cynthia. Andrus: Approve F. 06:07:45 PM Consent L Authorize Payment of Accounts Payable Claims (LaMeres) 4 2. 3. Approve Canceling the City Commission meeting on Monday, September 16, 2013 and conduct a meeting on Monday, September 30,2013 (Ulmen) 4j 4. Approve Depository Bonds& Securities as of June 30, 2013 (Rosenberry) 5. Approve Resolution 4469,declaring the intent to amend Figure 3-1 of the Growth Policy for Laurel Glen Lot 1, Block 4 (464 Longbow Lane) and setting apublic hearing date,Application P13024 (Saunders) 51-<= 6. Approve Provisional Adoption of Ordinance 1871, adopting a zone map amendment to allow a change from B-2 to B-3 for a tract of land being Lots 14 & 15, Block D,Tracy's Addition to Bozeman(407 West Main Street),Application 213141 (Brekke) -°<z 7. Provisional Adoption of Ordinance 1872 adopting a zone map amendment to allow a change from R-4 to B-2 for a tract of land being Lots 25 and Lot 26 of Block H and that part of vacated South 10th Avenue described in Document 2337846, Story's Addition to City of Bozeman(91.7-921 West Babcock Street),Application.213139 (Rogers) :14 8. Approve Final Plat for The Crossing at Baxter Meadows Phases 4134E and Phase 41 (northwest side of the intersection of Davis Lane and Vaquero Parkway)to subdivide 36.94 acres and authorize the Director of Public Works to execute the same on behalf of the City,P 13 027 (Saunders) tL 4P 06:07:50 PM Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 06:08:00 PM Motion and"Vote to approve consent items F. 1 and 3-8 as submitted. Commissioner- Chris Mehl: Motion Commissioner- Carson Taylor: 2nd Deputy Mayor- Jeff Krauss: Absent Mayor- Sean Becker: Approve Commissioner- Carson Taylor:; Approve Page 2 of 9 11finules of Bozeman Qv Commission,September 9,2013 Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: ARprove G. 06:08:12 PM Public Comment 06:08:29 PM David tI�istrelfi, Public Comment Mr. Magistrelli urged the Commission to support the Summit project letter of support as listed in Consent item 2. K41.4J IL 06:10:50 I'M Mayoral Proclamation—Thriving Communities Month 1. 06:14:02 PM Special Presentation—Firefighter Swearing In Ceremony Mayor Becker administered the Oaths of Office to new Fire fighters Levi Shugart, Britton Clark, Tim O'Tool and Craig Moline. J. 06:17:40 PM Action Items I. 06:17:53 PM Preliminary Site Plan requesting construction of a two-story office building and parking lot at 102 North Broadway Avenue with a request for two zoning variances to allow encroachment into the yard setback along North Broadway Avenue and to eliminate the requirement of intersection improvements to the North Broadway Avenue and East Main Street intersection,Applications 213162.and P13003 (Quasi- dudicial) (Brekke) 06-18:44 PM Staff Presentation Development Review Manager, Brian Krueger gave the staff presentation regarding the Preliminary Site Plan requesting construction of a two-story office building and parking lot at 102 North Broadway Avenue with a request for two zoning variances to allow encroachment into the yard setback along North Broadway Avenue and to eliminate the requirement of intersection improvements to the North Broadway Avenue and East Main Street intersection,Applications 71 3162 and P 13003, 06:25:42 PM Commission Questions for Staff The Commission and Staff discussed intersection, mapping, storm water,the 100 year flood plain, staff memos, the Design Review Board review process, street lights and funding options. 06:34:37 PM Applicant presentation The Applicant stated that he is available to answer questions. Spoke regarding the flood plain area. 06:35:32 PM Commission Questions for Applicant Page 3 of 9 Afinutew of the Bozeman CIA,Commission,September 9,2013 06:35..-.44 PM Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 06:35:56 PM Motion that having reviewed the application materials, considered public comment,and considered all of the information presented,I hereby adopt the findings presented in the staff report for applications 213162 and P13003 and move to approve the preliminary site plan and zoning variance applications with staff conditions and subject to all applicable code provisions. Deputy Mayor-Jeff Krauss: Motion Commissioner- Carson Taylor: 2nd 06:36:35 PM Commission Discussion on the Motion 06:38:27 P,M Vote on the Motion that having reviewed the application materials, considered public comment,and considered all of the information presented,I hereby adopt the findings presented in the staff report for applications 213162 and P13003 and move to approve the preliminary site plan and zoning variance applications with staff conditions and subject to all applicable code provisions. Deputv Mayor-Jeff Krauss: Motion Commissioner-..Carson Taylor: 2nd Deputy Mayor-Jeff Krauss: ApDLovc Mayor- Scan Becker: Approve Commissioner- Carson Tqylor: Approve Commissioner- Quis Mehl: Approve Commissioner,- Cynthia Andrus: Approve 2. X16:38:41 PM Resolution 4471, establishes Trails, Open Space and Parks Program procedures and evaluation criteria to measure Project Proposals requesting Trails, Open Space and Parks Bond Funds (Overton) 06:40:06 PM Staff Presentation Director of Parks and Recreation Mitch Overton gave the staff presentation regarding Resolution 4471, establishes Trails, Open Space and Parks Program procedures and evaluation criteria to measure Project Proposals requesting Trails, Open Space and Parks Bond Funds, 06:51:12 PM Commission questions for Staff The Commission and staff discussed ballot language,historical and archeological significance,maintenance, feasibility reports, appeals, schedule of projects,timelines, cash-in-lieu funds and the review process. Page 4 of 9 Minutes qfthe Bozeman 01,Commission,September 9,2013 07:31:22 PM Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 07:31:36 PM Motion to approve Resolution 4471 establishing the Trails, Open Space and Parks Bond program procedures and evaluation criteria to be used in measuring project proposals requesting the expenditure of Trails,Open Space and Parks Bond Funds. Commissioner- Carson Taylor: Motion Commissioner- Cyntbia Andrus: 2nd 07:32:03 PM Commission discussion on the Motion. 08:00:58 PM Vote on the Motion to approve Resolution 4471 establishing the Trails, Open Space and Parks Bond program procedures and evaluation criteria to be used in measuring project proposals requesting the expenditure of Trails, Open Space and Parks Bond Funds. Commissioner - Carson Taylor: Motion Commissioner - Cynthia Andrus: 2nd Deputy Mayor - Jeff Krauss: Approve Mayor- Sean Becker: Approve Commissioner- Carson Taylor: Approve Commissioner - Chris Mehl: A p p rove Commissioner- Cynthia Andrus: Al 08:01:1 PM Break Mayor Becker declared a break. 08:18:09 PM Meeting called back to order Mayor Becker called the meeting back to order, 3. 08:18:10 PM Resolution 4470,amending the Adopted Wastewater Facility Plan to allow a change in the allocation of Wastewater Collection Capacity and directing the City Manager to enter into a Funding Agreement to update the Wastewater Facility Plan(Woolard) <z 08:18:43 PM Staff Presentation Director of Public Works, Craig Woolard gave the staff presentation regarding Resolution 4470, amending the Adopted Wastewater Facility Plan to allow a change in the allocation of Wastewater Collection Capacity and directing the City Manager to enter into a Funding Agreement to update the Wastewater Facility Plan. Page 5 of 9 Minutes of'the Bozeman City Commission,September 9,,207.3 08:19:41 P.M Commission Questions for staff The Commission and staff discussed the cost of the study,the shelf life of the plan, and impacts on the next rate study. 08:22:07 PM Public Comment Mayor Becker opened public comment. No person commented, Mayor Becker closed public comment. 08:22:21 PM Motion that based upon consideration of the facts presented during the policy discussion titled"Wastewater Collection System" conducted at the August 5t",2013 City Commission meeting and after consideration of public comment and the recommendation of City Staff,I move to approve Resolution No. 4470 amending the Adopted Wastewater Facility Plan to allow a change in the allocation of Wastewater Collection Capacity and directing the City Manager to enter into a Funding Agreement to update the Wastewater Facility Plan. Commissioner--QynthJa.Andrus: Motion Commissioner- Chris Mehl: 2nd 08:23:00 PM Commission discussion on the Motion. 08:28:3 5 PM Vote on the Motion that based upon consideration of the facts presented during the policy discussion titled "Wastewater Collection System" conducted at the August 5'h,2013 City Commission meeting and after consideration of public comment and the recommendation of City Staff, I move to approve Resolution No. 4470 amending the Adopted Wastewater Facility Plan to allow a change in the allocation of Wastewater Collection Capacity and directing the City Manager to enter into a Funding Agreement to update the Wastewater Facility Plan. Commissioner- Cynthia Andrus: Motion Commissioner- Chris Mehl: 2nd Deputy Mayor-Jeff Krauss: Approve _ Mayor- Sean Becker-, Approve Commissioner - Carson raylor: Approve Commissioner - Chris Mehl: Approve Commissioner - Cynthia Andrus: Approve 4. 08:28:49 PM Resolution 4468, Setting Mill Levies for Fiscal Year 2013- 4z 2014 (Rosenberry) 08:�29:26 PM Staff Presentation Director of Administrative Services Anna Rosenberry gave to staff presentation regarding Resolution 4468, Setting Mill Levies for Fiscal Year 2013-2014, Page 6 of 9 Minulo of the Bazenian Of),Cononission,September 9,2013 08:36:06 PM Commission questions for Staff The Commission and Staff discussed the fact that the money will go into the reserve account, impacts and debt services. 08:38:17 PM Public Comment. Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 08:38.27 PM Continued Commission Discussion 08:39:34 PM Motion to approve Resolution 4468, Setting Mill Levies for Fiscal Year 2013-2014. Commissioner - Chris Mehl: Motion Denuty Mayor - Jeff Krauss: 2nd 08:39:45 PM Commission discussion on the Motion. 08:42:24 PM Vote on the Motion to approve Resolution 4468, Setting Mill Levies for Fiscal Year 2013-2014. Commissioner - Chris Mehl: Motion Denutv Mayor -Jeff Krauss: 2nd Denutv Mayor-Jeff Krauss: Disapprove Mayor - Sean Becker: Approve Commissioner - Carson Taylor, Approve Commissioner- Chris Mehl: A ve ro 12p _ Commissioner- Cynthia Andrus: Approve 08:42:48 PM Consent Item 2: Authorize a Letter of Support to the Montana Board of Housing, Low Income Housing Tax Credit Program for the property located at the northwest comer of Tschache Lane and North 27th Avenue (Thomas) 08:43:28 PM Staff Presentation Development Review Manager, Brian Krueger gave the staff presentation for authorizing a Letter of Support to the Montana Board of Housing, Low Income Housing Tax Credit Program for the property located at the northwest comer of Tschache Lane and North 27th Avenue. 08:46:53 PM Commission questions for Staff The Commission and staff discussed deadlines,affordable unit costs, commitments, the parcel, Page 7 of 9 Afinutes of the Bozeman Qi,Commission,September 9,2013 08:50:05 PM Public Comment Jef f Rupp, on behalf of HRDC andApplicunt,Public Comment Mr. Rupp spoke in support of the request and spoke regarding the key features within the plan. 08:53:11 P'M Commission questions for Applicant The Commission and applicant spoke regarding the rent amounts. 08:54:42 PM Motion to Support Summit Housing Group's request for an application to the Montana Board of Housing for Low Income Housing Tax Credit and that we include in our support a pledge to pay the impact fees for the rental units for households with incomes at or below 40% of median income. Deputy Mayor-Jeff Krauss: Motion Commissioner- Carson Taylor: 2nd 08:55:24 PM Commission Discussion on the Motion The Commission discussed tax credits,the history of the approach to affordable housing, vacancy rates, incentives, street impact fees and multi-jurisdictional participation. 09:02:17 PM Vote on the Motion to Support Summit Housing Group's request for an application to the Montana Board of Housing for Low Income Housing Tax Credit and that we include in our support a pledge to pay the impact fees for the rental units for households with incomes at or below 40% of median income. D01gy.,Mayor- Jeff Krauss: Motion Commissioner -...Carson Taylor: 2nd Deputy Mayor-Jeff Krauss: Approve Mayor- Scan Becker: Approve Commissioner - Carson'faylpjL. Approve Commissioner - Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve K. 09:0236 PM FYI/Discussion 09:02:50 PM 1. Gallatin County College Flyers 09:04:39 PM 3. TOPS Committee/Public Education Session. This will take place on September 24'h from 7-9 p.m. in the City Commission Room, 09:05-55 PM 4. The September 16th City Commission meeting has been canceled. L. 0,9:06:09 PM Adjournment Mayor Becker adjourned the meeting at 9:06 p.m. Page 8 of 9 11hudes oft Bozeman tz,Commission,Seplember%te / y . /-SAe Sean&. SecycG M�\�f ATT`' � Stacy \Iq ; \\C • / y; < . 8Y: � Approved � ! � { � SI (y U en,. . Ci J . 2 ? >: ©P Page 9o£9