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HomeMy WebLinkAbout01-24-13 Historic Preservation Advisory Board MinutesBozeman Historic Preservation Advisory Board Meeting January 24, 2013 6:30 p.m. Alfred M Stiff Building Parking Commissioners in Attendance: Paul Reichert Steve Keuch Ryan Olson Jennifer Britton Laura Dalton Mark Hufstetler- Chair Jessie Nunn Cindy Andrus – City Commission Liaison City Staff in Attendance: Courtney Kramer- Planning Department Liaison Guests in Attendance: None I . Call to order, 6:30 p.m. Mark called the meeting to order at 6:40 p.m. II. Approval of November 27, 2012 minutes Mark asked for a motion to approve the November 27, 2012 minutes. Laura motioned to approve the minutes. Paul seconded. The motion was carried unanimously. III. Public Comment – None. IV. Disclosure of ex parte communication None V. Introduction of invited guests None VI. Project review and Recommendations to Staff Paul said he noticed 402 S. Wilson was under foreclosure and was advertised as a “good tear down” Courtney said she would reach out and inform the listing agent that there might be more to the property than tearing it down. VII. Chairs Report Board secretarial duties- Assigned to Ryan Follow up on other topics- None VIII. Discussion of ongoing/upcoming activities Walking tour- Courtney said the walking tour was still progressing. She and Mark have met with the MSU interns about data entry and setting the structure of the site descriptions. The specific districts will include NP District, Main St. District, and the Bon Ton District. There will be 16 sites per district. The Pioneer Museum is willing to open their archives to us for the project. Courtney is hoping to have a Beta test ready to launch in April Other items-none IX. Staff Liaison report “Save Americas treasures” grant applications- Courtney says they are working on the legality for the Rialto right now. If they fall through the Emerson window project will get the money. March 17th is the finish date for that. Grant applications, COA Numbers, and other updates- Courtney said a contract has been signed with Leslie Gilmore of CTA for the Depot Project. With work scheduled to be done by April or May 30th (Courtney couldn’t remember specifically) for the written documents. Scheduling a 2013 Board retreat/planning session- The board decided to have the annual retreat on February 23rd. With that it was decided to cancel the regularly scheduled meeting on February 28th. They will be discussing the status of the awards program, how the preservation program will be affected by the absence of the Planning Director, evaluating unidentified properties within the historic district and a look at a redo of the process. Courtney mentioned that the Armory Project informal application cam in the previous day. It looked to be very detailed. Brian Kruger is staff assigned to the project. Courtney said she was going to be comparing the plan to COA needs in the next few weeks. Courtney mentioned that during the informal process is the best opportunity for the preservation board to have input in the project. However, because of the time of the subtitle and deadlines of planning department completion date of February 20th, this board will not have an opportunity to formally review the project. The board was reminded that they can only formally review the project if it is placed on the agenda and the applicants are involved. With that, board members would be able to attend the Design Review Board meeting on February 13th and voice any opinions they have at that time. Cindy asked if given the opportunity what specifically would the Preservation Board be looking at. Courtney said things in the COA like the Secretary of Interiors design guidelines. Mark thought that though the timeline didn’t fit to have the BHPAB look at the project formally, he felt if the City really wanted their opinion something could have been done to do so. However, as it is the best way for the voice of the BHPAB to be heard might be at the DRB meeting. Courtney said she would see if she could get an electronic copy of the DRB Memo for the BHPAB. Mark mentioned that in general because of the way the process worked the informal portion of the process is the best chance for changes, if any are warranted, to be made. By the time the application is made formally, most decisions are already made, and thus change is harder. X. Open discussion about future of board project/goals Paul presented a draft letter to the City Commission laying out the goals and work plan for the BHPAB in 2013. Because of the time of the Commission goal planning meeting, waiting to finish this letter at our retreat would be too late. Paul reviewed the letter, and all members thought he did an excellent job of succinctly stating our desired goals. Mark thought that we should talk about what we need approval from the commission and all else wait till the retreat. Specifically, our Bylaws and what we do and don’t do. Courtney thought we should move the bylaws up to the primary goals section. Paul asked for help from the board on writing that part of the letter. Courtney and Mark said they would help with that portion, and have something early next week so the letter can be sent to the commission by the end of the month. Steve said that he has been working on his schools of the Gallatin County project and was going to write a letter to Gallatin County Preservation Board, and wanted to know if he can just send this or if the Board as a whole needs input. It was decided he can just do this. Jennifer said the Heritage Tree Program is moving forward right now a survey is going out to gauge the receptiveness and feasibility of the program in Bozeman. The Tree Board is heading this up, but is hoping the BHPAB will be willing to give input if needed. All thought his was a great idea, and expressed a general willingness to help when needed. XI. Adjournment Mark adjourned the meeting at 7:42 p.m. Respectfully Submitted Ryan Olson, Secretary of the Month