Loading...
HomeMy WebLinkAboutMemorandum of Understanding with Montana State University for Water System Sampling1 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Craig Woolard, Director of Public Works Chris Kukulski, City Manager SUBJECT: Memorandum of Understanding with Montana State University for Water System Sampling MEETING DATE: February 25, 2013 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to sign the Memorandum of Understanding (MOU) to provide assistance to Montana State University (MSU) with water system sampling. BACKGROUND: MSU has a public water supply system that must comply with Department of Environmental Quality (DEQ) sampling requirements. MSU requested the City’s assistance with sampling and for advice on managing their system. By signing this MOU the City agrees to provide sampling and prepare reports required by DEQ, as well as inventory and test backflow equipment at each campus building. MSU will be responsible for maintenance, repairs and capital improvements to the system and will compensate the City for services provided. FISCAL EFFECTS: The fee for services will be negotiated on an annual basis. The fee for 2013 is $50,000. ALTERNATIVES: As suggested by the City Commission. Attachments: Memorandum of Understanding Report compiled on: February 12, 2013 61 1 Memorandum of Agreement This Memorandum of Agreement, effective as of February__, 2013, between Montana State University Bozeman (MSU) and the City of Bozeman (Bozeman) collectively referred to as the “Parties”, addresses areas of responsibility with respect to the National Primary Drinking Water Regulations and fulfills the requirements of the Administrative Rules of Montana to be considered for exclusion. WHEREAS, MSU has been classified as a public water supply system which: a) Consists only of distribution facilities and does not have any treatment facilities; b) Obtains all of its potable water from the public water system owned and operated by the City of Bozeman; c) Does not sell water to any person; and Is not a carrier that conveys passengers in interstate commerce. ; and WHEREAS, Bozeman operates a public water supply system and is the sole provider of potable water to MSU; and WHEREAS, the parties desire to enter into this agreement to clarify the responsibilities of the parties as necessary for exclusion under ARM 17.38.210. NOW THEREFORE, in consideration of the mutual promises contained herein, the Parties agree as follows: A. Bozeman shall: a. Review, on an annual basis or when new guidance or regulations are promulgated, the sampling requirements required by the regulations and guidance provided by the Montana Department of Environmental Quality (DEQ). b. Prepare an annual sampling schedule for all required components. c. Provide sampling and related services as further described in Attachment A. Bozeman will provide a qualified water treatment operator or technician, equipment, and consumables to perform sampling. d. Provide all required public notices and all required DEQ reports, including consumer confidence reports. e. Provide a systems management professional to MSU, including Certified Water System Operator review of MSU’s water system repairs valve exercising program and leak detection program. f. Survey all MSU buildings for adequate backflow protection at point of entry for potable water domestic and fire lines and make recommendation for type of protection for the hazard level present in the structure. g. Test backflow preventer equipment at the nine (9) entry points to the MSU system. 62 2 h. Inventory all existing backflow preventers at point of entry to each campus building and store that data in the City’s backflow software inventory and notify MSU in writing when backflow preventers are due for testing. i. Provide technical assistance to MSU Facilities Services for capital planning of improvements to MSU’s water system. B. MSU shall: a. Retain ownership of all water system infrastructure located on the Montana State University campus. b. Be responsible for all maintenance, repairs and capital improvements to the MSU water system and compliance with applicable state and federal regulatory requirements, including but not limited to piping, valves, and any other equipment necessary to maintain compliance. c. Retain ownership of all campus backflow infrastructure and be solely responsible for all maintenance, repairs and capital improvements to the backflow equipment at the entry points to the MSU water system and for each campus building. d. Compensate Bozeman for services provided pursuant to this MOU. The fee will be negotiated annually by Bozeman’s Public Works Director and MSU Director of Facility Services based upon the requirements for sampling and professional services. The fee for 2013 will be $50,000. e. Provide access to MSU campus facilities and systems as necessary for Bozeman staff to perform the required sampling and professional services. f. Provide parking privileges for Bozeman vehicles with the same parking privileges as MSU maintenance and support vehicles for sampling activities and provide on- campus parking for Bozeman vehicles used to provide professional service activities outlined in this MOU. C. Effective Date and Duration. This agreement shall be effective as of the date of execution and shall continue for a period of three (3) years. The parties may terminate this agreement at any time upon mutual written agreement. The parties may extend the agreement for such additional period of time and under such terms as the parties agree upon in writing. ___________________________________ _____________ Chris Kukuski, Date City Manager _________________________________ ______________ Robert V. Lashaway. Date Associate Vice President of University Services 63