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HomeMy WebLinkAbout02-27-2013 Library Board of Trustees MinutesBozeman Public Library Board of Trustees Regular Meeting Large Meeting Room, Lobby Bozeman Public Library Wednesday, February 27, 2013 Minutes Attendance Present: Acting Board Chair Jacki McGuire; Trustees Jennifer Pawlak, Judy Mathre, John Gallagher; Bozeman Public Library (BPL) Director, Susan Gregory; BPL Department Heads, Terri Dood, Cindy Christin; BPL Friends President David House; BPL Friends Vice President Julie Hergert; BPL Foundation Director Paula Beswick; City Manager Chris Kukulski; City Superintendent of Facilities James Goehrung; Deputy Mayor Jeff Krauss. Guests Bozeman Sculpture Park Board President Joseph Keith; Gary Gullickson; Kathleen Ball; Salal Huber-McGee; BPL ILL Librarian Kate Holloway. Call to Order The meeting was called to order by Acting Chair McGuire at 4:01 p.m. Approval of Minutes Trustee Jennifer Pawlak moved that the minutes of the January 23, 2013, be approved. John Gallagher seconded the motion. The Board voted unanimously to approve the minutes with name corrections. Public Comment a. Bozeman Sculpture Park Board President Joseph Keith presented an update of their activities. Mr. Keith announced that he plans to step down from his position; as a result the Sculpture Park is in the process of negotiating a potential merger with Gallatin Art Crossing to streamline interactions with the Library. In order to ease the transition some of the Sculpture Park Board members would hope to join the Gallatin Art Crossing Board. If approved by the BSP Board, the merger is anticipated to be completed by May, 2013. Library Foundation Director Paula Beswick pointed out that she currently sits on the Gallatin Art Crossing Board, and mentioned that Library Director Susan Gregory would also join the Board. b. The next item was a discussion regarding the proposed alley turnaround on the South end of the Library property, for public comment and to provide the Board an opportunity to ask questions regarding its disposition. BPL Director Susan Gregory stated that City Manager Chris Kukulski had been in contact with the City Engineering Department, who are working on an updated plat for the area that would be affected by the proposed turnaround. Susan said that the updated plat and other documentation should be available for the March, 2013 Board meeting for review a possible vote. City Superintendent of Facilities James Goehrung described the parameters that were being considered for the proposed turnaround, and Deputy Mayor Jeff Krauss pointed out that there would be no actual transfer of the property in question. Trustee Jennifer Pawlak asked about its potential impact on Library traffic. Trustee John Gallagher asked for clarification as to the necessity for such a turnaround according to the Bozeman Fire Department. Sculpture Park President Joseph Keith pointed out that the property in question is currently under lease to the Sculpture Park, and that the proposed turnaround would likely require the movement of at least one sculpture in the Park as well as affecting the display of future works. Local resident Gary Gullickson spoke in support of the proposal, citing the need for access by service vehicles in addition to emergency vehicles. Local resident Salal Huber-McGee also spoke in favor of the project, seeking a solution that would benefit all parties equally. John Gallagher asked Sculpture Park President Joseph Keith about long-term plans for the property in question, to which Mr. Keith replied that there were at present no detailed formal plans. BPL Director Susan Gregory stated that the issue could be revisited in the March or April Board meeting pending documentation from the City that would give the Board more detailed information before proceeding. Deputy Mayor Jeff Krauss inquired as to the terms of the Bozeman Sculpture Park’s lease for the property. Correspondence BPL Director Susan Gregory presented correspondence from Library patrons. Susan has received suggestions for purchases to add to the Library’s collection. A patron asked about the possibility of moving handicapped parking uphill for safer access for seniors. There was a request that the Library be stricter with patrons’ noise and cell phone usage, and a patron complained about the Montana Library2Go user interface not being user-friendly. Finally, there were notes thanking the Library for offering the Computer Classes, for being open on Sunday, and praising the Library’s varied services. NOTE: (The audio recording cut during Correspondence, thus the remainder of minutes is sparse due to transcription from notes). Friends Report BPL Friends President gave a report on their activities, beginning with the introduction of new Friends Vice President Julie Hergert. The Friends held their Annual Membership Meeting on January 23, 2013, during which new Board members were elected and new Bylaws were approved. The Spring Book Sale will take place March 22-24, 2013. City Attorney Greg Sullivan has determined that the insurance carried by Jason Cargill for the Lindley Perk coffee shop meets the terms of the lease. Library Staff disbursement requests were presented at the February Board meeting, with FOL Board funding decisions to be announced at their March meeting. Foundation Report Library Foundation Director Paula Beswick presented an update of their activities, including: Paula and Susan Gregory both attended the ALA Midwinter Conference in Seattle; Paula reported on her fundraising committee meeting and programs attended; Blessing’s Art reception; Chamber Music series is the first Monday of each month at noon, through June; Opera program, part of the “Exploring the Arts” series, will be presented in March; “Life of Pi” author Yann Martell is scheduled for September 5 for the MSU Convocation, and will be at the Library on September 6. Author Toby Thompson will read from his new book, “Riding the Rough String”, at the Library on Friday, March 8th. Thompson teaches creative writing at Penn State University and lives part of the year in Livingston. He will sign copies of his book after the reading, provided by The Country Bookshelf. Director’s Report Susan Gregory reported on the American Library Association Midwinter Conference in Seattle that she and Paula Beswick attended January 25th – 28th. Susan met with her committee on Public Library Architecture to plan the program for the Annual Conference in Chicago this June; Susan will be a panelist on the topic of “The Library as a Culture House.” Library Circulation Department staff member, Mary Braun, is one of ALA’s Emerging Leaders for 2013. Mary attended Leadership orientation and training at Midwinter and will present a program at the Chicago Conference. Susan attended a presentation on “Engaging Faculty and Students in Digital Scholarship” at MSU on February 4th at the invitation of MSU Renne Library Dean, Kenning Arlitsch. Library staff received safety training from Bozeman Police Officer Charley Gappmeyer on February 8th that detailed safety measures for both staff and library customers during an active shooter situation. This was at the request of several staff members; response to the training was very positive. The Library Director and Department Heads have completed the first draft of the FY2014 budget and presented it to the City Manager, Assistant City Manager and Administrative Services Director on February 22nd. A summary was shared with the Board. Susan and Paula are working on getting an updated appraisal for the Calder print that is in the Library. The print was donated by an anonymous donor to the former Library Director, Alice Meister, for the new Bozeman Public Library building. Susan will attend the Broad Valleys Federation Spring Meeting in Butte on March 1st with BPL Reference Librarian, Carmen Clark. Items for Discussion/Action An update of the new Interlibrary Loan Policy was presented by ILL Librarian Kate Action Holloway. Jennifer Pawlak moved to approve the policy and Judy Mathre seconded the motion, which was approved unanimously. A review of the FY14 Budget was presented February 22 to Chris Kukulski, Chuck Winn, and Anna Rosenberry. Highlights were: requests for a 12% increase in the book budget, an increase in the marketing budget for contract services for updated web design and a personnel request that would allow the Library to increase the number of free computer classes offered to the public. City Reports Deputy Mayor Jeff Krauss presented a report of City activities and developments. He announced the 2013 City Commission Work Plan which consists of 12 goals which was adopted February 25. Discussion continues on the City’s plans for the Story Mansion. Issues of concern for the Commission include making downtown development easier and financing future projects such as, a new swimming pool complex to replace Bogart Pool, a new police department and continued support of Gallatin College. Adjournment There being no further business, Acting Chair McGuire adjourned the meeting at 5:57 p.m.