HomeMy WebLinkAboutAward bid for Mini Excavator Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: John Alston, Water/Wastewater Operations Superintendent
Craig Woolard, Public Works Director
SUBJECT: Award bid for Mini Excavator and Trailer FY13 Capital Improvement Program Project No. WW23
MEETING DATE:
AGENDA ITEM TYPE: Consent Agenda
RECOMMENDATION: Award bid in the amount of $64,685.00 to RDO Equipment Company
of Belgrade Montana.
BACKGROUND: FY13 Capital Improvement Project WW23 is for the purchase of a mini
excavator to be used by Water/Wastewater Operations Department and the Street Department
and is funded equally by the three departments. After reviewing the two bids submitted on the
2012/2013 Mini Excavator, neither excavator met the following bid specifications:
• Diagnostic fluid sample ports will be included.
• Unit shall have float function.
The Hitachi 50D meets or exceeds our requirements with 1 more minor exception:
• Unit shall have work lights front and rear. The Hitachi has rear work lights.
The Case CX55B was the second bid that came in at $62,047.00 which was $2,818.00 less than
the Hitachi. The Case has 8 more exceptions including 1 major exception:
• Hydraulic System minimum swing speed shall be 9 RPM Revolutions per minute. Case is 8.9 RPM.
This exception coupled with our crew’s operation during an onsite demonstration of both
excavators led to our choice of the Hitachi. After reviewing both bids the Vehicle Maintenance
Department also recommends the Hitachi 50D.
The trailer will be purchased separately.
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: This item is in the FY13Water/Wastewater, Street CIP and budget.
$75,000 was budgeted for the Mini Excavator, which is $10,315 more than the bid price of
$64,685.00. The amount of $10,315 will be used to purchase the trailer.
Attachments: Bid Tab
Report compiled on: 2/13/13
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