HomeMy WebLinkAbout13- CTA Architects Professional Services Agreement for Structural Analysis of Passenger DepotOpp" ZATA I ,
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 4th day of February, 2013, by and
between the CITY OF BOZEMAN, MONTANA, a municipal corporation organized and existing
under the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana 59771,
hereinafter referred to as "City," and, CTA Architects and Engineers, 411 East Main Street,
Bozeman, MT hereinafter referred to as "Consultant."
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:
1. Purpose: City agrees to hire Consultant as an independent contractor to perform for
City services described in the Scope of Services attached hereto as Exhibit "A" and by this
reference made a part hereof. Specifically, the City, in partnership with the North East Urban
Renewal Board, Montana Rail Link and National Trust for Historic Preservation, desires to employ
Consultant to execute a Structural Analysis of the Northern Pacific Railway Passenger Depot at 820
Front Street in Bozeman, MT.
2. Effective Date: This Agreement is effective upon the date of its execution and will
terminate on the 30 day of June, 2013.
3. Scope of Work: Consultant will perform the work and provide the services in
accordance with the requirements of the Scope of Services attached hereto as Exhibit A. For
conflicts between this Agreement and the Scope of Services, unless specifically provided otherwise,
the Agreement governs.
4. Payment: City agrees to pay Consultant Eighteen Thousand Five Hundred Dollars
($18,500) for services performed pursuant to the Scope of Services. Consultant recognizes that the
total sum is the aggregated amount for all services described in the scope in Attachment A. Not
more than 90% (ninety percent) of payment will be provided by City to Consultant upon submittal
of monthly invoices. Remaining payment will be provided by City to Consultant upon completion
of the scope of services Payment will not exceed 60% of the contract price prior to delivery of the
initial public review draft of the work. City retains the right to a refund contingent upon satisfactory
completion of the scope of services in accordance with this Agreement.
5. Consultant's Representations:
To induce City to enter into this Agreement, Consultant makes the following
representations:
a. Consultant has familiarized itself with the nature and extent of this Agreement, the
Scope of Services, and with all local conditions and federal, state and local laws, growth policies,
adopted plans of the City, ordinances, rules, and regulations that in any manner may affect cost,
progress or performance of the Scope of Services.
Professional Services Agreement for Depot Structural Analysis
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b. Consultant represents and warrants to City that it has the experience and ability to
perform the services required by this Agreement; that it will perform said services in a professional,
competent and timely manner and with diligence and skill; that it has the power to enter into and
perform this Agreement and grant the rights granted in it; and that its performance of this
Agreement shall not infringe upon or violate the rights of any third party, whether rights of
copyright, trademark, privacy, publicity, libel, slander or any other rights of any nature whatsoever,
or violate any federal, state and municipal laws. The City will not determine or exercise control as
to general procedures or formats necessary to have these services meet this warranty.
6. Independent Contractor Status: The parties agree that Consultant is an
independent contractor for purposes of this Agreement and is not to be considered an employee of
the City for any purpose. Consultant is not subject to the terms and provisions of the City's
personnel policies handbook and may not be considered a City employee for workers'
compensation or any other purpose. Consultant is not authorized to represent the City or otherwise
bind the City in any dealings between Consultant and any third parties.
Consultant shall comply with the applicable requirements of the Workers' Compensation
Act, Title 39, Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter
71, MCA. Consultant shall maintain workers' compensation coverage for all members and
employees of Consultant's business, except for those members who are exempted by law.
Consultant shall furnish the City with copies showing one of the following: (1) a binder for
workers' compensation coverage by an insurer licensed and authorized to provide workers'
compensation insurance in the State of Montana; or (2) proof of exemption from workers'
compensation granted by law for independent contractors.
7. Indemnity/Waiver of Claims /Insurance: For other than professional services
rendered, to the fullest extent permitted by law, Consultant agrees to defend, indemnify, and hold
the City harmless against claims, demands, suits, damages, losses, and expenses connected
therewith that may be asserted or claimed against, recovered from or suffered by the City by reason
of any injury or loss, including but not limited to, personal injury, including bodily injury or death,
property damage, occasioned by, growing out of, or in any way arising or resulting from any
intentional or negligent act on the part of Consultant or Consultant's agents or employees.
For the professional services rendered, to the fullest extent permitted by law, Consultant
agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and
expenses, including reasonable defense attorney fees, to the extent caused by the negligence or
willful misconduct of the Consultant or Consultant's agents or employees.
Consultant also waives any and all claims and recourse against the City or its officers,
agents or employees, including the right of contribution for loss or damage to person or property
arising from, growing out of, or in any way connected with or incident to the performance of this
Agreement except "responsibility for his own fraud, for willful injury to the person or property of
another, or for violation of law, whether willful or negligent" as per 28 -2 -702, MCA,
Professional Services Agreement for Depot Structural Analysis
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Should City be required to bring an action against the Consultant to assert its right to
defense or indemnification under this Agreement or under the Consultant's applicable insurance
policies required below the City shall be entitled to recover reasonable costs and attorney fees
incurred in asserting its right to indemnification or defense but only if a court of competent
jurisdiction determines the Consultant was obligated to defend the claim(s) or was obligated to
indemnify the City for a claim(s) or any portion(s) thereof.
The above obligations shall survive termination of this agreement.
In addition to and independent from the above, Consultant shall secure insurance coverage
acceptable to the City and furnish to the City an accompanying certificate of insurance issued by a
company authorized to do business in the State of Montana in amounts not less than as follows:
• Workers' Compensation - statutory
• Employers' Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate
• Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate
• Automobile Liability - $1,000,000 property damage/bodily injury; $2,000,000
annual aggregate
• Professional Liability - $1,000,000 per claim; $2,000,000 annual aggregate
The City of Bozeman, its officers, agents, and employees, shall be endorsed as an additional
or named insured on a primary non - contributory basis on both the Commercial General and
Automobile Liability policies. The insurance and required endorsements must be in a form suitable
to City and shall include no less than a thirty (30) day notice of cancellation or non - renewal. The
City must approve all insurance coverage and endorsements prior to the Consultant commencing
work.
S. Professional Service: Consultant agrees that all services and work performed
hereunder will be accomplished in a professional manner.
9. Compliance with Laws: Consultant agrees to comply with all federal, state and
local laws, ordinances, rules and regulations, including the safety rules, codes, and provisions of the
Montana Safety Act in Title 50, Chapter 71, MCA. Consultant agrees to purchase a City business
license.
10. Nondiscrimination: The Arc Consultant will have a policy to provide equal
employment opportunity in accordance with all applicable state and federal anti - discrimination
laws, regulations, and contracts. The Consultant will not refuse employment to a person, bar a
person from employment, or discriminate against a person in compensation or in a term, condition,
or privilege of employment because of race, color, religion, creed, political ideas, sex, age, marital
status, national origin, actual or perceived sexual orientation, gender identity, physical or mental
disability, except when the reasonable demands of the position require an age, physical or mental
Professional Services Agreement for Depot Structural Analysis
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disability, marital status or sex distinction. The Consultant shall be subject to and comply with Title
VI of the Civil Rights Act of 1964; Section 140, Title 2, United States Code, and all regulations
promulgated thereunder. The Consultant shall require these nondiscrimination terms of its sub -
consultants providing services under this agreement.
11. Default and Termination: If either party fails to comply with any condition of this
Agreement at the time or in the manner provided for, the other party, at its option, may terminate
this Agreement and be released from all obligations if the default is not cured within ten (10) days
after written notice is provided to the defaulting party. Said notice shall set forth the items to be
cured. Additionally, the non - defaulting party may bring suit for damages, specific performance,
and any other remedy provided by law. These remedies are cumulative and not exclusive. Use of
one remedy does not preclude use of the others. Notices shall be provided in writing and hand -
delivered or mailed to the parties at the addresses set forth in the first paragraph of this Agreement.
12. Modification and Assignability: This document contains the entire agreement
between the parties and no statements, promises or inducements made by either party or agents of
either party, which are not contained in this written Agreement, may be considered valid or binding.
This Agreement may not be enlarged, modified or altered except by written agreement signed by
both parties hereto. The Consultant may not subcontract or assign Consultant's rights, including the
right to compensation or duties arising hereunder, without the prior written consent of City. Any
subcontractor or assignee will be bound by all of the terms and conditions of this Agreement.
13. Ownership and Publication of Materials: All reports, information, data, and other
materials prepared by the Consultant pursuant to this Agreement, except those separately identified
in the Scope of Services or in other written agreements between the parties, are owned by the City.
The City has authority to release, publish or otherwise use, in whole or part, reports, information,
data and other materials prepared by Consultant pursuant to this Agreement, except those separately
identified in the Scope of Services or in other written agreements between the parties. Any re -use
without written verification or adaptation by the Consultant for the specific purpose intended will be
at the City's sole risk and without liability or legal exposure to the Consultant. No material
produced in whole or in part under this Agreement may be copyrighted or patented in the United
States or in any other country without the prior written approval of the City.
14. Liaison: City's designated liaison with Consultant is and
Consultant's designated liaison with City is LtSt4NA A"V k, .
15. Applicability: This Agreement and any extensions hereof shall be governed and
construed in accordance with the laws of the State of Montana.
16. Reports /Accountability /Public Information: Consultant agrees to develop and /or
provide documentation as requested by the City demonstrating Consultant's compliance with the
requirements of this Agreement. Consultant shall allow the City, its auditors, and other persons
authorized by the City to inspect and copy its books and records for the purpose of verifying that the
reimbursement of monies distributed to Consultant pursuant to this Agreement was used in
Professional Services Agreement for Depot Structural Analysis
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compliance with this Agreement and all applicable provisions of federal, state, and local law. The
Consultant shall not issue any statements, releases or information for public dissemination without
prior approval of the City.
17. Non - Waiver: A waiver by either party any default or breach by the other party of
any terms or conditions of this Agreement does not limit the other party's right to enforce such term
or conditions or to pursue any available legal or equitable rights in the event of any subsequent
default or breach.
18. Attorney's Fees and Costs: That in the event it becomes necessary for either Party
of this Agreement to retain an attorney to enforce any of the terms or conditions of this Agreement
or to give any notice required herein, then the prevailing Party or the Party giving notice shall be
entitled to reasonable attorney's fees and costs, including fees, salary, and costs of in -house counsel
to include City Attorney.
19. Governing Law: This Agreement shall be construed and enforced in accordance with
the laws of the State of Montana. In the event of dispute regarding the terms of this Agreement, the
parties agree to attempt mediation of the conflict prior to pursuing litigation. Venue shall be in
Gallatin County, 18`h Judicial District.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA
By C:.. � � 4 OL,�J �
Chris Kukulski, City Manager
APPRO
By
Bozeman City Attorney
CITA "-C-4
CONSULTANT (Type NWf Above)
By
Print `����� i . �
Professional Services Agreement for Depot Structural Analysis
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v�
D
PROPOSAL FOR PROFESSIONAL SERVICES
Structural Analysis for the
NORTHERN PACIFIC RAILWAY
PASSENGER DEPOT
820 FRONT STREET
BOZEMAN, MONTANA
SEPTEMBER 27, 2012
SUBMITTED T0:
Courtney Kramer
Department of Planning and
Community Development
20 EAST OLIVE STREET
BOZEMAN, MT 59771
SUBMITTED BY
CTA ARCHITECTS ENGINEERS
411 EAST MAIN STREET, SUITE 101
BOZEMAN, MONTANA 59715
EA.
Revised October 16, 2012
Courtney Kramer
Department of Planning and Community Development
20 East Olive Street
Bozeman, MT 59771
Re: Proposal for Professional Services
Structural Analysis of Bozeman's Northern Pacific Railway Passenger Depot
Dear Courtney:
Thank you for inviting CTA Architects Engineers (CTA) to submit a proposal for the above project. We
have visited the site and reviewed the historical material available. We're pleased that the National
Trust for Historic Preservation and the Northeast Urban Renewal Board — as well as Montana Rail Link
— are dedicated to providing the resources and access required to provide a thorough assessment of
the building. The depot remains a part of the development of Bozeman's transformation into a secure
commercial center and provides a strong visual context for this evolving neighborhood. As such, it
deserves serious consideration in its treatment and future use.
We have compiled a professional team specifically designed to meet the needs identified in the
Request for Proposal, as confirmed during our site visit. Our team is comprised of a historian,
historic preservation architect, structural engineer, civil engineer, mechanical engineer, and electrical
engineer — all of whom have prepared assessments of historic structures. Our team prides itself on
looking at the full context — and related details — of historic properties, examining cause - and - effect,
and providing subsequent solutions that can be implemented. Unless noted otherwise, all images
contained herein have been provided by CTA.
Thank you for the opportunity to submit our qualifications and proposal for this exciting historic
property.
Sincerely,
CTA ARCHITECTS ENGINEERS
Lesley M. Gilmore, AIA, LEED AP -BD +C
Director, Historic Preservation Services
CTA Associate -Owner
encl:
Proposal (1)
Affirmation of Non - Discrimination (included in the proposal)
Resumes (1)
Report Sample (1)
Disc (2)
CTA ARCHITECTS ENGINEERS ■ 411 EAST MAIN STREET, SUITE 101 ■ BOZEMAN, MT 59715 ■ 406.556.7100 ■ WWW.CTAGROUP.COM
S'1'RUC1'URA1. ANALYSIS :: NUR'1'HERN PACIFIC RAILWAY PASSF-NGER 1)l:1,OT
........................................................................... ...............................
PROJECT DESCRIPTION
The City of Bozeman is seeking professional
services for the preparation of a Structural Analysis
for the Northern Pacific Railway Passenger Depot
(Depot) located at 820 Front Street in Bozeman,
Montana. The depot was originally constructed
in 1892 and extensively remodeled in 1923 -24.
The building is currently used for cold storage,
and maintenance has been deferred. The City of
Bozeman, with the support of the National Trust
for Historic Preservation and the Northeast Urban
Renewal Board, intends for the analysis to help
inform and spur adaptive reuse of the Depot.
The analysis will identify all areas of required
improvements and their respective construction
cost estimates for budgeting and marketing
purposes. Phasing of the implementation
recommendations will be based upon priority,
related construction trade, and budget costs.
The following scope of services is based upon the
Project Description provided, and supplemented
by information obtained during our tour of the site
surrounding the building and discussions with our
historian.
'Derek Strahn, Northern Pacific /Story Mill Historic District registration form, p. 7 -5.
'Drawings, dated June 14, 1923, from Collection No. 1130, drawings set No. 030.
Prevailing Theme of Historic
Preservation
CTA proposes that the plans and recommendations
for the treatment of this historic depot comply
with the Secretary of the Interior's Guidelines
for the Rehabilitation of Historic Properties. As
a contributing ( "primary architectural feature")'
property to the Northern Pacific and Story Mill
Historic District, the Depot is the last remaining
railroad depot in the City of Bozeman, hence should
be treated with care and respect. All of our work
and end product will be formulated and infused with
this philosophy.
Preparation of Base Drawings
Original drawings for the 1924 remodeling of
the Depot, housed in Special Collections of the
Montana State University Library, will be obtained
for use as base documents which will be confirmed
on site.z CTA will take field measurements to
validate the dimensions indicated and shown on the
drawings, and incorporate the actual dimensions
into floor plans drawn in AutoCad. The elevations
and details will not be drawn, but will be relied upon
for understanding the construction of the building
(see Assessment below).
S'hRUCl'URAl. ANA IISIS :: NORTHPRN PACIFIC; RAIJAVAi PASSENGER DEPCYI
Research and Documentation
CTA and our historian consultant will examine the
following research repositories and related sources:
1. Pioneer Museum in Bozeman
2. Railroad Museum in Livingston
3. Museum of the Rockies
4. Montana State University's Special Collections
5. National Register Nominations of other depots
— particularly Northern Pacific depots of a similar
vintage
6. HABS (Historic American Buildings Survey)
documentations of depots of a similar
construction period
7 Montana Historical Society
The information gathered from the above sources
will help inform our analysis of the construction
history and design of the Depot. Our historian will
compose a chronological history of the depot and
site, set within the context of the history of the City
of Bozeman, the NPRR, and the State of Montana.
This history and context will be comparable to that
typically provided in the Montana Historic Property
Record Forms. Our historian, Dale Martin, is known
as a railroad historian whose work was used to
help formulate the contextual history presented the
district's nomination form.
Our team will assess the building on site to uncover
clues to support — and be supported by — the
archival information and subsequent history derived
above. Our physical inspection will primarily be
based upon the currently visible material, as well as
select removal of subsequent materials. All such
inspections will only occur after written authorization
from Montana Rail Link (MRL) or the City of
Bozeman.3
All our findings will be annotated on the base
drawings, with indications of specific locations of
our findings and historic treatments. These locations
will be keyed to photographs, and drawings, where
required for illustration purposes. We will compile
and analyze this information to develop a chronology
of construction of the building. Depending upon
the scope and extent of the modifications, we will
3CTA will sign a standard MRL Permit for entry and occupancy of the site with
reasonably acceptable indemnification provisions and insurance requirements.
render the plan in either color or varied poches
(hatches) in order to present a clear graphic
depiction of the alterations over time. Original
details for each room — trim, windows, doors,
hardware, flooring, wall materials, etc. - will be
highlighted and located on the building plan. These
details will be used to relay the historic chronology
of the building. Again, these details will be
illustrated with representative photographs keyed to
their locations.
Sanborn maps, city maps, county maps, historic
photographs, and visual observations will be
used to identify the modifications made to the
site (hardscape and vegetation) over time. While
the scope of this report will not cover exhaustive
research, we will target our research to try to
substantiate the nature of the parks adjacent to the
Depot (in response to the RFP page 3).
ill rJ _J, ••= `�J �
- .,6'r - - -- `. — .-
1912 Sanborn map, deprctino R R
Parks flanking the passenger depot
Uepot, c.19Ub, before tt>e IY23remodehng. Reproduction
from the National Register nomination.
STRUCTURAL. ANALYSIS :: NORTHERN PACII'1(: RAILWAY PASSENGER DEPOT
Period of Significance,
Character - Defining Features,
and Statement of Integrity
CTA will use the historic analysis and building
inspections to propose a Period of Significance and
develop character - defining features. A Period of
Significance highlights the time period that most
represents when the building served its primary
function and the building retained sufficient physical
and historical integrity. Character - defining features
are those that represent the building and its
architectural style during the Period of Significance
— features without which the building would not
be recognizable as the historic building it is. We
will identify character - defining features of the site
(approach, tracks, passenger waiting area, etc.), and
exterior and interior of the building, in that order.
These features will be described in detail, explaining
the feature's context and import, and illustrated with
photographs. For example, the wirecut tapestry
brick currently on the building's exterior is indicative
of construction from the 1920s. The texture this
brick imparts upon the walls, balanced with the
smooth soldier brick coursing, conveys a stylistic
distinction associated with this late Prairie style
structure.
This compilation of the Depot's character will
naturally present a determination of the building's
integrity. Such integrity is analyzed in terms of
the physical condition of the building (which will
be described in greater detail in the sections
that follow) and the condition of the historical
character - defining features of the building. The
latter determination essentially is comprised of
whether the building is recognizable as the Depot
it once was during the Period of Significance. The
report will include industry- standard definitions of
these terms, and supportive documentation of the
determinations.
The wrrecut tapestry bricks a character- defining feature of the 1924 remodeled Depot.
Building Code & Accessibility
Analysis
CTA will analyze compliance of the building with
the 20091ntemational Existing Building Code (with
related applicable sections of the 2009 International
Building Code). For this analysis, we will assume
that the building will be used for mercantile (retail),
business, or assembly purposes — all occupancies
allowed within the current light manufacturing
district (see Bozeman Zoning Ordinance).
These different uses inherently instill different
requirements, allow for different occupancy loads
(and concomitant amenities and fire resistances),
and modifications to the building. We will provide a
comparison chart of the most pertinent aspects for
each use.
Accessibility requirements will be examined
similarly, with the aim of providing sound
recommendations for removing barriers to access,
while still respecting the historic character of the
building. The goal will be to provide accessible
STRUCTURAL ANALYSIS :: NORTHERN PACIFIC RAILWAY PASSI -NGIiR DE1,0 "j,
parking, entry, and facilities akin to those provided
to the rest of the population.
Physical Examination
& Assessment
All physical examination and assessment will be
documented on the drawings generated from
the original documents. Documentation will be
presented in the form of annotations keyed to
specific locations of deterioration. This phase will
also include testing, as noted below.
CTAs inspections are thorough. Our architects and
engineers access all areas of the building, from
the roof through the basement or crawlspace.
We touch and sample the materials, removing
subsequent materials to ascertain the build -up of
materials present. This investigation is interwoven
with our determination of the building chronology.
All materials are examined and discussed in the
report. We discuss every case of cause - and -effect
and pride ourselves on our ability to present these
causes and descriptions of building systems in a
clear fashion comprehensible to the lay person.
Our assessments include a description of the
component, its condition(s), and recommendations
for rectification of any deficiencies. Estimates
of remaining useful life are made to aid in our
compilation of priorities. We propose to classify
each recommendation in terms of the following
priorities of need, in descending order: immediate,
within five years, within ten years.
Copshaholm in South Bend, Indiana — Condition Assessment & Long -Range Plan.
Our assessment will be as identified below.
Architectural.
1. Exterior envelope:
a. Roofing , drainage, and collection
b. Walls
c. Openings — windows and doors
d. Trim
e. Special finishes and features
f. Strategies for mothballing the building
2. Interior finishes:
a. Walls and ceilings
b. Trim
c. Flooring
d. Openings — windows and doors
e. Special finishes and features
3. Opportunities for energy savings:
a. Windows
b. Insulation
c. Roofing
4. Identification of hazardous materials
a. Lead -based paint
b. Asbestos
Life /Safety /Accessibility:
1. Basic Code Analysis as described above— using
the 2009 International Existing Building Code
2. Fire Safety:
a. Fire suppression systems
b. Fire alarm systems
c. Egress windows
d. Fire -rated doors in corridors, etc.
3. ADA (handicapped accessibility) options
Example of discovery of original window, after selective demolition at interior of
retail building on Main Street, Sheridan, Wyoming.
STRUCTURAL ANALYSIS :: N0RrHFRN PACIFIC RAILWAY PASSENGER DF.1301'
Structural:
1. Overall assessment — identification of areas of
concern
2. Seismic improvements
a. Code requirements
b. Industry standards
c. Range of options
Civil / Site Work:
1. Overall assessment — identification of areas of
concern
2. Mapping of existing utility services within and to
the structure, including water and sewer
Mechanical:
1. HVAC system
2. Plumbing system
3. Opportunities for energy savings
Electrical.
1. Wiring
2. Power supply
3. Loading
4. Devices
5. Opportunities for energy savings
As stated above, we will provide prioritized
recommendations for the work required to bring
the Depot component into good condition and into
(International Existing Building) code compliance,
where applicable. The recommendations will be
balanced with an understanding of the historic
character - defining features of the building, and
include parameters for treatment of special
materials (description of appropriate procedures for
recommended work items). A separate section will
be dedicated to the requirements for mothballing
the building.
Cost Estimating
CTA believes that cost estimating is one of our
prime responsibilities as a design firm and because
of that we treat estimating as an integral part of
the assessment process. We spend a substantial
amount of time and effort in developing systems,
maintaining databases, and training our professional
staff to use these tools effectively. Our estimates
are based on our computerized cost estimating
system that was developed by our Senior Partner,
Gene Kolstad, over 25 years ago. The entire system
was designed to be flexible to allow us to use
our system in any market area regardless of local
economic or construction conditions. The basis of
our system is the construction cost index that is
updated on a weekly basis in Engineering News
Record (ENR) magazine. That index is also adjusted
to site specific considerations through extensive
local market research and recent experience. In
2007 we updated the unit cost database, moving
from our internal product to RS Means Building
Construction Cost Data's database, which is
updated routinely throughout the year. We believe
that our cost estimating system is one of our most
important communication tools. With this system,
we can provide this project with information needed
to make educated design decisions and allowing
clients to explore funding and phasing options. At
CTA, we require that our design architects and
engineers perform their own cost estimating. That
requires them to be much more familiar with the
project and accountable for the cost impact of their
design decisions. The firm has maintained a culture
of cost awareness and diligently approaches each
project with a focus on value and communication of
the cost implications of project decisions.
Deliverables
The Structural Analysis will be prepared and
presented in our standard format, with introduction,
executive summary, history assessments,
treatment recommendations, budget estimates,
and recommended phasing. We have provided
an example of a similar report, in order to
demonstrate our qualifications, and our method of
communicating our analysis and findings.
CTA will submit the Structural Analysis Report
with prioritized recommendations, alternative
use options, proposed restoration methods and
materials, and preliminary cost estimates. This
report will include:
STRUCTURAL ANALYSIS :: N(1WMERN PACIFIC RAILWAY PASSLN(;ER DF1101
1. Summary of character - defining features and
associated integrity.
2. Surnmary and analysis of the architectural
materials and systems conditions, and causes
where known.
3. Structural evaluation and recommendations.
4. Mechanical evaluation and recommendations.
5. Plumbing system evaluation and
recommendations.
6. Electrical system evaluation and
recommendations.
7 Civil and site systems evaluation and
recommendations.
8. Annotated and targeted photographs to illustrate
the patterns of deterioration.
9. Annotated plan drawings as needed to illustrate
the patterns of deterioration.
10. Recommended repairs and material
specifications specific to the architecture of
the building, as intended to rectify the current
and potential future damage caused by existing
conditions. This will include specific prioritized
recommendations for the structural systems,
mechanical systems, plumbing system,electrical
system, and the site.
11. Code analysis.
12. Construction cost estimates.
CTA will present the above report in hard copy (five
original color copies) to the City of Bozeman, as
well as in digital format, at 95% completion. At final
completion, we will submit ten original color copies
and ten digital copies to the City of Bozeman. The
final version will incorporate review comments from
the City and its representatives. Photographs and
drawings will be integrated into the body of the text
as required to illustrate the points of discussion.
(The digital reports will be provided in MS Word
2010 with an associated folder of jpeg images keyed
to the numbered figures in the body of the report.
The appendix articles will be provided in pdf format.)
CTA understands that ownership of the report
will be transferred to the City of Bozeman upon
completion of the report.
Presentations
The CTA team welcomes the opportunity to
present our findings to the public — at two meetings
— and the Bozeman City Commission. Such
presentations provide for an effective distillation of
the key components and findings. We will prepare
draft outlines for the presentations prior to the
events, for review by the City of Bozeman and
its representatives. We will submit CDs of these
PowerPoint presentations to the City of Bozeman.
PROFESSIONAL TEAM -
QUALIFICATIONS
CTAs professional team will work closely with
the City of Bozeman's representatives, and be
guided by the historic preservation expertise of
Lesley M. Gilmore. As senior project manager,
Ms. Gilmore will be intimately involved in the
project, leading the field inspections, managing
the other team members, coordinating and guiding
interpretation, code analysis, and developing final
recommendations and details. We are excited
to welcome local historian Dale Martin to our
team, both for his knowledge of Bozeman and the
railroads, and for his integrated team approach.
The exchange of information between Dale and our
architectural and engineering team will result in a
well- informed analysis and historical documentation.
Dale Martin qualifies as a professional historian
and Lesley M. Gilmore qualifies as an architect and
historic preservation architect.
SI RUC IURAL ANA INS IS :: NOR IHFRN PACIFIC RAILWAY PASS ENGFR DEl'Of
............................ ...............................
Architects / Engineers 5
6
Our professional team will be comprised of the
following key members, all of whom have worked
together on assessing and renovating historic
buildings. All members are with CTA, unless noted
otherwise:
Principal-in-Charge:
Scott Wilson, PE.
Project Manager.
Lesley M. Gilmore, A.I.A., LEED -AP
Historic Preservation Architect
Historian:
Dale L. Martin, Jr., Consultant to CTA
Electrical Engineer.
Alan Bronec, PE.
Mechanical /Plumbing Engineer.
Bill Edden, P.E.
Structural Engineer.
David French, PE.
Civil Engineer:
Todd Swinehart, PE.
Industrial Hygienist.
Sonia Rogers, Environmental Solutions
The various team members have been intimately
involved in the following representative related
projects, several of which are described in greater
detail — and illustrated — in the Appendix:
1. Historic Structure Report for the Original
Governor's Mansion in Helena, Montana
2. Condition Assessment and Long -Range Plan for
Copshaholm in South Bend, Indiana
3. Historic Structure Report for the Albright Visitor
Center in Mammoth, Yellowstone National Park
4. Lake General Store Historic Structure Report &
Renovation, Yellowstone National Park
7.
8.
9.
10
12
13
Nichols House Historic Structure Report &
Renovation, Yellowstone National Park
King Residence Assessment in Bozeman,
Montana
Historic Structure Report and Master Plan for
Dornix Park in Big Timber, Montana
Meeteetse Museum Assessment in
Meeteetse, Wyoming
Buildings No. 5 & 6 Assessments at the South
Boulder Development Center in Boulder,
Montana
Tower General Store Renovation, Yellowstone
National Park
Ouellette Place Apartments Renovation and
New Construction; Lewistown, Montana
Restorations of exterior masonry at historic
buildings on the MSU- Bozeman campus:
Montana Hall, Lewis Hall, Linfield Hall, and
Traphagen Hall
Old Faithful Haynes Photo Shop Renovation &
Addition, Yellowstone National Park
Completed renovation projects are included above
as a demonstration of our ability to provide feasible
solutions that can be — and are — implemented.
References will be provided upon request.
Team member resumes are included at the close of
this proposal. One copy of the Boulder Building No.
5 Assessment and Reuse Plan is provided with the
proposals, and included on the disc.
STRUCTURAL. ANALYSIS :: NORTHERN PACIFIC RAILWAY PASSENGER DEPOT
........................................................................... ...............................
FEE PROPOSAL
The CTA team has determined the following level
of effort for the Scope of Services described
above. The following cost proposal is based upon
our knowledge of the project and experience with
similar projects, and is inclusive of all associated
costs except for the reimbursable expenses
associated with printing the reports:
Professional Fees (personnel labor)
Architectural /Management ..................... $8,150
Historian ....................... .........................$1,200
Electrical Engineering .... .........................$2,175
Mechanical /Plumbing Engineering ..........
$1,120
Structural Engineering ... .........................$1,000
Civil Engineering ............. ...........................$640
Clerical /Graphics ........ ...............................
$145
Hazardous Material Testing -Allowance
.....$2,200
Travel Expenses (electrical engineer) .............$370
Printing.............................. .........................$1,500
TOTAL $18,500
CONTRACTUAL PROVISIONS
The professional fees have been modified to reflect
the following changes in the Scope of Services:
1. Additional archival research via online database of
the Northern Pacific Railroad.
2. Removal of engineers' participation in the public
presentations.
3. More exact definition of asbestos and lead -based
painting testing
STRU(;TURAL ANALYSIS :: NORTHERN PACIFIC RAILWAY PASSI:NGF.R DF.P01'
Additional Services
The following services can be provided in addition to
those described in the Scope of Services; they are
not currently included in the proposal.
1. Full seismic analysis.
2. Any scope items in addition to those indicated in
Scope of Services above.
Qualifications
CTA has based this proposal upon the following
provisions:
1. The City of Bozeman or MRL will provide
full access to the entirety of the building — roof,
elevations, basement /crawlspace (if there is
one), and all interior spaces.
2. The drawings will be prepared in AutoCad.
3. CTA and our consultants can only inspect the
accessible areas and visible components of the
building. We will not be responsible for areas
that are obstructed by excessive storage.
4. CTA will provide ladders to access the roof,
framing, and ceilings.
TERMS OF THE CONTRACT
AIA Contract B102 (2007), Standard Form of
Agreement Between Owner and Architect, will be
the legal basis for providing the above work, unless
the City of Bozeman has a preferred standard
contract. On a monthly basis CTA shall invoice
for Professional Fees and Reimbursable Expenses
incurred during the previous month. Invoices
shall be due and payable 30 days from date of
invoice. CTA shall have the right to suspend the
performance of its services as part of this proposal
at any time if such payments are not received within
45 days of date of invoice. Outstanding invoices are
subject to 1.5% interest rate per month.
This proposal is not a contract; however, if work is
begun prior to signing a contract, the terms of this
proposal shall be considered binding until a contract
is signed.
This proposal is valid for 90 (ninety) days from date
of issue.
INSURANCE COVERAGE
CTA maintains a $5,000,000 Professional Liability
Insurance policy with CNA. CTA will provide a
Certificate of Insurance, upon selection of CTA for
the above services.
STRUCTURAL ANALYSIS :: NORTHERN Y.A(:IF1(: RA11AVAY PASSRNGER DEPOT
........................................................................... ...............................
Montana State University
Masonry Assessments & Restorations
Montana Hall, Traphagen Hall, Lewis
Hall, Linfield Hall, Linfield Hall South;
Bozeman, Montana
CTA Assessments & Restorations: 2007 -2011
Proposed Team Members Involved:
Lesley M. Gilmore
Total Construction Cost: $587,000
Client name:
MSU Facilities & Planning - Bozeman
Contact person:
Dennis Raffensperger, Campus Architect
Phone Number: 406 - 994 -5040
Email: dennis.raffensperger @montana.edu
Description:
Prioritized assessments with cost estimates helped
CTA define the scope of work the University
could accommodate with their funding sources.
v
Original concrete brick used for testing - Linfield Hall.
Ensuing restorations focused on the most critical
issues on these historic masonry buildings at the
MSU campus, from repair and replication of 1907
concrete brick, restoration and repair of terra cotta,
repointing, reflashing, and brick replacement.
This project received a 2012 Bozeman Historic
Preservation Award.
STRUCTURAL ANALYSIS :: NoRTHBRN PACIFIC RAILWAY PASSI:NGFR DEPor
........................................................................... ...............................
Ouellette Place Apartments Renovation;
Lewistown, MT
J. G. Link & Co.: 1936
CTA Renovation: 2007 -2010
Construction Cost: $1,200,000 (actual cost;
estimating provided by owner)
Proposed Team Members Involved: Lesley M.
Gilmore, Bill Edden, Alan Bronec, Todd Swinehart
Client name:
Ouellette Place Limited Partnership
Contact Person: Duane Ferdinand
Phone Number: (406) 535 -1776
Email: planning @ci.lewistown.mt.us
Description:
Renovation of existing masonry Nurses Home
into 8 -unit low- income apartment building, in
accordance with the Secretary of the Interior's
Standards, including completion of Historic
Preservation Tax Credit Application. Work included
restoration of the exterior brick and cast concrete
Lower Level Floor Plan - Adaptive Reuse of 1936
Nurses' Dormitory
fapade, and integration of apartments as closely
within the original wall configurations as possible.
Construction was completed in Fall 2011.
This project received the Governor's 2011 Excellence
in Historic Preservation Award.
STRUCTURAL ANALYSIS :: NORTHERN PACIFIC RAHAVAY PASSENGER DEPOT
........................................................................... ...............................
Fort Washakie Building No. 1
Assessment, with Reuse Options;
Fort Washakie, WY
CTA, Assessments: 2010
Total Construction Estimate Costs:
$595,000 - $1,060,000
Proposed Team Members Involved:
Lesley M. Gilmore
Client name:
Wyoming State Historic Preservation Office
Contact person: Mary Hopkins, WY SHPO
Phone number: (307)777 -6311
Email: mhopki @state.wy.us
Description:
Description: Assessment and facility reuse plans for
the original 1879 stone administration building at
historic Fort Washakie. CTAs historic preservation
specialist examined the building that had
sustained heavy fire damage in 2005 and provided
Building No. 1 in 1937. Photograph courtesy of the Bureau of
Indian Affairs, Wind River Agency.
recommendations for different reuse options,
restoration, repairs, and interior reconfigurations to
enable the building to effectively serve either the
Bureau of Indian Affairs or one of the Indian tribes
that inhabit the adjacent Wind River Reservation.
STRUCTURAL ANALYSIS :: NORTHERN PACIFIC; RAILWAY PASSENGER DFPOT
Original Governor's Mansion Historic
Structure Report; Helena, MT
Hodgson, Stem, and Welter: 1887
CTA Assessment: 2012
Proposed Team Members Involved:
Lesley M. Gilmore and Alan Bronec
Client name:
Montana State Historical Society
Contact person: Sarah Nucci, Curator of History
Phone number: (406) 444 -4711
Email: SNucci @mt.gov
Description:
Research as required for contextual and
chronological history, assessment of Mansion
and Carriage House, accessibility study, and
development of prioritized recommendations
with associated costs. Components included in
the analysis were roofing (with various options
presented for appropriate substitute materials), brick
and stone masonry, windows and doors, exterior
RILEM tube test showing rapid absorption of water in the
pressed brick.
porches and balustrades, and interior finishes.
Areas of specific structural, mechanical, and
electrical concern were addressed. The 95% draft
report was issued in May 2012; the final draft will be
submitted in October 2012.
STRUCTURAL. ANALYSIS :: NORTHERN PACIFIC RAILWAY PASSEN<;ER 1)E110'1
........................................................................... ...............................
1CW
Lake General Store Historic Structure
Report and Renovation; Yellowstone
National Park, WY
Kirk: 1922
CTA HSR and Renovation: 2007 -2010
Proposed Team Members Involved:
Lesley M. Gilmore and Bill Edden
Client name:
Delaware North Companies
Contact person: Derek Zwickey, Regional Manager
Phone number: (406) 586 -7593
Email: dzwickey @dncinc.com
Description:
Research and investigation as required for
contextual and chronological history, assessment of
Lake General Store and the grounds, accessibility
study, code analysis, and development of prioritized
recommendations. Based upon our findings, the
National Park Service and Wyoming State Historic
Preservation Office approved our approach to
the renovation of the 5,600 square foot building,
including restoration of the wood shingle roof and
UAMILTOW STORE, YELLOWSTONE LAKE 2009
Hamilton's Lake General Store, c. 1927. Photograph courtesy of
Robert Goss.
wall covering, replication of original stone foundation
work, seismic improvements, incorporation of all
new systems (electrical, plumbing, mechanical,
and fire protection), and sensitive integration of a
handicapped accessible ramp into the main entry
landing sequence. Completed in Fall 2010, this
project received the first Yellowstone Business
Partnership Sustainability Framework Certification.
STRUC7 URAL ANALYSIS :: NORI'HI;RN PACIFIC: RAILWAY PASSENGER DIi o'l
Boulder Development Center;
Boulder, MT
Assessments of Building No. 5 & No. 6,
with Reuse Options
Reroofing of Building No. 5
CTA, Assessments: 2009 -2010
Total Construction Estimate Costs:
$1,175,500 — $3,360,000
Client name:
efferson Local Development Corporation
Contact Person: Tara Mastel, MSU Economic and
Community Development Extension Agent for
Jefferson County
Phone Number: (406) 287 -3282
Email: tara.mastel @montana.edu
Description:
Full architectural and engineering assessments
of the 1923 masonry Women's Dormitory for
determination of feasibility of reuse for a business
and community center on the first floor, with
living spaces on the second floor. Coordination of
work with the potential user and with the State
swr•
Historic Preservation Office for compliance with
the Secretary of the Interior's Guidelines for the
Treatment of Historic Properties. Assessment
of the 1954 Building #6 was prepared without a
specific tenant in mind; analysis assumed a typical
office use. Both studies included architectural,
structural electrical, plumbing, and mechanical
system analyzes, with prioritized recommendations
for rehabilitation and code compliance. Associated
cost estimates for proposed phases of work were
provided.
CTA prepared bid documents for repairing the roof
framing, and providing stone - coated steel roofing to
replicate the original clay tile roofing, of Building No.
5. A contractor completed the work in July 2011. All
work was approved by the Montana State Historic
Preservation Office.
=A
ARCHITECTS ENGINEERS
CTA Architects Engineers
411 East Main Street, Suite 101
Bozeman, Montana 59715
Doing Business By The Golden Rule
Simply put, it means, "treating others as we would like to be treated."
The key is to be able to step completely out of your shoes and look at each situation
from the other person's perspective. Ask yourself, "if I were on the other side of the
action I am aboutto take, would I feel fairly treated ?"
TAKEN FROM CTA'S EMPLOYEE HANDBOOK