HomeMy WebLinkAbout01-22-13 Tourism Business Improvement District Board Minutes
Bozeman Tourism Business Improvement District
Tuesday, January 22, 2013
AT: The Bozeman Area Chamber of Commerce
12:00 noon
Minutes
Present: Daryl Schliem (Executive Director)
Board
Members: Larry Lambert, Carl Solvie, Tom Stenzel, Andrew Ash, Tim Kuhlman
Public: Matt Sease (Super 8), Jeff Kraus (Commission Liaison), Kali Gillette (Flying Horse), J.C. Estensen
(Flying Horse), Dan Martin (Karst Stage), Kevin Black (Tournament Committee)
Meeting was called to order at noon
There were no disclosures
Motion to approve minutes from previous meeting
was given by Andrew, seconded by Carl. Approved unanimously
There was no public comment
Kali from Flying Horse did a presentation on the summer marketing campaign. She said they were
exploring potential packages for the summer season after seeing the success of packages with the winter campaign. Most agreed September and October were prime marketing seasons to target
for the summer campaign. Kali said they would be making a full recommendation to the board at the Feb. 26 meeting
An Event Committee update was given by Matt Sease. The Event Committee
meets the 3rd Tuesday of the month to identify opportunities to create events as well as enhance existing events. Said they were exploring methods to get information on upcoming events
to hoteliers as many events come and go without knowing about them, such as gymnastic meets, band events, etc. Discussed the potential of enhancing the upcoming Bozeman Marathon (Sep.
9, 2013), as this event grew from around 200 participants in it’s first year, to over 1,000 last year, and anticipating 2,000 this year. A similar event in Missoula draws around 5,000,
so the potential is there to grow even further. This year they are planning several events in an effort to stretch the marathon into 2 night stays as it is the last qualifier of the
year for the Boston Marathon.
Kevin Black gave a Gallatin Valley Tournament Committee update. Advised board of upcoming tournaments, and said the bids go out in April, and they get
the bid packet 3 weeks prior to that. So they will be coming to the board asking for a “do not exceed” dollar figure when they have gone through the packet to identify targeted tournaments.
Daryl gave the Marketing Report
Daryl gave the Sales Report
Daryl gave the Financial Report. The TBID has not yet received the funding from the city, but had some invoices due, so
had to dip into the line of credit, but that should be paid back shortly. Motion to approve Financial Report was given by Tom, and seconded by Carl. Financial Report was unanimously
approved.
Daryl gave a hiring update on the search for the Sales Development position. The hiring committee of Daryl, Tim and Larry has whittled the pool down from 52 applicants to
4 candidates. Candidates will be interviewed on Monday, January 28, 2013, and an offer may be made later in the week if any candidates are deemed favorable. The final 4 applicants
will remain confidential at this time.
Daryl gave a Convention Center RFP update. Bids were sent to 3 companies, 2 of them were ruled out. Daryl is awaiting a contract from the last
remaining company to determine if that company can meet the 6 required deliverables within the $40,000 budget.
Daryl said there will be a Special Meeting held on March 12 at noon in
the Chamber Building to discuss the TBID Budget
Other business – Larry emphasized the importance of attending meetings and referenced Section 2.7 of the bylaws which states missing 4
meetings within a 12 consecutive month period is grounds for removal from the board.
Other business – Some have heard rumors that other communities are discussing raising their TBID
assessment. To date, no community has officially approved this, but is something the board will need to keep updated on.
Tom made motion to adjourn meeting, seconded by Andrew. Meeting
was adjourned at 1:16pm.