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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Finance Director
SUBJECT: Adoption of the General Fund Capital Improvement Plan (CIP) for
FY14-18
AGENDA ITEM TYPE: Action
MEETING DATE: December 3, 2012
RECOMMENDATION: Adoption of the General Fund Capital Improvement Plan (CIP)
for FY14-18.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. In October and
November, staff meetings and requests for General Fund capital items were discussed. The
attached schedule contains the recommended Capital Improvement Plan.
Project Descriptions and Information: We have made an effort to indicate how a capital
project supports an identified Performance Measure or Workload Indicator for a department.
These use the specific reference number (ie, WL01 for “workload indicator” or PM01 for
“performance measure”) from the budget document. We can continue to refine and improve
how this information is linked from the Annual Budget to the Capital Improvement Plan.
Because there are so many different items in the General Fund CIP, we have prepared two
different summary schedules: One listing the projects “Sorted by Funding Year and Rating” and,
another listing the projects “Sorted by Department and Rating.”
Revenues and Money Available: Last year’s CIP for the General Fund contained cash reserved
for capital from the prior year’s budget savings. For FY12, FY13, and FY14, cash from budget
savings has been assigned to help fund the MMIA Litigation/Settlement – and is therefore not
available for capital investment. Until this dispute is resolved, we will not include any budget
savings amount estimates for capital projects on these schedules.
We have continued to develop the CIP working off a basic “% of general fund revenues
dedicated to capital,” found towards the bottom of the Financial Summary sheet. As you know,
during budget development, we will load all of the FY14 approved CIP items and then work to
balance the budget, with capital, personnel, and operating costs in total.
In planning for our two largest scheduled projects the following Revenues are added on the
Financial Summary Sheet, critical to the projects moving forward:
Plus: Bond Issue: Police & Municipal Court Facility Bond, FY15 $17,992,000
Plus: Mandeville Farm Developer/Land Contribution, FY15 $4.6 Million, FY16 $550,000
UNRESOLVED ISSUES: Recreation & Aquatics Feasibility Study: The City is currently
underway with a Recreation and Aquatics Feasibility Study. The Study will inform how we
move forward with the following listed CIP Items:
GF055 – Bogert Gutter & Shell - $382,000
GF117 – Bogert Pool Heater - $100,000
GF183 – Bogert Pool Bath House Renovation/Reconstruction - $1.5 Million
GF142 – Swim Center Pool Gutter & Edge Tiles, etc. - $400,000
GF182 – Swim Center Expansion - $1.2 Million
GF137 - Swim Center Filtration System - $135,000
GF181 – Swim Center Deck Tile Replacement - $198,000
GF192 – Swim Center Ceiling Tile Replacement - $40,000
GF56 – Design & Construct a Community Recreation/Aquatics Center - $21 Million
Because the results of the study are not complete, we have done our best to leave items in the
same years as proposed in the past, and/or scheduled the most critical projects earlier in the plan
years. We anticipate that the results of the study will be presented to the public and the
Commission in January 2013, and could potentially change the timing and contents of these
projects.
Sale of Story Mansion: We have prepared the CIP assuming that the sale of the Mansion is
completed in February 2013. In previous CIP’s, before the sale agreement was entered into,
there were also projects related to rehabilitation and repair of the Mansion and Carriage House
themselves. The Mansion Sidewalk Replacement – GF144 - $69,200 remains in the plan as an
improvement to that Park property surrounding the Mansion and Carriage House.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY14.
Report compiled on: November 28, 2012
Attached: General Fund CIP
General Fund CIP Criteria
General Fund Criteria
Criteria Rating Notes Project
Score
1. Level of Service Up to 20
pts
20 - Corrects a health or safety hazard or prevents a
critical breakdown of an existing city facility or
equipment.
15 - Repairs, rehabilitates, or replaces physically
deteriorated or functionally obsolete existing city facility
or equipment.
10 - Brings an area up to the basic level of service as
identified in an adopted city wide plan.
5 – Expands an approved City service.
0 – Other.
2. Operating Budget
Impact
Up to 10
pts
10 - Provides a significant decrease in city operating
and/or maintenance expenses.
5 – Has a neutral or small impact on operating and/or
maintenance expenses.
0 – Provides a significant increase in city operating
requirements.
3. Service Area Up to 10
pts
10 – Direct Benefit to entire city.
5 – Direct benefit to roughly half city or indirect benefit
to entire city.
2 – Direct benefit to small area of the city or indirect
benefit to several areas.
4. Departmental
Priority
Up to 10
pts
10 – Critical to Department’s Mission
7 – High
3 – Moderate
0 – Questionable/Very Difficult to Complete
5. Commission
Work Plan
Up to 10
pts
10 – Identified project in Adopted Commission Work Plan
5 – Contributes to an indentified project in the Adopted
Commission Work Plan.
0 – Not identified in Adopted Commission Work Plan.
6. Municipal
Climate Protection
(Municipal Climate
Action Plan – MCAP)
Up to 5
pts
5 – Is recommended by MCAP and will accomplish a
stated MCAP goal.
3 – Will assist in meeting MCAP goal.
0 – No relation to MCAP.
7. Seasonal Use Up to 5
pts
5 – Year Round.
3 – Six to Eleven months per year.
1 – Five or fewer months per year.
TOTAL Up to 70
pts.
General Fund Capital Improvement PlanFinancial Summary Current YearFY13 FY14 FY15 FY16 FY17 FY18 UnscheduledProjected Beginning Balance Dedicated to CIP 473,320$ ‐$ 17,835$ 136,635$ (14,327)$ 190,488$ Plus: General Fund Revenues Dedicated to CIP 1,380,000$ 1,380,000$ 1,393,800$ 1,407,738$ 1,421,815$ 1,436,034$ ‐$ Plus: Bond Issue: Police & Municipal Court Facility Bond 17,992,000$ Plus: Mandeville Farm Developer/Land Contribution 4,600,000$ 550,000$ Plus: FY13 Assigned to Bogert Pool Repairs/Design 177,000$ Less: Scheduled CIP Project Costs (1,853,320)$ (1,539,165)$ (23,867,000)$ (2,108,700)$ (1,217,000)$ (692,500)$ (25,361,800)$ Projected Year‐End Cash Dedicated to CIP‐$ 17,835$ 136,635$ (14,327)$ 190,488$ 934,022$ * FY12 Budget Amendment AnticipatedAssumptions Made for Revenue Estimates:FY14 FY15 FY16 FY17 FY18Estimated Annual General Fund Revenues 23,000,000$ 23,000,000$ 23,230,000$ 23,462,300$ 23,696,923$ Estimated Growth in General Fund Revenues 0% 1% 1% 1% 1%Total Estimated General Fund Revenues 23,000,000$ 23,230,000$ 23,462,300$ 23,696,923$ 23,933,892$ Current Revenues Dedicated to CIP % 5.0% 6.0% 6.0% 6.0% 6.0% Plus: Increase Dedicated to Capital Improvements % 1.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 6.0% 6.0% 6.0% 6.0% 6.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP 1,380,000$ 1,393,800$ 1,407,738$ 1,421,815$ 1,436,034$ 30,000,00025,000,00020,000,00015,000,00010,000,0005,000,0000FY14 FY15 FY16 FY17 FY18 UnscheduledGeneral Fund Projects & Equipment
PROJ.DEPARTMENTPROJECT NAMEFY14FY16UnscheduledFY15RATINGFY17FY18CIP PROJECT FUND:General FundSorted by Funding Year and RatingGF053POLICEPOLICE CARS & VEHICLE EQUIPMENT REPLACEMENT$156,000$208,000$156,00063$208,000$156,000GF080I.T.REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT$40,000$40,000$40,00050$40,000$40,000GF104FAC. MTC.ENERGY UPGRADES$30,000$30,000$30,00047$30,000$30,000GF062I.T.SERVER & PERSONAL COMPUTER (PC) REPLACEMENT$100,000$100,000$100,00045$100,000$100,000GF162FIRELIVE‐FIRE TRAINING PROP$10,000$10,000$10,00045$10,000$10,000GF103FAC. MTC.AMERICAN'S WITH DISABILTIES ACT (ADA) COMPLIANCE IMPROVEMENTS$15,000$15,000$15,00042$15,000$15,000GF031PARKSPARK IMPROVEMENT GRANTS$75,000$75,000$75,00037$75,000$75,000GF052POLICEUNMARKED VEHICLE REPLACEMENT PROGRAM$35,500$60,000$30,00063$33,000GF185ECONOMIC DEMANDEVILLE FARM PROJECT ‐ PHASE 1$150,000$4,600,000$550,00045GF170FAC. MTC.BOILER REPLACEMENT AT FIRE STATION #1$255,66562GF055RECREATIONBOGERT POOL GUTTER AND POOL SHELL REPAIRS$382,00057GF117RECREATIONBOGERT POOL HEATER$100,00055GF180RECREATIONLINDLEY CENTER RESTROOMS ADA UPGRADES$40,00052GF184I.T.WEB MAPPING$25,00046GF197I.T.SQL CLUSTER UPGRADE$10,00045GF197RECREATIONLINDLEY CENTER CLEAN AND SEAL BASEMENT$25,00039GF048PLANNINGCOPY MACHINE REPLACEMENT$25,00037GF176ATTORNEYELECTRONIC DISCOVERY SOFTWARE$65,00036GF115PARKSPARK VEHICLE REPLACEMENTS$28,000$30,000$60,00063$30,000$30,000GF194PARKSPARK ENTRANCE SIGNS$10,000$10,000$10,00037$10,000$10,000GF166POLICEPORTABLE RADIO REPLACEMENTS$48,000$49,50057$51,000$52,500GF010CEMETERYCEMETERY MOWER REPLACEMENTS$14,000$16,00025$16,000$16,000GF165POLICEPATROL MOTORCYCLE REPLACEMENTS$70,000$70,00066GF092PARKSPLAYGROUND EQUIPMENT$55,00037$60,000GF050POLICE/COURTPOLICE & MUNICIPAL COURT FACILITY$17,992,00065GF079I.T.NETWORK CORE SWITCHES$50,00050
PROJ.DEPARTMENTPROJECT NAMEFY14FY16UnscheduledFY15RATINGFY17FY18GF164FAC. MTC.REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING$22,50049GF137RECREATIONSWIM CENTER POOL FILTRATION SYSTEM$135,00045GF139FAC. MTC.CITY HALL PHASE 3 SITE IMPROVEMENTS$45,00045GF188FAC. MTC.REPLACE BOILER AT BOZEMAN SENIOR CENTER$18,50042GF163ADMINCOPIER/PRINTER/SCANNER REPLACEMENT$18,00040GF187FAC. MTC.REPLACE WORN SIDING ON THE BOZEMAN SENIOR SOCIAL CENTER$25,00039GF030PARKSARTICULATING TRACTOR$110,00035GF189FAC. MTC.REFINISH THE ROOF ON THE GREEN STORAGE BUILDING AT THE SHOP COMPLEX$38,00030GF192RECREATIONBOZEMAN SWIM CENTER CEILING TILE REPLACEMENT$40,00030PW01PARKS/FAC. MTSHOPS FACILITY EXPANSION PLAN$10,000GF084PARKSPARKS RESTROOM UPGRADES$175,00037$175,000$40,000GF051POLICEANIMAL CONTROL VEHICLE$27,70060GF142RECREATIONSWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGHTING REPLACEMENT$400,00047GF034PARKSLARGE DECK MOWER$50,00043$60,000GF083CEMETERYBACKHOE$110,00042GF157FAC. MTC.SENIOR CENTER ELEVATOR$65,00037GF116CEMETERYCEMETERY VEHICLE REPLACEMENTS$42,50034GF100PARKSTRACTOR WITH BUCKET$45,00033GF186FAC. MTC.REPLACE ENTRANCE LOCKS AT THE PROFESSIONAL BUILDING WITH FOB UNITS.$12,00027GF140RECREATIONLINDLEY CENTER PARKING LOT RENOVATION47$47,000GF171FAC. MTC.CITY HALL SITE DRAINAGE ON WEST SIDE OF BUILDING43$11,000GF181RECREATIONSWIM CENTER DECK TILE REPLACEMENT43$198,000GF065I.T.AERIAL PHOTOGRAPHY39$65,000GF130FAC. MTC.CITY HALL SITE IMPROVEMENTS ‐ PHASE 238$40,000GF190PARKS4‐WHEELER ATV REPLACEMENT37$13,000GF126RECREATIONTRUCK WITH PLOW36$23,000
PROJ.DEPARTMENTPROJECT NAMEFY14FY16UnscheduledFY15RATINGFY17FY18GF182RECREATIONSWIM CENTER EXPANSION$1,200,00046GF056RECREATIONDESIGN & CONSTRUCT COMMUNITY RECREATION/AQUATICS CENTER$21,000,00044GF144PARKSSTORY MANSION SIDEWALKS$69,20038GF183RECREATIONBOGERT POOL BATH HOUSE RENOVATION/RECONSTRUCTION$1,500,00037GF001FAC. MTC.PROFESSIONAL BUILDING ELEVATOR REPLACEMENT$65,60033GF111PARKSEAST GALLATIN REC AREA IRRIGATION REPAIRS$25,00028GF146PARKSLINDLEY PARK IRRIGATION SYSTEM$100,00028GF147PARKSSOFTBALL COMPLEX IRRIAGATION SYSTEM$110,00028GF108PARKSPARK SIDEWALK REPLACEMENTS$182,00027GF148PARKSBMX PARKING LOT$85,00025GF149PARKSEAST GALLATIN REC AREA PARKING LOT$60,00025GF151PARKSBEALL PARK BASKETBALL COURTS$18,00023GF191PARKSUPGRADE OF SOFTBALL COMPLEX LIGHTING$825,00022GF195PARKSAERATOR$17,00019GF196PARKSSKATE PARK REFURBISHMENT$35,00018GF168FAC. MTC.NEW CITY HALL BRICK FAÇADE REPAIR53GF064PLANNINGVEHICLE REPLACEMENT35$25,000Summary for General Fund (69 items)Totals by year:$1,539,165 $23,867,000 $2,108,700$1,217,000$25,361,800FY14FY15FY16FY17UnscheduledFY18$692,500
PROJ.DEPARTMENTPROJECT NAMEFY14FY16UnscheduledFY15RATINGFY17FY18CIP PROJECT FUND:General FundSorted by Department and RatingGF163ADMINCOPIER/PRINTER/SCANNER REPLACEMENT$18,00040GF176ATTORNEYELECTRONIC DISCOVERY SOFTWARE$65,00036GF083CEMETERYBACKHOE$110,00042GF116CEMETERYCEMETERY VEHICLE REPLACEMENTS$42,50034GF010CEMETERYCEMETERY MOWER REPLACEMENTS$14,000$16,00025$16,000$16,000GF185ECONOMIC DEMANDEVILLE FARM PROJECT ‐ PHASE 1$150,000$4,600,000$550,00045GF170FAC. MTC.BOILER REPLACEMENT AT FIRE STATION #1$255,66562GF168FAC. MTC.NEW CITY HALL BRICK FAÇADE REPAIR53GF164FAC. MTC.REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING$22,50049GF104FAC. MTC.ENERGY UPGRADES$30,000$30,000$30,00047$30,000$30,000GF139FAC. MTC.CITY HALL PHASE 3 SITE IMPROVEMENTS$45,00045GF171FAC. MTC.CITY HALL SITE DRAINAGE ON WEST SIDE OF BUILDING43$11,000GF103FAC. MTC.AMERICAN'S WITH DISABILTIES ACT (ADA) COMPLIANCE IMPROVEMENTS$15,000$15,000$15,00042$15,000$15,000GF188FAC. MTC.REPLACE BOILER AT BOZEMAN SENIOR CENTER$18,50042GF187FAC. MTC.REPLACE WORN SIDING ON THE BOZEMAN SENIOR SOCIAL CENTER$25,00039GF130FAC. MTC.CITY HALL SITE IMPROVEMENTS ‐ PHASE 238$40,000GF157FAC. MTC.SENIOR CENTER ELEVATOR$65,00037GF001FAC. MTC.PROFESSIONAL BUILDING ELEVATOR REPLACEMENT$65,60033GF189FAC. MTC.REFINISH THE ROOF ON THE GREEN STORAGE BUILDING AT THE SHOP COMPLEX$38,00030GF186FAC. MTC.REPLACE ENTRANCE LOCKS AT THE PROFESSIONAL BUILDING WITH FOB UNITS.$12,00027GF162FIRELIVE‐FIRE TRAINING PROP$10,000$10,000$10,00045$10,000$10,000
PROJ.DEPARTMENTPROJECT NAMEFY14FY16UnscheduledFY15RATINGFY17FY18GF079I.T.NETWORK CORE SWITCHES$50,00050GF080I.T.REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT$40,000$40,000$40,00050$40,000$40,000GF184I.T.WEB MAPPING$25,00046GF062I.T.SERVER & PERSONAL COMPUTER (PC) REPLACEMENT$100,000$100,000$100,00045$100,000$100,000GF198I.T.SQL CLUSTER UPGRADE$10,00045GF065I.T.AERIAL PHOTOGRAPHY39$65,000GF115PARKSPARK VEHICLE REPLACEMENTS$28,000$30,000$60,00063$30,000$30,000GF034PARKSLARGE DECK MOWER$50,00043$60,000GF144PARKSSTORY MANSION SIDEWALKS$69,20038GF031PARKSPARK IMPROVEMENT GRANTS$75,000$75,000$75,00037$75,000$75,000GF084PARKSPARKS RESTROOM UPGRADES$175,00037$175,000$40,000GF092PARKSPLAYGROUND EQUIPMENT$55,00037$60,000GF190PARKS4‐WHEELER ATV REPLACEMENT37$13,000GF194PARKSPARK ENTRANCE SIGNS$10,000$10,000$10,00037$10,000$10,000GF030PARKSARTICULATING TRACTOR$110,00035GF100PARKSTRACTOR WITH BUCKET$45,00033GF111PARKSEAST GALLATIN REC AREA IRRIGATION REPAIRS$25,00028GF146PARKSLINDLEY PARK IRRIGATION SYSTEM$100,00028GF147PARKSSOFTBALL COMPLEX IRRIAGATION SYSTEM$110,00028GF108PARKSPARK SIDEWALK REPLACEMENTS$182,00027GF148PARKSBMX PARKING LOT$85,00025GF149PARKSEAST GALLATIN REC AREA PARKING LOT$60,00025GF151PARKSBEALL PARK BASKETBALL COURTS$18,00023GF191PARKSUPGRADE OF SOFTBALL COMPLEX LIGHTING$825,00022GF195PARKSAERATOR$17,00019GF196PARKSSKATE PARK REFURBISHMENT$35,00018
PROJ.DEPARTMENTPROJECT NAMEFY14FY16UnscheduledFY15RATINGFY17FY18PW01PARKS/FAC. MTSHOPS FACILITY EXPANSION PLAN$10,000GF048PLANNINGCOPY MACHINE REPLACEMENT$25,00037GF064PLANNINGVEHICLE REPLACEMENT35$25,000GF165POLICEPATROL MOTORCYCLE REPLACEMENTS$70,000$70,00066GF052POLICEUNMARKED VEHICLE REPLACEMENT PROGRAM$35,500$60,000$30,00063$33,000GF053POLICEPOLICE CARS & VEHICLE EQUIPMENT REPLACEMENT$156,000$208,000$156,00063$208,000$156,000GF051POLICEANIMAL CONTROL VEHICLE$27,70060GF166POLICEPORTABLE RADIO REPLACEMENTS$48,000$49,50057$51,000$52,500GF050POLICE/COURTPOLICE & MUNICIPAL COURT FACILITY$17,992,00065GF055RECREATIONBOGERT POOL GUTTER AND POOL SHELL REPAIRS$382,00057GF117RECREATIONBOGERT POOL HEATER$100,00055GF180RECREATIONLINDLEY CENTER RESTROOMS ADA UPGRADES$40,00052GF140RECREATIONLINDLEY CENTER PARKING LOT RENOVATION47$47,000GF142RECREATIONSWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGHTING REPLACEMENT$400,00047GF182RECREATIONSWIM CENTER EXPANSION$1,200,00046GF137RECREATIONSWIM CENTER POOL FILTRATION SYSTEM$135,00045GF056RECREATIONDESIGN & CONSTRUCT COMMUNITY RECREATION/AQUATICS CENTER$21,000,00044GF181RECREATIONSWIM CENTER DECK TILE REPLACEMENT43$198,000GF197RECREATIONLINDLEY CENTER CLEAN AND SEAL BASEMENT$25,00039GF183RECREATIONBOGERT POOL BATH HOUSE RENOVATION/RECONSTRUCTION$1,500,00037GF126RECREATIONTRUCK WITH PLOW36$23,000GF192RECREATIONBOZEMAN SWIM CENTER CEILING TILE REPLACEMENT$40,00030
PROJ.DEPARTMENTPROJECT NAMEFY14FY16UnscheduledFY15RATINGFY17FY18Summary for General Fund (69 items)Totals by year:$1,539,165 $23,867,000 $2,108,700$1,217,000$25,361,800FY14FY15FY16FY17UnscheduledFY18$692,500
CIP Project Fund
General Fund
PROJECT NUMBER
GF001
DEPARTMENT
FAC. MTC.
PROJECT NAME
PROFESSIONAL BUILDING ELEVATOR REPLACEMENT
FY14 FY15 FY16 Unscheduled
$65,600
DESCRIPTION OF PROJECT
The elevator in the Professional Building is a three stop Otis elevator. The elevator was installed when the second floor was
added in 1972. Since the City purchased the building re-modeling has occurred on both the main floor and second floor. The
elevator is to the point where many technological improvements have been made in elevator technology and a change out would
yield both improved service and some reductions in energy savings. While the elevator is still a safe system, there are some
inherent problems with the operation of the elevator. Of the four elevators owned by the City, this system experiences the
most downtime. One big problem is the leveling systems and the way the rails and tracks are mounted in the building. If
someone loads the elevator heavy to one side or another the balance alarm will engage and the elevator has to be reset. A new
car and track system would solve the nuisance trips associated with this elevator.
ALTERNATIVES CONSIDERED
Continue to maintain and adjust the elevator operating systems throughout the year. The current electronics for the building are also a source
of increased vigilance on the system and the electrical components on the system had to be traced back this year on two occasions to
determine the problems of uneven voltages associated with the system.
ADVANTAGES OF APPROVAL
A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility
requirements for a municipal building.
Building energy demands would also benefit as the newer elevator systems have more energy saving features built into them.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
A new system would reduce some of the maintenance costs currently associated with this elevator. A new system would also
include a number of technological improvements such as a solid state slow start motor yielding reduced energy costs associated
with the high demand motors used in elevator systems.
FUNDING SOURCES
General Fund and Building Inspection Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF010
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY MOWER REPLACEMENTS
FY14 FY15
$14,000
FY16
$16,000
Unscheduled
DESCRIPTION OF PROJECT
Ongoing mower replacement program developed to keep the cemetery mowers operating as needed. These mowers are the
equipment used to complete the mowing of 53 Formal Turf Acres (Workload Measure WL04), and support the Cemetery
Divisions's performance measures PM03 and PM04 - Mowing the cemetery and adjacent trails.
ALTERNATIVES CONSIDERED
Keep older mowers for extended periods of time.
ADVANTAGES OF APPROVAL
Less down time, Decreased repair /maintenance costs, High trade –in value, Increased productivity, Less emissions.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Routine maintenance, oil changes, fuel.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17
$16,000
FY18
$16,000
CIP Project Fund
General Fund
PROJECT NUMBER
GF030
DEPARTMENT
PARKS
PROJECT NAME
ARTICULATING TRACTOR
FY14 FY15
$110,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The replacement of the 1992 MT articulating tractor, which does the bulk of the sidewalk snow removal for the Parks Division
(WL08), encompassing over 10 miles of sidewalks and two routes to plow.
ALTERNATIVES CONSIDERED
Repair and maintain the 1992 MT as needed or explore the potential of sharing the costs of new Wacker/Neuson wheel loader machines with
the Street Division. The Wacker/Neuson machines are a fairly new development in regards to sidewalk snow removal and can handle numerous
implements as well. Waiting on costs from the Street Division. Rough estimate is around $52,000.00
ADVANTAGES OF APPROVAL
Less down time and maintenance/repair costs, A new MT tractor will be able to support more implements, Less emissions and
better fuel economy, Faster more efficient use of time.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:35
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF031
DEPARTMENT
PARKS
PROJECT NAME
PARK IMPROVEMENT GRANTS
FY14
$75,000
FY15
$75,000
FY16
$75,000
Unscheduled
DESCRIPTION OF PROJECT
Contribute each year from the General Fund towards improving park infrastructure through implementation of park master plans.
This grant program is a matching funds program in which the City receives a 1 to 1 match from the recipient. The Commission
has established a formal grant policy by resolution. The number of Park Improvement Grants is tracked in department Workload
Measure WL05, with 20 various grant projects underway in FY12.
ALTERNATIVES CONSIDERED
Handle park equipment and improvement requests on an adhoc basis, as various donors or service groups bring them forward. Allocate more
or fewer dollars to the program.
ADVANTAGES OF APPROVAL
This matching funds program provides critical infrastructure to the park system by utilizing the talents of our community members
through matching funds, donations, labor in lieu of and numerous specialized services. All of the above can be used as a match in
this program
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: New infrastructure and facilities bring on increased maintenance and labor costs. The
nature of each project funded will determine the continued costs. Some projects have very low ongoing costs, others have
relatively higer costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):7
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17
$75,000
FY18
$75,000
CIP Project Fund
General Fund
PROJECT NUMBER
GF034
DEPARTMENT
PARKS
PROJECT NAME
LARGE DECK MOWER
FY14 FY15 FY16
$50,000
Unscheduled
DESCRIPTION OF PROJECT
Replacement of the 1999 (in FY16) Toro 455 series mower, which is difficult to repair due to lack of parts (these mowers are not
manufactured anymore). This mower is used in department weekly mowing (PM01-PM03). Mower in FY18 would be the
addition of a large-deck sports turf mower, anticipated to be needed for additional land purchases from Park and Trail Bond and
future annexations. The city currently maintains 125 acres of Formal Turf in the parks system (WL02).
ALTERNATIVES CONSIDERED
Continue to repair as break downs occur, Replace mowers as they breakdown, Lease mowers on a 3 - year program.
ADVANTAGES OF APPROVAL
Proper mowing of sports fields is imperative to safety. Regular replacement will reduce maintenance costs and decrease the
number of breakdowns we have been experiencing. Well mowed parks are an important reflection on our City and how it is
perceived by visitors and citizens. Having the right mower to do the job will ensure well mowed parks. New mowers will be more
reliable, safer, productive, and will reduce the workload on the vehicle maintenance shop personnel.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Improve scheduling of mowing and increase crew efficiency because of reliable
equipment.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17 FY18
$60,000
CIP Project Fund
General Fund
PROJECT NUMBER
GF048
DEPARTMENT
PLANNING
PROJECT NAME
COPY MACHINE REPLACEMENT
FY14
$25,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The existing copy machine is expected to have a life of around 5 years given its intensive use, and was purchased in May 2008. The
machine produces in excess of 250,000 copies per year. Repair and maintenance costs show a steady increase as wear continues.
This request is for a replacement copier to meet the ongoing operational needs of the department, supporting all department
workload measures for (WL01-WL32.) Incorporation of advanced scanning capability facilitates records management and
customer service.
ALTERNATIVES CONSIDERED
Continue using current copier with an increasing frequency of down time and cost of repairs.
ADVANTAGES OF APPROVAL
The new copier will help contain operational costs due to maintenance. The copier is also utilized as a high capacity network
printer and scanner for the department which brings some additional efficiencies in utilization of staff time in the preparation of
reports, commission packets, and other materials.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: None, operating costs are already incurred with the current copier. Anticipated costs
are expected to remain in line with current charges. Maintenance costs will increase annually without replacement.
FUNDING SOURCES
General Fund and/or Planning Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF050
DEPARTMENT
POLICE/COURTS
PROJECT NAME
POLICE & MUNICIPAL COURT FACILITY
FY14 FY15
$17,992,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The City recently participated in the 2011 Campus Master Plan for the Gallatin County Law and Justice Center site. This study
reviewed and validated the prior estimated space needs for the City and County’s criminal justice functions and specifically the
facility needs of the Bozeman Police Department and Municipal Courts to 2020 and 2025. The master plan determined that there
is adequate space for the City and County’s law enforcement and courts functions on the site and recommends the construction
of two new buildings; a combined courts building housing the District, Justice and Municipal Courts and a separate combined law
enforcement building for the Sheriff and Bozeman Police. The plan did not address sequencing or recommend timing of the
construction, but did determine that the law enforcement building could be built in phases (police or sheriff) as the needs of the
City and County dictated. Presently we are negotiating a memorandum of understanding with the County that would identify a
construction site, agree to a mutually beneficial ownership model, and allow us to proceed with the design of a municipal courts
and police facility, either with or without the county.
ALTERNATIVES CONSIDERED
The existing building does not meet current building and life-safety codes for critical public safety facilities and is not adequate for remodel or additions.
Previous studies discuss the operational needs of the departments and the lack of the existing space. They analyzed alternative site locations for this facility
including 5 dedicated acres at the current L&J site and approximately 6 acres at the current BMX Park located at 5th and Tamarack. These other sites would
provide for projected expansion capabilities, adequate parking and public space needs but would separate the City’s criminal justice functions from the County.
ADVANTAGES OF APPROVAL
The Police Department would have adequate room for existing staff – and projected staff for 15-20 years. Sufficient Municipal
Court space would also be available. This facility would be programmed and built with the PD, Court, and Prosecution needs in
mind from the beginning. The new site and building would provide secure parking for the City’s police vehicle inventory. Public
areas, secured areas, office locations, and space adjacencies could be maximized for the best and safest utilization (as opposed to a
retro-fit of an existing building).
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Not estimated at this time. Currently, the City pays facility costs to the County for our
square footage at the L& J. We anticipate asking voters to approve an operating levy, if necessary, when approving the
construction levy.
FUNDING SOURCES
General Fund: Land and Construction would be funded by a voter-approved levy. 20 year General Obligation Bonds would be
issued. FY12 & 13: $500,000 each year for Design. FY15: $17,992,000 Land Purchase and Construction.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:65
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):5
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF051
DEPARTMENT
POLICE
PROJECT NAME
ANIMAL CONTROL VEHICLE
FY14 FY15 FY16
$27,700
Unscheduled
DESCRIPTION OF PROJECT
FY16 - $27,700 to replace vehicle Asset 3230, 2004 Dodge 4-wheel drive with an expected mileage of 109,000. This vehicle will
be replaced with a new extended cab, 4wd truck. The department responds to nearly 2,000 Animal Complaints each year
(WL07). During the winter months, it is very difficult to navigate the city streets and transport animals to the Heart of the Valley
Animal Shelter with a 2 wheel drive pickup and need to continue use of a 4wd vehicle. It is anticipated that this vehicle will begin
accumulating repairs and increasing maintenance costs. Purchase of a new truck would ensure many years of service without
incurring high maintenance costs. The current truck could be used by another city department, be sold at auction, or used as a
trade in. Hybrid fuel vehicles will be examined for suitability to assignment.
ALTERNATIVES CONSIDERED
The purchase of a newer lease return vehicle is a viable option and one that should be looked at before a final decision to purchase is made.
ADVANTAGES OF APPROVAL
4-wheel drive is important for 12-month access in difficult weather. 4-wheel drive vehicles are often used for evidence retrieval
and transport. A flex-fuel vehicle would provide better gas mileage.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduction in costs expected.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:60
LEVEL OF SERVICE (Up to 20):17
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF052
DEPARTMENT
POLICE
PROJECT NAME
UNMARKED VEHICLE REPLACEMENT PROGRAM
FY14
$35,500
FY15
$60,000
FY16
$30,000
Unscheduled
DESCRIPTION OF PROJECT
FOR POLICE INVESTIGATION AND ADMINISTRATION VEHICLES. FY14 - New vehicle for support service administrative
position. FY15 - Replace vehicle Asset #2617 and 2618 1998 Chevrolet Luminas used by our School Resource Officers which
will have become maintenance intensive. FY16 - Replace vehicle Asset #3138 Chevy Impala which will have over 120,000.
Purchase mid-size passenger vehicles, plus equipment, to replace high mileage cars currently driven by detectives and to provide
safe and reliable emergency response vehicles. An additional Support Service Supervisory Position requires a vehicle with similar
emergency response needs. This amount includes all the necessary vehicle equipment, with some current equipment being
reused. Hybrid fuel vehicles will be examined for suitability to assignment. As feasible and appropriate, old cars are either rotated
for use as travel cars for employees attending training, traded in, sold at auction or transferred to other divisions in the city.
Unmarked vehicles are an essential item in the operation of the Bozeman Police Department, being the primary tool used by
Detectives, School Officers, and department administration to assist and manage the 41,000 Response to Calls (workload
measures WL02-WL34) each year.
ALTERNATIVES CONSIDERED
No safe and reliable alternatives have been identified.
ADVANTAGES OF APPROVAL
Would drastically reduce maintenance costs, mechanical concerns and provide many years of reliable service. Increased public
safety and officer safety in providing mechanically sound emergency response vehicles, reduced risk and liability related to use of
unreliable cars.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduction in maintenance costs and possible reduction in fuel costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18
$33,000
CIP Project Fund
General Fund
PROJECT NUMBER
GF053
DEPARTMENT
POLICE
PROJECT NAME
POLICE CARS & VEHICLE EQUIPMENT REPLACEMENT
FY14
$156,000
FY15
$208,000
FY16
$156,000
Unscheduled
DESCRIPTION OF PROJECT
This plan allows for a number of patrol cars to be replaced each year, including all of the necessary vehicle equipment (top lights,
sirens, mobile data terminals, video cameras, electronic reporting / ticketing systems, etc.) Patrol vehicles are an essential item in
the operation of the Bozeman Police Department, being the primary tool used for over 41,000 Response to Calls (workload
measures WL02-WL34) each year. Police vehicles must be available for police patrol use 24 hours a day, 365 days a year. These
vehicles are used to respond to both emergency and non-emergency calls for service, investigate accidents, conduct traffic
enforcement and for general patrol duties. These patrol vehicles average approximately 20,000 miles annually. The table on the
following page is an outline of the replacement schedule.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This helps us plan for safe and reliable emergency response vehicles for patrol use, as well as projected lower annual maintenance
costs due to lower annual miles driven per vehicle per year. This program would allow for the replacement of older, higher
mileage patrol cars that become less reliable and more costly to repair. Equipment components mounted inside the car can
sometimes be transferred from the old car to the new car, depending on the condition.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older
ones. Maintenance costs have stabilized due to regularly scheduled service even though calls for service have increased and
additional officers have been hired. Also, fewer miles are accumulating on the vehicles because the number of patrol vehicles has
increased. Our projection is the useful life of each patrol car is being extended.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
$208,000
FY18
$156,000
Police Vehicle DetailsProject NumberCurrent MileageAsset #MakeFY14FY15FY16UnscheduledNotesFY17FY18GF053113,617335106 IMPALA$52,000Mileage Oct 2012112,370335006 IMPALA$52,000Mileage Oct 2012122,243328005 IMPALA$52,000Mileage Oct 2012107,124331105 EXPLORER$52,000Mileage Oct 2012115,841335206 IMPALA$52,000Mileage Oct 201278,185344008 IMPALA$52,000Mileage Oct 201277,345336907 IMPALA$52,000Mileage Oct 201229,728349909 IMPALA$52,000Mileage Oct 201233,6363498CHEVY LUMINA$52,000Mileage Oct 201260,016337007 IMPALA$52,000Mileage Oct 201225,801358911 IMPALAMileage Oct 2012$52,00022,463359011 IMPALAMileage Oct 2012$52,0008,667359511 IMPALAMileage Oct 2012$52,0004,363363012 IMPALAMileage Oct 2012$52,00050363112 TAHOEMileage Oct 2012$52,000.003,904362712 IMPALAMileage Oct 2012$52,000.0064362812 IMPALAMileage Oct 2012$52,000.00$156,000$208,000$156,000$208,000Totals$156,000
CIP Project Fund
General Fund
PROJECT NUMBER
GF055
DEPARTMENT
RECREATION
PROJECT NAME
BOGERT POOL GUTTER AND POOL SHELL REPAIRS
FY14
$382,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
General Fund Budget $177,000 for this Item in FY13. The pool gutter system around the edge of the Bogert Pool is in disrepair.
The gutter system is vital to the filtration system as it skims water from the pool and sends it to filtration. The pool shell is in
need of replacement also. It is most efficient and economical to complete the gutter and shell projects together since they are
connected and one project affects the other. This will replace the current concrete gutter system with a stainless steel gutter
system and install a new plaster pool shell with a ceramic tiled whale logo to replace the 30 year old shell. This project would
assist in making sure Aquatics classes aren't cancelled (PM08), reduce some of the current maintenance burdens (PM01), and
mitigate some of the items contained in Risk Management reports - Aquatics Facilities (PM06).
ALTERNATIVES CONSIDERED
Build new outdoor leisure pool
ADVANTAGES OF APPROVAL
The USAquatics report stated that the above renovations will increase the life of the facility by an additional 30 plus years. This
will benefit the community by keeping a historical icon in service, allowing community swim lessons and recreational swimming in
an outdoor environment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduced water use, Reduce Chemicals use, Reduce annual painting costs.
FUNDING SOURCES
100% General Fund * General Fund Reserve $382,000 for this Item in FY12.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:57
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):9
SERVICE AREA (Up to 10):9
DEPARTMENT PRIORITY (Up to 10):9
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):1
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF056
DEPARTMENT
RECREATION
PROJECT NAME
DESIGN & CONSTRUCT COMMUNITY RECREATION/AQUATICS CENTER
FY14 FY15 FY16 Unscheduled
$21,000,000
DESCRIPTION OF PROJECT
Build a community center designed to create a visual connection between spaces and an openness that promotes community for
all users. Aquatic Elements: Therapy pool, water slides, zero entry teaching area, river run, deep diving well, 25 yd lap pool.
Fitness Elements: Indoor track, strength and cardio equipment, free weights, climbing wall. Gym Elements: Two multipurpose gym
facilities and an indoor tennis court Multipurpose/Play Elements: Indoor playground and multipurpose rooms (one with a kitchen).
This item was identified as a “Top Ten Capital Facility Recommendation” in the PROST plan, adopted October 2007.
ALTERNATIVES CONSIDERED
Implement plan in phases
ADVANTAGES OF APPROVAL
Community Benefits of a Community Center: Safe and healthy place for families to play; Connected families; Strong, vital, involved
community; Support for youth at risk; and, Increased community programs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs to include additional Recreation Department staff: Cost undetermined at this time. We
would recommend asking voters to approve a levy increase of operations, at the time we funded the capital improvements.
FUNDING SOURCES
General Fund, Bond Issue, Grants, etc.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:44
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):8
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF062
DEPARTMENT
I.T.
PROJECT NAME
SERVER & PERSONAL COMPUTER (PC) REPLACEMENT
FY14
$100,000
FY15
$100,000
FY16
$100,000
Unscheduled
DESCRIPTION OF PROJECT
This is a general item for replacement of personal computers and Servers for General Fund related jobs and services. (Enterprise
and Special Revenue fund services pay for their own pc’s and servers.) As of FY10, Personal Computers’s moved to a 4 year
rotation and servers continued to be minimal of a 5 year asset before replacement. PC Replacements are one of the primary
drivers of Help Desk Calls (PM01 & WL01) - aging computers can have more software and technical conflicts, and replaced PC's
often require user support for newer versions of software, etc.
ALTERNATIVES CONSIDERED
Not replace computer/server hardware as frequently.
ADVANTAGES OF APPROVAL
City technology needs will be better met and the IT department will be able to more efficiently support employees and citizens.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):8
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$100,000
FY18
$100,000
CIP Project Fund
General Fund
PROJECT NUMBER
GF064
DEPARTMENT
PLANNING
PROJECT NAME
VEHICLE REPLACEMENT
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Replacement of the current vehicle, a 1998 Nissan Sentra with 55,000 miles. This is a small car which works well for single or two
person activities but does not have much cargo or personnel capacity. The vehicle is used by Planning Staff for site visits to
projects, posting notices on-site, in-town meetings and other department activities (WL01-WL32) . Replacement would be with a
fuel efficient small vehicle, possibly a hybrid.
ALTERNATIVES CONSIDERED
Continue to operate the existing vehicles with increasing maintenance costs.
ADVANTAGES OF APPROVAL
Provide functional transportation with reduced maintenance costs. Because of the age of the existing vehicle, maintenance costs
are likely to increase to keep it functional. Recent repairs include power windows and routine maintenance. The vehicle needs
numerous minor repairs, including dashboard lights, that continue to be deferred.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: No new costs are expected as maintenance is already performed on the existing
vehicle. However, maintenance and repair costs are anticipated to increase due to the age of the vehicle.
FUNDING SOURCES
General Fund and/or Planning Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:35
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18
$25,000
CIP Project Fund
General Fund
PROJECT NUMBER
GF065
DEPARTMENT
I.T.
PROJECT NAME
AERIAL PHOTOGRAPHY
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Acquire aerial photography for the Bozeman planning area. Aerial photography benefits both the organization and the community
by supplying a clear and accurate representation of current conditions. This information is used on a daily basis in all levels of our
operations. We continue to experience unprecedented demand for digital imagery (i.e., staff reports, Commission presentations,
water/sewer utilities, public requests, etc.).
ALTERNATIVES CONSIDERED
Use of lower resolution satellite imagery. Partnerships with other agencies.
ADVANTAGES OF APPROVAL
Contributes to on-going acquisition of photos at regular intervals for historical archives. Since 1987 we have not gone more than
five years without an update. Measurements and land use determinations are made on a local or regional basis without requiring
extensive field time. Aerial photographs are used extensively in several on-line and in-house mapping applications. Background
information for existing and future GIS & CAD datasets and Facility Plans. Meets public demand for current and accurate aerial
photography.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
There are no annual operating or maintenance costs associated with this project.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:39
LEVEL OF SERVICE (Up to 20):13
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):7
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
FY17
$65,000
FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF079
DEPARTMENT
I.T.
PROJECT NAME
NETWORK CORE SWITCHES
FY14 FY15
$50,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
This is a scheduled replacement of switches that provide the backbone of the entire network. These provide the technology
platform for the entire organization. The switches at the Professional Building will be replaced in FY15. This equipment is critical
to the City's technology network, suporting all of the department's performance measures related to system "uptime" (PM02-
PM06) and workload measures related to number of hours the network and various software is "in service" (WL02-W06).
ALTERNATIVES CONSIDERED
Maintain current switches without critical support or maintenance.
ADVANTAGES OF APPROVAL
Continued maintaining network stability and ensure phone services and data without interruption.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
FUNDING SOURCES
General Fund – with costs shared with Enterprise, as location warrants.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF080
DEPARTMENT
I.T.
PROJECT NAME
REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT
FY14
$40,000
FY15
$40,000
FY16
$40,000
Unscheduled
DESCRIPTION OF PROJECT
Wan Site end of life replacements for switches and router throughout City to include City Hall, Professional Building, City Shops,
Landfill, L&J, Library, WWTP, WTP, Swim Center, Beall Park, Cemetery. Smaller sites will be consolidated in one year. FY 14 –
Swim Center, PD, FS 1,2,&3 Cemetery. FY 15 - Prof-Building, Vehicle Maint. This equipment is critical to the City's technology
network, suporting all of the department's performance measures related to system "uptime" (PM02-PM06) and workload
measures related to number of hours the network and various software is "in service" (WL02-W06).
ALTERNATIVES CONSIDERED
Maintain current switches without critical support or maintenance.
ADVANTAGES OF APPROVAL
Maintain uptime for all WAN locations throughout the City to include phone services as well as data.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund – with costs shared with Enterprise, as location warrants.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$40,000
FY18
$40,000
CIP Project Fund
General Fund
PROJECT NUMBER
GF083
DEPARTMENT
CEMETERY
PROJECT NAME
BACKHOE
FY14 FY15 FY16
$110,000
Unscheduled
DESCRIPTION OF PROJECT
This vehicle replaces the current cemetery backhoe that is used for burials an average of 2 times per week (WL01). This is the
main piece of equipment utilized for cemetery burials.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain. Borrow from another department.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and the families relying on cemetery services.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF084
DEPARTMENT
PARKS
PROJECT NAME
PARKS RESTROOM UPGRADES
FY14 FY15 FY16
$175,000
Unscheduled
DESCRIPTION OF PROJECT
This project is the general replacement and upgrading of the City Park’s public restroom facilities. In order of priority: 1. Rose
Park (new - FY16) – $175,000 2. BMX Park (new - FY17) - $175,000 3. Beall Park Restroom Refurb - $40,000. The replacement
of the Lindley Park Restroom Facility was scheduled and funded in FY13, as the top replacement priority. The Project was put on
hold, pending the outcome of the MMIA litigation settlement. At this point, we are assuming that that "hold" will be lifted and the
Lindley Park Restroom will be replaced in Late FY13, early FY14. Doing a good job maintaining the 13 existing restrooms (PM21
& WL19) is critical to the enjoyment of park users.
ALTERNATIVES CONSIDERED
Continue to try to maintain existing facilities. The Rose and BMX Park projects will provide restroom facilities in areas where currently none
exist.
ADVANTAGES OF APPROVAL
Ease of maintaining new restrooms, increased cleanliness of public facilities.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing facilities.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$175,000
FY18
$40,000
CIP Project Fund
General Fund
PROJECT NUMBER
GF092
DEPARTMENT
PARKS
PROJECT NAME
PLAYGROUND EQUIPMENT
FY14 FY15
$55,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The following playground equipment needs to be replaced due to its age and condition: Replacement will bring fully compliant
ADA equipment and reduce safety and liability concerns. FY15– Christie Park, FY17– Beall Park. In general, safety
recommendations for playgrounds address: playground site elements, sight lines, equipment features and materials, surfacing
materials, hardware, paints and finishes, and any other hazards that might be present. Playground repairs require "same-day"
response (PM11) given their critical safety implication. We currently maintain 24 playgrounds city-wide (WL10).
ALTERNATIVES CONSIDERED
Keep existing equipment in place.
ADVANTAGES OF APPROVAL
Increased safety for community members.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17
$60,000
FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF100
DEPARTMENT
PARKS
PROJECT NAME
TRACTOR WITH BUCKET
FY14 FY15 FY16
$45,000
Unscheduled
DESCRIPTION OF PROJECT
Replace the aging 1986 Ford tractor with a new tractor. This tractor will be used to broom the 4 ice rinks (WL12), move
material, assist in fertilization (PM04-PM06) and will be used extensively with all three city-owned aerators. New price
information is much less expensive than previously quoted.
ALTERNATIVES CONSIDERED
Continue to repair and patch up the Ford tractor as breakdowns occur.
ADVANTAGES OF APPROVAL
Less down time and maintenance/repair costs, A new tractor will be able to support more implements, Less emissions and better
fuel economy, Faster more efficient use of time.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF103
DEPARTMENT
FAC. MTC.
PROJECT NAME
American's with Disabilties Act (ADA) COMPLIANCE IMPROVEMENTS
FY14
$15,000
FY15
$15,000
FY16
$15,000
Unscheduled
DESCRIPTION OF PROJECT
Replace or install ADA upgrades in various city-owned buildings. Work examples include: door hardware, handrails, parking
signage and stalls, building access, etc. Plans are in place to reestablish an ADA advisory committee in 2013 to provide
recommendations to the city on priority order for any upgrades or improvements that we might make in order to make our
facilities or programs more accessible. Having this money available to begin improvements will show our priorities have already
been in place to address special needs concerns for the City of Bozeman.
ALTERNATIVES CONSIDERED
When remodels are initiated on buildings they are brought up to current ADA requirements as per regulations. There are changes to the ADA
that took effect in March 2011. We will continue to make upgrades as changes are made to buildings but this budget item would accelerate the
compliance for city buildings.
ADVANTAGES OF APPROVAL
It has been the policy of the city to meet the full spirit of the law as outlined in the ADA regulations. By taking the initiative to
bring all our buildings up to current standards we can provide a positive example to the community in meeting the needs of
people with restricted or limited mobility.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: No real costs foreseen with these improvements. Future costs could be reduced if the
upgrades are made prior to any remodeling of the building
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$15,000
FY18
$15,000
CIP Project Fund
General Fund
PROJECT NUMBER
GF104
DEPARTMENT
FAC. MTC.
PROJECT NAME
ENERGY UPGRADES
FY14
$30,000
FY15
$30,000
FY16
$30,000
Unscheduled
DESCRIPTION OF PROJECT
Install occupancy sensors in areas that are occupied at irregular times; install programmable thermostats; replace plumbing
fixtures with low-water fixtures; replace single glaze windows with double glazed units. Work would occur on all city owned
buildings after an analysis of the work that would have the best payback and energy savings. Some consultation with an electrical
engineer would be needed to develop some energy modeling to determine which improvements would have the best payback.
This funding is expected to become available just as our federal Energy Efficiency & Conservation Block Grant money has been
fully utilized.
ALTERNATIVES CONSIDERED
Currently upgrades are made as equipment reaches its useful life. This approach would be more proactive, replacing
Items that have a reasonable pay-back on energy savings.
ADVANTAGES OF APPROVAL
This work would be in line with the Mayor’s energy initiative. Some rebates are currently available through NorthWestern
Energy which would help offset the cost of the change-outs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Improvements that would result in the shortest payback would receive priority. Changes that would improve the work
environment for employees and the public would also be given a priority.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
$30,000
FY18
$30,000
CIP Project Fund
General Fund
PROJECT NUMBER
GF108
DEPARTMENT
PARKS
PROJECT NAME
PARK SIDEWALK REPLACEMENTS
FY14 FY15 FY16 Unscheduled
$182,000
DESCRIPTION OF PROJECT
Identified for replacement due to deteriorating cement, missing sections and heaving from weather and roots from trees. Approx
$7/ square foot for rip and replace. New sidewalks must meet or exceed city code. Replacing the old sidewalk will result in a
safer sidewalk year round and enable the sidewalks plows to better meet the snow removal municipal code in 12.24.020 (PM23).
Project 1: $100,000 - Southside Park - replace 730' of sidewalk along South 5th Avenue and along West Alderson Street with
new 6' (six foot) wide concrete sidewalk, and the related retaining wall. Project 2: $82,000 - Cooper Park - replace the sidewalk
around the entire block. This sidewalk serves as a main route to and from the University. Approximately 1875' total.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increased safety for community members.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: no estimate at this time
FUNDING SOURCES
General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):0
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF111
DEPARTMENT
PARKS
PROJECT NAME
EAST GALLATIN REC AREA IRRIGATION REPAIRS
FY14 FY15 FY16 Unscheduled
$25,000
DESCRIPTION OF PROJECT
Update and repair the irrigation and pump system that has been repeatedly damaged by construction of the restrooms and park
expansion. A damaged system requires more repairs (PM07.) Wait until the Sunrise Rotary park development is completed.
ALTERNATIVES CONSIDERED
Not irrigate until construction and master plan implementation is complete.
Patch together what we can of the existing system and irrigate some of the park.
ADVANTAGES OF APPROVAL
Efficiently irrigate the entire park
Minimize labor due to potentially hauling hoses around.
Shorten the time it takes to irrigate the park
Irrigate at night-minimize evaporation, transpiration and vandalism to irrigation heads.
Healthier turf
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Annual operating and maintenance costs would rise slightly, due to the upgrades of
valves, rotor heads and electrical wire in the ground. These identified costs potentially could be offset by fuel, vehicle and
manpower savings attributed to continual manual watering.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF115
DEPARTMENT
PARKS
PROJECT NAME
PARK VEHICLE REPLACEMENTS
FY14 FY15
$28,000
FY16
$30,000
Unscheduled
$60,000
DESCRIPTION OF PROJECT
Parks Department utilizes trucks for mowing, fertilization, irrigation, inspections, and repairs of the city parks (PM01 -PM23),
comprising over 125 acres of formal turf and 220 acreas of natural parkland. Because these are not emergency response vehicles,
they are replaced as funding becomes available. All trucks are utilized well beyond 150,000 miles, and until service related down-
time for equipment and staff become problematic or safety is compromised. A detailed listing of the replacement plan is shown on
the following page, with vehicle mileage updated October 2012.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable vehicles for park use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older
ones.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
$30,000
FY18
$30,000
Parks Vehicle Replacements - DetailsProject NumberAsset #MakeModel YrCurrent MileageFY14FY15FY16UnscheduledNotesFY17FY18GF1151495GMC1988207,240$28,00010/2012 MILEAGE2691FORD1990188,83010/2012 MILEAGE$30,0005561FORD1997181,109$010/2012 MILEAGE$30,000.003251DODGE2001171,488$30,00010/2012 MILEAGE1266CHEVY1985145,088$30,00010/2012 MILEAGE– 3023DODGE (1 TON)200129,132$30,00010/2012 MILEAGE –$0$28,000 $30,000 $30,000 $30,000 $60,000Totals
CIP Project Fund
General Fund
PROJECT NUMBER
GF116
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY VEHICLE REPLACEMENTS
FY14 FY15 FY16
$42,500
Unscheduled
DESCRIPTION OF PROJECT
Cemetery Vehicle Replacement Plan. The Cemetery Department utilizes 1-Ton trucks for operations and maintenance of the
Sunset Hills Cemetery. Asset# 1213, 1989 1Ton 4x4, Estimated 45,000 miles, replace in FY16. This 1-Ton is critical to providing
prompt burial services (loading and unloading dirt) roughly twice a week (WL01), and sanding/plowing cemetery roads (PM16).
While it has relatively low mileage, the cost of repairs and its extremely low fuel economy (460 engine) drive our
recommendation to replace this 27 year old vehicle. *Mileage as of 10/2012
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable vehicles for cemetery use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older
ones
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:34
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):5
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF117
DEPARTMENT
RECREATION
PROJECT NAME
BOGERT POOL HEATER
FY14
$100,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The current boiler for Bogert pool is a 1946 380 million BTU heater. The boiler is unreliable half way through the season, locking
out at night time. The replacement system will consist of four 200 thousand BTU heat exchangers, with a total of 800 thousand
BTUs. They would be configured to run independently from each other, to increase the total efficiency. During the startup of the
2011 summer season the water maker was replaced and the asbestos was removed. This project would assist in making sure
Aquatics classes aren't cancelled (PM08), reduce some of the current maintenance burdens (PM01), and mitigate some of the
items contained in Risk Management reports - Aquatics Facilities (PM06).
ALTERNATIVES CONSIDERED
Continue using current boiler
ADVANTAGES OF APPROVAL
The new heat exchangers will decrease the amount of natural gas consumed by Bogert during the summer season. It will also
increase the reliability of having the pool heated throughout the night, providing warm water for morning swim lessons.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Annual startup and winterization: $1000
FUNDING SOURCES
100% general fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:55
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):1
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF126
DEPARTMENT
RECREATION
PROJECT NAME
TRUCK WITH PLOW
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
New ¾ ton 4X4 gas or diesel double cab truck with a V-plow mounted on the front. This truck would assist with Swim Center
parking lot snow plowing (PM04), which needs to be completed by 5:00am for early morning swimmers.
ALTERNATIVES CONSIDERED
Contract our plowing for the Swim Center: $1000/yr
ADVANTAGES OF APPROVAL
Be able to plow Swim Center lot, Asist in plowing of Story, Move 5 staff members at a time for Bogert start-up and shut-down,
Pull kayak trailer to classes at East Gallatin pond, Replace 2 wheel drive truck with 151,000 miles.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:36
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
$23,000
FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF130
DEPARTMENT
FAC. MTC.
PROJECT NAME
CITY HALL SITE IMPROVEMENTS - PHASE 2
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
A general landscape plan was prepared for the building remodel. It included planting beds, irrigation upgrades for a dated system
and modifications to provide water coverage for the revised site and better use of treated city water. Improvement items include:
Irrigation upgrade and new irrigation lines to all parts of the site, Reclamation of the abandoned alley to the south of the City
Commission meeting room, Trees to provide screening and shading on the south facing elevation, A storm water detention area
on the north east end of the alley to protect the creek from site run-off and any added siltation, Planting beds and screening from
the parking lot to the south of City Hall, Benches and or picnic tables for staff and citizen use, Better amenities for bike racks will
also be included. If approved the landscaping plan will be presented to the Commission for final review and approval.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
The site improvements will add to the overall character of the building as an important municipal facility. Commitments were
made in the LEED application for future site development that will address lower maintenance needs, less water use, and other
green practices.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: The replacement of the irrigation system with a properly zoned system will make
better use of treated city water. The landscape plan that has been initially developed for the site includes both native plantings and
other vegetation requiring less water.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17
$40,000
FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF137
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER POOL FILTRATION SYSTEM
FY14 FY15
$135,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The current filtration at the Swim Center is a hazard to work in. Staff must climb into the filtration pit onto slick wood rails to
scrub the filter grids on weekly bases. Once per month staff must climb to the bottom of the pit to clean out all old filter media,
there is not a ladder the bottom of the pit so staff must swing from pipes to get to the bottom. The filter pit holds approximately
60,000 gallons of water, which gets flushed down the drain. A regenerative media system is a new media system that uses the
same media that the Swim Center currently uses, which provides the cleanest water. The system is contained in a pressurized
tank that will hold 400 gallons of water. To clean the staff will only be required to press a button, reducing the potential hazard.
This project would assist in making sure Aquatics classes aren't cancelled (PM08), reduce some of the current maintenance
burdens (PM01), and mitigate some of the items contained in Risk Management reports - Aquatics Facilities (PM06).
ALTERNATIVES CONSIDERED
Continue to use current system
ADVANTAGES OF APPROVAL
This project will decrease the work place hazards for staff, reduce staff time needed to clean filters, and replace media. The
regenerative media system will also save approximately 700,000 gallons of water per year in cleaning.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Maintenance and Operating cost will be equal or less then current system.
FUNDING SOURCES
100% General fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):7
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF139
DEPARTMENT
FAC. MTC.
PROJECT NAME
CITY HALL PHASE 3 SITE IMPROVEMENTS
FY14 FY15
$45,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Phase III will address some of the longer term site needs. Work proposed in this phase of improvements includes: an established
path of travel through the parking lot from the parking area along Rouse to the entry sidewalk, resurfacing the parking lot and
restriping will reduce annual maintenance costs, sections of sidewalk along Lamme are starting to deteriorate. Work on these
sidewalk sections will be combined with the establishment of tree pits and drip irrigation. Current code calls for street trees
approximately every 50 feet. The curb area around the creek crossing bridge on Lamme is an odd configuration that leads to
water retention and freezing during the winter. Site security and pedestrian lighting will also be evaluated once a site plan and
project costs are further refined.
ALTERNATIVES CONSIDERED
Certain components of Phase III will require coordination so that improvements do not get damaged with future work on the site.
ADVANTAGES OF APPROVAL
The site improvements will add to the overall character of the building as an important municipal focal point. The work proposed
in Phase III will improve general pedestrian safety by getting people across the parking lot and address some of the deterioration
sidewalk on the East Lamme side of the building. This area gets a good deal of pedestrian traffic for both City Hall and Hawthorn
school.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Some additional costs will be incurred during the first few years as the plantings are
starting to establish themselves on-site. The upgraded sidewalk areas will still need to be maintained, but a new walk will require
less work to clear because the surface will be uniform and have the proper drainage slopes. Improvements to the parking lot will
also reduce some of the overall annual maintenance costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF140
DEPARTMENT
RECREATION
PROJECT NAME
LINDLEY CENTER PARKING LOT RENOVATION
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Seal and stripe the parking lot at the Lindley Center and include ADA parking stalls. Install parking lot lights and bases, a dumpster
pad and dumpster enclosure fence. This project aligns with section 10.10.1 of the PROST plan (adopted October 2007) that
recommends that City parks, recreation facilities and trails are accessible to the greatest extent possible. It would reduce some
of the current maintenance burdens (PM07), and mitigate some of the items contained in Risk Management reports - Recreation
Facilities (PM06). Includes permit fees.
ALTERNATIVES CONSIDERED
Sealing and striping lot and not installing lights
ADVANTAGES OF APPROVAL
Comply with city codes, allow for more cars to be parked in the lot at a time, more organized parking which will make the lot
safer and reduced liability, lights will help with public safety and parking lot/facility security, ADA spots will be designated which
will make the lot accessible, the dumpster would be enclosed.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs to include stripping and periodic overlays.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):13
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):9
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$47,000
FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF142
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGH
FY14 FY15 FY16
$400,000
Unscheduled
DESCRIPTION OF PROJECT
The current Pool gutter tiles are from the original build in 1974. They are made of concrete and over the years have been eroded
away and are becoming dangerously thin. The tiles are no longer made; the gutter will be replaced with a high impact plastic gutter
system. The edge tiles around the pool will be damaged during the process, and they are also no longer available. A modern tile
that will fit into the color scheme of the pool will replace them. $210,000 The pools current shell surface will be 10 years old in
2017. The average life span of pool surfaces is 10 years. Resurfacing of the pool is the best time to replace light fixtures. In the last
resurfacing the crew was not monitored and the fixtures were installed incorrectly, therefore we have disconnected the lights
from the electricity source for safety. Resurfacing of the pool will be with Diamond-brite, and the lights will be LED fixtures
producing better light at higher efficiency then the 500W fixtures currently in place. Light and shell resurfacing combined price:
$190,000 This project would assist in making sure Aquatics classes aren't cancelled (PM08), reduce some of the current
maintenance burdens (PM01), and mitigate some of the items contained in Risk Management reports - Aquatics Facilities (PM06).
ALTERNATIVES CONSIDERED
Replace with stainless steel gutters
ADVANTAGES OF APPROVAL
Replace with stainless steel gutters
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF144
DEPARTMENT
PARKS
PROJECT NAME
STORY MANSION SIDEWALKS
FY14 FY15 FY16 Unscheduled
$69,200
DESCRIPTION OF PROJECT
Replace the damaged areas of sidewalk around the perimeter lot of the Story Mansion. Replacing the old sidewalk will result in a
safer sidewalk year round and enable the sidewalks plows to better meet the snow removal municipal code in 12.24.020 (PM23).
ALTERNATIVES CONSIDERED
The current sidewalks are the standard 5 foot walkways. Areas of the sidewalk are showing signs of wear making it difficult to maintain in the
winter. The turf areas on either side of the sidewalk are higher that the sidewalk which leads to snow and snow melt-off accumulation on the
walk. The Parks Department has moved to 6 foot wide sidewalks so it can be cleared properly with the equipment we currently use for winter
snow removal.
ADVANTAGES OF APPROVAL
Annual Operating and Maintenance Costs: Replacement of the walks will facilitate more efficient snow removal on the block.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF146
DEPARTMENT
PARKS
PROJECT NAME
LINDLEY PARK IRRIGATION SYSTEM
FY14 FY15 FY16 Unscheduled
$100,000
DESCRIPTION OF PROJECT
Completely replace the irrigation system at Lindley Park. The system is one of the oldest in the city. It is becoming common that
the pipe and electrical wire are starting to fail on a regular basis. A damaged system requires more repairs (PM07.) It is important
to keep this system working because Lindley is one of our most used parks, keeping the grass green before and after the Sweet
Pea Festival, and it also a part of the cemetery irrigation system.
ALTERNATIVES CONSIDERED
Repair existing system as needed
ADVANTAGES OF APPROVAL
Healthier turf, grass will be green, not dormant in the summer
Efficient use of the water (water conservation)
Irrigate at night-minimize evaporation and transpiration
Public safety, un-irrigated ground is hard and attracts gophers.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the
ground.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF147
DEPARTMENT
PARKS
PROJECT NAME
SOFTBALL COMPLEX IRRIAGATION SYSTEM
FY14 FY15 FY16 Unscheduled
$110,000
DESCRIPTION OF PROJECT
Replace the existing irrigation system at the softball complex. The system is 35 years old and starting to fail regularly. This is not
only due to its age but because many of the lines were cut through and patched when the lighting system was installed. Work has
been done to fix the curb stops from leaking by. A damaged system requires more repairs (PM07.)
ALTERNATIVES CONSIDERED
Continue to repair existing system
ADVANTAGES OF APPROVAL
Healthier turf, grass will be green, not dormant in the summer
Efficient use of the water (water conservation)
Irrigate at night-minimize evaporation and transpiration
Public safety, un-irrigated ground is hard.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the
ground.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF148
DEPARTMENT
PARKS
PROJECT NAME
BMX PARKING LOT
FY14 FY15 FY16 Unscheduled
$85,000
DESCRIPTION OF PROJECT
Installation of parking lot at Westlake BMX park.
ALTERNATIVES CONSIDERED
Do not install a parking lot
ADVANTAGES OF APPROVAL
Also access for Childrens Memorial Park
Accessible area to park
Christmas tree dumping
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Minimal. Clean-up, possible snow plowing, painting lines every few years
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF149
DEPARTMENT
PARKS
PROJECT NAME
EAST GALLATIN REC AREA PARKING LOT
FY14 FY15 FY16 Unscheduled
$60,000
DESCRIPTION OF PROJECT
Paving parking lot at the East Gallatin Recreation Area.
ALTERNATIVES CONSIDERED
Keep the parking lot gravel
ADVANTAGES OF APPROVAL
Reduced maintenance on the road.
We would be able to plow the parking lot after all snow events. We now have to make sure the ground is frozen before we plow
so the parking lot does not come up with the snow.
No washboards and holes to trap water.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Minimal. Clean-up, possible snow plowing, painting lines every few years
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF151
DEPARTMENT
PARKS
PROJECT NAME
BEALL PARK BASKETBALL COURTS
FY14 FY15 FY16 Unscheduled
$18,000
DESCRIPTION OF PROJECT
Resurface or tile the existing court.
ALTERNATIVES CONSIDERED
Leave it the way it is.
ADVANTAGES OF APPROVAL
Improved basketball courts that are level, safe and are an asset to the park.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:23
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF157
DEPARTMENT
FAC. MTC.
PROJECT NAME
SENIOR CENTER ELEVATOR
FY14 FY15 FY16
$65,000
Unscheduled
DESCRIPTION OF PROJECT
The elevator at the Bozeman Senior Social Center is a three stop Otis elevator. The elevator was installed in early 1980. The
elevator is to the point where many technological improvements have been made in elevator technology and a change out would
yield both improved service and some reductions in energy savings. While the elevator is still a safe system, the elevator is used
often due to the special needs of the members of the Senior Center. Planning ahead for the replacement of the elevator will be
more cost effective and avoid unnecessary down time during the replacement process.
ALTERNATIVES CONSIDERED
Continue to maintain and adjust the elevator operating systems throughout the year. Wait to replace the elevator until it physically breaks
down or continue to monitor the operation and hold off on the replacement until the routine repair and maintenance costs exceed acceptable
limits
ADVANTAGES OF APPROVAL
A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility
requirements for a municipal building.
Building energy demands would also benefit as the newer elevator systems have more energy saving features built into them.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
A new system would reduce some of the maintenance costs currently associated with this elevator. A new system would also
include a number of technological improvements.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF162
DEPARTMENT
FIRE
PROJECT NAME
LIVE-FIRE TRAINING PROP
FY14
$10,000
FY15
$10,000
FY16
$10,000
Unscheduled
DESCRIPTION OF PROJECT
This will complete the Fire training facility at the lower yards. It would be constructed of modular container units that will be
configured and replaced when needed. This facility will be used year round. The following types of training would occur: Live Fire,
Flashover, Ventilation, Forcible Entry, Confined Space, Hazardous Materials Response, and Trench Rescue. The facility would be
available to the City Police Department for their training needs (Special Response Team, etc.) and to the Water and Sewer
Department for continued Trench Rescue training. In recent budgets we have purchased the containers and have them stacked at
the training site. The ongoing request is to begin and complete the passage doorways, roof props, burn rooms and eventually a
standalone flash over prop. This project trains firefighters to respond to Fires (WL01), Reputure/Explosion (WL02), and
Hazardous Conditions (WL04) and various other call types. It supports two department training performance measures (PM10 &
PM11.)
ALTERNATIVES CONSIDERED
Continue with utilizing the existing site and Central Valley Fire training center out of the city and limited trips to Missoula to use their prop.
ADVANTAGES OF APPROVAL
Firefighters can train when on-duty, reducing overtime costs. Required for ISO compliance. This is one item that were recently
marked down on in our latest ISO review. Located within the City Limits, firefighters would be close for call-outs. Available when
needed (unlike Central Valley Fire site.) Shared facility with City Police and Water/Sewer Operations.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating costs are minimal and are within our existing operational budgets.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$10,000
FY18
$10,000
CIP Project Fund
General Fund
PROJECT NUMBER
GF163
DEPARTMENT
ADMIN
PROJECT NAME
COPIER/PRINTER/SCANNER REPLACEMENT
FY14 FY15
$18,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Purchase of an ENERGY STAR rated Copier/Printer/Scanner to replace the oldest copier at City Hall, currently located in the
City Clerk's office. This machine is used to print, scan and make copies for: Commission packets, general public requests and
administrative/clerk staff, supporting all City Commission workload measures (WL1-WL9) and City Manager workload measures
WL01, and WL04-WL08. At replacement time, this Konica Bizhub C550 machine will be approx 8 years old. The current
machine is under a repair contract, but has recently required a lot of site-visits from the vendor. (This item was previously listed
as "Finance Copier Replacement;" however, in FY13, the Finance Department copier was replaced with the Clerk's previous
copier, when the Clerk's office moved upstairs. We've changed this item to simply replace the oldest copier in City Hall, where-
ever it may be located at the time.)
ALTERNATIVES CONSIDERED
Utilize other machines throughout City Hall.
ADVANTAGES OF APPROVAL
The Clerk's Office will have a critical piece of office equipment available in our office for customer service.
Energy star devices are more energy efficient than other non-rated machines
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: The replacement will be more energy efficient than the existing machine.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:40
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF164
DEPARTMENT
FAC. MTC.
PROJECT NAME
REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING
FY14 FY15
$22,500
FY16 Unscheduled
DESCRIPTION OF PROJECT
Upgrade the aging air conditioner in the professional building's server room. Due to the migration to virtual servers, this piece of
equipment is over-sized for today's uses. It is also out of warranty, so future repairs could be troublesome or difficult to
accomplish. When in need of repair, this equipment is an "emergency" (PM01), due to its temperature control of critical IT
equipment.
ALTERNATIVES CONSIDERED
Don't replace.
ADVANTAGES OF APPROVAL
The replacement will be significantly smaller and have reduced energy costs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Assists in reducing the professional building's reoccurring energy costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:49
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):4
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF165
DEPARTMENT
POLICE
PROJECT NAME
PATROL MOTORCYCLE REPLACEMENTS
FY14 FY15
$70,000
FY16
$70,000
Unscheduled
DESCRIPTION OF PROJECT
FY15 - $70,000 will replace asset # 3112 and asset # 3154. This plan allows for our 2 primary patrol motorcycles to be replaced,
including all of the necessary vehicle equipment (emergency lights, sirens, electronic reporting / ticketing systems, etc.) This
program would replace older, higher mileage patrol motorcycles that become less reliable and more costly to repair. Equipment
from the motorcycle can sometimes be transferred from the old motorcycle to the new motorcycle depending on the
equipment’s condition. Patrol motorcycles are an essential item in the traffic enforcement division, used for a portion of the over
13,000 traffic stops, crashes, and citations each year (WL32-34.) These vehicles are used to respond to both emergency and non-
emergency calls for service, investigate accidents, conduct traffic enforcement and for general patrol duties.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This ensures safe and reliable emergency response vehicles for patrol use, as well as lower annual maintenance costs. For the
traffic division to be effective, this equipment must be kept in top operating condition. Police motorcycles must be available for
police patrol use during the day and when the city streets are clear enough to ride.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Maintenance costs are stable due to regularly scheduled service. Officers assigned to the motorcycle division are also assigned to
their own motorcycle. This seems to reduce the wear on this equipment.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:66
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF166
DEPARTMENT
POLICE
PROJECT NAME
PORTABLE RADIO REPLACEMENTS
FY14 FY15
$48,000
FY16
$49,500
Unscheduled
DESCRIPTION OF PROJECT
This plan allows for 9 police portable radios to be replaced each year, including all of the software, programming and peripheral
accessories. This is planned replacement of radios at the end of their predicted usable life, estimated between six and ten years.
This will provide forseamless communication and response capabilities as the radios become less reliable and repair is no longer a
financially prudent option. Portable (or hand-held) radios are an essential item in the operation of the Bozeman Police
Department, being a critical communication tool used for over 41,000 Response to Calls (workload measures WL02-WL34)
each year. Police radios must be available for police use 24 hours a day, 365 days a year. These radios are individually assigned,
allowing for greater longevity, and department-wide communication in the event of a need for major response.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable emergency communication and response. Program allows for a planned and predictable need for
equipment replacement. Clear and dependable communication allows for quick and efficient deployment and the required level of
officer safety.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:57
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$51,000
FY18
$52,500
CIP Project Fund
General Fund
PROJECT NUMBER
GF168
DEPARTMENT
FAC. MTC.
PROJECT NAME
New City Hall Brick Façade Repair
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
At least 6 areas of brick around windows at the new City Hall are showing signs of weather deterioration. Water has become
trapped behind areas of the brick causing the brick to crack. Most of the window areas are close to the ground but on the west
side of the building the windows are on the second floor and falling brick pieces have the potential to fall on people or parked
vehicles in the staff lot.
ALTERNATIVES CONSIDERED
The problem is caused by water getting behind the brick and during the freeze thaw cycle, the brick gets cracked which allows even more water to penetrate.
There is a spray on binder that will seal the brick and bind some of the cracks. It is a temporary fix because of some of the deterioration that has already
occurred. The repair options include cutting away the front surface of the brick and binding a new brick face to the wall and re-grouting. The better solution is
to remove the entire section of brick and replace it with a brick of similar appearance and providing for weep holes behind the brick to allow the water to not
ADVANTAGES OF APPROVAL
Securing the building envelope and preventing further deterioration of adjoining brick; preventing damage to vehicles or injuries to
people from falling pieces of brick; improving the exterior appearance of the building.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Address other areas of the building if other surfaces of the building start showing similar problems.
FUNDING SOURCES
100% general fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:53
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):6
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF170
DEPARTMENT
FAC. MTC.
PROJECT NAME
BOILER REPLACEMENT AT FIRE STATION #1
FY14
$255,665
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The old steam boiler at Fire Station #1 has reached the end of its useful cycle. The fact that the unit is no longer serving the old
City Hall means that is working even less efficient because it is now oversized. The current plan was to replace the existing boiler
with another steam boiler. When the steam lines were disconnected from old City Hall the condition of the pipes could be
assessed. The pipes were found to be severely corroded and in poor condition. An engineer was hired to size the boiler for
servicing only Fire Station #1 and to assess other features of the 1964 vintage system. Three options were proposed to upgrade
the system for both building comfort and energy efficiency. The third option proposed in the study is the most efficient and has
the best payback. This project significantly effects building occupant comfort/quality (PM05) and potentially generates emergency
and non-emergency repairs (PM01-3).
ALTERNATIVES CONSIDERED
Replacement of the current boiler with another steam boiler is no longer an option after assessing the condition of the steam distribution lines and other
components of the older system. Three options were reviewed and a summary report for each option was included in the analysis done by the engineer. The
least expensive solution is to stay with a stem system. The project will now include boiler replacement, distribution line replacement, and changing out the old
pneumatic controls with a digital control system.
ADVANTAGES OF APPROVAL
The proposed option will better address the variable heating needs of the building – work areas, living areas, and fire bays. The
proposed system is designed for the current configuration of the building and could be supplemented to handle the additional
square footage proposed when the dorm area of the station is increased. The proposed system is in line with the Municipal
Climate Action Plan. Planning for the replacement of the current boiler prior to failure of the unit will be most cost effective.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The recommended system would result in an approximate $9,000 per year in energy savings at current utility rates. The payback
would be about 28 years.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:62
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):9
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF171
DEPARTMENT
FAC. MTC.
PROJECT NAME
CITY HALL SITE DRAINAGE ON WEST SIDE OF BUILDING
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The drainage on the west side of the building at City Hall needs some re-grading to properly drain the lot. The roof drain and
melting snow is ponding in the lot and accumulates in the ADA parking spot. Water needs to be diverted from the area from the
public building entrance to the south. The work will involve removal of pavement, regrading, and repaving in order to drain
properly. So concrete aprons may need to be added along the edge of the building to aid drainage.
ALTERNATIVES CONSIDERED
Phase II and Phase III improvements for City Hall are already listed in the Capital Improvements Budget. This work could be added into one of
those phases.
ADVANTAGES OF APPROVAL
Proper drainage of the lot will reduce water ponding and during the winter icing in the lot. It will make the building access safer
and improve the layout of the ADA parking space on the west side of the building.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Proper drainage will reduce the amount of time needed to make sure there is safe building access from the staff parking lot and
reduce the risk of slip and falls. Proper drainage will also mean less hand shoveling and less sand and salting of the lot.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):8
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$11,000
FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF176
DEPARTMENT
ATTORNEY
PROJECT NAME
ELECTRONIC DISCOVERY SOFTWARE
FY14
$65,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Currently we have software that enables electronic discovery of email communications. We are lacking the ability to enable
electronic discovery of other records. This item would buy the software to more efficiently respond to discovery requests for
litigation support, trials (WL03 & WL04), DUI and domestic violence case prosecution (WL11-WL14) and requests for
Confidential Criminal Justice Information (WL08).
ALTERNATIVES CONSIDERED
CONTINUE TO MANUALLY DISCOVER RECORDS
ADVANTAGES OF APPROVAL
ENSURES CITY WILL DISCOVER ALL REQUESTED RECORDS
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
$3600/ANNUALY
FUNDING SOURCES
100 % General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:36
LEVEL OF SERVICE (Up to 20):8
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF180
DEPARTMENT
RECREATION
PROJECT NAME
Lindley Center Restrooms ADA Upgrades
FY14
$40,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This project will upgrade existing restrooms in the Lindley Center to be compliant with federal ADA guidelines, and City of
Bozeman Building codes. The project will also replace materials, such as flooring and backsplashes, with products that are easily
cleaned and do not harbor pathogens. This estimate includes architectural fees, permitting, and construction. This project would
assist in making sure Recreation Programs aren't cancelled (PM08), reduce some of the current maintenance burdens (PM07), and
mitigate some of the items contained in Risk Management reports - Recreation Facilities (PM06).
ALTERNATIVES CONSIDERED
As suggested by the commission
ADVANTAGES OF APPROVAL
*Brings restrooms up to current ADA requirements * Brings restrooms up to current City of Bozeman codes *Improves
restrooms sanitary environment *Improves esthetics
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:52
LEVEL OF SERVICE (Up to 20):18
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):4
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):8
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF181
DEPARTMENT
RECREATION
PROJECT NAME
Swim Center deck tile replacement
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The tile on the Bozeman Swim Center’s deck is the original tile. The grout has worn away in many places and the tile is cracked in
many places. The tile pattern was a special order tile when the pool was constructed and we have none left. Replacement with a
current, non-skid tile will not only increase the visual appeal of the facility, but will help reduce the number of slips that occur at
the facility. This project would reduce some of the current maintenance burdens (PM01) and mitigate some of the items
contained in Risk Management reports - Aquatics Facilities (PM06).
ALTERNATIVES CONSIDERED
Replace the deck in four sections, north($23,500), south($23,500), east($81,000) and west($70,000) deck. With the first deck being the east
deck.
ADVANTAGES OF APPROVAL
Increase safety by installing non-skid tile
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$198,000
FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF182
DEPARTMENT
RECREATION
PROJECT NAME
Swim Center Expansion
FY14 FY15 FY16 Unscheduled
$1,200,000
DESCRIPTION OF PROJECT
The Swim Center expansion will increase the size of the lobby, create a secure front desk space, provide for private(Family) ADA
changing rooms, bring all entrances up to current federal ADA codes, add a teaching/birthday party room, and provide office
space for staff. This project would reduce some of the current maintenance burdens (PM01) and mitigate some of the items
contained in Risk Management reports - Aquatics Facilities (PM06).
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
This project will provide space to meet the current needs and use of the Swim Center
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:46
LEVEL OF SERVICE (Up to 20):13
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF183
DEPARTMENT
RECREATION
PROJECT NAME
Bogert Pool Bath House Renovation/Reconstruction
FY14 FY15 FY16 Unscheduled
$1,500,000
DESCRIPTION OF PROJECT
This project will be for the renovation/reconstruciton of the bathhouse at Bogert Pool. The will bring the bathhouse up to
current codes for plumbing, electrical, and structural. This will also bring the bathhouse up to current ADA standards. This
project would reduce some of the current maintenance burdens (PM01) and mitigate some of the items contained in Risk
Management reports - Aquatics Facilities (PM06).
ALTERNATIVES CONSIDERED
Full Remodel of Existing House
ADVANTAGES OF APPROVAL
Providing a safe, and up to code facility for the public
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):1
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF184
DEPARTMENT
I.T.
PROJECT NAME
WEB MAPPING
FY14
$25,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Migrate existing web mapping applications to support future software releases. The City maintains several mapping sites, both
internal & public. We have provided access to valuable information since 2002, with increased demand in recent years as the
internet becomes more functional. The software program we use to create and manage these sites is being discontinued. An
opportunity also exists to provide additional functionality through easy-to-use tools (e.g., basic analysis, reporting, etc.).
ALTERNATIVES CONSIDERED
Contracted professional services for custom application development.
ADVANTAGES OF APPROVAL
The City will continue to provide vital information to its employees & citizens. We will maintain substantial investments that have
been made over many years. Additional functionality will be available to end-users, thus increasing the value of our information.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Maintenance (first year included) = $4,000.00
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:46
LEVEL OF SERVICE (Up to 20):17
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):7
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):2
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF185
DEPARTMENT
ECONOMIC DEVELOPMENT
PROJECT NAME
Mandeville Farm Project - Phase 1
FY14
$150,000
FY15
$4,600,000
FY16
$550,000
Unscheduled
DESCRIPTION OF PROJECT
Phase 1 Infrastructure Improvements for the Mandeville Farm Project, according to the Mandeville Property Land Use Plan. FY14 -
Preliminary Engineering Report ($50,000) and SiteWork, with beginning of geo-tech and platting work. FY15 - Complete Geo-
tech, Platting, Water, Sewer, Electrical, Fiber-Optic, Street, Curb, Gutter, Sidewalk, Stormwater infrastructure. FY16 - Signage,
Landscaping, Trail & Bridge Work. Costs of infrastructure could be off-set by the sale of land in the development. This
project is critical to the City's development of the Mandeville Farm Industrial Tax Increment District (Community Development
workload indicator WL01)
ALTERNATIVES CONSIDERED
any
ADVANTAGES OF APPROVAL
Phase 1 development of the Mandeville Property – Commission Policy Initiative 2e on the adopted 2011-2012 Work plan.
Development of the Mandeville property for job creation and industry diversification has been adopted as a commission priority.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
unknown
FUNDING SOURCES
The City is very actively pursing a Montana Department of Commerce Economic Development Grant, which would provide
$450,000 (to be matched with $450,000 local dollars) for infrastructure improvements, most likely the FY15 tasks. Total
potential sources of funding: General Fund, grant funding, private investment (leverage the land for infrastructure), bonding, TIF
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF186
DEPARTMENT
FAC. MTC.
PROJECT NAME
Replace Entrance Locks at the Professional Building with Fob Units.
FY14 FY15 FY16
$12,000
Unscheduled
DESCRIPTION OF PROJECT
There are 6 main entrance doors at the Professional Building on the south, north, and west sides of the building. The current
door locks would be replaced with the radio frequency fob locks that are being used for other city buildings.
ALTERNATIVES CONSIDERED
Stay with the existing key locks.
ADVANTAGES OF APPROVAL
Replacement of the key locks with fobs would be consistent with the other locks that have been installed on all new city projects.
This is one of the last primary city buildings that is not equipped with the fob units. These locks would allow for easier access for
the various employees and multiple departments that occupy the building.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% general fund unless the building department fund would be charged separately for a portion of the cost.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):0
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF187
DEPARTMENT
FAC. MTC.
PROJECT NAME
Replace Worn Siding on the Bozeman Senior Social Center
FY14 FY15
$25,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The original siding on the Senior Center is wide flat boards installed in a clap board pattern. The board are showing signs of wear
and many are split and exposing the underlayment. Areas of the building that were damaged in the 2010 hail storm were resided
with a cement based siding that is more durable. While the current siding does add character to the building it will be difficult to
replace or refinish and the proposed material will be more durable.
ALTERNATIVES CONSIDERED
Repair, replace, and repaint the existing wide board siding.
ADVANTAGES OF APPROVAL
Install a more durable type of siding that will seal the building envelope and provide for a material that will have a longer life.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Long term maintenance costs will be reduced.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:39
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF188
DEPARTMENT
FAC. MTC.
PROJECT NAME
Replace Boiler at Bozeman Senior Center
FY14 FY15
$18,500
FY16 Unscheduled
DESCRIPTION OF PROJECT
There are two hot water boilers at the Bozeman Senior Social Center. One boiler was replaced about 3 years ago. The other
boiler from about 1989 is now assigned as a back-up boiler. The older unit is having problems firing and will often not come on.
The boiler would be replaced with a high efficiency combustion boiler and the other unit would then be used as the back-up unit.
ALTERNATIVES CONSIDERED
Work is being done right now on the old unit to get the venting and firing to function property so that we can continue to use the unit for
awhile.
ADVANTAGES OF APPROVAL
Replacing the older unit will give us a reliable more cost effective boiler which will help with both comfort levels (PM04) and
efficiency.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Reduced maintenance and operating costs from less energy use.
FUNDING SOURCES
100% general fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):5
FREQUENCY OF USE (Up to 5):3
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF189
DEPARTMENT
FAC. MTC.
PROJECT NAME
Refinish the Roof on the Green Storage Building at the Shop Complex
FY14 FY15
$38,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The Green Building used for vehicle and equipment storage has a metal roof that is has been leaking at the seams of the metal
panels. The interior ceiling shows lots of areas where leaks are occurring. There is a new technique where a plasticized material
is sprayed on the roof which will seal all the seams and cover the existing metal roof material. The roof is power washed, seams
are sealed and the spray material is applied.
ALTERNATIVES CONSIDERED
Remove and replace all the existing metal roof panels. There is also an option of spraying on a layer of insulation and then spraying on the roof
finish. Rather than applying the insulation on the roof, once the roof is sealed the insulation on the ceiling and some ventilation for condensation
will need to be installed.
ADVANTAGES OF APPROVAL
The spray on material will cost less than removing all the panels which are showing no signs of rusting.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
As mentioned after the roof is sealed, he ceiling of the building will need to be removed and new insulation and sheet rock will
need to be installed.
FUNDING SOURCES
General Fund and other departments that occupy the shop complex and store equipment in the building could be charged for the
cost of the repairs.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:30
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF190
DEPARTMENT
PARKS
PROJECT NAME
4-Wheeler ATV Replacement
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Replace the ATV (2000 Yamaha Grizzley) used for sidewalk snow removal (WL08 - approx 10 miles) and is the main piece of
equipment that is used to spray approx 300 acres with herbicides and biostimulants for the Parks Division (WL13-14.)
ALTERNATIVES CONSIDERED
Continue to use the 2000 Yamaha Grizzley and repair as needed.
ADVANTAGES OF APPROVAL
Maximize efficiency, minimize down time, proactive replacement of aging equipment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Routine maintenance
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$13,000
FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF191
DEPARTMENT
PARKS
PROJECT NAME
Upgrade of Softball Complex Lighting
FY14 FY15 FY16 Unscheduled
$825,000
DESCRIPTION OF PROJECT
Replace the current lights at the Softball Complex with appropriate stadium lights. Estimate provided by MUSCO, would be bid at
the time of construction. Existing lights have light spillage and this is the only way to make the lights Dark Skies Compliant.
ALTERNATIVES CONSIDERED
Keep existing lights
ADVANTAGES OF APPROVAL
The new lights can offer 50% less light spillage and glare and reduce energy costs by up to 50%. Additionally, upgraded lights could
help to reduce or eliminate complaints regarding light pollution.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Reduction in electrical use.
FUNDING SOURCES
100% General Fund, or fundraising by user groups - Cost estimates range from $750,000 to $825,000 in August 2012.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:22
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):6
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):0
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):1
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF192
DEPARTMENT
RECREATION
PROJECT NAME
Bozeman Swim Center Ceiling Tile Replacement
FY14 FY15
$40,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
This Project will replace all of the ceiling tiles above the pool at the Bozeman swim Center. Most of the tiles are from the original
construction. They have lost their reflective ability, limiting the amount of light reflected down into the pool. Replacement of the
tiles will increase the visibility on the bottom of the pool and increase public safety thereby mitigating an element of Risk
Management reports - Aquatics Facilities (PM06).
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increase safety of swimmers by reflecting more light off the ceiling tiles. This will also increase the aesthetics of the facility.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:30
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF194
DEPARTMENT
PARKS
PROJECT NAME
Park Entrance Signs
FY14 FY15
$10,000
FY16
$10,000
Unscheduled
$10,000
DESCRIPTION OF PROJECT
A five year project to replace existing park signs and add park entrance signs where none currently exist with an updated,
identifiable, uniform, maintenance-free park sign. This project would provide for approximately 5 double-sided signs per year.
ALTERNATIVES CONSIDERED
Continue to make our own wooden routered park signs.
ADVANTAGES OF APPROVAL
A uniform signing system creating easily identifiable park properties, continuity, and reduction in labor costs due to constant
upkeep of our wooden signs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$10,000
FY18
$10,000
CIP Project Fund
General Fund
PROJECT NUMBER
GF195
DEPARTMENT
PARKS
PROJECT NAME
Aerator
FY14 FY15 FY16 Unscheduled
$17,000
DESCRIPTION OF PROJECT
An additional aerator into Parks and Recreation inventory of turf equipment. This would be used to maintain the 125 acres of
turf in the park inventory (WL02).
ALTERNATIVES CONSIDERED
Continue to operate with one aerator.
ADVANTAGES OF APPROVAL
Proactively and aggressively aerate parks and sports fields within the City to create a finer and healthier product.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:19
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):1
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF196
DEPARTMENT
PARKS
PROJECT NAME
Skate Park Refurbishment
FY14 FY15 FY16 Unscheduled
$35,000
DESCRIPTION OF PROJECT
Tear out and replace the East end of the Skate Park to make it more functional and create a space appropriate for beginners to
learn. This project is in coordination with Gallatin Valley Skate Park Association. This could potentially be a Park Improvement
Grant Project (WL05) or Volunteer project (WL07).
ALTERNATIVES CONSIDERED
Leave the East end as it is to be underutilized by participants.
ADVANTAGES OF APPROVAL
A non-functioning section of the Skate Park can be transformed into a learning and teaching area. This plan can nurture younger
participants and increase family activity at the Skate Park, ultimately creating a healthier environment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
none
FUNDING SOURCES
100% General Fund, possibly local fundraising and donations.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:18
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF197
DEPARTMENT
RECREATION
PROJECT NAME
Lindley Center Clean and Seal Basement
FY14
$25,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Put in FY14 Due to public safety concerns - The Lindley Center basement has become a health and safety hazard. It is infested
with rodents, is dilapidated and is to the point of being non-functional. The basement has previously been used for storage of
Parks and Recreation Department program supplies (used in youth programs) as well as storage for other community groups such
as Bridger Ski Foundation and Gallatin Valley Bike Club. The proposed project will include the following: Cleaning/disinfecting
and packing out all salvageable supplies to an on-site storage container, patching all holes where rodents are entering the
structure, cleaning and disinfecting the structure. It would reduce some of the current maintenance burdens (PM07), and mitigate
some of the items contained in Risk Management reports - Recreation Facilities (PM06).
ALTERNATIVES CONSIDERED
None. At this point the basement needs to be addressed due to the fact that our heating and ventilation system is in the basement and the
upstairs is a rentable public space.
ADVANTAGES OF APPROVAL
Reduced liability for the City, a healthier/safer environment for the staff, a healthier/safer environment for the public, reduced
rodent population, increased storage which is very much needed by the Department, reduction of staff time for maintenance and
upkeep.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Renovation fees as determined by the recently completed facility condition index. Annual operating and maintenance costs, which
would include an exterminator.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:39
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
GF198
DEPARTMENT
I.T.
PROJECT NAME
SQL CLUSTER UPGRADE
FY14
$10,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This project complets an upgrade to our existing database backbone, that was begun in FY13. This upgrade will support data
network uptime (PM03) and the number of hours the data network is available (WL03).
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Critical databases are available when needed, without work-stoppage for departments and customers.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17 FY18
CIP Project Fund
General Fund
PROJECT NUMBER
PW01
DEPARTMENT
PARKS/FAC. MTC.
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY14 FY15
$10,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal,
Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This
project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance
Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the
remaining divisions.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street
Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:
LEVEL OF SERVICE (Up to 20):
OPERATING BUDGET IMPACT (Up to10):
SERVICE AREA (Up to 10):
DEPARTMENT PRIORITY (Up to 10):
COMMISSION WORKPLAN (Up to 10):
ADOPTED CLIMATE PLAN (Up to 5):
FREQUENCY OF USE (Up to 5):
FY17 FY18