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HomeMy WebLinkAbout13- Certified Local Government Grant Applicaton Montana Memorandum To: Historic Preservation Officers Frorn: Kate Hampton, CLG Coordinator Kristen Moyle, Preservation Grants Administrator Late: August 30, 2012 Re: CLG Grant Application for 2013-2014 For this grant cycle, we will continue the new reporting/reimbursement cycle to help reduce some of the reporting requirements and to provide a better system for summarizing CLG activities for the National Park Service. Reports will be due semi-annually, instead of quarterly. A six-month interim progress report and a final report format will be forwarded to you with your contract. Please note the corresponding schedule below. Note: Quarterly requests for reimbursement, not to exceed $1,375, can continue to be submitted, as long there is sufficient cash and in-kind match for the amount requested (40% of the total federal and non-federal share). Please remember to also provide sufficient documentation to determine the allowability of the charges reimbursed, including pay stubs, invoices, or other supporting documents. Requests to reimburse the full amount of funding ($5,500) can be submitted after the six-month progress report has been approved, as long as sufficient cash and in-kind match has been documented. 2013-2014 Schedule— Dates to Remember 28 Jean 2013 Announcement of Funds 8 Mar 2013 CLG Proposals [due 15 Mar 2013 SHPO Mails CLG Agreements for Signatures 29 Mar 2013 Both Signed Agreements to SHPO 01 Apr 2013 12-Month Funding Cycle Begins 30 Sep 2013 Six-Month Progress Report & Request for Reimbursement due w/n 30 days 31 Mar 2014 Funding Cycle Ends, Final Progress Report & Request for Reimbursement due w/n 30 days Grant for 2013-2014: As of today, the US Congress has not appropriated this federal fiscal year's budget. We anticipate amounts of $5,500 for CLGs with half-time staff and $1,500 for CLGs with less than half-time staff. However, until the US Congress has finalized the appropriation, the CLG grants are subject to increase or decrease. Enclosed you will find the annual grant application that MT SHPO offers for certified CLGs. CLG Program Grant Application Due: Thursday, March 8, 2013 CLG Application Notes, and CLG Reminders: 1, Remember annual CLG training is required. At least one person from the CLG must attend, 2. The state mileage rate has increased slightly to $10.555 per mile. Lodging continues to be reimbursed at the rate of $70,100 per night plus taxes (may vary by location, check with Kristen for rates). 3. Volunteer time reimbursement rate is $17.71, 4, Please attach a list of the historic preservation board members, professional discipline or citizen membership, term (year ending) and contact information (include email addresses if available), 5. Please continue submitting your meeting minutes with your progress reports. They have been very helpful. No agendas are necessary. 6. In the Scope of Work, please tie your tasks to your local government's and/or historic preservation commission's Preservation Plan. If not, please explain why, 7. Consider applying for Preserve America Community designation. 8. Consider looking to other state and federal grants to supplement your program. Remember, the SHPO CLG grant cannot be used as federal match, or vice versa. Annual CLG Program Funding We anticipate 15 Montana communities enrolling in the CLG program this grant cycle. Each year, we are required by the National Park Service to pass-through at least 10% of our annual funding to CLGs. This coming year, we anticipate allocating $82,500 to the CLGs ($5,500 to each community). Investment in the CLG program is not only a wise use of our funds but crucial to preservation efforts in our state, and we will continue to look for opportunities to increase CLG funding. We stress public outreach in the CLG program. Please continue your outreach programs and develop new ones to involve all ages in your community. Consider hosting a community roundtable to announce progress, events, and awards for your local historical and cultural groups, local government officials, and the public. Please provide a copy of this correspondence to your CLG Board or Commission for their review and assistance. The application form requires a copy of your meeting minutes that confirm your application was discussed and approved by the Board/Commission. Guidelines for 2013-2014 CLG Grant Eligibility CLG guidelines include the following- 1. CLG program grants must be matched on at least a 60/40 basis, cash and/or in-kind. 2, To qualify for the maximum 12-month funding level — $5,500 — CLGs must have a Historic Preservation Officer working at least 80 hours per month, and the local historic preservation program must have an established address, telephone number, and message retrieval system. (Hours may not be carried forward or back into another month.) 3. Maximum grant amount of$5,500 can be used towards salaries or operating costs. Minimum match is $3,667, and match above minimum is always appreciated. CLGs without a part-time Preservation Officer are eligible to apply for up to $1,500 for travel, training, and general operational costs. Minimum match is $,1,000. 4. CLGs must submit a Six-Month Progress Report and a Final Report, including meeting minutes, and Request for Reimbursement that meet reporting requirements and are delivered on-time. 5. Unspent CLG funds revert to SHPO. Reverting funds may jeopardize the CLG's future funding. For more guidance on administering CLG funds in Montana, please refer to the Montana Certified Local Government Manual, http://www.rnontenahistoricalsociety,org/shpo/clqmanu,al,asp, as well as the NPS Historic Preservation Fund Grants Manual, http://ww �nps..qov/histo[y/�HPS/hpq/HPF/HPF Manual.htm If you have any questions regarding this application, please contact us: CLG Financial Inquiries: CLG Program Inquiries: Kristen Moyle Kate Hampton 406-444-7768 406-444-7742 kmoylegmt.gov khampton@mt.gov Certified Local Government Grant Application April 1 , 2413 to March 31 , 2014 Application a l6 March 8, 2013 Montana State Historic Preservation Office O Box 201202 Helena, WIT 59620-1202 (406) 444®7 7'1 2013-2O14 GRANT APPLICATION CERTIFIED LOCAL GOVERNMENT PROGRAM Certified Local Government: City ofBozeman Address: P{J Box 133Q, Bozeman, IVIT59771 Contact Person: Courtney Kramer, Historic Preservation Officer Period of Grant Request: /\DFil 1. 70�13 to March 31, 2014 Scope of Work: The National Park Service asks vve grant funds tOCLGu for kinds and levels of work that reflect increasing sophistioetion, skills, and nn|eG by the Preservation Officers, in other words, tasks that reflect improvement in community thinking. For this section, please itemize regular work duties (not including special projects) — prnductsorprojects starting or completing, meetings t0be attended, etC.. and more specifically, ways in which the local program will grow and develop. Please tie your tasks to you Plan. ]f not, please explain. ------ (0 Check if Scope of Work is continued on additional pages.) TheCityofBozemnanhesnoPreservatiomP|anatth|st|rne. |n |ieuofaspedf[cducunnen1, theH|storicPreservation Officer(HPO) relies upon three documents to guide the work agenda for the program: Bozeman Unified Development Code, Chapter 38,Article 16 "Neighborhood Cnmnen/a1iun Overlay Uiotdc1" (NCOD), which outlines the process and standards for issuance of Certificate of Appropriateness (COA) approval within the 000D zoning designation. - Bylaws for the Bozeman Historic Preservation Advisory Board (BHPA8) - Bozeman Community Growth Policy, Chapter S "Historic Preservation" Each of these documents focuses the HPO's attention upon preservation of identified historic properties through design review, partnership with the BHPAB to conduct education and outreach to the community about historic preservation and general partnerships with other cultura kresource related agencies within the community.This approach to historic preservation has been in place in Bozeman for over 20years. Over the last few years it's become apparent that Bozeman's Preservation Program would benefit from an analysis of effectiveness, better appropriation of available resources and potential revision,The BHPAB, the HP0 and the City Planning Department are working together through the winter of 2012-2013 to put together plan to recalibrate the program. identified tasks at this time include: City Staff * put together the information/memo necessary to put the Tax Abatement for Historic Preservation on hiatus for 1 year; carry through the City Commission * Evaluate ways to move forward with re-envisioning the Neighborhood Conservation Overlay District. Possible use ofCQ4 funds to hire aconsultant? w Finish the Historic Sign Code proposal * Wrap up digital walking tours project using interns for Spring 2013 * Execute NP Depot Structural Analysis project * Assist School District with redevelopment of East VV|k|snn School BHPAQ- * Consider revising bylaws to create a tighter focus of the board w Research and recommend an alternative"recognition" program, possibly with jndusion of financial incentives? m Assist with Neighborhood Conservation Overlay re-visioning project o Possible B0PA8 volunteers to do brief inventory updates in areas outside mfhistoric districts? /Mark hates this idea, as he thinks it should be done by professionals if it's to have any legitimacy, I think we have 4-5 professionals on the board who would at least be able togive us "yes, no' maybe" list which would berea|IVimportant. m Focus education and outreach on historic preservation issues, themes and projects, n Opportunities: m Rolling out Digital Walking Tours m Public outreach nnNP Depot project = East Willson/opportunities for adaptive reuse A couple of existing projects will continue into 2Q13, including: * Development mfthe digital walking tours.The framework has been constructed, and Interns from Montana State University's Departments of History and Architecture will further develop the tours. * Completion of the Structural Analysis of the Northern Pacific RaiIway Passenger Depot,Through a grant from the National Trust for Historic Preservation and Bozeman's North East Urban Renewal Board, a consultant has been hired to complete a structural analysis of the site and make recommendations for stabilizing the structure and creating optimal conditions for adaptive reuse. i ...... UDGET 4-1-2013 to Cash Cash In-kind In-kind Total 3-31-2014 Budget Amount Source Amount Source A. Salaries, Wages, $3000 F $49,219.95 Benefits Hlistoric Preservation $46,219.95 cl Officer B. Office Rental $0 C. Equipment $0 D. Supplies & $0 Materials Itemize major categories E. Postage $0 F. Telephone $0 & Internet G. Photocopies $0 H. Preservation 3 hours _$5,265 Commission month X Number of hours X $17.55 X 10 * rate X number of months/ members X number year='s of meetings $526,50 X 10 BHPAB members=:'s $5,265.00 1. Volunteers $0 Hours X * rate X number of volunteers. J. Travel Mileage 180 miles X C1 Number of miles X $.55='s 0.55 cents. Include $99.00 funds for HPO and/or Commissioners to attend CLG annual training K. Travel Meals Cl # of Meals X rate: Breakfast- $5.00 2X$5= $10 Lunch - $6.00 0X$6=$0 Dinner- $12,00 3X$12=:$36 L. Lodging $70.00 X 3 CI $210.00 $70.00 plus tax nights X number of niqtts M., Project (s) $2,500 Expenses —fully Itemized Pres, Board E & 0 Preservation Days $950 F (May) Cemetery Tour (Oct) $400 F N. Other Expenses $0 —fully itemized M. Total Expenses $57,339.95 SOURCE KEY: F-Federal Cl-City CO-County NP- Private/Non-Profit Federally approved minimum rate for volunteers is $17.71 per hour. SOURCES F REVENUE AMOUNT Itemized Casty Match Source City of Bozeman Preservation Officer Salary/ Benefits $46,219.95_ Itemized In-Kind Match Source Federal HPF Grant Request from SHPO _$5,000 TOTAL. REVENUE _$51,219.95 Certified Local Government Historic Preservation Commission Chairi2erson or President Signature Date Name (typed) Mark Hufstetler Address 502 N. 16th Ave., Bozeman, MT 59,715 Telephone 406-578-1578 Certified Local Government Chief Elected Official Signature Date Name (typed) Sean Becker Title Mayor .-- Address PO Box 1230, Bozeman, MT 59772 Telephone " (The local government administrator may sign in addition to the Chief Elected Official.) Certified Local Government Historic Presorvation Officer 7> Signature Date Name (typed) Courtney 4 amer Address PO Box 1230, Bozeman MT 59772 Telephone 406-582-2260 Please attach the meeting minutes (or an alternate way in writing) at which your application was discussed and approved by the Preservation Board/Commission. Please attach a list of the historic preservation board members' names, professional discipline or citizen membership, terms (year ending), and contact information.