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HomeMy WebLinkAbout02-20-13 Beautification Advisory Board MinutesPage 1- BBAB DRAFT minutes for the meeting of February 20, 2013 Bozeman Beautification Advisory Board Minutes for Wednesday, February 20, 2013. Meeting held at 5:30 p.m. in Conference Room 1, 20 East Olive Street Board members in attendance: Terry Quatraro, Ellie Staley, Robert Mocerino, William Culpepperr, Allyson Brekke (Staff liaison), Jan Bergman, Karyn Bondered, Quorum met. Guests: Mitch Overton, CoB Parks & Recreation Department 1. Call to Order at 5:40 p.m. 2. Approval of Minutes with changes William Culpepper not Culbertson and 2013 not 2012 Ellie motions, Robert 2nds, all in favor 3. Disclosure of Information • None to report. 4. Public Comment. • No public was in attendance. 5. Allyson Reports: • Beall Park reserved for beautification awards • Clean Up Day happening on April 20! Still trying to work through some stuff but wants group to collaborate on poster design? Natalie will cover lunch, band, sustainability fair…BBAB to handle the “clean-up” details, coordination and breakfast. Mitch requests that Allyson coordinates details with Thom White. Ellie to check on banner rental and DBA will donate. BBAB to assign “jobs at March meeting. Board to think about raffle prizes…~10! Email location ideas to Allyson to have ideas to help sending people to good locations, i.e. “kid safe” sites, large group areas etc… • Robert mentions that he talked to Pacific Steel and they will bring containers and are interested in being a part of the sustainability fair. Allyson to follow up. • William asks “how do we ask for raffle items” Allyson to make a list of who we should/could hit and past items. 6. Items of Discussion • Mitch Overton – Director of Parks and Rec. • Mitch explains updates changes to City Parks and Recreation Department. - new Forestry Division, Parks and Trails open space bond (on agenda for Monday commission meeting), Recreation and aquatics center, working with parks advisory board on how to move forward with the feasibility study, Always looking at park maintenance, HOA park dedication and maintenance etc…. • Terry asks about medians and other small park maintenance, Mitch said he working with other CoB departments to find out who’s in charge of certain areas and identify future work and maintenance etc… Page 2- BBAB DRAFT minutes for the meeting of February 20, 2013 • Sacajawea Park etc… – BBAB was linked to CTEP and worked on additional projects and now things have changed and items now are getting overlooked. BBAB worked to beautify 7th and Sac. Park and BBAB wanted to engage Mitch and CoB to check on status of park and medians and how these will continue to be maintained?? Mitch mentions that it appears to be “park land” and noticed there was an agreement with Darigold and that the parks dpmt. would plow sidewalk while Marigold would prune and water. Nothing since and there was NO water so everything living has died. Last fall superintendant received email from Darigold seemed more interested about doing more work on the park. So…what’s happening? Next step is to talk to Darigold, readdress agreement, and re-write if necessary, Mitch to keep BBAB updated. Chamber hut? • Mitch mentions that we’d like to have the BBAB chair at the landscaping meeting of CoB discussions on; medians, pocket parks etc…Looking at test plots, maybe contracting with landscape designer and more. Would like the medians and small areas to “signify Bozeman.” And….have low to no maintenance. Looking at better management practices, looking at more “legit” contracts for groups to manage parks and other areas with guaranteed work to be done. Mitch expands on the “adopt-a-park” concept. Greg and Mitch looking to set meeting ASAP. Then, who is going to maintain and decide where the resources will be allocated? Each park is unique that all need to be addressed separately. Hoping to create a “sense of ownership.” Mitch looking to adopt this program and will keep this group updated! Mitch would like to roll in the park and rec. advisory board as this concept moves forward. Maybe both advisory boards can be “watch-dogs” for some of these programs? • Mitch mentions he will look to engage this group in the; 1. median discussion, 2. the “adopt-a-park” discussion and 3. collaborative sub- committees of advisory boards. • Allyson and Mitch both mention that there are many discussions about volunteer recognition and ways for collaboration between the city and community. Group talked about a gathering of advisory board volunteers, an outreach event, others ideas? • Mitch to report back to this group (through Allyson) on the discussed items above. 7. No Additional Comments ¾ Meeting Closed 6:55 p.m. Minutes taken by Ellie Staley, BBAB Board Member