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Home My WebLink About06-12-13 Parking Commission Agenda and Attachments BOZEMAN PARKING COMMISSION June 12, 2013, 7:30 - 9:00 a.m. Madison Room, City Hall Agenda I. Call to order, 7:30 a.m. II. Approval of May 2013 minutes III. Public Comment—State name and address. Please limit comments to 3 minutes. IV. Manager's Report(info)— Including finance report a. Monthly Financials- April & May 2013 YTD b. Parking Garage Usage Graphs and tables c. Other V. HS Residential Permit resolution (ACTION) VI. MSU Residential Permit Resolution (ACTION) VII. Parking Garage Software/Hardware Upgrade—(ACTION) VIII. Residential District Violation increase (ACTION) IX. KERBspace sensor pilot project—(info) X. Future of Downtown Parking- (discussion)—Chris N. XI. Parking Clerk—(info) XII. New business XIII. Adjournment NOTE:The next Bozeman Parking Commission meeting will be held July 10, 2013, at 7:30 a.m. at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance,please contact our ADA Coordinator, James Goehrung, at 582-3232(TDD 582-2301). Bozeman Parking Commission Meeting May 8, 2013 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Ryan Olson Pam Bryan Cyndy Andrus Ben Bennett Chris Naumann City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Ashlie Portnell, Parking Clerk Guests in Attendance: Bill Clem-KERBspace Rachael Nordby-KERBspace Action Items: Scott will draft a recommendation for next month's meeting with two different price options for the residential district violation increase. I. Call to order, 7:30 a.m. Ben L called the meeting to order at 7:30 a.m. II. Approval of March 2013 minutes Ben L asked for a motion to approve the March 2013 Minutes. Ryan motioned to approve the March 2013 minutes. Ben B seconded the motion. The motion was carried unanimously. III. Public Comment — State name and address. Please limit comments to 3 minutes. None. IV. Special Presentation by KerbSpace— (Bill Clem) Bill Clem and Rachael Nordby from KERBspace presented a proposal for the City of Bozeman to be the "beta" site for their company's new parking utilization software. The software will collect parking utilization data in specific spaces using small electronic devices. The devices will not capture or track specific vehicles or persons. KERBspace is installing the same software and same devices in Seattle later this year. KERBspace is offering free installation of a number of devices to be installed in the downtown area at a location to be mutually agreed upon, for a period of several months. We can rent additional devices in order to cover a larger area if desired. They will also provide access to their proprietary dashboard software at no charge to the City of Bozeman during the "beta" period. KERBspace will maintain the collected data for software improvement and development purposes, and the City of Bozeman will receive aggregate data from the period to enhance existing data from previous parking studies done. This data will not be used for enforcement purposes. V. Manager's Report (info) — Including finance report Scott presented the Bridger Park Downtown Average Daily Revenue and Average Daily Entries report to the BPC. The report shows that the garage was up by an average of 60 entries per day in April and average revenue was also significantly higher than April 2012. The trend shows that people are using the garage for longer periods of time. Protection Tech was here and helped Scott set up a data log that would show occupancy and dwell time information. Scott stated that May is looking just as strong as April. Scott stated that it will cost$400.00 each to replace the bulbs in garage with LED lights, or about $200 to replace just the ballast and bulb. It is estimated that there are at least 20 fixtures that will need to be fixed. Crack sealing is done on main level except for the Mendenhall exit, but this will not be done at this time as the inconvenience of closing the major exit for 3-4 days would not be practical with the increased volume and busy tourist season approaching. The low bid for resurfacing, crack sealing and restriping came in at just under$ 3,000.00 for the N Willson lot. The work for the lot has not been scheduled yet. VI. Parking Manager annual evaluation Pam emailed the BPC a copy of Scott's evaluation form. She requested that everyone complete the evaluation form and sent them back to her no later than May 21 st, 2013. She will condense the comments received into one final document to be presented to him. This final evaluation will be submitted to the HR department in June. Pam mentioned that the Parking Manager job description also needs to be updated. VII. Parking Garage Hardware & Software upgrade (info) Scott presented the Protection Tech upgrade quote for the software. In order for us to upgrade the software, we would need to get rid of XP and get windows 7 compatible computers. This is also necessary for us to remain PCI compliant for credit card acceptance at the garage. Scott said that when the garage was built and the APM machines were installed, we signed up for the basic maintenance warranty. This did not include the regular upgrades that could have been/should have been installed along the way. Currently we are on version 19 but should be on 23. Protection Tech told Scott that all software and hardware have to be PCI compliant by April of 2014. Scott said we must upgrade, and there is no financial incentive to wait. It will take 8 to 12 weeks for everything to arrive and get installed once ordered. Pam asked where the money will come from to pay for this. Scott stated that it would come from the Reserve fund. Chris stated that the TIFD will have just contributed more money to their TIF/Garage Maintenance fund. Scott said that the money for a maintenance budget should get added to future budgets. Chris mentioned to Scott that we should also ask Protection Tech for a "FULL" sign for the garage. This upgrade will come back to the BPC in June as an action item. VIII. MSU/HS Residential area changes —to City Commission on June 10 (info) Scott spoke to Allison Brekke. The City Commission has no known objections to the changes. X. Ethic Training annual requirement Amy Brunckhorst and Scott will be doing ethics training during a future BPC meeting. Scott stated that the training should only take an hour to complete. If someone misses the training, they will need to attend another Board's Ethics training meeting to complete the requirement. IX. (Residential District Violation increase (discussion) This was discussed in last month's meeting. People are willing to risk getting a$20.00 citation from the city because MSU parking citations are currently $60.00. Kurt Blunck, MSU Parking Manager, is willing to meet with Scott and the Executive Committee to talk about parking around campus. MSU is planning on expanding their parking lots to the south of Kagy Blvd as the expected demand will exceed current capacity, and they have no additional space in which to add parking lots. Chris stated that typically past increases would happen in January. Maybe we can announce it in September that starting January 1, 2014 the ticket increase will take effect. Chris told Scott to come up with two different options to present to the BPC at next month's meeting. Then the BPC recommendation can be presented to the City Commission. XI. New business Dennis Bechtold has applied for the open seat on the BPC. Ryan and Ben B have completed and submitted their applications for reappointment. The City Commission will vote on all appointments/reappointments in June. Chris Mehl emailed Scott that people were having trouble finding ADA spaces in the parking garage. Ben L mentioned that if the garage is in compliance with the amount of ADA spaces needed for the parking garage,then there is nothing we should do at this time. Scott will relay this information to Commissioner Mehl. XII. Adjournment Ben L adjourned the meeting at 9:10 a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk Bozeman Parking Commission Finance Report as of April 30, 2013 Apr-11 Apr-12 Apr-13 FY2013 Remaining FYTD FYTD FYTD Fiscal Year 2013 Full Yr Actuals Actuals Actuals Budget VARIANCE Budget Balance % Revenue Downtown surface lot permits 14,560 13,722 14,296 13,333 963 16,000 1,704 11% Garage permits 74,592 74,928 72,082 70,000 2 082 84,000 11,918 14% Garage transient 38,623 41,049 45,993 43,333 2,660 52,000 6,007 12% Garage validation 434 865 425 708 283 850 425 50% MSU resident permits 10,720 11,455 11,327 9 292 2,035 11,150 177 -2% High school permits 2,240 2,345 2 185 2,083 102 2,500 315 13% MSU visitor permits 7,890 8,070 8,195 6,667 1,528 8,000 195 -2% Municipal fee 7,163 120 120 120 - Boot fee 2,550 3,750 2,400 1,667 733 2,000 400 -20% Citations 164,356 163,645 176,445 154,167 22,278 185,000 8,555 5% Refunds& Reimbursement 12,837 11,250 1,355 12,500 (11,145) 15,000 13,645 91% Gara e indoor advertising - 2,082 2,030 1,250 780 1,500 530 -35% Other Revenue/ Loan Interest - 1,364 - 1,364 1,364 #DIV/0! Total Revenue 335,965 333,161 337,976 315,000 22,976 378,000 40,024 110/0 Operating Expenses Wages and salaries 162,167 162,862 163,721 175,531 11,810 210,637 46,916 -22% Supplies/Materials 17,741 12,181 15,481 11,667 (3,814) 14,000 1,481 11% Maintenance-vehicle software 13,650 5,912 21,742 5,917 (15,825) 7,100 14,642 206% Utilities hone elect as 26,676 25,538 24,789 26,167 1,378 31,400 6,611 -21% Contracted Services- lots 52,993 49,016 53,059 43,500 (9,559) 52,200 859 2% Travel/Training 655 1 909 - 3,333 3,333 4,000 4,000 -100 0 Other-pstq, adv, rents taxes 19,400 24,700 26,605 31,390 4,785 37,668 11,063 -29% Transfers to other funds-law IT 35 460 43,694 47,387 47,387 01 56,864 (9,477) -17% Total Operating Expenses 328,742 1 325,812 1 352 785 344 892 (7,893) 413,869 (61,084) -150/0 Net Profit Loss 7,223 1 7,349 (14,808)1 (29,8927 15,0841 35 869 Bridger Park Downtown Parking Garage Stats Jan-12 Feb-12 Mar-12 A r-12 Jan-13 Feb-13 Mar-13 A r-13 Average Daily Revenue $104.551 $113.381 $114.13 $119.801 $136.391 $118.96 $144.74 $163.13 Average Daily entries(all) 276 1 292 1 285 1 295 j 314 314 331 354 Bridger Park Downtown Permits Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 A r-13 Ma -13 Regular 133 154 158 155 164 163 160 163 Basement 45 46 49 40 34 34 33 38 Total permits 178 200 207 195 198 197 193 201 Top 5 Events at Bridger Park ENTRIES REVENUE Amount Date Event Amount Date Event 1 758 6/28/2012 MOM S738 7/1/2010 Hail/MOM 2 743 8/1/2012 Bi:e o`Bzmn $601 12/3/2011 Xmas Stro l 3 724 12/3/2011 Xmas Stroll $541 3/1612013 Run 2 the Pub 4 714 7/26/2012 MOM $534 7/31/2011 3-on-3 Bball 5 712 7i20!2012 Crazy Days 498 8/2/2012 MOM NOTE: 2 months(17%) remaining in Fiscal Year(July-June) Prepared by Scott Lee Finance report FY2013-Apr 2013 6/10/2013 Bozeman Parking Commission Finance Report as of May 31, 2013 May-11 May-12 May-13 FY2013 Remaining FYTD FYTD FYTD Fiscal Year 2013 Full Yr Actuals Actuals Actuals Budget VARIANCE Budget Balance % Revenue Downtown surface lot permits 14,915 14,309 14,709 14,667 42 16,000 1,291 8% Garage permits 78,508 78,106 75,779 77,000 (1,221) 84,000 8,221 10% Garage transiert 40,565 45,484 49,611 47,667 1,944 52,000 2,389 5% Gara e validation 434 865 685 779 94 850 165 19% MSU resident permits 10,830 11,675 11,507 10,221 1,286 11,150 357 -3% High school permits 2,255 2,365 2 240 2 292 52 2,500 260 10% MSU visitor permits 7,910 8,135 8 310 7,333 977 8,000 310 -4% Municipal fee 7,163 - 120 120 - 120 - Boot fee 2 700 4,350 2 850 1,833 1,017 1 2,000 850 -43% Citations 174,430 182,695 196,885 169,583 27,302 185,000 11,885 -6% Refunds& Reimbursement 14,087 12,500 1,355 13,750 (12,395) 15,000 13,645 91% Garage indoor advertising - 2 082 2,998 1 375 1,623 1,500 1,498 -100% Other Revenue/ Loan Interest - - 1,490 - 1,490 1,490 #DIV/0: Total Revenue 353 797 362,566 368,299 346,500 21,799 378,000 9,701 3% Operating Expenses Wages and salaries 177,862 179,311 180,967 193,084 12,117 210,637 29,670 -14% Supplies/Materials 17,750 12,468 19,562 12,833 (6,729) 14,000 5,562 40% Maintenance-vehicle software 13,658 5,917 52,861 6,508 (46,353) 7,100 45,761 645% Utilities hone elect gas 29,427 27,706 27,680 28,783 1 103 31,400 3,720 -12% Contracted Services- lots 53,265 51,305 60,177 47,850 (12,327) 52,200 7,977 15% Travel/Training 655 1 909 - 3,667 3,667 4,000 4,000 -100% Other-pstq, adv, rents taxes 19,400 25,307 29,603 34,529 4,926 37,668 8,065 -21 0 Transfers to other funds-law, IT 38,992 48,093 52,125 52,125 0 56,864 (4,739) -8% Total Operating Expenses 351,009 1 352,0116 422,975 1 379,379 (43,596) 413,869 9,106 2% imet Profit S Loss 2 788 1 10,550 (54,676)1 32 879 (21,797)1 35 869 Bridger Park Downtown Parking Garage Stats Feb-12 Mar-12 A r-12 Ma -12 Feb-13 Mar-13 A r-13 Ma -13 Average Daily Revenue $113.381 $114.131 $119.80 $124.551 $118.961 $144.741 $163.131 S128.00 Average Daily entries(all) 292 1 285 1 295 301 1 314 331 354 349 Bridger Park Downtown Permits Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 A r-13 Ma -13 Jun-13 Regular 154 158 1 155 164 163 160 163 163 Basement 46 49 40 34 34 1 33 38 37 Total permits 200 207 195 198 197 193 201 200 Top 5 Events at Bridger Park ENTRIES REVENUE Amount Date Event Amount Date Event 1 758 6/28/2012 MOM $738 7/1/2010 Hall/MOM 2 743 8/1/2012 Bite of Bzmn S601 12/3/2011 Xmas Stroll 3 724 12/3/2011 Xmas Stroll S541 3/16/2013 Run 2 the Pub 4 714 7/26/2012 MOM S534 7/31/2011 3-on-3 Bball 5 712 7/20/2012 Crazy Days 498 8/2/2012 MOM NOTE: 1 months(8%)remaining in Fiscal Year(July-June) Prepared by Scott Lee Finance report FY2013-May 2013 6/10/2013 Bridger Park Downtown Average Daily Revenue 220 200 3 180 > 160 d 140 d 120 100 a 80 60 Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May f 2010-11 Avg.Rev 101.54 178.65 150.48 115.59 112.68 112.13 133.99 94.39 97.93 113.45 131.93 95.65 --4-2011-12 Avg.Rev 135.77 176.94 169.40 118.63 120.29 119.50 151.48 104.55 113.38 114.13 119.80 124.55 f-2012-13 Avg.Rev 169.53 187.06 206.03 133.53 119.97 127.60 169.39 136.39 118.96 144.74 163.13 128.00 t 2010-11 Avg.Rev t2011-12 Avg.Rev t-2012-13 Avg.Rev Bridger Park Downtown Avg Daily Entries 450 d 400 ,U 350 R 300 0 m 250 �o a 200 150 Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May ��2010-11 Avg.Entries 216 275 247 224 229 235 278 217 240 265 268 252 t 2011-12 Avg.Entries 291 311 327 265 275 282 332 276 292 285 295 301 t 2012-13 Avg.Entries 352 383 415 323 326 323 348 314 314 331 354 349 -2010-11 Avg.Entries t2011-12 Avg.Entries -0-2012-13 Avg.Entries Downtown Bridger Park Garage - monthly % Change from same month in prior year 2010 to 2011 2011 to 2012 2012 to 2013 % SUMMARY DATA SUMMARY DATA SUMMARY DATA CHANGE entries rev entries rev entries rev Jan 37% 32% 28% 11% 14% 30% Feb 30% -1% 26% 20% 4% 1% Mar 48% 22% 8% 1% 16% 27% Apr 27% 22% 10% -9% 2C% 36% May 29% -6% 19% 30% 16% 3% Jun 35% 34% 21% 25% Jul 13% -1% 23% 6% Aug 33% 13% 27% 22% Sep 18% 3% 22% 13% Oct 20% 7% 18% 0% Nov 20% 7% 14% 7% Dec 19% 13% 5%1 12% Total 26% 11% 18% 11% 14% 20% nU2�� •' ;9 BOZEMAN PARKING COMMISSION s•. i r2 fq•. 1883.:�,� RESOLUTION PC2013-03 A RESOLUTION OF THE BOZEMAN PARKING COMMISSION OF THE CITY OF BOZEMAN, MONTANA RECOMMENDING THE BOZEMAN CITY COMMISSION AMEND THE HIGH SCHOOL RESIDENTIAL DISTRICT BY ORDINANCE. WHEREAS, pursuant to city Resolution 3803,the Bozeman Parking Commission has jurisdiction over three parking districts: the downtown B-3 Zoning District, the Montana State University Residential Parking District, and the Bozeman High School Residential Parking District; and WHEREAS, Sect. 7-14-4622(7), MCA, authorizes the Bozeman Parking Commission, having been vested the authority by the Bozeman City Commission, to "regulate on-street parking when it remains in use, in coordination with off-street parking, subject to traffic regulations imposed by the state." WHEREAS, Sect. 7-14-4628, MCA, authorizes the Bozeman Parking Commission to issue regulations for on-street parking related to the determination of parking locations, variable parking durations, variable parking rate schedules, and enforcement policies and procedures; and WHEREAS,the Bozeman Parking Commission via the City Parking Manager has received a written petition from the adjacent property/business owner requesting the revision of the boundaries of the HS Residential Parking District removing the north side of the 900 block of Babcock Street between South 9`h and South 10t'Avenues and the east side of the unit block of South IO h Avenue between West Babcock and West Main Streets; and WHEREAS,the Parking Manger and Parking Staff have conducted traffic counts of this location prior to this recommendation; and are recommending the approval of this resolution. NOW,THEREFORE,BE IT RESOLVED that: 1. The Bozeman Parking Commission recommends that the Bozeman City Commission make changes to the Bozeman High School residential Parking District Boundary via ordinance. Resolution PC2013-03 Pagel of 2 RESOLL:TION PC2013-03 2. The Parking Commission directs the Parking Manager to prepare an ordinance for the Bozeman City Commission to amend the Bozeman High School Residential Parking District boundary to remove the north side of the 900 block of Babcock Street between South 9`h and South 100' Avenues and the east side of the unit block of South 10`h Avenue between West Babcock and West Main Streets. PASSED and adopted by the Parking Commission of the City of Bozeman, Montana, on first reading at a session held on the 12th day of June, 2013. BENJAMIN LLOYD, Chair ATTEST: SCOTT LEE, City of Bozeman Parking Manager Resolution PC2013-03 Page 2 of 2 �►•f` ••yti L . * BOZEMAN PARKING COMMISSION RESOLUTION PC2013-04 A RESOLUTION OF THE BOZEMAN PARKING COMMISSION OF THE CITY OF BOZEMAN,MONTANA RECOMMENDING THE BOZEMAN CITY COMMISSION AMEND THE MONTANA STATE UNIVERSITY RESIDENTIAL PARKING DISTRICT BOUNDARY BY ORDINANCE. WHEREAS,pursuant to city Resolution 3803, the Bozeman Parking Commission has jurisdiction over three parking districts: the downtown B-3 Zoning District, the Montana State University Residential Parking District, and the Bozeman High School Residential Parking District; and WHEREAS, Sect. 7-14-4622(7), MCA, authorizes the Bozeman Parking Commission, having been vested the authority by the Bozeman City Commission, to "regulate on-street parking when it remains in use, in coordination with off-street parking, subject to traffic regulations imposed by the state." WHEREAS, Sect. 7-14-4628, MCA, authorizes the Bozeman Parking Commission to issue regulations for on-street parking related to the determination of parking locations, variable parking durations,variable parking rate schedules, and enforcement policies and procedures; and WHEREAS, the Bozeman Parking Commission via the City Parking Manager has received written petitions requesting revisions to the boundaries of the MSU Residential Parking District to include the east side of the 500 block of South 8t'avenue between West Dickerson Street and West Story and both the east side and west side of the 800 block of South 3`d Avenue between West College and West Harrison Streets; and WHEREAS,the Parking Manger and Parking Staff have conducted traffic counts of these locations prior to this recommendation; and are recommending the approval of this resolution. NOW,THEREFORE,BE IT RESOLVED that: 1. The Parking Commission recommends that the City Commission make changes to the MSU Residential Parking District boundary via ordinance. Resolution PC2013-04 Page 1 of 2 RESOLUTION PC2013-04 2. The Parking Commission directs the Parking Manager to prepare an ordinance for the City Commission to amend the MSU Residential Parking District Boundary to include the east side of the 500 block of South 8`h avenue between West Dickerson Street and West Story and both the east side and west side of the 800 block of South 3`d Avenue between West College and West Harrison Streets. PASSED and adopted by the Parking Commission of the City of Bozeman, Montana, on first reading at a session held on the 12th day of June, 2013. BENJAMIN LLOYD, Chair ATTEST: SCOTT LEE,City of Bozeman Parking Manager Resolution PC2013-04 Page 2 of 2 PROTECTIONTECH Parking, Security&Access Controls May 3, 2013 Mr. Scott Lee City of Bozeman 121 North Rouse Bozeman, Montana 59718 Re: Bozeman City Parking Garage Proposal#05032013 Rev.1 Dear Scott: Enclosed is the quotation you have requested for the Bozeman City Parking Garage. Thank you for the opportunity to provide you with this quotation. Please be assured that if you accept this proposal, we will do everything we can to provide the City of Bozeman with the most professional and efficient service possible. Scope of Work e Update SKIDATA parking system from version 19.01.04 to the current version 23. • Replace DAZ with an OEM computer with Server 2008 operating system and two XT computers with SKIDATA Gen IV. System Components Qty. Description Price Each Total Price 1 OEM DAZ Computer $1,250.00 $1,250.00 1 Microsoft Server 2008 Operating System License $1,073.00 $1.073 00 3 SKIDATA License Updates per Release Step $1,732.00 $5,196.00 2 SKIDATA Pay On Foot Machine Internal Computers $3.984.00 S7,968.00 1 Symantic Antivirus $132.00 $132.00 1 Lot Freight $120.00 $120,00 1 Lot Installation Labor and Technical Services $3,913.00 $3,913.00 Pricing The total price to provide and install the above quoted is $19,652. Payment • The billing schedule for this quotation is as follows Upon contract award, a down payment of 50 percent of the total contract price will be billed for engineering and mobilization. Any alteration and/or deviation from the above specifications involving extra cost (including additional equipment. installation labor or technical services) will be mace only upon written agreeme-it and become an extra charge over and above the estimate. Clarifications This quotation is valid until June 3, 2011 PROTECTIONTECH carries worker's compensation and general liability insurance. A copy of our certificate can be requested upon receipt of notice-to-proceed. • Work and equipment training will be performed between the hours of 8:00 a.m. to 4:30 p.m., Monday through Friday (includes afterhours work required by owner's building work rules). Training is specific to the equipment quoted. • Idle time incurred by PROTECTIONTECH's employees due to absence of required escorts, clearances, inability to enter the workspace, or other factors beyond our control, will be considered a change to the contract. Acceptance of this quote confirms there is no lead paint or asbestos in the area in which we will be working. Exclusions • Power (120 vac) • Overtime and/or weekend work • Patching and painting • Montana State Sales Tax • Any required and/or directed work to bring the existing facility up to code Warranty • All equipment provided by PROTECTIONTECH is guaranteed against defects in workmanship for a period of one year after date of delivery. All labor shall be warranted for a period of 90 days from the date o completion. Warranty response will be given on a best-effort basis Monday through Friday, between the hours of 8:00 a.m. to 4:30 p.m., excluding weekends and holidays. Page 2 of 3 If you have any further questions or concerns. please do not hesitate to contact me. I look forward to working with you on this project. Kind regards. Ryan Reading General Manager Acceptance of Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted Authorized Signature Date Printed Name Title Effective May 20, 2013 our new address will be 14214 NE 21st St. Bellevue, WA 98007 Telephone 425-644-6884 Fax 425-644-6881 2891 152""Avenue N.E. UTAH,AND • Redmond,Washington 98052 Washington Contractor's License#PROTET194D Page 3 of 3