HomeMy WebLinkAbout07-10-2013 Trails, Open Space and Parks (TOP) Committee Minutes MINUTES OF THE TRAILS, OPEN SPACE AND PARKS MEETING,JULY 10, 2013
COMMITTEE MEMBERS PRESENT:
Don Beeman Sandy Dodge
Doug Chandler Tom Starner
Cyndy Andrus, Commission Liaison Bob Hawks, Chair
COMMITTEE MEMBERS ABSENT:
CITY STAFF PRESENT:
Mitch Overton, Director of Parks & Recreation
Doreen Olean, Recording Secretary
A. The meeting was called to order at 9:06 a.m. by Committee Chairperson, Hawks.
B. Committee member Chandler motioned to approve the minutes of the June 27, 2013
meeting as written. Committee member Dodge seconded. Motion passed
unanimously.
C. There were no changes to the agenda.
D. Public Comment— David Cook expressed his concern about acquisition of parks through
the Parks, Open Space and Trails Bond Issue. He asked that the committee consider
being proactive in acquiring parkland as soon as possible before land prices rise.
E. Disclosures—
➢ Committee member Dodge disclosed that he had a conversation with David Cook
and suggested that Mr. Cook give public comment at the Parks, Open Space and
Trails meeting.
F. Special Presentation: (none)
G. Action Items: (none)
H. Discussion
i. Discussion Regarding Creation of Evaluation Criteria for Project Proposals
➢ Trails, Open Space and Parks Bond Expenditure Recommendations
■ In the fourth sentence remove the words "which is" and "for
recommending"
➢ Step One
■ In first sentence remove the word "Form" and insert "see
attached form"
➢ Step Two—no changes
➢ Step Three
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MINUTES OF THE TRAILS, OPEN SPACE AND PARKS MEETING,JULY 10, 2013
■ In first sentence change the word "scored" to "evaluated"
■ In the third sentence change the word "both"to "each"
■ Throughout all the steps replace the word "scoring" with
"evaluation" where appropriate
➢ Step Four—no changes
➢ Rough Cut Checklist—no changes
➢, Top Rough Cut Matrix
■ Under Balance change "TOP" to "parks, trails and open space"
■ Under Maintenance add "requirements or needs" after the word
maintenance
➢ Community Benefit Matrix
■ Remove "A proposal must receive at least 60%of the total points possible
from the Community Benefit Matrix and the appropriate Prevailing
Characteristic Matrix to move onto the Step Four".
➢ Prevailing Characteristics Matrix: Parks
■ Remove "A proposal must receive at least 60%of the total points possible
from the Community Benefit Matrix and the appropriate Prevailing
Characteristic Matrix to move onto the Step Four".
➢ Prevailing Characteristics Matrix: Natural Areas/Open Space
■ aemove "A proposal must receive at least 60%of the total points possible
from the Community Benefit Matrix and the appropriate Prevailing
Characteristic Matrix to move onto the Step Four".
■ Incorporate UDO statement into the characteristics
➢ Prevailing Characteristics Matrix: Stream Enhancement/Water Quality
■ Remove "A proposal must receive at least 60%of the total points possible
from the Community Benefit Matrix and the appropriate Prevailing
Characteristic Matrix to move onto the Step Four".
■ On the fourth criterion after increase, add "or improve"
➢ Prevailing Characteristics Matrix: Multi-Use Recreational Fields & Facilities
■ Remove "A proposal must receive at least 60%of the total points possible
from the Community Benefit Matrix and the appropriate Prevailing
Characteristic Matrix to move onto the Step Four".
■ Change weight on third and fifth criterion from "5" to "4"
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MINUTES OF THE TRAILS, OPEN SPACE AND PARKS MEETING,JULY 10, 2013
➢ Prevailing Characteristics Matrix: Trails
■ Remove "A proposal must receive at least 60%of the total points possible
from the Community Benefit Matrix and the appropriate Prevailing
Characteristic Matrix to move onto the Step Four".
■ On first criterion add "or judged beneficial" at end of sentence
➢ Mitch Overton will draft an Initial Application and send out to committee
members to go over at the next meeting. Rough Cut Checklist will be used to
draft the initial application. A theoretical project will be prepared to run through
the process.
➢ A place holder has been put on the City Commission Meeting for Monday,
August 19th to present the Selection Process & Criteria. Committee members are
encouraged to attend.
I. The next meeting will be held on Friday,July 26, 2013 at 9:00 a.m,
J. FYI
➢ The Commission approved the position of Trails, Open Space and Parks Program
Manager and work is being done on the job specification. A national search will
be done.
K. Motion to adjourn the meeting at 10:37 a.m. made by Committee member Dodge,
seconded by Committee member Starner. Motion passed unanimously.
i
Bob Hawks, Committee Chairperson
ATTEST
Doreen Olean, Recording Secretary
PREPARED BY:
Doreen Olean, Recording Secretary
Approved on /T of
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