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HomeMy WebLinkAboutJune 17, 2013 Draft Commission minutes Page 1 of 8 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA June 17, 2013 ********************** The Commission met in the City Commission Room, City Hall at 121 North Rouse on Monday, June 17, 2013. Present were Mayor Sean Becker, Deputy Mayor Krauss, Commissioner Carson Taylor, Commissioner Chris Mehl, Commissioner Cyndy Andrus, City Manager Chris Kukulski, City Attorney Greg Sullivan, and City Clerk Stacy Ulmen. *These minutes are not word for word and should be considered along with the audio recording. 0:00:03 A. Call to Order – 5:30 p.m. – Commission Room, City Hall, 121 North Rouse Mayor Becker called the regular meeting to order at 5:30 p.m. 0:00:10 B. Pledge of Allegiance and a Moment of Silence 0:00:51 C. Changes to the Agenda Mayor Becker asked City Manager Chris Kukulski if there were any changes to the agenda. Mr. Kukulski stated that there will be an additional Public Service Announcement. 0:00:59 D. Public Service Announcements 0:01:02 1. Thank You to Dave Skelton, Senior Planner (Kukulski) 0:01:54 2. Recruiting Advisory Board and Committee Members (Brunckhorst) 0:03:28 3. 2nd Annual Gallatin Valley Law Enforcement Memorial Run (Rick Gale) 0:04:52 E. Minutes – April 8, 2013 and May 13, 2013 0:04:58 Motion and Vote to approve the minutes from April 8th and May 13th, 2013 as submitted. It was moved by Cr. Taylor, seconded by Cr. Andrus to approve the minutes from April 8th and May 13th, 2013 as submitted. Those voting Aye being Crs. Taylor, Andrus, Mehl, Deputy Mayor Krauss and Mayor Becker. Those voting No being none. The motion passed 5-0. 21 Minutes of the Bozeman City Commission, June 17, 2013 Page 2 of 8 0:05:16 F. Budget Work Session - Special Revenue Funds (Rosenberry) 0:05:30 Anna Rosenberry, Director of Administrative Services Ms. Rosenberry gave the staff presentation for the Budget Work Session on Special Revenue Funds. She spoke regarding the Building inspection Fund including software improvements, increased staffing and building activity. 0:10:36 Commission questions for Staff The Commission and Staff discussed possibly contracting with inspectors instead of hiring, current staff including permit coordinators, layoffs, training requirements for inspectors, increase in costs in comparison to workload, administrative costs, prior annexations and development of existing lots, comparisons to the 2005-2007 building boom, employment periods and requirements, and legal concerns on contracting for employment. 0:28:25 Ms. Rosenberry Ms. Rosenberry continued the presentation and highlighted the Street Maintenance Fund including proposed assessment increases, operating cost increases including staffing, concrete work and bike lane efforts. She also highlighted the Capital Improvement Fund items. 0:32:38 Commission questions for Staff The Commission and Staff discussed proposed project changes, street and curb work on the north side of town, the refining of asset protocol and bike lanes and the use of CTEP money. 0:40:39 Ms. Rosenberry Ms. Rosenberry continued the presentation for the Street Maintenance Fund including street reconstruction projects and other items in the Capital Improvement Plan, proposed Street Maintenance Assessments, debt payments and GO bonds. 0:48:07 Commission questions for Staff The Commission and staff spoke about options in regards to bonds, funding the transportation system and the expiration of mills and catching up on deferred maintenance. 1:01:53 Ms. Rosenberry Ms. Rosenberry gave the staff presentation regarding the Tree Maintenance Fund. She highlighted the revenues and expenditures and the Tree Maintenance district. 1:08:23 Commission Questions for Staff The Commission and Staff discussed the cost share tree program, the ash tree disease, the tree replacement voucher program, promoting the program, and elm scale treatments. 1:22:54 Ms. Rosenberry Ms. Rosenberry gave the staff presentation regarding the Community Housing Fund including the Road to Home program and the workforce housing money. 1:26:51 Commission questions for Staff The Commission and staff spoke regarding the housing policy. 1:31:19 Ms. Rosenberry Ms. Rosenberry highlighted the typical City Resident Annual Cost Adjustment. 22 Minutes of the Bozeman City Commission, June 17, 2013 Page 3 of 8 1:31:52 Break Mayor Becker declared a break. 1:51:43 Back to Order Mayor Becker called the meeting back to order. 1:51:51 G. Consent 1. Authorize Payment of Accounts Payable Claims (LaMeres) 2. Authorize City Manager to sign a Professional Services Agreement with Robyn Egloff Design, Inc. for Public Outreach and Communication on Construction Projects during the Summer and Fall of 2013 (Woolard) 3. Approve Resolution 4447, Declaring Special Assessment Installments Delinquent and sending them to the Gallatin County Treasurer for Collection (Rosenberry) 4. Finally Adopt Ordinance No. 1865, Zone Map Amendment from R-3 to R-4 for Tract C of the Amended Plat of the Van Horn Subdivision located on Fowler Road between Babcock Street and Huffine Lane, Application P-12219 from First Baptist Church (Skelton) 5. Finally Adopt Ordinance No. 1866, suspending the applicability of Chapter 10, Article 8, Workforce Housing to December 31, 2014 (Thomas) 1:51:58 Motion to approve Consent items G. 1-5 as submitted following public comment. It was moved by Cr. Andrus, seconded by Cr. Mehl to approve Consent items G. 1-5 as submitted following public comment. 1:52:11 Public Comment Mayor Becker opened public comment on the Consent Agenda. No person commented. Mayor Becker closed public comment. 1:52:20 Vote on the Motion to approve Consent items G. 1-5 as submitted following public comment. Those voting Aye being Crs. Andrus, Mehl, Deputy Mayor Krauss, Cr. Taylor and Mayor Becker. Those voting No being none. The motion passed 5-0. 1:52:31 H. Public Comment Mayor Becker opened general public comment. No person commented. Mayor Becker closed general public comment. 23 Minutes of the Bozeman City Commission, June 17, 2013 Page 4 of 8 1:52:51 I. Action Items 1:52:51 1. Rocky Mountain Vein Clinic Conditional Use Permit and Certificate of Appropriateness at 822 Stoneridge Square, Application Z13082 (Brekke) (Quasi-Judicial) 1:53:15 Allyson Brekke, Neighborhood Coordinator Ms. Brekke gave the staff presentation regarding the Rocky Mountain Vein Clinic Conditional Use Permit and Certificate of Appropriateness at 822 Stoneridge Square, Application Z13082. 1:55:57 Questions for Staff The Commission and Staff discussed the Conditional Use Permit process and what is allowed in B-1 zoning. 1:57:41 Applicant Presentation The Applicant stated that they were available for questions. 1:58:16 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 1:58:25 Motion that having reviewed application materials, considered public comment, and all information presented, I hereby adopt the findings presented in the staff report for application Z13082 and move to approve the conditional use permit with certificate of appropriateness with conditions and subject to all applicable code provisions. It was moved by Cr. Mehl Seconded by Deputy Mayor Krauss that having reviewed application materials, considered public comment, and all information presented, I hereby adopt the findings presented in the staff report for application Z13082 and move to approve the conditional use permit with certificate of appropriateness with conditions and subject to all applicable code provisions. 1:58:54 Discussion on the Motion The Commission discussed the approval process and what is allowed in the zoning. 1:59:34 Vote on the Motion that having reviewed application materials, considered public comment, and all information presented, I hereby adopt the findings presented in the staff report for application Z13082 and move to approve the conditional use permit with certificate of appropriateness with conditions and subject to all applicable code provisions. Those voting Aye being Cr. Mehl, Deputy Mayor Krauss, Crs. Taylor, Andrus and Mayor Becker. Those voting No being none. The motion passed 5-0. 1:59:46 2. Growth Policy Amendment for the Community Food Co-op, 917-921 West Babcock Street, Application P-13011 (Skelton) Cr. Andrus recused herself from this item. 24 Minutes of the Bozeman City Commission, June 17, 2013 Page 5 of 8 2:01:07 Dave Skelton, Sr. Planner Mr. Skelton gave the staff presentation regarding the Growth Policy Amendment for the Community Food Co-op, 917-921 West Babcock Street, Application P-13011. 2:06:45 Commission Questions for Staff The Commission and Staff discussed the right-of-way area. 2:08:15 Applicant Presentation Applicant representative Kelly Weisman gave the staff presentation for the Growth Policy Amendment for the Community Food Co-op, 917-921 West Babcock Street, Application P- 13011 2:17:18 Commission questions for Applicant 2:17:27 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 2:17:55 Motion that having reviewed application materials, considered public comment, and all information presented, I hereby adopt the findings presented in the staff report for application P-13011 and Planning Board Resolution P-13011, and move to approve the growth policy amendment from Residential to Community Commercial Mixed Use with the contingencies listed in the staff report, and direct staff to prepare a resolution for the growth policy amendment. It was moved by Deputy Mayor Krauss, seconded by Cr. Taylor that having reviewed application materials, considered public comment, and all information presented, I hereby adopt the findings presented in the staff report for application P-13011 and Planning Board Resolution P-13011, and move to approve the growth policy amendment from Residential to Community Commercial Mixed Use with the contingencies listed in the staff report, and direct staff to prepare a resolution for the growth policy amendment. 2:18:26 Commission discussion on the Motion 2:19:27 Vote on the Motion that having reviewed application materials, considered public comment, and all information presented, I hereby adopt the findings presented in the staff report for application P-13011 and Planning Board Resolution P-13011, and move to approve the growth policy amendment from Residential to Community Commercial Mixed Use with the contingencies listed in the staff report, and direct staff to prepare a resolution for the growth policy amendment. Those voting Aye being Deputy Mayor Krauss, Crs. Taylor, Mehl and Mayor Becker. Those voting No being none. The motion passed 4-0. 25 Minutes of the Bozeman City Commission, June 17, 2013 Page 6 of 8 2:19:36 3. Growth Policy Amendment for Cattail Creek/Hamilton, 3079 North 27th Avenue, Application P-13012 (Skelton) 2:20:05 Dave Skelton, Sr. Planner Mr. Skelton gave the staff presentation regarding Growth Policy Amendment for Cattail Creek/Hamilton, 3079 North 27th Avenue, Application P-13012. 2:25:17 Commission Questions for Staff The Commission and Staff discussed the intensity of the development. 2:26:44 Applicant Presentation Applicant representative Susan Riggs gave the applicant presentation for the Growth Policy Amendment for Cattail Creek/Hamilton, 3079 North 27th Avenue, Application P-13012. 2:28:21 Commission questions for Applicant 2:29:14 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 2:29:19 Motion that having reviewed application materials, considered public comment, and all information presented, I hereby adopt the findings presented in the staff report for application P-13012 and Planning Board Resolution P-13012, and move to approve the growth policy amendment from Community Commercial Mixed Use to Residential with the contingencies listed in the staff report, and direct staff to prepare a resolution for the growth policy amendment. It was moved by Cr. Taylor, seconded by Cr. Andrus that having reviewed application materials, considered public comment, and all information presented, I hereby adopt the findings presented in the staff report for application P-13012 and Planning Board Resolution P-13012, and move to approve the growth policy amendment from Community Commercial Mixed Use to Residential with the contingencies listed in the staff report, and direct staff to prepare a resolution for the growth policy amendment. 2:30:04 Commission Discussion on the Motion The Commission discussed phasing. 2:30:44 Vote on the Motion that having reviewed application materials, considered public comment, and all information presented, I hereby adopt the findings presented in the staff report for application P-13012 and Planning Board Resolution P-13012, and move to approve the growth policy amendment from Community Commercial Mixed Use to Residential with the contingencies listed in the staff report, and direct staff to prepare a resolution for the growth policy amendment. Those voting Aye being Crs. Taylor, Andrus, Mehl, Deputy Mayor Krauss and Mayor Becker. Those voting No being none. 26 Minutes of the Bozeman City Commission, June 17, 2013 Page 7 of 8 The motion passed 5-0. 2:33:52 4. Reappointment to the Library Board of Trustees (Brunckhorst) 2:34:02 Motion and Vote to confirm the Mayoral reappointment of Judy Mathre to the Library Board of Trustees. It was moved by Cr. Taylor, seconded by Cr. Andrus to confirm the Mayoral reappointment of Judy Mathre to the Library Board of Trustees. Those voting Aye being Crs.Taylor, Andrus, Mehl, Deputy Mayor Krauss and Mayor Becker. Those voting No being none. The motion passed 5-0. 2:34:23 5. Appointment to the City Planning Board (Brunckhorst) 2:34:30 Motion and Vote to confirm the Mayoral Appointment upon designation of the Gallatin County Commission of Gerald Pape Jr. to the City Planning Board. It was moved by Cr. Taylor, seconded by Cr. Mehl to confirm the Mayoral Appointment upon designation of the Gallatin County Commission of Gerald Pape Jr. to the City Planning Board. Those voting Aye being Crs. Taylor, Mehl, Deputy Mayor Krauss, Cr. Andrus and Mayor Becker. Those voting No being none. The motion passed 5-0. 2:34:47 6. Appointment to the North Seventh Urban Renewal Board (Brunckhorst) 2:34:56 Motion and Vote to confirm the Mayoral appointment of Bill Fogarty as a voting member to the North Seventh Urban Renewal Board. It was moved by Cr. Taylor, seconded by Deputy Mayor Krauss to confirm the Mayoral appointment of Bill Fogarty as a voting member to the North Seventh Urban Renewal Board. Those voting Aye being Cr. Taylor, Deputy Mayor Krauss, Crs. Andrus, Mehl and Mayor Becker. Those voting No being none. The motion passed 5-0. 2:36:45 J. FYI/Discussion 2:36:57 1. Proposed Cover Memo The Commission and Staff discussed the proposed new cover memo. 27 Minutes of the Bozeman City Commission, June 17, 2013 Page 8 of 8 2:39:36 K. Adjournment Mayor Becker adjourned the meeting at 8:19 p.m. ____________________________________ Sean A. Becker, Mayor ATTEST: ______________________________________ Stacy Ulmen, CMC, City Clerk PREPARED BY: ______________________________________ Stacy Ulmen, CMC, City Clerk Approved on ___________________________ 28