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Home My WebLink About08-14-2013 Parking Commission packet materials BOZEMAN PARKING COMMISSION August 14, 2013, 7:30 - 9:00 a.m. Madison Room, City Hall Agenda I. Call to order, 7:30 a.m. 1I. Approval of July 2013 minutes III. Public Comment—State name and address. Please limit comments to 3 minutes. IV. Manager's Report(info)— Including finance report a. Monthly Financials- FY2013 & July 2013YTD b. Parking Garage Usage Graphs and tables c. Other V. Non-parking License for S. Willson Lot—(ACTION) VI. Residential District Violation increase Resolution - (ACTION) VII. Revised 2014 Budget—(ACTION) VIII. Cash-in-Lieu—(ACTION) IX. Ethics Training—need to schedule- Sept 2013 Mtg? X. New business XI. Adjournment NOTE:The next Bozeman Parking Commission meeting will be held September 11, 2013, at 7:30 a.m. at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance,please contact our ADA Coordinator, James Goehrung, at 582-3232(TDD 582-2301). Bozeman Parking Commission Meeting July 10, 2013 7:30 a.m. City Hall Madison Conference Room (Upstairs) Parking Commissioners in Attendance: Ben Lloyd Pam Bryan Ryan Olson Ben Bennett Chris Naumann Kelly Wiseman Dennis Bechtold City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Daniel Tolar, Parking Enforcement Officer Guests in Attendance: Rob Pertzborn, Intrinsik Architecture Action Items: None I. Call to order, 7:30 a.m. Chris called the meeting to order at 7:35 am. II. Approval of the June 12, 2013 minutes Kelly made a motion to approve the June 12, 2013 minutes. Ryan seconded the motion and the minutes were approved unanimously. III. Public Comment— State name and address. Please limit comments to 3 minutes. Rob Pertzborn from Intrinsik Architecture was present, but had no comment at this time. IV. Manager's Deport (info) — Including finance report Scott presented the finance report to the BPC. The end of year numbers are not entirely finalized yet, but expenses are showing over budget for the year due to a lot of one-time expenses. Revenues were right on track as expected. For the month of June the stats in the parking garage show increased entries, but revenue was down just slightly from last June. Music on Main,June 281h is our new"top"event for revenues over all. Permits are down slightly. The consolidation of the parking functions between the Police Dept. and Enterprise Fund was completed as of July 1, 2013. Jackie Woosley is now working under the Enterprise Fund. Duties and schedules are still a work in progress. Daniel Tolar was introduced to the Commission. Daniel started last October and works mostly in the downtown area. He also backs up Scott in some maintenance issues in the Garage from time to time. The Parking Budget is currently projecting a$30,000 loss. Scott will be working with Anna to determine how to minimize that loss and bring a proposal for violation rate increases to the City Commission to help balance the budget. Scott has contacted Protection Tech and has requested to proceed with the Software upgrade. It is expected to occur in September, approximately. A demo was done with KERBspace sensors. It was reportedly very"cool"to see. The product and technology were very well received and impressive. The DBA will sign the contract—it is in review at this time. It will be a 3-month contract, for 8 boxes. A press release will be done in advance to notify the public. The sensors will be placed on the Tracy& Black blocks on Main Street. The Janitorial Contract is currently on a month to month basis right now until an RFP is completed for a new contract. We could potentially hire a temporary employee to do the work if the proposals do now come in where expected. The residential amendments to the district were approved on July 81h. They will begin to be enforced on August 23,2013. Ashlie Portnell asked to return to her"old"position as Parking Clerk. Her request was approved and she will be with us next month just on vacation as of the date of this meeting. V. Residential District Violation increase— (ACTION) The Executive Committee met and created a proposal for increasing violations. Safety related violations are proposed to go from $20 to $50, MSU from $20 to $40. They are projecting this will increase revenues approximately$55,379 per year. If approved and effective on January 1, 2014,they should hopefully offset the $30,000 projected loss in the budget. A lengthy discussion ensued in regards to why these violations were selected and if the amounts were correct. Street maintenance was also discussed and added to the proposal to increase to $30. The MSU District tickets were discussed in length as to whether$40 was enough, or should it be $50 or$60. MSU charges $60 for tickets on campus. Staff agreed that we should also bump those tickets up to $60. Chris made a motion to approve the proposed violation increases as presented with the exception of increasing the MSU Residential violations to $60 and the Street Maintenance violations to S 30. Pam seconded the motion and the motion was approved unanimously. VI. Cash-in-lieu — (ACTION) Due to the length of the meeting, this item will be postponed till the August meeting. VII. Approval to grant authority to Parking Manager to sign lease with Kenyon Noble Site Hotel Project— (ACTION) The proposal Rob Pertzborn presented at the June meeting was reviewed. He had requested leasing 60 parking spaces in the Garage at the current rates to meet the parking requirements for the hotel project being proposed on the Kenyon Noble site. A discussion ensued, and it was determined that if the project needed more than the 60 spaces as discussed,they would need to come back to the Commission, but it was agreed they would move forward with approval of up to 60 spaces. Chris moved to approve authorizing Scott to lease him up to 60 spaces. Pam seconded the motion and the motion was unanimously approved. VIII. New Business None presented IX. Adjournment The next meeting will be Wednesday. August 14`h. Dennis will be out of town. Chris adjourned the meeting at 9:10 a.m. Respectfully Submitted Laurae Clark,Treasurer Bozeman Parking Commission Finance Report as of June 30, 2013 Jun-11 Jvn-12 Jun-13 FY2013 Remaining FYTD FYTD FYTD Fiscal Year 2013 Full Yr Actuals Actuals Actuals Budget VARIANCE Budget Balance 0/0 Revenue Downtown surface lot permits 15,400 14,654 14,768 16,000 (1,232) 16,000 1,232 8% Garage permits 81,890 80,968 81,050 84,000 (2,950)1 84,000 2,950 4% Garage transient 44,405 48,423 53,978 52,000 1,978 52,000 1,978 -4% Gara e validation 434 866M31,63800500 850 (165 850 165 19% MSU resident permits 10,970 11,795 11,150 507 11,150 507 -5% High school permits 2 280 2,365 2,500 250 2,500 250 10% MSU visitor permits 7,965 8,215 8,000 360 8,000 360 -5% Municipal fee 7,163 355 - "120 - 120 - Boot fee 2,850 4,350 2 000 1,300 2,000 1,300 -65% Citations 215,462 224,255 213,085 185,000 28,085 185,000 28,085 -15% Refunds& Reimbursement 15,337 12,500 1,355 15,000 (13,645) 15,000 13,645 91% Garage indoor advertisinq 2,082 2,998 1 500 1,498 1,500 1,498 -100% Other Revenue/ Loan I iterest - 26 1 718 1 718 1,718 #DIV/0! Total Revenue 404,156 410,143 395,085 378,000 17,085 378,000 17,085 -50/0I Operating Expenses Wages and salaries 186,544 195,188 198,286 210,637 12,351 210,637 12,351 -6% Supplies/Materials 23,127 12,684 23,623 14,000 (9,623) 14,000 9,623 69% Maintenance-vehicle software 19,775 10,452 56,861 7 100 49 761 7,100 49,761 701% Utilities hone elect as 33 588 32,065 31,683 31,400 283 31,400 283 1% Contracted Services- 1ot3 55,836 53,730 61,685 52,200 (9,485) 52,200 9,485 18% Travel/Training 900 1,909 - 4,000 4,000 4,000 4,000 -100% Other-pstq, adv, rents taxes 22,378 37,668 32,766 37,668 4,902 37,668 4,902 -13% Transfers 42,552 56,864 56,864 56,864 - 56,864 - 0% Total Operating Expenses 384,700 400,560 461,767 413,869 (47,898) 413,869 47,898 1 120/o Net Profit Loss 19,456 9,583 (66,682)1 (35,869) 1 (30,813) (35,869) Bridger Park Downtown Parking Garage Stats Mar-12 A r-12 Ma -12 Jun-12 Mar-13 A r-13 Ma -13 Jun-13 Average Daily Revenue $114.131 $119.801 $124.551 $169.531 $144.741 5163.131 $128.001 S162.93 Average Daily entries(all) 285 295 1 301 1 352 1 331 354 1 349 1 392 Bridger Park Downtown Permits Dec-12 Jan-13 Feb-13 Mar-13 A r-13 Ma -13 Jun-13 Jul-13 Regular 158 155 164 163 160 163 163 159 Basement 49 40 34 34 33 38 37 37 Total permits 207 195 198 197 193 201 200 196 Top 5 Events at Bridger Park ENTRIES REVENUE Amount Date Event Amount Date Event 1 758 6/28/2012 MOM $824 6/27/2013 MOM 2 743 8/1/2012 Bite of Bzmn $738 7/1/2010 HaIUMOM 3 724 12/3/2011 Xmas Stroll $601 12/3/2011 Xmas Stroll 4 714 7/26/2012 MOM $541 3/16/2013 Run 2 the Pub 5 712 7/20/2012 Crazy Days $537 6/28/2013 1 3-on-3 Bball NOTE:0 months(0%)remaining in Fiscal Year(July-June) Prepared by Scott Lee Finance report FY2013-June 2013 8/9/2013 Bridger Park Downtown Average Daily Revenue 220 200 3 180 a > 160 Cr > 140 a 120 a 100TZ a 80 60 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul - -2010-11 Avg. Rev 150.48 115.59 112.68 112.13 133.99 94.39 97.93 113.45 131.93 95.65 135.77 176.94 -4--2011-12 Avg.Rev 169.40 118.63 120.29 119.50 151.48 104.55 113.38 114.13 119.80 124.55 169.53 187.06 t 2012-13 Avg.Rev 206.03 133.53 119.97 127.60 169.39 136.39 118.96 144.74 163.13 128.00 162.93 193.00 *-2010-11 Avg.Rev -+2011-12 Avg.Rev -f-2012-13 Avg. Rev Bridger Park Downtown Avg Daily Entries 500 450 400 W > 350 m 300 - - m 250 �- m Q 200 150 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul - -2010-11 Avg.Entries 247 224 229 235 178 217 240 265 268 252 291 311 -*--2011-12 Avg. En;ries 327 265 275 282 332 276 292 285 295 301 352 383 t 2012-13 Avg.Entries 415 323 326 323 348 314 314 331 354 349 392 447 2010-11 Avg.Entries t2011-12 Avg.Entries 2012-13 Avg.Entries Downtown Bridger Park Garage - monthly %Change from same month in prior year 2010 to 2011 2011 to 2012 2012 to 2013 % CHANGE SUMMARY DATA SUMMARY DATA SUMMARY DATA entries rev entries rev entries rev Jan 37% 32% 28% 11% 14% 30% Feb 30% -1% 26% 20% 4% 1% Mar 48% 22% 8% 1% 16% 27% Apr 27% 22% 10% -9% 20% 36% May 29% -6% 19% 30% 16% 3% Jun 35% 34% 21% 25% 11% -4% Jul 13% -1% 23% 6% 17% 3% Aug 33% 13% 27% 22% Sep 18% 3% 22% 13% Oct 20% 7% 18% 0% Nov 20% 7% 14% 7% Dec 19% 13% 5% 12% Total 26% 11% 18% 11% 14% 14% garage counts by day of week-graphs and tables 2014 Revised Budge.for BPC Approval and Recommendation to City Commission 08-14-2013 FY2013-14 Annual Budget Budget - VY14 Bgt- Fin PARKING SERVICES as approved/ 1 a by p and REVISED FY 2013 BPC 03 2103 approved BUDGET FY14 Downtown Surface Lots 14,768 16,000 16,000 16,000 .Garage Permits 81,050 85,000 85,000 85,000 Garage Transient 53,978 60,000 60,000 60,000 Gara e Validation 685 1,000 1,000 1,000 MSU Resident Permits 11,657 11,000 11,000 11,000 High School Permits 2,250 2,500 2 500 2,500 MSU Visitor Permits 8,360 8 000 8 000 8,000 Municipal Fees 120 - - - Boot Fee 3,300 3,000 3,000 3 000 Citations 213,085 250,000 360,000 305,000 Refunds & Reimbursements 1,355 10,000 10,000 10,000 Garage Indoor Advertising 2,998 2 000 2 000 2 000 Other Revenue 1,718 - - - TOTAL REVENUE 395,085 448,500 558 500 503,500 Salaries and Wages 198,286 234,370 264,636 264 636 Supplies 23,623 17 825 17,825 17,825 Maintenance 56,861 8,000 8 000 8,000 Utilities 31683 31700 31700 31700 Contracted Services 61,685 55,500 55,500 55 500 Travel - 3,500 3,500 3 500 Other 32,766 36,950 36,950 36,950 Parkinq Reserve & Garage Reserve Fund - - - 25,000 Transfers 56,864 1 60,000 60,000 60 000 Total Expense 461,767-1 447,845 478,111 503,111 Net Profit/ Loss (66,682)1 655 80,389 389 Budget FY14- FY14 Bgt- Fin as approved by Adj and CC REVISED PARKING SERVICES FY 2013 BPC 03/2103 approved BUDGET FY14 Revenue Surface Permit Revenue 37,035 37,500 37,500 37,500 Garage Parking Revenue 135,713 146,000 146,000 146,000 Citation Revenue 216,265 253,000 363,000 308,000 Other Revenue 6,072 12,000 12,000 12,000 Total Revenue 395,085 448,500 558,500 503,500 Expenses Salaries and Wages 198,286 234,370 264,636 264,636 Supplies 23,623 17,825 17,825 17,825 Maint, Util & Contracted Svcs 150,228 95,200 95,200 95,200 Transfers & Other 89,630 100,450 100,450 125,450 Total Expenses 461,767 447,845 478,111 503,111 Net Revenue / (Loss) tEj 6a2l655 80,389 389