HomeMy WebLinkAbout05-14-2013 Trails, Open Space and Parks (TOP) Committee Minutes, DraftBOARD MEMBERS PRESENT:
Doug Chandler Bob Hawks
Tom Starner Sandy Dodge
Cyndy Andrus, Commission Liaison
ABSENT:
Don Beeman
CITY STAFF PRESENT:
Mitch Overton, Director
of Parks & Recreation Doreen Olean, Recording Secretary
Mitch Overton called the meeting to order at 10:03 a.m.
Approval of Minutes of April 30, 2013 meeting:
Committee member Dodge
motioned to approve the April 30, 2013 minutes as presented. Committee member Chandler seconded. The motion passed unanimously.
Changes to the Agenda:
None requested.
Public Comment:
No
comments were received.
Disclosures:
Cyndy Andrus disclosed that she had meet with Mitch Overton, Western Transportation, Land Trust members, BLM, GVLT, U.S. Forest Service and others
regarding a two mile connection to the M trail. The matching grant that has been applied for is through the Federal Lands Access Program (FLAP). The funds would be used for the Trail
to the M from Story Mill Road to the M. This is a 3.3 million grant request with a match of 13.42%.
Mitch Overton disclosed that a small group met with the Trust for Public Lands and
walked the 61 acres to get a potential for that area. TPL is looking at one big park that encompasses trails, water quality and a park in an underserved area.
Sandy Dodge inquired if
committee members received e-mails how to proceed. E-mails would be forwarded to Mitch Overton or Doreen Olean and staff will follow up on the e-mail.
A discussion ensued in regards
as how to proceed with developing the criteria for projects. It was decided that the next step would be to rough out the criteria.
Special Presentation:
No presentations
Action Items:
Election of Committee Chair, Vice Chair & Secretary – Motion & Vote
Committee member Chandler made a motion to elect Committee member Hawks for Chairperson of TOP for
a year term. Committee member Dodge seconded the motion. Motion passed unanimously.
Committee member Chandler made a motion to elect Committee member Dodge for Vice Chairperson of
TOP. Committee member Starner seconded the motion. Motion passed unanimously.
Committee member Dodge made a motion to appoint Doreen Olean to the secretary position for TOP. Committee
member Chandler seconded. Motion passed unanimously.
Rules of Procedure/Bylaws Adoption – Motion & Vote
In Section 2 of the Model Rules of Procedure change “During the first meeting
of the board each year the board shall appoint by majority vote, a chairperson and vice chairperson” to “during the first meeting after the 15th of April the board shall appoint by majority
vote, a chairperson and vice chairperson”.
Committee Dodge made a motion to accept the Rules of Procedure/Bylaws as written with the exception of under Section 2 changing the date of
appointment of officers from the first meeting of the year to the first meeting after April 15th of the year. Committee Chandler seconded the motion. Motion passed unanimously.
Discussion
PROST
(Parks, Recreation, Open Space & Trails)/Community Plan/Ballot Language
It is critical that every attempt be made to fund trails; parks; multi-use recreational fields and facilities;
and water quality enhancement items mentioned in the ballot language. Ballot language indicates areas where bond funding could/should be spent.
Evaluation Criteria & Project Proposals
Mitch
Overton e-mailed and brought hard copies of examples of criteria from Gallatin County and Missoula from their open space bonds. Mitch suggested that committee members review these documents
before the next meeting.
FYI
In the FY14 budget, the Parks & Recreation Department is requesting a full-time Trails, Open Space & Parks Program Manager to oversee the TOP project. The money for this position
would be funded out of the Parks Division budget.
Committee member Dodge made a motion to adjourn the meeting at 12:22 p.m. Seconded by Committee member Starner. Motion passed unanimously.
______
______________________________
Mitch Overton, Acting Chairperson
ATTEST:
_______________________
Doreen Olean, Recording Secretary
PREPARED BY:
_________________________
Doreen Olean,
Recording Secretary
Approved on__________________________