HomeMy WebLinkAboutBuilding Division Report for Quarter ending March 31, 2013Page | 1
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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Risk, Chief Building Official
Wendy Thomas, Director of Community Development
SUBJECT: Building Division 3rd Quarter FY13 Update
January 1, 2013 – March 31, 2013
MEETING DATE: May 6, 2013
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Accept this report detailing the financial and workload position of
the Building Division for the quarter ending March 31, 2013.
BACKGROUND: To keep the City Commission and the City Administration informed
regarding the Building Division revenues and workloads we committed to make quarterly reports
regarding revenues, staffing levels and operating costs within the department.
The following sections represent the FY13 3rd Quarter.
A. REVENUE: Our total revenue for the 3rd quarter was $282,534.
Third Quarter Monthly Revenues
October $83,962
November $83,003
December $115,569
Average Monthly Revenues: $94,178
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B. EXPENDITURES: Our total expenditures for the 3rd Quarter were $200,249.
Third Quarter Expenditures
October $68,648
November $67,612
December $63,989
Average Monthly Expenditures: $66,749
Building Division Revenue/Expenditure Comparison- FY13/FY12
FY 2013
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
FY 2012
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
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3rd Quarter Budget Status - 75% of Year Lapsed, 25% Remains
Budget Spent Amount Remaining Percent Remaining
Personnel $731,428 ($517,302) $214,126 29.3%
Operating $155,188 ($133,835) $21,353 13.8%
CIP $100,000 - $100,000 -
Total 986,616 ($651,137) $335,479 34.0 %
C. CASH RESERVE: The Administrative Rules of Montana allow the building division to
maintain a “cash reserve fund” derived from building permit fees provided that the reserve
amount does not exceed the building division operating costs for a 12 month period. Our
unadjusted estimate of the building division operating costs for FY13 was $986,616.
At the beginning of the 3rd quarter the Building Inspection Fund Cash Reserve was
$1,113,471. At the end of the 3rd quarter our Cash Reserve balance was $1,230,774.
D. PERMIT ACTIVITY: Permits for New Construction, Tenant Improvements, Remodels, etc.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Building 503 345 240 1088
Electrical 230 187 195 612
Plumb/Mech 314 274 282 870
Fire Systems 4 24 14 42
Demolition 12 10 7 29
Total Permits 1063 840 738 2641
E. NEW BUILDING VALUATION - Does Not Include Tenant Improvements, Remodels, etc.
Occupancy Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial $19,349,625 $5,807,253 $5,459,075 $25,156,878
Residential $26,589,615 $28,640,461 $27,462,935 $55,230,076
Total $45,939,240 $34,447,714 $32,922,010 $113,308,964
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F. PLAN REVIEW: Completed Plan Reviews.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial 184 129 126 439
Residential 251 243 221 715
Total 435 372 347 1154
G. BUILDING INSPECTION: Completed Building Inspections;
Average Daily Inspections (per inspector) Standard 15
January 17.32
February 17.11
March 19.01
Average inspections per day for the quarter 17.81
The total number of completed inspections, to date, for FY13 equals 13,795
H. STAFFING: At this time, the Building Division staff consists of the Chief Building Official,
2 Plans Examiners, 5 Building Inspectors, 1 Fire Inspector, 1 Code Compliance Officer,
1 Building Project/Permit Coordinator and 1 Building Permit Technician.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: Our monthly revenue for the 3rd Quarter averaged $94,178 per month and
totaled $282,534 for the quarter.
Our monthly expenditures for the 3rd quarter averaged $66,794 per month and totaled $200,249
for the quarter.
The Building Division Reserve Fund balance at the end of the 3rd Quarter was $1,230,774.
Attachments: None
Report Compiled On: April 9, 2013
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