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HomeMy WebLinkAbout01-10-13 Recreation and Parks Advisory Board Minutes LINKED MINUTES OF THE MEETING OF THE RECREATION AND PARKS ADVISORY BOARD JANUARY 10, 2013 7:00 PM LINDLEY CENTER - 1102 E. CURTISS BOARD MEMBERS PRESENT: David Cook, Chairperson Sandy Dodge Alan Engelbart Salal Huber McGee Lee Poole Steve Roderick Richard Shanahan Bob Wade Julie Zickovich Carson Taylor, Commission Liaison Absent: Liz O'Donnell Beth Thorsen Gary Vodenhal/Kelly Pohl, GVLT Liaison CITY STAFF PRESENT: Mitch Overton, Director of Parks& Recreation Thom White,Superintendent of Parks& Cemetery Jamie Saitta, Recreation Manager Dan McCarthy,Aquatics Manager Michelle Dipzinski, Recording Secretary GUEST PRESENTERS: None COPIES OF THE RECORDING ARE AVAILABLE UPON REQUEST 0:00:00—Chairperson Cook called the meeting to order at 7:02pm 0:00:54-Item #1—Approve December 13, 2012 meeting minutes: • no changes were requested Linked Minutes of the Recreation and Park Advisory Board Meeting,January 10,2013 Motion: Boardmember Dodge motioned to approve the December 13, 2012 minutes as presented. Boardmember Wade seconded the motion. The motion passed unanimously. 0:01:13—Item #2—Public Comment Period, limit 3 minutes per speaker: • No public comment was presented 0:01:49—Item #3—Nomination & Election of Chair and Vice-Chairperson for Recreation & Parks Advisory Board for 2013: • Boardmember Dodge stated the nominating committee met and recommend Chairperson Cook continue in the Chair position and Boardmember Wade for Vice Chair • the Board unanimously approved the nominations 0:03:00—Item #4—Announcements: • there are two openings on the board, if someone is interested in joining the board please send them to Aimee Brunckhorst in the City Clerk's Office,Chairperson Cook or Director Overton • Chairperson Cook forwarded an email from Maddy Pope withTrust for Public Lands regarding a work shop and meeting on the Story Mill Park o they want input into what could be included in the park o Chairperson Cook and Boardmember Dodge will attend the workshop 0:10:49—Item #5—Ice Skating Importance Discussion— David Cook—Motion &Vote: • a motion and vote was taken last month without notice to the public; because the public needs an opportunity to voice their opinion before a motion and vote this was listed as such on the agenda o public comment was requested; no public comment was presented • Commission Taylor explained that the issue is notice, if it isn't listed on the meeting agenda then you can't have a motion and vote • discussed when the best time would be to take this to the Commission o the budget will go before the Commission in June o departments will start presenting their budget requests in March ■ the public can attend the presentations and then make requests to the Commission up until the vote ■ if what is requested doesn't get included there may need to be a showing of people saying they want it • Director Overton will let the Board know when the presentation is scheduled � 2 Linked Minutes of the Recreation and Park Advisory Board Meeting,January 10,2013 Motion: Boardmember Wade motioned to resubmit his motion from last month. (Last Months Motion— "that the Board inform the Commission that they are concerned about the city ice skating rinks and the possible lack of funds to construct the ice rinks for this year.") Boardmember Dodge seconded the motion. • Discussion: o the budget presentation protocol was explained o the problem was not the amount of workforce needed but the funds to call his crews out at night when the weather is more appropriate for ice building; $24,000 overtime was needed in the past but with the new scheduling the amount would be less • the Motion is amended to include: the Board is asking City Manager Chris Kukulski and Superintendent White to also act on this at their presentation to the Commission at the Budget Hearings • discussed making sure the motions get to the Commissions immediately after the meetings • discussed how the rinks are built,crews learned a lot in the need to get the rinks done without the funds The motion passed unanimously. 0:28:12—Item#6—Recreation &Aquatics Discussion— Bob Wade&Julie Zickovich—Motion & Vote: • Chairperson Cook would like to commend the entire board for either being at the meeting or watching the three hour presentation on television • the item was sent back to this board to come up with a recommendation; no decision will be made tonight • a sub-committee including Boardmembers Wade,Zickovich, Roderick, and Poole was set up to make recommendations • public comment: o John Silverman: ■ is a member of the YMCA Board but speaking for himself today not the Y Board ■ is concerned because he didn't feel anyone spoke for the community; 25%of the children in the elementary schools of Bozeman qualify for noon lunches; 33%in the Belgrade qualify for noon lunches. If they don't have enough money for proper nutrition where are they going to find recreation opportunities? ■ the needs of the children are not being met;this is the only major community that does not have a recreation center ■ talked about the agreement between the Ridge and YMCA o Andrea Stevenson, CEO of the YMCA: ■ the community expressed an interest to solve the lack of gym space, pools, and recreation areas for children and their families ■ one option missing was the opportunity to create partnerships to solve the bigger problems than what can be done individually ■ asking the board to think of creative options that can be used to solve the problem; wants to hear from this board on how to bring about creating the dialogue to solve the problem • public comment closed Linked Minutes of the Recreation and Park Advisory Board Meeting,January 10,2013 • the subcommittee presented and handed out a written report: o the complete presentation slide show can be found on the city website o suggested more discussion is needed and to table the motion and vote until the February meeting and have a group of board members and staff work together 0 options are listed on the handout which includes the costs associated with each as well as the pros and cons ■ Manager McCarthy explained some issues at the Swim Center: • difficulty in moving the bulkheads • dressing rooms situation; need combined changing rooms for family members o Boardmember Poole stated these are professionals and appreciates the work they did but wants it noted that the prices are absolutely ridiculous. Moonlight Lodge is 36,000 square feet and built for$6.7 million;when something like this goes out to bid the bidders are going to be looking at the costs quoted on the survey and that is where they will start; he would like to be involved when it comes to looking at comparables • discussed meeting with swimmers and getting comparable estimates for the options provided • Director Overton reminded that the study was done to meet the needs of the community,what community needs are not being met and what could be done to meet those needs. Prices are important but the needs should to be discussed • discussed YMCA possibly presenting at the next meeting or preparing a written report of what they do and how they do it, also discussed the Boys and Girls Club • the questions that came up during the presentation were sent to the company and the answers were received today,they will be forwarded to the Commission • recommended that the sub-committee meet with staff and come back next week to discuss options and possible partnerships • discussed looking at the natural water assets that are already here,the East Gallatin and the Bozeman Ponds • discussed maintenance and the lack of maintenance in the past • Commission Taylor explained taxes and the needs of the community—fire, police, roads, water/sewer lines, and treatment plants o he also reminded that the Commission asked for: ■ what the needs and wants are ■ what should be built to meet those needs ■ Commission will ask staff what it would cost to build them and what the maintenance cost would be • board members were encouraged to read the study • the motion was tabled until a later date 1:47:11—Item #7—Division &Gallatin Valley Land Trust Reports: • No discussions were requested 1:47:21—Item #8—Park&Trail Bond Update— Mitch Overton: • busy creating the skeleton of the bond • has the final draft of the ordinance to create the Bond Review Committee and will have it to the Commission in February 4 Linked Minutes of the Recreation and Park Advisory Board Meeting,January 10,2013 • once approved the city will start receiving open applications for the Committee; one voting member would be appointed from this board • the Committee will create the criteria of the bond applications 1:49:14—Item#9—Parks& Recreation Department Director Report—Mitch Overton: • staff has put a lot of time into the Feasibility Study; it has been worthwhile and a lot of needs have been defined • has scheduled a meeting in Helena to testify on the funding of the Bozeman Creek Enhancement Project • has been attending the Development Review Committee meetings,there is some development coming up; there was a fee in lieu situation that went in front of the Commission from the Blue Sky Motel development as an infill project with no open space;will use the funds to make improvement to Lindley Park. This situation is how the project should work. • The Fee In Lieu Policy is being reviewed to eliminate the shortcomings • discussing a Park Maintenance District due to the increase in development;this will help in maintaining Park Department issues • went with Boardmember Poole to meet with Ray Hagney with Fish Wildlife& Parks and representatives from the Optimist Club to discuss leases o looking at having a long term lease instead of transferring the property because the land was purchased with fishing licenses o a long term lease will prevent the land from going into private interests • the 12 acres north of Bozeman Ponds is back on the market, the developer is no longer interested in the property • the new Assistant Aquatics Director is Elizabeth Hill who was already an employee; she went out and got the certifications necessary for the position and went through the hiring process • Recreation is working on the 2013 Summer Guide right now which will include new programs that have been identified through the Study • Forestry has joined the Parks and Recreation Division bringing the total to five departments 1:59:05—Item #10—City Commissioner Perspective—Carson Taylor: • a lot going on and it is all good stuff,we have the money to improve parks and trail systems • reminded the Board not to worry and stress about issues that staff will take care of • the Commission wants to know what people think about the options that were put on the table regarding the Survey. 2:02:07—Item #11—Consideration of February Board Meeting Date—David Cook: • next meeting is scheduled for Valentine's day, it was agreed to move the meeting to Tuesday February 12 • Commissioner Taylor may be late because he has another meeting and Aquatics Manager McCarthy will be out of town that day I 5 Linked Minutes of the Recreation and Park Advisory Board Meeting,January 10,2013 2:05:15—Item #12— FYI • Aquatics Manager McCarthy was unable to provide an update prior to the meeting; he provided the following information: o hired a new full time staff member o there were 9,780 visits to the Swim Center in December • Boardmember Dodge requested that Committee Reports need to be on the Agenda o will be looking at Baxter Meadows o need to look at committee assignments because there are two openings in the Development Review Committee ■ Boardmember Shanahan will join the Committee ■ the next meeting is scheduled for February 18th at 10am at the Professional Building 2:07:13—Item #13—Adiournment: • The meeting adjourned at 9.09pm. David Cook, Chairperson ATTEST: Michelle Dipzin ki, hd4rding Secretary PREPARED BY: r Michelle Dipzinski, Re o ng Secretary Approved op--7 1luo L 6