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Home My WebLink About11-26-12 Minutes, City Commission cm MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA November 26, 2012 The Commission met in the City Commission Room, City Hall at 121 North Rouse on Monday, November 26, 2012, Present were Mayor Sean Becker, Deputy Mayor Jeff Krauss (via telephone), Commissioner Cyndy Andrus, Commissioner Carson Taylor, Commissioner Chris Mehl, City Manager Chris Kukulski, Assistant City Manager Chuck Winn, City Finance Director Anna Rosenberry, City Attorney Greg Sullivan, and City Clerk Stacy Ulmen. *These minutes are not ward for word and should be considered along with the audio recording. 0:00:03 A. Call to Order—6 p.m. — Commission Room, City Hall, 121 North Rouse Mayor Becker called the meeting to order at 6:06 p.m. 0:00:09 B. Pledge of Allegiance and a Moment of Silence 0:00:55 C. Changes to the Agenda Mayor Becker asked City Manager Chris Kukulski if there were any changes to the Agenda. Mr. Kukulski stated that a brief public service announcement will occur to introduce the new IT Manager. 0:01:16 Public Service Announcement- Introduction of new Information Technology Manager Scott McMahan Administrative Services Director Anna Rosenberry introduced Scott McMahan whom is the new IT Manager for the City of Bozeman. 0:01:54 D. Minutes —October 8, 2012 and October 15,2012 0:01:58 Motion and Vote to approve the minutes from October 8th and 15th as submitted. It was moved by Cr. Andrus, seconded b j Cr. Mehl to agprove the minutes from October ,8th and 15th as submitted. Those voting Aye beina Crs. Andrus, Mehl, Deputy Ma or Krauss Cr. Taylor and Mayor Becker. Those voting No being none. The motion passed 5-0. Page 1 of 11 Minutes of the Bozeman City Commission Meeting,November 26,2012 0:02:20 E. Consent 1, Authorize Payment of Accounts Payable Claims (LaMeres) 2. Approve Continuation of Impact Fee Study updates and discussion to December 10, 2012 (Saunders) 3. Approve Resolution No. 4420, Authorizing City Manager to sign Change Order 2 for the Hyalite/Sourdough Water Treatment Plant Replacement Project(Murray) 0:02:26 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 0.02:35 Motion and Vote to approve Consent items E. 1-3 as submitted. It was moved by Cr. Mehl, seconded by Cr. Tavlor to approve Consent items E. 1-3 as submitted. Those voting A ye being Crs. Mehl, Taylor, Deputy Mayor Krauss, Cr. Andrus and Mayor Becker. Those voting No being none. The motion passed 5-0. 0:02:52 F. Public Comment Mayor Becker opened general public comment. No person commented. Mayor Becker closed general public comment. 0:03:04 G. Action Items 0:03:071. Adoption of the Community Trails Enhancement Program (CTEP) Capital Improvement Plan for Fiscal Years 2014 - 2018 (Rosenberry) 0.03:54 Anna Rosenberry, Director of Administration Services Ms. Rosenberry gave the staff presentation for the Adoption of the Community Trails Enhancement Program (CTEP) Capital Improvement Plan for Fiscal Years 2014 - 2018. 0:11:38 Commission and Staff discussion The Commission and staff discussed the advisory board position in regards to the review of CTEP items, how recommendations get generated, the need for the Commission to see the full list of items to be considered and the funding on state and federal routes. Page 2 of 11 Minutes of the Bozeman City Commission Meeting,November 26,2012 0:26.30 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 0:27.43 Motion to adopt the Community Trails Enhancement Program Capital Improvement Plan for fiscal years 2014 through 2018. It was moved by Cr. Taylor, seconded by Cr. Andrus to adopt the Community Trails Enhancement Program Capital Improvement Plan for fiscal years 2014 through 2018. 0:28:02 Commission discussion on the Motion The Commission discussed curbs and sidewalks, ADA compliance in the older part of town and the use of cTEP money. 0:29:18 Vote on the Motion to adopt the Community Trails Enhancement Program Capital Improvement Plan for fiscal years 2014 through 2018. Those voting Ave bein.Crs. Taylor Andrus Mehl De ly Mayor Krauss and Mayo Becker. Those votine No being none. The motion passed 5-0. 0:29:36 2. Adoption of the Fire Capital and Equipment Fund Capital Improvement Plan for Fiscal Years 2014 -2018 (Rosenberry) 0:29:39 Ms. Rosenberry Ms, Rosenberry gave the staff presentation regarding the adoption of the Fire Capital and Equipment Fund Capital Improvement Plan for Fiscal Years 2014 -2018. 0:37:32 Commission and Staff discussion The Commission and staff discussed who buys used fire equipment and capital items. 0:41-15 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 0:41:31 Motion to adopt the Fire Capital and Equipment Fund Capital Improvement Plan for fiscal years 2014 through 2018. Page 3 of 11 Minutes of the Bozeman City Commission Meeting,November 26,2012 It was moved by Cr. Andrus, seconded by Cr. Mehl to adopt the Fire Capital and Equipment Fund Capital Improvement Plan for fiscal years 2014 through 2018. 0:41:52 Commission discussion on the Motion The Commission discussed the ladder truck. 0:43:32 Vote on the Motion to adopt the Fire Capital and Equipment Fund Capital Improvement Plan for fiscal years 2014 through 2018. Those voting Ave being Crs. Andrus, Mehl, Taylor, Deputy Mayor Krauss and Mayo Becker. Those voting No beine none. The motion passed 5-0. 0:43:46 3. Adoption of the Solid Waste Fund (Collection & Recycling) Capital Improvement Plan for Fiscal Years 2014 -2018 (Rosenberry) 0:43:54 Ms. Rosenberry Ms. Rosenberry gave the staff presentation regarding the Adoption of the Solid Waste Fund (Collection& Recycling) Capital Improvement Plan for Fiscal Years 20114 - 2018. 0:48:06 Commission and Staff discussion The Commission and staff discussed the vehicle purchases, the rate study, current revenues, inflation and capital, unscheduled equipment replacement and the recycling truck. 0:56:43 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 0:56:52 Motion to adopt the Solid Waste Fund Capital Improvement Plan for fiscal years 2014 through 2018. It was moved by Cr. Mehl, seconded by Cr. Taylor to adopt,the Solid Waste Fund Capital Improvement Plan for fiscal years 2014 through 2018. 0:57:06 Commission discussion on the Motion The Commission discussed the rate study, 0:57:55 Vote on the Motion to adopt the Solid Waste Fund Capital Improvement Plan for fiscal years 2014 through 2018. Page 4 of 11 Minutes of the Bozeman City Commission Meeting,November 26,2012 Those votina Aye being Crs. Mehl, Taylor, Deputy Ma or Krauss, Cr. Andrus and Mayo Becker. Those voting No beine none. The motion passed 5-0. 0:58-09 4. Adoption of the Storm Water Fund Capital Improvement Plan for Fiscal Years 2014 - 2018 (Rosenberry) 0:58:22 Ms. Rosenberry Ms. Rosenberry gave the staff presentation regarding the Adoption of the Storm Water Fund Capital Improvement Plan for Fiscal Years 2014 - 2018. 1.02:42 Commission and Staff discussion The Commission and Staff discussed the Rouse Avenue improvements, storm water districts, the current rate model, the refurbishing of the tv van and the timing of receipt of a new rate study. 1:19:20 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 1:19:36 Continued Commission discussion The Commission discussed the Rouse Avenue capital expenditures and where to put them in the CIP. 1:21:34 Motion to adopt the Storm Water Fund Capital Improvement Plan for fiscal years 2014 through 2018 except move STRM 08 & 09 to unscheduled. It was moved !Lj Cr. Taylor, seconded by Cr. Andrus to adopt the Storm Water Fund Capital Improvement Plan for fiscal years 2.014 through 2018 except move STRM 08 & 09 to unscheduled. 1:21:56 Commission discussion on the Motion 1:23:30 Vote on the Motion to adopt the Storm Water Fund Capital Improvement Plan for fiscal years 2014 through 2018 except move STRM 08 & 09 to unscheduled. Those voting Ale being Crs. Tqjlor, Andrus,Mehl and Mayor Becker. Those voting No being Deputy Mayor Krauss. The motion passed 4-1. 1:23:515. Adoption of the Tree Maintenance Fund Capital Improvement Plan for Fiscal Years 2014 - 2018 (Rosenberry) Page 5 of 11 Minutes of the Bozeman City Commission Meeting,November 26,2012 1:23:54 Ms. Rosenberry Ms. Rosenberry gave the staff presentation regarding the adoption of the Tree Maintenance Fund Capital Improvement Plan for Fiscal Fears 2014 - 201.8. 1:25:19 Commission and Staff discussion The Commission and Staff discussed the chipper and the annual leaf cleanup. 1:30.34 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 1:30:45 Motion and Vote to adopt the Tree Maintenance Fund Capital Improvement Plan for fiscal years 2014 through 2018. It was moved by Cr. Andrus seconded bj Cr. Mehl to adopt the Tree Maintenance Fund Capital Improvement Plan for fiscal years 2014 through 2018. Those voting Ale being Crs. Andrus Mehl Deputy Mayor Krauss Cr. Taylor and Mayor Becker. Those voting No being none. The motion passed 5-0. 1:31:22 (. Adoption of the Vehicle Maintenance Fund Capital Improvement Plan for Fiscal Fears 2014 -2018 (Rosenberry) 1:31:25 Ms. Rosenberry Ms. Rosenberry gave the staff presentation regarding the Adoption of the Vehicle Maintenance Fund Capital Improvement Flan for Fiscal Years 2014 2018. 1:34:02 Commission and Staff discussion The Commission and Staff discussed the floor cleaning in the shops. 1:34:34 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 1:34:53 Motion and Vote to adopt the Vehicle Maintenance Fund Capital Improvement Plan for fiscal years 2014 through 2018.. Page 6 of 11 Minutes of the Bozeman City Commission Meeting,November 26,2012 It was moved by Cr. Mehl, seconded by Cr. TMIor to adopt the Vehicle Maintenance Fund Capital Improvement Plan for fiscal years 2,014 through 2018. Those votin- Tgy ,-Nye being Crs. Mehl, for Andrus, Deputy Major Krauss and Mayo Becker. Those votine No being none. The motion passed 5-0. 1:3532 7. Adoption of the Water Fund Capital Improvement Plan for Fiscal Years 2014 - 2018 (Rosenberry) 1:35:56 Ms. Rosenberry Ms. Rosenberry gave the staff presentation regarding the adoption of the Water Fund Capital Improvement Plan for Fiscal Years 2014 - 2018. 1:37:37 Commission and Staff discussion The Commission and Staff discussed the rate model. 1:39:07 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 1:39:21 Motion and Vote to adopt the Water Fund Capital Improvement Plan for fiscal years 2014 through 2018. It was moved by Cr. Taylor, seconded by Cr. Andrus to adopt the Water Fund Capital Improvement Plan for fiscal years 2014 through 2018. 1:40:318. Adoption of the Wastewater Fund Capital Improvement Plan for Fiscal Years 2014 -2018 (Rosenberry) 1:40:32 Ms. Rosenberry Ms. Rosenberry gave the staff presentation regarding the Adoption of the Wastewater Fund Capital Improvement Plan for Fiscal Years 2014 - 2018. 1:42:19 Commission and Staff discussion The Commission and staff discussed energy recovery,permitting, water quality and vehicle replacement. 1:48:40 Public Comment Mayor Becker opened public comment. No person commented. Page 7 of 11 Minutes of the Bozeman City Commission Meeting,Navember26,2012 Mayor Becker closed public comment. 1:48:47 Motion to adopt the Wastewater Fund Capital Improvement Plan for fiscal years 2014 through 2018. It was moved by Cr. Andrus, seconded bj Cr, Mehl to ado]2t the Wastewater Fund Capital Improvement Plan for fiscal years 2014 through 2018. 1:49:00 Commission discussion on the Motion 1:49,35 Vote on the Motion to adopt the Wastewater Fund Capital Improvement Plan for fiscal years 2014 through 201.8. Those votine Ave being Crs. Andrus, Mehl, Deputy Mayor Krauss, Cr. Taylor and Mayor Becker. Those votine No beine none. The motion passed 5-0. 1-49-589. Adoption of the Street Maintenance Capital Improvement Plan for Fiscal Years 2014 - 2018 (Rosenberry) 1:49:59 Ms. Rosenberry Ms. Rosenberry gave the staff presentation regarding the adoption of the Street Maintenance Capital Improvement Plan for Fiscal Years 2014 - 2018. 1:51:47 Commission and Staff discussion The Commission and Staff discussed the unscheduled area on the CIP, equipment replacement, the concrete repair program, bridge repairs, median maintenance, sweeper costs, electric vehicles and bike lanes. 2:07:25 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 2:07:34 Motion'to adopt the Street Maintenance Capital Improvement Plan for fiscal years 2014 through 2018. It was moved by Cr. Mehl, seconded by Cr. Taylor to ado pt,the Street Maintenance Capital Improvement Plan for fiscal years, 2014 through 2018. 2,07:44 Commission discussion on the Motion Page 8 of 11 Minutes of the Bozeman City Commission Meeting,November 26,2012' 2:08:31 Vote on the Motion to adopt the Street Maintenance Capital Improvement Plan for fiscal years 2014 through 2018. Those voting Ave being Crs. Mehl,,,Taylor, pouty Mayor Krauss, Cr. Andrus and Mayo Becker. Those voting No being none. The motion passed 5-0. 2:08:51 10. Adoption of the Street Reconstruction Capital Improvement Plan for Fiscal Years 2014 - 2018 (Rosenberry) 2:09:02 Ms. Rosenberry Ms. Rosenberry gave the staff presentation regarding the adoption of the Street Reconstruction Capital Improvement Plan for Fiscal Years 2014 - 2018, 2:13:52 Commission and Staff discussion The Commission and staff discussed sources of funding, the creation of the reconstruction fund, the software investment and integration of projects. 2:27,14 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 2:27:24 Motion'to adopt the Street Reconstruction Capital Improvement Plan for fiscal years 2014 through 2018. It was moved by Cr. Taylor, seconded by Cr. Andrus to adopt the Street Reconstruction Capital Improvement Plan for fiscal cars 2014 through 2018. 2:27:44 Commission discussion on the Motion The Commission and staff discussed collector and residential streets, protesting and cost estimates. 2:34.32 Vote on the Motion to adopt the Street Reconstruction Capital Improvement Plan for fiscal years 2014 through 2018. Those voting A-ye being Crs. Taylor Andrus, Mehl, Depu Major Krauss and Mayo Becker. Those voting No being none. The motion passed 5-0. Page 9 of 11 Minutes of the Bozeman City Commission Meeting,November 26,2012 2:34:50 It. Adoption of the Curb Reconstruction Capital Improvement Plan for Fiscal Years 2014 -2018 (Rosenberry) 2:35:00 Ms. Rosenberry Ms. Rosenberry gave the staff presentation regarding the Adoption of the Curb Reconstruction Capital Improvement Plan for Fiscal Years 2014 - 2018. 2:39-04 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 2:39:09'Motion and Vote to adopt the Curb Reconstruction Capital Improvement Plan for fiscal years 2014 through 2018. It was moved by Cr. Andrus, seconded b _a Cr. Mehl to adopt the Curb Reconstruction Capital Improvement Plan for fiscal jears 2014 through 2018. Those votin2 Ave being Crs.Andrus, Mehl, Deputy Mayor Krauss, Cr. Taylor and Mayo Becker. Those voting no being none. The motion passed 5-0, 2:39:37 12. Reappointments to the Downtown Business Improvement District Board (BID) (Brunckhorst) 2:39:52 Motion and Vote to reappoint Michael Basile and Dan Himsworth to the Downtown Business Improvement District Board. It was moved by Cr. Andrus, seconded by Cr. T#Xlor to reappoint Michael Basile and Dan Himsworth to the Downtown Business Improvement District Board. Those vot"n Ayebeinj!Crs. Andrus, Taylor, Mehl, Deputy Ma or Krauss and M ay or Becker. Those voting No beinje none. The motion passed 5-0. 2:40:47 H. FYI/Discussion 2:40:57 1. Watershed Litigation City Attorney Greg Sullivan spoke regarding the City's position on the watershed litigation. The Commission was copied on the Motion to be amicus to the court and the order was granted. A brief is due December 7th. He will send a copy will be sent once completed. Page 10 of 11 Minutes of the Bozeman City Commission Meeting,November 25,2012 2:41:30 2. Rialto Theater Mr. Sullivan stated that the recent letter received in regards to the Rialto Theater will be treated as a records request. 2:43:15 3. Planning Director/Seeking a possible interim Director 2:43:57 4. Pictures in City hall 2:44:28 5. Deputy Mayor back to meetings next week 2:44:41 6. Irrigation meeting-roundtable on December 5th at 5:30 p.m. 2:45:48 7. Commission packet delivery 2:45:591. Adjournment Mayor Becker adjourned the meeting at 8:52 p.m. Scan A. Becker, Mayor ATTES. Stacy Uhhlpt:C� -�'City Clerk PREPARED BY: Stacy Ulmen, CIVIC,-Cit(C1jrk Approved on Ofw � A CJ_ Page 11 of 11