HomeMy WebLinkAbout09-09-13 Minutes, draft
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THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, September 9, 2013 A. 06:02:08 PM Call to Order – 6 p.m. – Commission Room, City Hall, 121 North
Rouse
Deputy Mayor - Jeff Krauss: Arriving late Mayor - Sean Becker: Present Commissioner - Carson Taylor: Present
Commissioner - Chris Mehl: Present
Commissioner - Cynthia Andrus: Present Staff Present: City Manager Chris Kukulski (arriving late), Assistant City Manager Chuck Winn, City Attorney Greg Sullivan and City Clerk Stacy Ulmen.
B. 06:02:13 PM Pledge of Allegiance and a Moment of Silence
C. 06:02:53 PM Changes to the Agenda Mayor Becker asked Assistant City Manager Chuck Winn if there were any changes to
the Agenda. Mr. Winn stated that it is his understanding that there is a desire to move
Consent item No. 2 to the Action item list. The Commission agreed to the change and the
item was removed from the Consent agenda. D. 06:03:28 PM Public Service Announcement – Access of Public Records and
Location of Records Request Form for non-routine Records (Ulmen)
City Clerk Stacy Ulmen presented a Public Service Announcement regarding Access of
Public Records and Location of Records Request Form for non-routine Records.
E. 06:07:25 PM Minutes – July 22, 2013
06:07:25 PM Motion and Vote to approve the minutes of July 22, 2013 as submitted.
Commissioner - Cynthia Andrus: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Jeff Krauss: Absent
Mayor - Sean Becker: Approve Commissioner - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
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Minutes of the Bozeman City Commission, September 9, 2013
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Commissioner - Cynthia Andrus: Approve F. 06:07:45 PM Consent
1. Authorize Payment of Accounts Payable Claims (LaMeres) 2. Authorize a Letter of Support to the Montana Board of Housing, Low
Income Housing Tax Credit Program for the property located at the
northwest corner of Tschache Lane and North 27th Avenue (Thomas)
Removed and added to Action Items 3. Approve Canceling the City Commission meeting on Monday, September
16, 2013 and conduct a meeting on Monday, September 30, 2013 (Ulmen)
4. Approve Depository Bonds & Securities as of June 30, 2013 (Rosenberry)
5. Approve Resolution 4469, declaring the intent to amend Figure 3-1 of the
Growth Policy for Laurel Glen Lot 1, Block 4 (964 Longbow Lane) and
setting a public hearing date, Application P13024 (Saunders)
6. Approve Provisional Adoption of Ordinance 1871, adopting a zone map
amendment to allow a change from B-2 to B-3 for a tract of land being
Lots 14 & 15, Block D, Tracy’s Addition to Bozeman (407 West Main
Street), Application Z13141 (Brekke)
7. Provisional Adoption of Ordinance 1872 adopting a zone map amendment
to allow a change from R-4 to B-2 for a tract of land being Lots 25 and
Lot 26 of Block H and that part of vacated South 10th Avenue described in Document 2337846, Story’s Addition to City of Bozeman (917-921
West Babcock Street), Application Z13139 (Rogers)
8. Approve Final Plat for The Crossing at Baxter Meadows Phases 4B-4E
and Phase 4I (northwest side of the intersection of Davis Lane and Vaquero Parkway) to subdivide 36.94 acres and authorize the Director of
Public Works to execute the same on behalf of the City, P13027
(Saunders)
06:07:50 PM Public Comment
Mayor Becker opened public comment.
No person commented.
Mayor Becker closed public comment. 06:08:00 PM Motion and Vote to approve consent items F. 1 and 3-8 as submitted.
Commissioner - Chris Mehl: Motion
Commissioner - Carson Taylor: 2nd Deputy Mayor - Jeff Krauss: Absent Mayor - Sean Becker: Approve
Commissioner - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - Cynthia Andrus: Approve
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Minutes of the Bozeman City Commission, September 9, 2013
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G. 06:08:12 PM Public Comment
06:08:29 PM David Magistrelli, Public Comment
Mr. Magistrelli urged the Commission to support the Summit project letter of support as listed in Consent item 2.
H. 06:10:50 PM Mayoral Proclamation – Thriving Communities Month
I. 06:14:02 PM Special Presentation – Firefighter Swearing In Ceremony Mayor Becker administered the Oaths of Office to new Fire fighters Levi Shugart, Britton
Clark, Tim O’Tool and Craig Moline.
J. 06:17:40 PM Action Items 1. 06:17:53 PM Preliminary Site Plan requesting construction of a two-story
office building and parking lot at 102 North Broadway Avenue with a
request for two zoning variances to allow encroachment into the yard
setback along North Broadway Avenue and to eliminate the requirement of intersection improvements to the North Broadway Avenue and East
Main Street intersection, Applications Z13162 and P13003 (Quasi-
Judicial) (Brekke)
06:18:44 PM Staff Presentation
Development Review Manager, Brian Krueger gave the staff presentation regarding the
Preliminary Site Plan requesting construction of a two-story office building and parking
lot at 102 North Broadway Avenue with a request for two zoning variances to allow
encroachment into the yard setback along North Broadway Avenue and to eliminate the requirement of intersection improvements to the North Broadway Avenue and East Main
Street intersection, Applications Z13162 and P13003.
06:25:42 PM Commission Questions for Staff
The Commission and Staff discussed intersection, mapping, storm water, the 100 year flood plain, staff memos, the Design Review Board review process, street lights and
funding options.
06:34:37 PM Applicant presentation
The Applicant stated that he is available to answer questions. Spoke regarding the flood plain area.
06:35:32 PM Commission Questions for Applicant
06:35:44 PM Public Comment
Mayor Becker opened public comment.
No person commented.
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Minutes of the Bozeman City Commission, September 9, 2013
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Mayor Becker closed public comment.
06:35:56 PM Motion that having reviewed the application materials, considered
public comment, and considered all of the information presented, I hereby adopt the findings presented in the staff report for applications Z13162 and P13003 and move to approve the preliminary site plan and zoning variance applications with staff conditions and subject to all applicable code provisions.
Deputy Mayor - Jeff Krauss: Motion Commissioner - Carson Taylor: 2nd 06:36:35 PM Commission Discussion on the Motion
06:38:27 PM Vote on the Motion that having reviewed the application materials, considered public comment, and considered all of the information presented, I hereby adopt the findings presented in the staff report for applications Z13162 and P13003 and move to approve the preliminary site plan and zoning variance
applications with staff conditions and subject to all applicable code provisions. Deputy Mayor - Jeff Krauss: Motion Commissioner - Carson Taylor: 2nd
Deputy Mayor - Jeff Krauss: Approve
Mayor - Sean Becker: Approve
Commissioner - Carson Taylor: Approve Commissioner - Chris Mehl: Approve
Commissioner - Cynthia Andrus: Approve
2. 06:38:41 PM Resolution 4471, establishes Trails, Open Space and Parks Program procedures and evaluation criteria to measure Project Proposals
requesting Trails, Open Space and Parks Bond Funds (Overton)
06:40:06 PM Staff Presentation Director of Parks and Recreation Mitch Overton gave the staff presentation regarding Resolution 4471, establishes Trails, Open Space and Parks Program procedures and
evaluation criteria to measure Project Proposals requesting Trails, Open Space and Parks
Bond Funds.
06:51:12 PM Commission questions for Staff
The Commission and staff discussed ballot language, historical and archeological
significance, maintenance, feasibility reports, appeals, schedule of projects, timelines,
cash-in-lieu funds and the review process.
07:31:22 PM Public Comment
Mayor Becker opened public comment.
No person commented.
Mayor Becker closed public comment.
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Minutes of the Bozeman City Commission, September 9, 2013
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07:31:36 PM Motion to approve Resolution 4471 establishing the Trails, Open Space
and Parks Bond program procedures and evaluation criteria to be used in
measuring project proposals requesting the expenditure of Trails, Open Space and
Parks Bond Funds.
Commissioner - Carson Taylor: Motion
Commissioner - Cynthia Andrus: 2nd
07:32:03 PM Commission discussion on the Motion. 08:00:58 PM Vote on the Motion to approve Resolution 4471 establishing the Trails,
Open Space and Parks Bond program procedures and evaluation criteria to be used
in measuring project proposals requesting the expenditure of Trails, Open Space
and Parks Bond Funds.
Commissioner - Carson Taylor: Motion
Commissioner - Cynthia Andrus: 2nd
Deputy Mayor - Jeff Krauss: Approve
Mayor - Sean Becker: Approve Commissioner - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - Cynthia Andrus: Approve 08:01:16 PM Break Mayor Becker declared a break.
08:18:08 PM Meeting called back to order
Mayor Becker called the meeting back to order.
3. 08:18:10 PM Resolution 4470, amending the Adopted Wastewater Facility
Plan to allow a change in the allocation of Wastewater Collection
Capacity and directing the City Manager to enter into a Funding
Agreement to update the Wastewater Facility Plan (Woolard)
08:18:43 PM Staff Presentation
Director of Public Works, Craig Woolard gave the staff presentation regarding
Resolution 4470, amending the Adopted Wastewater Facility Plan to allow a change in
the allocation of Wastewater Collection Capacity and directing the City Manager to enter into a Funding Agreement to update the Wastewater Facility Plan.
08:19:41 PM Commission Questions for staff
The Commission and staff discussed the cost of the study, the shelf life of the plan, and impacts on the next rate study.
08:22:07 PM Public Comment
Mayor Becker opened public comment.
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No person commented.
Mayor Becker closed public comment.
08:22:21 PM Motion that based upon consideration of the facts presented during the policy discussion titled “Wastewater Collection System” conducted at the August 5th, 2013 City Commission meeting and after consideration of public comment and the recommendation of City Staff, I move to approve Resolution No. 4470 amending
the Adopted Wastewater Facility Plan to allow a change in the allocation of
Wastewater Collection Capacity and directing the City Manager to enter into a Funding Agreement to update the Wastewater Facility Plan. Commissioner - Cynthia Andrus: Motion
Commissioner - Chris Mehl: 2nd
08:23:00 PM Commission discussion on the Motion.
08:28:35 PM Vote on the Motion that based upon consideration of the facts
presented during the policy discussion titled “Wastewater Collection System”
conducted at the August 5th, 2013 City Commission meeting and after consideration of public comment and the recommendation of City Staff, I move to approve Resolution No. 4470 amending the Adopted Wastewater Facility Plan to allow a change in the allocation of Wastewater Collection Capacity and directing the City
Manager to enter into a Funding Agreement to update the Wastewater Facility
Plan. Commissioner - Cynthia Andrus: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Jeff Krauss: Approve
Mayor - Sean Becker: Approve Commissioner - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - Cynthia Andrus: Approve 4. 08:28:49 PM Resolution 4468, Setting Mill Levies for Fiscal Year 2013-
2014 (Rosenberry)
08:29:26 PM Staff Presentation
Director of Administrative Services Anna Rosenberry gave to staff presentation regarding Resolution 4468, Setting Mill Levies for Fiscal Year 2013-2014.
08:36:06 PM Commission questions for Staff
The Commission and Staff discussed the fact that the money will go into the reserve
account, impacts and debt services.
08:38:17 PM Public Comment.
Mayor Becker opened public comment.
No person commented.
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Mayor Becker closed public comment.
08:38:27 PM Continued Commission Discussion
08:39:34 PM Motion to approve Resolution 4468, Setting Mill Levies for Fiscal Year
2013-2014.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Jeff Krauss: 2nd 08:39:45 PM Commission discussion on the Motion.
08:42:24 PM Vote on the Motion to approve Resolution 4468, Setting Mill Levies for
Fiscal Year 2013-2014. Commissioner - Chris Mehl: Motion
Deputy Mayor - Jeff Krauss: 2nd
Deputy Mayor - Jeff Krauss: Disapprove
Mayor - Sean Becker: Approve Commissioner - Carson Taylor: Approve Commissioner - Chris Mehl: Approve
Commissioner - Cynthia Andrus: Approve 08:42:48 PM Consent Item 2: Authorize a Letter of Support to the Montana Board of Housing, Low Income Housing Tax Credit Program for the property located at the
northwest corner of Tschache Lane and North 27th Avenue (Thomas)
08:43:28 PM Staff Presentation
Development Review Manager, Brian Krueger gave the staff presentation for authorizing a Letter of Support to the Montana Board of Housing, Low Income Housing Tax Credit
Program for the property located at the northwest corner of Tschache Lane and North
27th Avenue.
08:46:53 PM Commission questions for Staff The Commission and staff discussed deadlines, affordable unit costs, commitments, the
parcel,
08:50:05 PM Public Comment
Jeff Rupp, on behalf of HRDC and Applicant, Public Comment
Mr. Rupp spoke in support of the request and spoke regarding the key features within the
plan.
08:53:11 PM Commission questions for Applicant
The Commission and applicant spoke regarding the rent amounts.
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08:54:42 PM Motion to Support Summit Housing Group’s request for an application
to the Montana Board of Housing for Low Income Housing Tax Credit and that we
include in our support a pledge to pay the impact fees for the rental units for
households with incomes at or below 40% of median income. Deputy Mayor - Jeff Krauss: Motion
Commissioner - Carson Taylor: 2nd 08:55:24 PM Commission Discussion on the Motion The Commission discussed tax credits, the history of the approach to affordable housing, vacancy rates, incentives, street impact fees and multi-jurisdictional participation.
09:02:17 PM Vote on the Motion to Support Summit Housing Group’s request for
an application to the Montana Board of Housing for Low Income Housing Tax Credit and that we include in our support a pledge to pay the impact fees for the rental units for households with incomes at or below 40% of median income.
Deputy Mayor - Jeff Krauss: Motion
Commissioner - Carson Taylor: 2nd Deputy Mayor - Jeff Krauss: Approve Mayor - Sean Becker: Approve
Commissioner - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - Cynthia Andrus: Approve K. 09:02:36 PM FYI/Discussion
09:02:50 PM 1. Gallatin County College Flyers
09:04:39 PM 3. TOPS Committee/Public Education Session.
This will take place on September 24th from 7-9 p.m. in the City Commission Room.
09:05:55 PM 4. The September 16th City Commission meeting has been canceled.
L. 09:06:09 PM Adjournment
Mayor Becker adjourned the meeting at 9:06 p.m.
______________________________
Sean A. Becker, Mayor
ATTEST: ______________________________________
Stacy Ulmen, CMC, City Clerk
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Minutes of the Bozeman City Commission, September 9, 2013
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PREPARED BY:
______________________________________
Stacy Ulmen, CMC, City Clerk
Approved on ___________________________
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