HomeMy WebLinkAboutBuilding Inspection Second Quarter Report for FY 13Page | 1
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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Risk, Chief Building Official
Steve Worthington, Interim Director of Community Development
SUBJECT: Building Inspection 2nd Quarter FY13 Update
October 1, 2012 – December 31, 2012
MEETING DATE: January 28, 2013
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Accept this report detailing the financial and workload position of
the Building Inspection Division for the quarter ending December 31, 2012.
BACKGROUND: To keep the City Commission and the City Administration informed
regarding the Building Division revenues and workloads we committed to make quarterly reports
regarding revenues, staffing levels and operating costs within the department.
The following sections represent the FY13 2nd Quarter.
A. REVENUE: Our total revenue for the 2nd quarter was $244,613.
First Quarter Monthly Revenues
October $126,485
November $76,803
December $41,325
Average Monthly Revenues: $81,538
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B. EXPENDITURES: Our total expenditures for the 2nd Quarter were $214,043.
First Quarter Expenditures
October $73,291
November $73,389
December $67,363
Average Monthly Expenditures: $71,348
Building Division Revenue/Expenditure Comparison- FY13/FY12
FY 2013
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
FY 2012
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
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2nd Quarter Budget Status - 50% of Year Lapsed, 50% Remains
Budget Spent Amount Remaining Percent Remaining
Personnel $731,428 ($353,644) $377,784 51.7%
Operating $155,188 ($96,732) $58,456 37.7%
CIP $100,000 - $100,000 -
Total 986,616 ($450,375) $536,241 54.4 %
C. CASH RESERVE: The Administrative Rules of Montana allow the building division to
maintain a “cash reserve fund” derived from building permit fees provided that the reserve
amount does not exceed the building division operating costs for a 12 month period. Our
estimate of the building division operating costs for FY13 was $986,616.
At the beginning of the 2nd quarter the Building Inspection Fund Cash Reserve was
$1,113,471. At the end of the 2nd quarter our Cash Reserve balance was $1,144,041.
D. PERMIT ACTIVITY: Permits for New Construction, Tenant Improvements, Remodels, etc.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Building 889 626 1515
Electrical 230 187 417
Plumb/Mech 314 274 588
Fire Systems 4 24 28
Demolition 12 10 22
Total Permits 1449 1121 2570
E. NEW BUILDING VALUATION - Does not include Tenant Improvements, Remodels, etc.
Occupancy Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial $19,349,625 $5,807,253 $25,156,878
Residential $26,589,615 $28,640,461 $55,230,076
Total $45,939,240 $34,447,714 $80,386,954
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F. PLAN REVIEW: Completed Plan Reviews.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial 184 129 313
Residential 251 243 494
Total 435 372 807
G. BUILDING INSPECTION: Completed Building Inspections;
Average Daily Inspections (per inspector) Standard 15
October 16.96
November 17.93
December 15.55
Average inspections per day for the quarter 16.81
The total number of completed inspections, to date, for FY13 equals 9180
H. CODE COMPLIANCE:
Activity 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
New Cases 8 8 16
Closed Cases 13 10 23
Citizen Complaints 21 15 36
Stop Work Orders 7 5 12
Business License Inspections 109 107 216
I. STAFFING: At this time, the Building Division staff consists of the Chief Building Official,
2 Plans Examiners, 4 Building Inspectors, 1 Code Compliance Officer, and 1 Building Permit
Coordinator. We are currently are recruiting to fill a vacant Building Permit Technician
position and in anticipation of a heavy workload for our 2013/2014 building season we are
also recruiting to increase our inspection staff by 1 Building Inspector.
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UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: Our monthly revenue for the 2nd Quarter averaged $81,538 per month and
totaled $244,613 for the quarter.
Our monthly expenditures for the 2nd quarter averaged $71,348 per month and totaled $214,043
for the quarter.
The Building Division Reserve Fund balance at the end of the 2nd Quarter was $1,144,041 which
equals approximately 115% of our FY13 Budget Request of $986,616.
While we are currently at about 115% of our allowable cash reserve our anticipated increase in
inspection staffing, the purchase of a new vehicle for our inspection staff, in conjunction with the
upcoming winter slow season, will adjust our reserve balance to appropriate levels.
Attachments: None
Report Compiled On: January 7, 2013
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