HomeMy WebLinkAbout07-23-13 Streamline Advisory Board MinutesStreamline/Galavan Advisory Board Minutes
July 23, 2013, HRDC Board Room
8:30 to 10:00
Board Members Present: David Kack, Billy Dove, Seth Ward, Merle Phipps, Vicky York, Colleen
Lindner, Chris Budeski
Board Members with excused absence: Suzanne Winchester
Board Members not present: Scott Birkenbuel, Patty Gunderson,
Others Present: Lee Hazelbaker, Sunshine Ross, Jeff Rupp, Dan Martin,
Public Comment: Call to order 0830. No public comment
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Approval of Previous Minutes: Motion to approve the June 25 minutes as written by David
Kack, second by Colleen Lindner. Motion passes, approved as written
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Presentation(s): Kristen Hamburg from HRDC invited everyone to a 40 Anniversary
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celebration of Galavan Ice Cream social, Thursday July 25 from 4-6pm in the HRDC parking lot.
Root beer floats and sundaes will be served.
Discussion Items:
Lee discussed the results of the Transit specialist position; WTI was the choice of the email
selection process that he sent out, therefor Lee recommends that WTI be selected as the
Streamline/Galavan specialist. Merle P. made a motion to accept WTI as the transit specialist,
second by Chris B. Discussion followed: What is the budget for this position? $70,000 was
budgeted although we don’t anticipate spending this full amount. Operations Committee will
provide direction to the Transit Specialist with input from Dan and Sunshine. Goal is to have
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them start August 1. The motion passes, WTI adopted.
Reports:
Directors/Coordinators report- Lee Hazelbaker
Chris Budeski was reappointed by the Gallatin County Commission last year so his term
will not expire until 2015. Patty Gunderson will be reappointed by Belgrade. The
Bozeman City Commission appointed Cyndy Andrus to replace Sean Becker for 3 year
term.
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Sweet Pea is August 2- Still need a committee chair. David has good ideas for magical
mystery tour. Seth will help with the printing of banners (rainbow letters).
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New schedules start August 19. Nice work Colleen and crew!
No response from Boy Scouts in terms of changing signs in shelters. Signs would be
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changed ideally on Sunday August 18. Broken Plexiglas will need to be replaces as well.
We will hire 3 students for $100 each to do the job.
David K. asked if we were going to return a problem bus (#615) back to MDT? Lee
responded that MDT will not take a bus back. If we want to do something it would be
with the manufacturer not with MDT. This bus is still under warranty but has a history of
breaking down about every 6 weeks. Jeff R. took exception with the position that MDT
would not take a problem bus back in that our hands are tied in the process. Dan Martin
brought the board up to speed on Air-conditioning problems on all buses except the
Yellowstone buses. The problem appears to be related to circuit boards.
Colleen asked if all of the Kiosks were working. Dan is checking.
Treasurer’s report- David Kack
Galavan: Fiscal Year ending 6/30/13, we don’t think we need to use all of the Smyth Trust
money but are able to cover all of our expenses including the capital outlay. This will allow
additional funds to stay in the trust. The Smyth Trust Goal is for 50% of accrued interest to be
transferred to the operating budget and 50% to be added to the principal. So Galavan will end
the year with $65,000 in reserve.
Streamline: We will end with about $29,000 less in revenue than had been projected last
month and about $24,000 more in expenses, so about $53,000 less than we had anticipated.
Ending the year we are looking at about an $18,000 deficit. Jeff mentions we have paid off all of
our match obligations and actually had a pretty good year. We probably won’t find out from
MDT until October at the earliest what capital we will get. We would not get a new bus until
2015.
Colleen brought up the concern of sexual harassment issues on the Late Night bus
involving our female monitors. Colleen would like to see the addition of a security
camera system. David K. stated we have a quote for approximately $53,000 for
installation of 3 cameras in each bus. Colleen asks if we could not get by with just one
camera/bus pointed at the door? We don’t always use the same bus on Late Night.
Dan M. talked about options from a company called “Sock on” that is cell based. This
system runs a continuous loop, only saves if someone or something prompts it (e.g.
panic button). $55-70/month. Chris mentioned in the interim that just buying a portable
camera and mounting system with time and date. Colleen is concerned that we need to
get a picture of everyone coming on the bus; Go-pro cameras may be an option. Dan has
one that we can borrow for a test run.
Rides are up 2% for the year total, 282,776 rides. Late Night was down a couple
thousand rides for the year.
Secretary’s report-Merle Phipps
Nothing to report.
Late Night report –
Casey is back on 7/26. Jack and Colleen are going on vacation.
Subcomitte Reports:
Operations-
We are still looking for a chair of this committee. Brochures are being printed a big thank you to
Colleen and everyone involved in this process!!!!
We are still waiting on possible changes with MSU and an airport run.
Some talk about changing the Maps/Schedules.. How do we replace these? Colleen to
replace the ones on campus. Do we need the full schedule attached to the map? The
schedule could be attached to the map but condensed. Operations Committee will meet
with Levi to help design a new map, Colleen points out this is a somewhat challenging
project.
Marketing – Colleen Lindner
PSA for Streamline will be recorded on Thursday.
Levi made an advertisement that will be running in the Chronicle as well as the TV
screens in the buses.
Paratransit – Suzanne Winchester
Nothing to report.
Budget –
Working on updates for next year.
Bylaws – Merle Phipps
Nothing to report.
Nominations – Colleen Lindner
Vicky York had filled a seat that has expired. Colleen L. made a motion to renew Vicky’s seat for
another 3 year term as rider until July 2016, second by Merle P. The motion carries, welcome
back Vicky York! There was some discussion of filling Scott Birkenbuel’s seat. Colleen will be
contacting Karen ___, we have her application.
Public Stakeholders – Jeff Rupp
Cyndy Andrus is the new Bozeman City Representative.
For the Good of the Bus
Wheel chair rider complaint of being left at bus stop, this has led to drivers be overly sensitive
to passenger requests. E.g. do I have to hold up the schedule in order to accommodate a
demanding rider? Drivers are being directed to keep the system on schedule (If passenger is not
within a half of a block of the stop, don’t anticipate they will be there). Again keeping the
system on time is a priority. Vicky made the point we need to be careful not to put undue
pressure on our drivers but rather have clearly delineated expectations. Galavan management
will respond to the above rider.
Next Meeting – Tuesday August 27 0830