HomeMy WebLinkAbout06-13-2013 Trails, Open Space and Parks (TOP) Committee Minutes MINUTES OF THE TRAILS, OPEN SPACE& PARKS MEETING,JUNE 13, 2013
COMMITTEE MEMBERS PRESENT:
Bob Hawks Sandy Dodge
Doug Chandler Tom Starner
Cyndy Andrus, Commission Liaison
COMMITTEE MEMBERS ABSENT:
Don Beeman
CITY STAFF PRESENT:
Mitch Overton, Director of Parks & Recreation
Doreen Olean, Recording Secretary
A. Call meeting to order
Bob Hawks, Chairperson, called the meeting to order at 8:07 a.m.
B. Approval of Minutes of May 14, 2013 meeting
➢ Committee member Dodge made a motion to approve the minutes as
submitted. Committee member Chandler seconded. Motion passed
unanimously.
C. Changes to the Agenda
➢ None
D. Public Comment
➢ None
E. Disclosures
➢ Mitch Overton announced that there are two projects that he is working with
that he expects to come to the Trails, Open Space & Parks Committee. The two
projects are the Trail to the M (a grant through the Federal Land Access
Program) and the Bozeman Creek Enhancement Project.
➢ A discussion of submission of e-mailed materials ensued as to how it should be
properly done. Information can be sent to the committee and then the
committee would discuss the information at a scheduled Committee meeting
which are open to the public.
➢ Tom Starner disclosed that he had a conversation with Thom White, Parks &
Cemetery Superintendent, about how Parks would maintain projects.
F. Special Presentation
None
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MINUTES OF THE TRAILS, OPEN SPACE& PARKS MEETING,JUNE 13, 2013
G. Action Items
None
H. Discussion
➢ Discussion Regarding Creation of Evaluation Criteria for Project
Proposals
➢ Trails, Open Space & Parks Protect Selection Process
➢ The following changes were suggested to the first draft of the
Trails, Open Space and Parks Project Selection Process
1. Paragraph 1: Opening sentence should state that this is an initial
screening process that leads to a recommendation that may not
include funding the project.
2. Step 1: insert "measured" for "evaluated" in second sentence
3. Step 2: change "consistently hear feedback"to "receive on call
reports" in second sentence
4. Step 3: remove "First" from second sentence
5. Step 4: change "Next the proposed project is"to "All proposals
accepted in step 3 will be" in first sentence. Add N" behind 120
in last sentence.
6. Step 5: While some projects may score high enough,the TOP
Committee may still recommend to the City Commission that
some projects do not receive funding. Change title of Step 5 to
"Final Discussion and Consideration of Qualifying Projects". In
second sentence change from "A quorum is required"to "A full
TOP Committee quorum is required".
➢ TOP Rough Cut Matrix: The following changes were suggested to
the Top Rough Cut Matrix:
1. Under Guiding Documents: The first question should have a
mandatory yes to proceed.
2. Under Maintenance: Change "possible" to "feasible".
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MINUTES OF THE TRAILS, OPEN SPACE& PARKS MEETING,JUNE 13, 2013
3. Under Opportunity: First question change "good economic value
and a positive" to "prudent"
➢ Contributions Matrix: The following changes were suggested to
the Contributions Matrix
1. Under Balance: Change "balance of the" to" diversification and
need for"
2. Under Connections: Change "and" to "or"
3. Under Enhancement: Take out "Contrasts with"
➢ Innate Characteristics Matrix: Parks The following changes were
suggested to the Parks Matrix:
I. Under Directions: change a score of"41"to "43"
2. On the Sth criterion: change the word "good"to "fair"
➢ Innate Characteristics Matrix: Natural Areas/Open Space The following
changes were suggested:
1. The third and fifth Primary Characteristics: Natural Values
weights be changed to "4" rather than "5" & 113"
➢ Innate Characteristics Matrix: Stream Enhancement/Water Quality The
following changes were suggested:
1.The last Criterion change from a weight of"4" to "5"
➢ Innate Characteristics Matrix: Multi-Use Recreational Fields& Facilities
The following changes were suggested:
1.0n the second Criterion change "evaluated" to "considered"
2. The last Criterion be changed from "The proposed
property/design is in an appropriate area of Bozeman"to "The
proposed property/design and use is appropriate in scale for the
area of Bozeman and mitigates impacts on surrounding land
uses".
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MINUTES OF THE TRAILS, OPEN SPACE& PARKS MEETING,JUNE 13, 2013
3. Change weights on Criterion 3 & 5 from "4" and "4" to "5" and
„5„
➢ Innate characteristics Matrix: Trails The following changes were
suggested:
1. On the first Criterion from "yes" or "no" to weight of"5"
2.On third Criterion add "and/or transportation" after the word
"recreational'. Delete "Main Street to the Mountains"
➢ Next meeting time and date
➢ The next meeting will be held on Thursday,June 27th beginning at
9:30 a.m. Facility availability will be checked and the information relayed
to Committee members.
I. FYI
➢ None
J. Adjournment
➢ Committee member Dodge moved to adjourn the meeting at 1035 a.m.
Committee member Chandler seconded. Motion-passed unanimou ly.
114,111,
Bob Hawks, Committee Chairperson
ATTEST
Doreen Olean, Recording Secretary
PREPARED BY:
Doreen Olean, Recording Secretary
Approved on 6/27/13.
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