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HomeMy WebLinkAbout03-26-13 Streamline/Galavan Advisory Board MinutesStreamline Advisory Board Minutes March 26 , 2013 ; HRDC Board Room 8:30 to 10:00 Board Members Present: Colleen Lindner, Chris Budeski, Jack Lee, David Kack, Merle Phipps, Bill Hoch, Seth Ward, Patty Gunderson, Suzanne Winchester Board Members with excused absence: Vicky York Board Members not present: Scott Birkenbuel Others Present: Lee Hazelbaker, Sunshine Ross, Jeff Rupp, Dennis Sines, Melinda Peirce Public Comment: None Approval of Previous Minutes: Chris B. called the meeting to order at 0830. A motion to approve the February minutes with the following correction: Under Directors report the “Grand” application will be changed to grant application. This is in no way intended to insult Lee’s fine work. A motion to approve by David Kack, seconded by Colleen Lindner. Motion carries. Presentation(s): Megan Copas from Chandler Communications (CC) presented a proposal to provide a number of transit passenger shelters. The Board was presented with a number of design and color options. A list of eleven proposed locations is suggested. The question as to how CC would deal with the current city sign ordinance was asked. Melinda indicated that the city would allow inside lighting and sponsorship. The lighting is typically provided with a solar device, this allows easier relocation of a shelter if necessary. The Shelters would also include a printed bus schedule for passenger convenience. CC would clean and maintain the shelters in exchange for the right to market sponsorship. Sponsorship is typically for a year at a time. There was some discussion in terms of types of sponsorship that would be acceptable. David K. mentioned the important thing is to have a policy in place that clearly states what is acceptable. Chris asked what the desired contract length was. Megan indicated that CC would like an ongoing contract with a termination clause only for non-performance. Megan indicated they already had assurances from MDT for permits. The shelters are ADA compliant. CC will be Meeting with City at 3:30 pm today 3/27. Chris asked that follow up from that meeting and a proposal be given to the Operations Committee which is meeting Wed 4/3 at 12pm in the sub. Operations will bring a recommendation back to the next Board meeting. Some discussion took place around a proposed Eagle Scout project which is under tight time constraints. Colleen Lindner made a motion to allow the Eagle Scout to proceed with pouring a concrete pad for one shelter, seconded by Patty G., motion carries. Discussion Items: The MDT grant was submitted on time. Increased dollars were requested for a Gillig bus. Suzanne spoke about “Power or We” conference which is a collaborative effort of 3 local churches with a focus on climate change. They have requested information from Streamline on alternate ways to get around the community. They would like to have representation if possible at their conference on Thursday April 18th at the Pilgrim Congregational Church from 6:30 to 9pm. If you are interested please contact Suzanne Winchester suewinchester@hotmail.com Reports: Directors/Coordinators report Lee mentioned it has been difficult recently to keep all the buses going. More than normal maintenance. We may expect to see some increase in our maintenance costs. Lee introduced Dennis Sines from Karst Stage. Dennis talked about a recent DOT audit of streamline. This is a normal audit process which DOT may be stepping up somewhat. Streamline had only minor violations. We are waiting for the final report there was some talk from DOT that they would like to see additional identification numbers on the buses. Kudos to Karst Stage, other bus companies did not fare so well. Treasurer’s report- David Kack Galavan has a forecast $6000.00 operating deficit. $20,000 with purchase of vehicle. Streamline may see an increase expense in repairs and maintenance. Currently David forecasts an $11-12,000 surplus which would move some needed dollars into reserve. Secretary’s report-Merle Phipps Late Night report – Subcomitte Reports: Operations- Interim Chris B. Operations will meet next week 4/3/13 12pm in the Sub. Marketing – Colleen Lindner New add will run next Sunday Paratransit – Suzanne Winchester Budget – Bylaws – Merle Phipps Nominations – Colleen Lindner Public Stakeholders – Jeff Rupp For the Good of the Bus David K. mentioned that Commissioner Bill Murdock retires on 4/14. There was some discussion around the pros and cons of a possible Urban Transportation District (UTD). Pro: more stable funding year to year. Con: Under the control of County Commissioners. Melinda Pierce addressed the board with some ideas to get funding from Livingston (See attached) Next Meeting – April 23rd Thanks everyone for your participation!