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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Administrative Services Director
Chris Kukulski, City Manager
SUBJECT: Supplement information to FY14 Final Budget Hearing, Appropriation
Resolution No. 4449
MEETING DATE: July 1, 2013
AGENDA ITEM TYPE: Public Hearing
RECOMMENDATION: Include this summarized information in your consideration of
adoption of Resolution No. 4449.
BACKGROUND:
General Fund/Planning Fund
In the FY14 Budget Development process, between the 1st round of Department Budget Requests
in early spring and the CM Recommended Budget in May, we trimmed approximately $950,000
in requested items. Since presentation of the City Manager’s Recommended Budget, numerous
Commissioners have asked for recommendations for further cuts to the spending level for FY14.
If the Commissioners were looking to decrease appropriations in order to decrease taxing levels,
the following ideas are recommended, in order of most preferred reduction on top:
No. Dept. Item Amount Note: Estimated
Mill Value
1 Fire Thermal Imaging
Camera
$9,100 Already Included in the
Ladder Truck Equipment
budget.
0.11
2 Planning Planning Records
Transfer Projects
$35,000 Funding not needed.
Recently completed by
current staff.
0.41
3 Admin
Services
Human Resource
Software
improvements
$20,000 Delay the Employee Self
Service and Applicant
Tracking modules until
next year.
0.24
4 Library Job Training FTE
cut to 0.5 FTE
(1040 Hours)
$23,220 This position could be
scaled around class
offerings.
0.27
5 Attorney Outside Counsel – $50,000 Reduced from a total of 0.59
Recovering a
portion of the
City’s settlement
with the MMIA
$100,000 in the CM Rec
budget.
6 Admin
Services
Electronic Business
License Records
$6,000 Continue to keep the
records in paper form.
0.07
7 Economic
Development
Marketing
Collaborative
Efforts
$25,000 This was the third
priority identified by the
Economic Development
Committee. The first two
(FTE, Sector
Development) are
included in the CM Rec
budget as well.
0.29
8 Parks Park
Improvement
Grants
$25,000 Reduce the General Fund
contribution from
$75,000 to $50,000 this
year.
0.29
$193,320 2.28 mills
Personnel: Positions proposed to be added for FY14 is listed below, along with the estimated
mill value required to fund the position. The positions are listed in the order of most-preferred
for funding at the top.
Splash Park/New Pool: Commissioners have discussed whether a Splash Park aquatic feature is
needed in Bozeman. If the Commission is not satisfied with this item as a priority, we
recommend that the budget amount recommended for the Splash Park be re-allocated and added
to the current $125,000 set aside for New Pool design (increasing to a total of $450,000 for New
Pool Design in FY14).
Current Item: Amount Recommended Alternative: Amount
Splash Park (design
and construction)
$325,000 Add to New Pool Design budget and begin design
work in the Fall of 2013. (CM Rec Budget was to
begin design in the spring 2014 and delay some
of the design costs into FY15.)
$325,000
Proposed Positions to be Added for FY14 – General
Fund
Number of Full-Time Equivalent
Positions
Est. Mill
Value
Battalion Chiefs 2.0 FTE 2.27
Park & Trail Bond Project Coordinator 1.0 0.68
City Manager’s Office Support Position 1.0 0.68
Economic Development Specialist 1.0 0.82
Library - Sunday Summers 0.25 0.09
Library - 12hrs of Librarian I 0.30 0.12
Library - Computer Training Center/Job Training 1.0 (could be part-time, see above) 0.54
Net Change 6.55 FTE 5.20 mills
Street Maintenance Fund and Assessments
The City Manager’s (CM) Recommended Budget includes a proposed assessment increase for
FY14, totaling 11%.
2% increase in our Reserve for Curbs.
6% increase to establish a Reconstruction Reserve.
3% operating cost increase.
Each 1% increase in the assessment is estimated to bring in an additional $24,200 in FY14. We
do not recommend decreasing the amount of dollars for our Curb and Reconstruction Reserves
(2% and 6%). The remaining assessment increase for Operations totals 3%, or an additional
$72,600 in FY14.
The operating increase was sought so that we could increase levels of service for snow plowing
and signs/pavement markings (Street Worker FTE), improve median maintenance around town,
improve sidewalk connectivity and safety, and improve bike lane identification and safety. The
increased costs below are being off-set by roughly $80,000 in reductions in other line-items
(repair & maintenance of equipment/buildings, overtime, contracted services.)
Dept. Item FY14
Amount
Note: Estimated
Equivalent
Assessment
Increase
Streets/Signs 1.0 FTE Street
Worker, entry level
$54,000 New position, at new
entry wage.
2.2%
Streets Median Maintenance $20,000
increase
This amount was
increased from $25,000
to $45,000 in FY13.
0.8%
Streets High Hazard
Sidewalk
Inventory/Repair
$38,000 New program proposed
this year.
1.5%
Streets Defer Truck
Replacement
$26,000 Delaying this purchase
so that the truck can be
purchased next year.
(The CM Rec budget
only included one of the
two CIP scheduled
vehicles.)
1.1%
Streets Bike Lane
Improvements
$24,100
increase
Total of $49,100;
increased from last year’s
amount of $25,000.
1.0%
TOTAL $162,100 6.6%
FISCAL EFFECTS: Depending on the items that are reduced or added to the Appropriation
Resolution, Property Taxes and Street Maintenance Assessments could be affected, as described
above.
The Final Budget adoption has far-reaching fiscal effects, which are describe in the CM
Recommended Budget, in the numerous materials prepared for budget work sessions, and in the
information above.
Report compiled on: June 28, 2013