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HomeMy WebLinkAboutAuthorize Cooperative Agreement between Fire and the Montana Department of Natural Resources and Conservation Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Jason Shrauger, Fire Chief Chris Kukulski, City Manager SUBJECT: Authorize City Manager to sign Cooperative Agreement between Bozeman Fire Department and the State of Montana, Department of Natural Resources and Conservation Central Land Office, - Bozeman Unit. MEETING DATE: July 22, 2013 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to sign Cooperative Agreement. BACKGROUND: This annual cooperative agreement provides the mechanism for Bozeman Fire Department to be reimbursed at our actual costs for its personnel and equipment when assigned to wildland fires which are eligible for reimbursement. UNRESOLVED ISSUES: No known issues. ALTERNATIVES: Operate without agreement and absorb personnel costs in operating budget. FISCAL EFFECTS: Maintaining a current cooperative agreement allows the Fire Department to recuperate our expenses on eligible wildfires. With no agreement our personnel costs cannot be reimbursed. Attachments: BFD DNRC Cooperative Agreement Report compiled on: July 15, 2013 43 COOPERATIVE AGREEMENT Between BOZEMAN FIRE DEPARTMENT And the STATE OF MONTANA, DEPARTMENT OF NATURAL RESOURCES AND CONSERVATION CENTRAL LAND OFFICE – BOZEMAN UNIT This Cooperative Agreement is made and entered into by and between the Bozeman Fire Department, hereinafter called the BFD and the Montana Department of Natural Resources & Conservation, Forestry Division, hereinafter called the DEPARTMENT, and effective the 1st day of June, 2013. This agreement is in effect until June 1, 2014. The purpose of this agreement, when signed by both parties, is to acknowledge their acceptance of the equipment typing, personnel qualifications, fire business management practices, pay rates and standard operating procedures contained in the current Interagency Incident Business Management Handbook (IIBMH), NRCG Supplements and the NRCG Mobilization of Local Government Firefighting Resources guidelines, and provides reimbursement authority for the BFD. The BFD agrees that it will be ordered through the national dispatch system. If BFD accepts an assignment, it will perform the duties as detailed in the resource order at the time of dispatch. The BFD will invoice and be reimbursed for personnel costs at the firefighters’ actual rates plus fringe benefits per the Collective Bargaining Agreement between the City of Bozeman and Local 613, of the International Association of Fire Fighters. Backfill costs will not be reimbursed. The BFD will invoice for all other direct costs associated with the resource order, i.e. travel, per diem, lodging and miscellaneous expenses. All firefighters under employment of the City of Bozeman are covered under Workers Compensation Insurance as provide by the Montana Municipal Insurance Authority, Policy # 1017WC. This agreement does not apply to the normal, day-to-day operations of either the BFD or the DEPARTMENT, but only when the BFD enters into pay status, as that term is employed in the IIBMH, NRCG Supplements and/or the NRCG Mobilization of Local Government Firefighting Resources guidelines for the DEPARTMENT. Page 1 of 2 44 Page 2 of 2 Craig Campbell, Unit Manager Chris Kukulski, City Manager Central Land Office – Bozeman Unit City of Bozeman 2273 Boothill Ct, Suite 110 PO Box 1230 Bozeman, MT 59715 Bozeman, MT 59771-1230 Date: Date 45