HomeMy WebLinkAbout06-27-2013 Trails, Open Space and Parks (TOP) Committee Minutes MINUTES OF THE TRAILS, OPEN SPACE AND PARKS MEETING,JUNE 27, 2013
COMMITTEE MEMBERS PRESENT:
Don Beeman Sandy Dodge
Doug Chandler Tom Starner
Bob Hawks, Chair
COMMITTEE MEMBERS ABSENT:
Cyndy Andrus, Commission Liaison
CITY STAFF PRESENT:
Mitch Overton, Director of Parks & Recreation
Doreen Olean, Recording Secretary
A. The meeting was called to order at 9:35 a.m. by Chair, Bob Hawks.
B. Approval of Minutes of June 13, 2013 meeting. Minutes were approved as written with
the exception that instead of"Board Members Present" and "Board Members Absent"
be changed to "Committee Members Present" and "Committee Members Absent".
Motion was made by Don Beeman and seconded by Doug Chandler. Motion approved
unanimously.
C. Changes to the Agenda—none requested.
D. Public Comment—None
E. Disclosures
➢ Committee Members Beeman and Dodge disclosed that they had participated in
GVLT Trails Day and made contributions to such.
➢ Mitch Overton received a communication from Terry Cunningham- Run Dog Run
- inquiring about the progress of the committee and timeline when the
committee might be accepting project proposals. Mr. Cunningham mentioned a
parcel of land that is currently for sale (12 acres north of Bozeman Ponds). Mitch
spoke with him both e-mail and verbally to let him know that the committee is in
the process of vetting out evaluation criteria. The committee hopes to have the
criteria to the City Commission in August and shortly thereafter there would be a
call for projects. Tom Starner disclosed that he has shown this property recently
to another party.
➢ Doug Chandler disclosed that his company is involved with GVLT. He also
participates with Bozeman Blitzz Soccer and Tom Starner is also involved with
Blitzz Soccer.
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MINUTES OF THE TRAILS, OPEN SPACE AND PARKS MEETING,JUNE 27, 2013
➢ Tom Starner declined a lunch with someone involved with GVLT.
➢ Bob Hawks disclosed that he is a member of GVLT and MCV, but does not serve
on their boards.
F. Special Presentation: (none)
G. Action Items: (none)
H. Discussion
i. Discussion Regarding Creation of Evaluation Criteria for Project Proposals
➢ Chris Saunders' adjustments were e-mailed to Mitch Overton the
morning of the meeting. Committee member Beeman's were
incorporated into the last draft.
➢ Committee member Beeman felt that a friendlier opening
statement would be helpful.
➢ Selection Process Opening Statement
✓ Change "in no way guarantees"to "to support or
not support"
✓ Change "Bozeman Growth Policy" to "Bozeman
Community Plan"
✓ Delete the last four sentences
➢ Step#1
✓ No changes
➢ Step#2
✓ Change "your" to "the"
✓ Change "is approved in"to "passes"
➢ Step#3
✓ Change "accepted in"to "meeting the standard of"
✓ Replace the word "Innate" with a more descriptive
word
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MINUTES OF THE TRAILS, OPEN SPACE AND PARKS MEETING,JUNE 27, 2013
✓ Change "Contributions Matrix' and "Innate
Characteristics" to words that are more
understanding
✓ Change "Scoring" to "Evaluation"
✓ Eliminate last sentence
➢ Step#4
✓ Will be included under Step #3
✓ Add proposals need "A minimum qualifying score
of 60%for advancement."
➢ Step#5
✓ Becomes Step #4
✓ Change "scoring"to "evaluation" in sentence 1 and
sentence 3
✓ Change "for approval" to "for funding" in sentence
1
✓ Mitch Overton will combine the language discussed
to re-word Step 5.
➢ Contributions Matrix
✓ Under Enhancement—change "future"to
"projected"
➢ Format the Selection Process document.
➢ Possibly Committee member Starner and Mitch Overton could put
together a project to run through the evaluation criteria.
ii. Next meeting time and date
➢ The next meeting will be held on Wednesday,July 10th from 9:00
to 11:00 a.m.
I. FYI - none
J. The motion was made by Committee member Dodge and seconded by Committee
member Chandler to adjourn the meeting at 11:15 a.m. Motion passed unanimously.
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MINUTES OF THE TRAILS,OPEN SPACE AND PARKS MEETING,JUN 7,20 3
t `
Bob Hawks, Committee Chairperson
ATTEST:
Doreen Olean, Recording Secretary
PREPARED BY:
Doreen Olean, Recording Secretary
Approved on '7 1 1 o I t
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