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HomeMy WebLinkAboutLease or purchase 2008-09 Street sweeper C CC -- CCCC 1 C C 1 CITY OF BOZEMAN, MONTANA C A L L F O R B I D S Full and detailed specifications on the equipment to be furnished may be obtained at the office of the City Clerk, City Hall, Suite 102, 121 North Rouse, Bozeman, Montana 59715, telephone number (406) 582-2320 or the City Website at Lease/Purchase of One New or Demonstration Unit 2008/2009 Sweeper Sealed bids will be received by the Bozeman City Clerk's office, Bozeman, Montana, at the City Clerk’s Office, Suite 102, located at City Hall, 121 North Rouse, Bozeman, Montana, until 2 p.m. on Wednesday, November 12, 2008 at which time the bids will be publicly opened in the City Commission Meeting Room before the City Clerk for Lease/Purchase of One New or Demonstration Unit 2008/2009 Sweeper. www.bozeman.net The City of Bozeman reserves the right to reject any and all bids, and to waive any informality in the bids received. The City of Bozeman is an Equal Opportunity Employer. DATED at Bozeman, Montana, this 23rd day of October 2008. _______________________________ Stacy Ulmen City Clerk Legal Ad Publish: Sunday, October 26, 2008 Sunday, November 2, 2006 1 CITY OF BOZEMAN, MT. STREET DEPARTMENT Bid Specifications and Bid Form Bids must be submitted on this form BID SPECIFIFICATIONS FOR LEASE/PURCHASE ONE NEW OR DEMONSTRATION UNIT 2008/2009 SWEEPER The Sweeper described herein shall be new or a current year demonstration unit with no more than 500 hours on the meter. All parts and accessories which are required to compose a complete unit shall be furnished whether herein stipulated or not. Unless otherwise noted in these specifications, all equipment cataloged as standard shall be furnished and included in the purchase price of the unit. The City of Bozeman reserves the right to accept or reject and or all bids for any reason determined to be in the best interest to the City of Bozeman and its staff. Successful bidder must deliver the sweeper within 120 days or being awarded the bid or must provide the City of Bozeman a sweeper a like model that can be used at any outside temperature until unit is delivered. Sweeper brand bid must be one that the City of Bozeman has owned or had the opportunity to operate during a demonstration. We will not consider bids of brands we have never owned or operated. Three wheel configuration with rear steer Section 1 CHASSIS Yes____ No____ Exceptions____________________________________________________________ Rear steer shall have two tires Yes____ No____ Exceptions____________________________________________________________ Shall have permanently mounted rubber padded steel bumper to prevent drive wheels or chassis from contacting receiving vehicle while dumping Yes____ No____ Exceptions____________________________________________________________ 2 Chassis shall be fully welded, formed channel and boxed tube style for strength. Yes____ No____ Exceptions____________________________________________________________ Shall have front and rear tow hooks Yes____ No____ Exceptions_____________________________________________________________ Rear axle shall have a minimum rating of 7000 lbs. Yes____ No____ Exceptions_____________________________________________________________ Front axle shall have a minimum rating of 10000 Lbs. Yes____ No____ Exceptions_____________________________________________________________ Cab shall have air conditioning/fresh air heater/ventilator/defroster with a minimum of 6 adjustable vents. Roof mounted air conditioning or components is not acceptable Section 2 CAB Yes____ No____ Exceptions______________________________________________________________ Dome light shall come on with the opening of either door or be turned on separately when the doors are closed Yes____ No____ Exceptions______________________________________________________________ AM/FM radio shall be installed Yes____ No____ Exceptions______________________________________________________________ Air suspension seat shall be installed on the right side operator station Yes____ No____ Exceptions______________________________________________________________ Both seats shall be cloth upholstered with seatbelts Yes____ No____ Exceptions______________________________________________________________ Doors shall be see through with upper sliding windows Yes____ No____ Exceptions______________________________________________________________ Wipers shall be intermittent type 2 speed with washers Yes____ No____ Exceptions______________________________________________________________ 3 Tilt and Telescoping steering wheel on both driver stations Yes____ No____ Exceptions______________________________________________________________ Speedometer/odometer, tachometer, engine hour meter, engine temperature, oil pressure, voltmeter, fuel level, hydraulic oil temperature and water fill gauges shall be factory installed Yes____ No____ Exceptions______________________________________________________________ All broom functions shall be controlled from the cab and easily within reach of each driver station Yes____ No____ Exceptions_____________________________________________________________ All switches shall be illuminated and graphically identified Yes____ No____ Exceptions_____________________________________________________________ Inside rearview mirror Yes____ No____ Exceptions_____________________________________________________________ Minimum two cab mounted west coast style mirrors with convex inserts. Two 10 inch oval mirrors mounted in front. One at each corner Yes____ No____ Exceptions______________________________________________________________ Door and ignition shall be keyed alike Yes____ No____ Exceptions______________________________________________________________ Automatic electronic back up alarm Yes____ No____ Exceptions______________________________________________________________ Interior shall be acoustically insulated with sound levels not exceeding OSHA standards Yes____ No____ Exceptions______________________________________________________________ Heavy duty limb guards shall surround the cab for protection from tree limbs Yes____ No____ Exceptions______________________________________________________________ Cab mounted camera with monitor mounted inside the cab for viewing when backing up. Yes____ No____ Exceptions______________________________________________________________ 4 Engine shall be diesel with a minimum of 4 cylinders turbocharged Section 3 ENGINE Yes____ No____ Exceptions______________________________________________________________ Engine shall be able to run on up to B20 Biodiesel with no modifications or changes in warranty. Yes____ No____ Exceptions______________________________________________________________ Air cleaner shall be dual element safety dry type Yes____ No____ Exceptions______________________________________________________________ Anti-freeze shall be rated at -20F degrees or lower Yes____ No____ Exceptions______________________________________________________________ In the event of engine shutdown, steering system shall have manual override Yes____ No____ Exceptions______________________________________________________________ Engine shutdown shall occur with high coolant temperature or low oil pressure Yes____ No____ Exceptions______________________________________________________________ Minimum 1000 watt block heater with 120 volt plug in shall be installed Yes____ No____ Exceptions______________________________________________________________ Minimum fuel tank capacity of 35 gallons Yes____ No____ Exceptions______________________________________________________________ Pump shall be variable displacement with separate variable displacement wheel drive motors Sections 4 HYDROSTATIC TRANSMISSION Yes____ No____ Exceptions______________________________________________________________ Power shall be evenly distributed through planetary torque hubs Yes____ No____ Exceptions______________________________________________________________ Power shall be transferred from wheel drive motors to planetary torque hubs without side loading Yes____ No____ Exceptions______________________________________________________________ 5 Single foot pedal shall automatically produce required torque at a set pressure Yes____ No____ Exceptions______________________________________________________________ Transmission shall be protected by a 10 micron filter with in cab restriction indicator Yes____ No____ Exceptions______________________________________________________________ Single foot pedal shall control both forward and reverse directions Yes____ No____ Exceptions______________________________________________________________ Front drive tires shall be tubeless radials, 11R22.5 (14 Ply Rated) mounted on disc wheels Section 5 TIRES AND WHEELS Yes____ No____ Exceptions______________________________________________________________ Dual rear tires shall be tubeless radials, 10R17.5 (16 Ply Rated) mounted on disc wheels Yes____ No____ Exceptions______________________________________________________________ One spare rear tire and wheel, mounted, will be furnished Yes____ No____ Exceptions______________________________________________________________ Service brakes shall be hydraulically applied disc brakes Section 6 BRAKES Yes____ No____ Exceptions______________________________________________________________ When hydrostatic pedal is returned to the neutral position, sweeper will coast gradually to a stop and not come to an abrupt stop using the brake system. Yes____ No____ Exceptions______________________________________________________________ Loss of engine or hydraulic power shall not automatically engage the brakes Yes____ No____ Exceptions______________________________________________________________ Parking brake shall be mechanically applied to the drive axle Yes____ No____ Exceptions______________________________________________________________ 6 Gutter brooms shall be hydraulic, direct drive and mounted on both sides Section 7 GUTTER BROOMS Yes____ No____ Exceptions______________________________________________________________ Broom speed shall be adjustable from in cab by operator Yes____ No____ Exceptions______________________________________________________________ Broom down pressure shall be adjustable from in cab by operator Yes____ No____ Exceptions______________________________________________________________ Each broom shall consist of 4 refillable, replaceable plastic segments, filled with 26” long tempered wire Yes____ No____ Exceptions______________________________________________________________ Right side broom shall have variable tilt from the cab. Operator shall be able to tilt inward and outward from the cab while sweeping. Yes____ No____ Exceptions______________________________________________________________ Broom shall be direct drive hydraulic and not less than 35” diameter and not less than 68” long Section 8 MAIN BROOM Yes____ No____ Exceptions______________________________________________________________ Broom speed shall be adjustable from in cab by operator Yes____ No____ Exceptions______________________________________________________________ Broom shall be one piece prefab disposable type Yes____ No____ Exceptions______________________________________________________________ Sweeping path shall be not less than 10 feet wide with both gutter brooms activated Yes____ No____ Exceptions______________________________________________________________ 7 Conveyor shall be hydraulically driven with Chevron style cleats and be capable of filling hopper to 100% of usable rated capacity Section 9 CONVEYOR Yes____ No____ Exceptions______________________________________________________________ Conveyor shall be reversible without stopping or reversing any broom Yes____ No____ Exceptions______________________________________________________________ Conveyor shall be capable of picking up 6 inch or less material without any adjustments. Conveyor shall carry debris rather than drag it to the hopper. Yes____ No____ Exceptions______________________________________________________________ Hopper shall be front dumping and be capable of dumping from ground level to no less than 9 ½ feet Section 10 HOPPER Yes____ No____ Exceptions______________________________________________________________ Hopper shall have a forward dumping reach of no less than 32 inches Yes____ No____ Exceptions______________________________________________________________ Dump cycle shall be less than 60 seconds Yes____ No____ Exceptions______________________________________________________________ Usable capacity shall not be less than 3.5 cubic yards Yes____ No____ Exceptions______________________________________________________________ Minimum tank capacity shall be 220 gallons Section 11 WATER SYSTEM Yes____ No____ Exceptions______________________________________________________________ Tanks shall be constructed of polyethylene or stainless steel. Epoxy lined tanks are not acceptable Yes____ No____ Exceptions______________________________________________________________ 8 Pump shall be capable of running dry without causing damage to the pump Yes____ No____ Exceptions______________________________________________________________ Water fill gauge shall be visible from normal operating position Yes____ No____ Exceptions______________________________________________________________ Hopper/conveyor shall be equipped with internal flush and wash down system Yes____ No____ Exceptions______________________________________________________________ Water fill hose shall be no less than 16 feet equipped with a 2 ½” NST hydrant coupler Yes____ No____ Exceptions______________________________________________________________ Tank shall be no less than 33 gallons with sight gauge Section 12 HYDRAULIC SYSTEM Yes____ No____ Exceptions______________________________________________________________ Shall have individual test ports for sweeping, hopper and propulsion functions Yes____ No____ Exceptions______________________________________________________________ Reservoir vent shall be equipped with a 10 micron filter with cab mounted restriction indicator Yes____ No____ Exceptions______________________________________________________________ Suction lines for drive shall have a 10 micron filter with cab mounted restriction indicator Yes____ No____ Exceptions______________________________________________________________ Return lines for drive shall have a 10 micron filter with cab mounted restriction indicator Yes____ No____ Exceptions______________________________________________________________ All oil added to the reservoir shall pass through a 10 micron filter located within the fill spout Yes____ No____ Exceptions______________________________________________________________ To permit thorough cleaning, hydraulic cooler shall be mounted along the side of the engine coolant radiator Yes____ No____ Exceptions______________________________________________________________ 9 All pressure hydraulic fittings shall be flat face o ring or o ring boss type. Yes____ No____ Exceptions______________________________________________________________ A shutdown shall be provided which stops the engine when the hydraulic oil falls below the acceptable level required to operate the machine Yes____ No____ Exceptions______________________________________________________________ Alternator shall no less than 120 amps Section 13 ELECTRICAL Yes____ No____ Exceptions______________________________________________________________ All electrical circuits shall be protected with automatically self-resetting circuit breakers Yes____ No____ Exceptions______________________________________________________________ All wiring shall be harnessed, color coded and word coded (circuit identified on the wire) Yes____ No____ Exceptions______________________________________________________________ All terminals and electrical splices shall be crimped an soldered Yes____ No____ Exceptions______________________________________________________________ Rear turn/tail and brake lights shall be LED type. Yes____ No____ Exceptions______________________________________________________________ All sweeper control functions shall be mounted on a center console that allows the operator to view all important information from either operating position Section 14 CONTROLS Yes____ No____ Exceptions______________________________________________________________ Sweep, spray water and lighting functions shall be conventional rocker switches Yes____ No____ Exceptions______________________________________________________________ 10 Rocker switches shall be clearly identified by name and symbol Yes____ No____ Exceptions______________________________________________________________ Hydraulic functions shall be controlled by conventional rocker switches Yes____ No____ Exceptions______________________________________________________________ Hopper dump function shall be controlled by a single joy stick Yes____ No____ Exceptions______________________________________________________________ Exterior color shall factory standard white Section 15 PAINT Yes____ No____ Exception_______________________________________________________________ Two parts manuals shall be provided. Electronic version preferred Section 16 MANUALS Yes____ No____ Exceptions______________________________________________________________ Two operator manuals shall be provided. Hard copy preferred Yes____ No____ Exceptions______________________________________________________________ Repair, service and troubleshooting manual shall be provided. Electronic version preferred Yes____ No____ Exceptions______________________________________________________________ Access to dealer online programs, parts and service Yes____ No____ Exceptions______________________________________________________________ Manufacturer’s warranty shall not be less than one (1) year on entire vehicle Section 17 WARRANTY Yes____ No____ Exceptions______________________________________________________________ 11 Unit shall be made in the United States Yes____ No____ Exceptions______________________________________________________________ Vendor shall have full parts and service facility within 10 miles of the City Shop Complex. During warranty period all parts will be shipped overnight if sweeper is not useable. Section 18 SERVICE AND TRAINING Yes____ No____ Exceptions______________________________________________________________ Safety, operation, maintenance and service training will be provided at the City Shop Complex for operators and mechanics within 15 days of delivery. This will be the same training that is offered to dealership technicians. Training shall be conducted by a qualified trainer. If training cannot be conducted at the Shop Complex then all costs for training at a remote site shall be paid by the successful bidder Yes____ No____ Exception_______________________________________________________________ Sweeper shall be delivered during normal business hours to the City Shop Complex Vehicle Maintenance Shop. Title or Certificate of Origin shall say, City of Bozeman Box 1230 and 814 N. Bozeman Section 19 DELIVERY Yes____ No____ Exceptions______________________________________________________________ Warranty will start when sweeper has been inspected and accepted by City personnel Yes____ No____ Exceptions______________________________________________________________ Delivery shall be within 120 days of bid award. If sweeper cannot be delivered in 120 days then successful bidder will furnish a like sweeper with less than 1000 hours to use until delivery of bid unit Yes____ No____ Exceptions______________________________________________________________ Bidder will state payment options under a lease/purchase agreement with 5 or 6 year term. Payments will be made in advance with first payment due at delivery Section 20 LEASE Yes____ No____ Exceptions______________________________________________________________ Five year__________ Six year__________ Total Purchase Price:_____________________________ 12 CITY OF BOZEMAN, MONTANA BID FORM The City of Bozeman is requesting sealed bids for LEASE/PURCHASE ONE NEW OR DEMONSTRATIONUNIT 2008/2009 SWEEPER and will be received by the Bozeman City Clerk's Office, Bozeman, Montana, at the office in City Hall, 411 East Main Street, Bozeman, Montana, until 2:00 p.m. on Wednesday, November 12, 2008, at which time the bids will be publicly opened at the City Hall before the City Clerk at City Hall. Your bid must be submitted on this form. Make/Model: ____________________________________ Sections 1-19 Total Bid: $___________________________________ Written amount of Total Bid: ___________________________ ______________________________ Name of Bidder Signature _____________________________ ______________________________ Address of Bidder Title _____________________________ ______________________________ City, State, Zip Code Date (Seal) ______________________________ License No. (if applicable) The City of Bozeman reserves the right to reject any and all bids, and to waive any informality in the bids received. 13