HomeMy WebLinkAboutJanitorial Services for City Hall, Annex, Library and Stiff Building
CALL - Page 1 of 1
CITY OF BOZEMAN, MONTANA
C A L L F O R B I D S
JANITORIAL SERVICES FOR
BOZEMAN CITY HALL, CITY HALL ANNEX, PUBLIC LIBRARY,
ALFRED M. STIFF PROFESSIONAL BUILDING
Sealed bids for Janitorial Services for Bozeman City Hall, City Hall Annex, Public
Library, Alfred M. Stiff Professional Building will be received by the City Clerk of the City of
Bozeman, Montana, in the Municipal Building, 411 East Main Street, Bozeman, Montana, until 2
p.m. on Wednesday, June 25, 2008, at which time the bids will be publicly opened and read, for
the furnishing of janitorial services for multiple City owned buildings for the period July 1, 2008
through June 30, 2009.
Full and detailed specifications on the services to be furnished may be obtained at the office
of the City Clerk, City Hall, 411 East Main Street, Bozeman, Montana 59715, telephone number
(406) 582-2321. Copies of the bid specifications are also available on the City’s web page at
www.bozeman.net
A formal walk through of the properties will be conducted on Thursday, June 19, 2008, starting at
the Bozeman Professional Building at 20 East Olive, second floor Conference Room at 2 p.m. for all
interested parties.
The City of Bozeman reserves the right to reject any and all bids, and to waive any
informality in the bids received.
The City of Bozeman is an Equal Opportunity Employer.
DATED at Bozeman, Montana, this 4th day of June, 2008.
Stacy Ulmen
City Clerk, City of Bozeman
Legal Ad
Publish: Sunday, June 8, 2008
Sunday, June 15, 2008
INF - Page 1 of 2
INFORMATION FOR BIDDERS
BIDS will be received by THE CITY OF BOZEMAN (herein called the "Owner"), at 411
East Main Street, Bozeman, Montana, until 2 o'clock p.m., Wednesday, June 25, 2008, and then at
said office publicly opened and read aloud.
Each BID must be submitted in a sealed envelope, addressed to the City Clerk at 411 East
Main Street. Mailed bids must be mailed to, P. O. Box 1230, Bozeman, MT 59771-1230 and arrive
by the appointed bid opening time. Each sealed envelope containing a BID must be plainly marked
on the outside as BID for Janitorial Services for the City of Bozeman, and the envelope should
bear on the outside the name of the BIDDER, his/her address and his/her license number if
applicable. If forwarded by mail, the sealed envelope containing the BID must be enclosed in
another envelope addressed to the City Clerk, City of Bozeman at P. O. Box 1230, Bozeman, MT
59771-1230.
All BIDS must be made on the required BID form. All blank spaces for BID prices must be
filled in, in ink or typewritten, and the BID form must be fully completed and executed when
submitted. Only one copy of the BID form is required.
The OWNER may waive any informalities or minor defects or reject any and all BIDS.
Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS or
authorized postponement thereof. Any BID received after the time and date specified shall not be
considered. No BIDDER may withdraw a BID within thirty (30) days after the actual date of the
opening thereof. Should there be reasons why the contract cannot be awarded within the specified
period, the time may be extended by mutual agreement between the OWNER and the BIDDER.
The Bid documents contain specifications of the equipment to be furnished. Information
obtained from an officer, agent, or employee of the OWNER or any other person shall not affect the
risks or obligations assumed by the BIDDER or relieve him from fulfilling any of the conditions of
the agreement.
Each BID must be accompanied by either (1) lawful money of the United States; (2)
cashier's check, certified check, bank money order, or bank draft, in any case drawn and issued by a
National Banking Association located in the State of Montana; or by any banking corporation
incorporated under the laws of the State of Montana; or (3) a bid bond or bond executed by a Surety
Company authorized to do business in the State of Montana, and made payable to the City of
Bozeman, Montana, in the amount of ten percent (10%) of the bid. Such check shall be given as a
guarantee that the bidder will execute the agreement included in these documents after notification
of the award to the bidder, and if the bidder fails to do so, the security so deposited shall be forfeited
as provided in the Montana Code Annotated, Section 18-1-201, et seq.
As soon as the bid prices have been compared, the Owner will return the bonds of all except
the three lowest responsible bidders. When the Agreement is executed, the remaining bonds will be
returned. A certified check may be used in lieu of a bid bond.
INF - Page 2 of 2
Attorneys-in-fact who sign bid bonds must file with each bond a certified and effective
dated copy of their power of attorney.
The party to whom award is made will be required to execute the agreement within ten (10)
calendar days from the date when notice of award is delivered to the bidder. The notice of award
shall be accompanied by the necessary agreement. In case of failure of the bidder to execute the
agreement, the Owner may at their option consider the bidder in default, in which case the bid bond
accompanying the proposal shall become the property of the Owner.
The Owner within ten (10) days of receipt of the agreement signed by the party to who the
agreement was awarded shall sign the agreement and return to such an executed duplicate of the
agreement. Should the Owner not execute the Agreement within such period, the bidder may by
written notice withdraw his signed agreement. Such notice of withdrawal shall be effective upon
receipt of the notice of the Owner.
The notice to proceed shall be issued within ten (10) days of the execution of the agreement
by the Owner. Should there be reasons why the notice to proceed cannot be issued within such
period, the time may be extended by mutual agreement between the Owner and the Contractor. If
the notice to proceed has not been issued within the ten (10) day period or within the period
mutually agreed upon, the bidder may terminate the agreement without further liability on the part of
either party.
The Owner may make such investigations as he deems necessary to determine the ability of
the bidder to perform the work, and the bidder shall furnish to the Owner all such information and
data for this purpose as the Owner may request. The OWNER reserves the right to reject any bid if
the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder
is properly qualified to carry out the obligations of the agreement and to complete the work
contemplated therein.
A conditional or qualified bid will not be accepted.
Award will be made to the lowest responsive and responsible bidder. A reference check will
be conducted prior to the bid award.
All applicable laws, ordinances, and the rules and regulations of all authorities having
jurisdiction over suppliers of equipment shall apply to the agreement throughout.
The Bidder agrees to work with the Owner on the selection of cleaning produces that meets
the requirements of the Green Building Council and meet the specifications of the LEEDs program
for the Library and other buildings.
Upon notice of award of the bid, the Bidder agrees to provide a current list of all employees
that will be assigned to clean City buildings so that the City can conduct criminal background checks
for offices with special security or safety needs.
BID - Page 1 of 4
BID
Proposal of _____________________________________________________________
(hereinafter call "BIDDER"), organized and existing under the laws of the State of Montana doing
business as _______________________________________ * to the City of Bozeman (hereinafter
called "OWNER").
In compliance with your Advertisement for Bids, BIDDER hereby proposes to supply
janitorial services for the specified building or buildings listed on this Bid Form, in strict accordance
with the Bid Specifications and the Agreement, within the time set forth therein, and at the prices
stated below.
By submission of this BID, each BIDDER certifies, and in the case of a joint BID each party
thereto certifies as to his own organization, that this BID has been arrived at independently, without
consultation, communication, or agreement as to any matter relating to this BID with any other
BIDDER or with any competitor.
Bidder hereby agrees to commence WORK under this contract on or before a date to be
specified in the NOTICE TO PROCEED and to fully complete the PROJECT as set forth in this
document. Under this contract, BIDDER further agrees to pay as liquidated damages, the sum of
One Hundred Fifty Dollars ($150.00) for each consecutive calendar day for failure to meet the
conditions set forth herein.
*Insert "a corporation", "a partnership", or "an individual" as applicable.
BID - Page 2 of 4
CITY OF BOZEMAN, MONTANA
BID FORM
NOTE: Your bid must be submitted on this form.
The City of Bozeman is requesting sealed bids for the furnishing of all labor, materials,
equipment and services necessary to provide janitorial services for the period of July 1, 2008,
through June 30, 2009, for City Hall, City Hall Annex, Public Library, and the Alfred M. Stiff
Professional Building in accordance with the contract documents. Submitted Bids must be
received on or before Wednesday, June 25, 2008 at 2:00 p.m. A Bidder may bid on any or all of
the buildings listed.
Sealed bids are to be submitted to the City Clerk. Hand delivered copies should be delivered
to the Bozeman Municipal Building at 411 East Main Street , Bozeman, MT. Mailed bids are to be
sent to City Clerk, City of Bozeman, P.O. Box 1230, Bozeman, MT 59771. Mailed bids must
arrive by the scheduled opening time of 2:00 p.m., on the day specified. Faxed or electronic
versions of this bid will not be accepted.
The Bidder and the Owner agree that this Contract may, upon mutual agreement, be extended
for up to five years, through one-year extensions and with a CPI adjustment allowed, if requested
by the Bidder. In no case, however may this contract run longer than five years. Negotiations for
the extension of this contract shall be completed not less than sixty days prior to the termination of
this contract.
Please specify which of the following buildings your bid addresses:
City Hall _______
City Hall Annex _______
Library _______
Alfred M. Stiff Professional Building _______
Water Treatment Plant _______
BID - Page 3 of 4
The undersigned bidder agrees to provide janitorial services for the City building or buildings
identified herein described and in accordance with the specifications as follows:
City Hall $ ________________________________________/year
City Hall Annex $ ________________________________________/year
Library $ ________________________________________/year
Alfred M Stiff
Professional Building $ ________________________________________/year
Water Treatment Plant $ ________________________________________/year
TOTAL $ ________________________________________/year
Written amount of Total Bid - Schedule I _________________________________________
___________________________________________________________________ Dollars/year
Quarterly carpet cleaning in high traffic areas is not included within the general description of
services outlined in this bid document. If you are willing to provide a set price for commercial
carpet cleaning as a supplement to your bid, please provide a price per square foot for carpet
cleaning.
Carpet Cleaning on a price per square foot:
$__________________________per square foot
Written amount of Carpet Cleaning price: __________________________________________
__________________________________________________________cents per square foot
BID - Page 4 of 4
___________________________________ ___________________________________
NAME OF BIDDER SIGNATURE
____________________________________ ____________________________________
ADDRESS OF BIDDER TITLE
____________________________________ ____________________________________
CITY, STATE, ZIP CODE DATE
(S E A L)
____________________________________
CITY BUSINESS LICENSE NO.
The City of Bozeman reserves the right to reject any and all bids, and to waive any
informality in the bids received.
BOND - Page 1 of 1
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned,
_______________________________________as Principal,______________________________
_____________________________________as Surety, are hereby held and firmly bound unto
THE CITY OF BOZEMAN as OWNER in the penal sum of
___________________________________________________ for the payment of which, well and
truly to be made, we hereby jointly and severally bind ourselves, successors and assigns.
Signed, this _______ day of ___________________, 2008.
The Condition of the above obligation is such that whereas the Principal has submitted to
the City of Bozeman a certain BID, attached hereto and hereby made a part hereof to enter into an
Agreement in writing, for the supplying of janitorial services for specified City buildings for Fiscal
Years 2008-2009.
NOW, THEREFORE,
(a) If said BID shall be rejected, or
(b) If said BID shall be accepted and the Principal shall execute and deliver an
Agreement attached hereto (properly completed in accordance with said BID) and
shall in all other respects perform the agreement created by the acceptance of said
BID, then this obligation shall be void, otherwise the same shall remain in force
and effect; it being expressly understood and agreed that the liability of the Surety
for any and all claims hereunder shall, in no event, exceed the penal amount of this
obligation as herein stated.
The Surety, for value received, hereby stipulates and agrees that the obligations of said
Surety and its BOND shall be in no way impaired or affected by any extension of the time within
which the OWNER may accept such BID; and said Surety does hereby waive notice of any such
extension.
IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and
seals, and such of them as are corporations have caused their corporate seals to be hereto affixed
and these presents to be signed by their proper officers, the day and year first set forth above.
___________________________________(L.S.)
Principal
_________________________________ ________________________________
Surety By:
IMPORTANT--Surety companies executing BONDS must appear on the Treasury Department's
most current list (Circular 570 as amended) and be authorized to transact business in the state
where the project is located.
SPECS - Page 1 of 5
CITY OF BOZEMAN, MONTANA
BID SPECIFICATIONS
JANITORIAL SERVICES FOR
CITY HALL, CITY HALL ANNEX, PUBLIC LIBRARY, ALFRED M.
STIFF PROFESSIONAL BUILDING and SHOP COMPLEX
All work required under these specifications shall be in compliance with and meet industry
standards. Product manufacturers' instructions shall be followed, and only the proper product will be
used for the task. The Owner, at its option, may review the techniques employed by the Contractor,
and require alternative methods if determined necessary. All tools and equipment used by the
Contractor will be regularly cleaned and maintained in good operating condition and stored in an
orderly fashion
The Contractor will be notified of any errors or omissions when identified by the Owner. The
Contractor will remedy the problem in a timely fashion. Periodic meetings, (at least quarterly), will
be scheduled to review the performance of the Contractor and to resolve any items of concern to
either party. Cleaning times will be established at the beginning of the contract term.
1.0 Required Record Keeping and Administration
1.1 In addition to the daily log referenced in Section 13 under General Conditions, the
contractor shall conduct a weekly inspection of the buildings serviced under this contract
and shall complete and sign the weekly inspection form provided by the Owner, certifying
that the work has been performed in compliance with contract documents, and shall be left
on the desk of the contract administrator for the City.
1.2 Owner will be responsible for written documentation of complaints received regarding the
service provided, forwarding any notice of deficiency in a timely manner. Contractor will
be expected to respond to the notice of deficiency at the earliest possible date.
1.3 Owner requires that an accurate listing of personnel serving in each of the buildings,
including name, work history and residency for the past three (3) years, if available.
Any changes in personnel must be immediately reported to the Owner. At the
Owner's option, a complete background check, including finger-prints, may be
required on each and every employee.
1.4 Owner requires that any Contractor-acquired chemicals or products stored in any of the
buildings being serviced under these contracts maintain materials safety data sheets on site at
all times. For those buildings with specific cleaning requirements, such as green cleaning
products, the Contractor agrees to use only approved products.
1.5 The Contractor will supply the Owner with an annual calendar outlining the approximate
dates for the quarterly, semi-annual and annual tasks. Written notification of scheduling for
monthly, quarterly, semi-annual and annual work items shall be submitted to the Owner at
least one (1) week prior to performance of the work.
SPECS - Page 2 of 5
1.6 In the event a dispute arises between what is expected by the Owner and what is expected by
the Contractor, representatives of both entities shall meet in an attempt to resolve the issue.
In instances where an acceptable resolution cannot be attained, the Owner's position shall
prevail.
1.7 If a task is not satisfactorily performed, the Owner reserves the right to ask that the work be
performed again, at no additional cost. In instances where a critical task is not performed
properly or overlooked by the Contractor, the Owner will make arrangements for the work
to be done and charge the Contractor for the cost of the work or task.
1.8 The work frequencies shown in Attachment A, Frequency and Work Schedules, are
minimum criteria. Additional work in some areas may be required in order to maintain the
generally agreed upon standards for all buildings.
1.9 For those custodial products provided by the Owner, (paper products, trash bags, etc.), the
Contractor will keep an accurate inventory of product on hand and provide notification at
least two weeks in advance to the Owner when stock needs to be replenished.
1.10 The Contractor will notify the Owner in writing of any maintenance related issues beyond
the scope of the contract. Such things as burned out lamps, vandalism, plumbing related
problems or leaks, broken electrical receptacles and other building related problems that
might hinder the Contractor from the efficient completion of their work.
2.0 Floor Cleaning and Maintenance
Floors will be cleaned and maintained as specified below for each floor care operation. The
janitorial services will be accomplished as specified and as required by the frequency
schedule and the approved work schedules.
2.1 Vacuuming or Sweeping: Carpeting will be vacuumed and "spot cleaned" as required.
Sweeping of asphalt tile, vinyl tile, rubber tile or ceramic tile floors must be accomplished in
accordance with the frequency schedule. Care must be taken during these processes to
ensure that all floor areas are cleaned including, but not limited to, under desks, and that the
dirt is simply not transferred to corners. Any furniture, chairs, waste baskets, etc., moved to
accommodate these processes will be returned to their original locations. In most buildings
high traffic carpet areas are cleaned quarterly. The schedule will be coordinated with the
Contractor so that other cleaning activities can still occur.
2.2 Damp Mopping: Floors, including stairways and landings will be damp mopped to remove
dirt that remains on the floor surface and cannot be removed by sweeping or dust mopping.
Damp mopping will not begin until after the floor has been thoroughly swept and loose soil
has been removed. If there are any employees or members of the public in the building at
the time of damp mopping, the appropriate "Caution, Wet Floor" signs shall be provided by
the Contractor and posted until the floor is dry.
2.3 Light Waxing: Heavy traffic floor areas (entrances, lobbies, corridors, etc.) and those floors
SPECS - Page 3 of 5
subject to excessive wear, will receive a very light coat or application of wax and be buffed
to a uniform sheen at least once a month, and more frequently if determined necessary. Any
wax residue on wall bases or unmovable furniture will be removed. This process is to be
completed in conjunction with buffing.
2.4 Scrubbing: A floor that is satisfactory or acceptably scrubbed is without embedded dirt,
cleaning solution, film, stains, marks or water. Floors, except restrooms, will be scrubbed
only when they cannot be cleaned satisfactorily by damp mopping.
2.5 Wax Removal: Wax removal will be accomplished by applying a stripping or wax
removing solution in warm water over the entire floor area exactly as recommended by the
manufacturer of the product, to loosen embedded dirt and wax. Residue along floor edges
near wall base, immovable furniture, equipment and in corners will be removed manually.
2.6 Waxing and Buffing: As soon as the wax removal has been satisfactorily accomplished, the
floor will be waxed and buffed. A satisfactory or acceptable floor finish has a thin, even
coating of wax. Floor will be clean and bright, under furniture as well as in other areas. Do
not apply wax within six inches from walls or legs or bases of unmovable furniture.
3.0 Dusting and Miscellaneous Cleaning
A satisfactory or acceptably dusted surface is free of all dust, dust streaks, lint, cobwebs,
dirt, or oily streaks. The dust must be removed completely, not scattered around.
3.1 Low Dusting: Includes surfaces less than six feet from the floor, which may include, but
may not be limited to, ledges, support braces, window sills, doors, stair rails, chair rails, base
boards. Typewriters, computers, business machines, consoles, plotting boards and
equipment of similar nature will not be dusted. No desks are to be included in individual
offices, except by specific request, but reception areas, common area tables and desks, (such
as those in the library or reading areas in various city buildings), will be dusting on the
regular schedule.
3.2 High Dusting: High dusting includes areas over windows and doors, overhead pipes,
exposed ducts, ceilings and walls which are six feet or more from the floor. High dusting
will be performed before floors are cleaned and before low dusting is undertaken.
3.3 Dusting Heating and Air Conditioning Equipment: All accessible portions of unit heaters,
air conditioning grills, convectors, diffusers, fans, ceiling vents and radiators will be dusted
or vacuumed. If the grills cannot be cleaned by dusting or vacuuming, they shall be
removed and washed.
3.4 Entryway and Vestibules: Areas around all exterior entryway doors will be swept free of
all gravel, dirt, sand, sticks, and debris for a minimum of 10 feet from the entrance door in
order to minimize the amount of material tracked into the building. The Contractor will not
be responsible for the removal of snow or ice.
4.0 Restrooms
SPECS - Page 4 of 5
Acceptably clean restrooms have a clean and bright appearance and no objectionable odors.
Disinfectant shall be used on all surfaces and fixtures on a daily basis.
4.1 Restroom Floor Cleaning: Restroom floors will be (if concrete, tile, or vinyl) swept and
scrubbed once a day. The immediate areas around urinals will be well scrubbed, using an all
purpose detergent with a small amount of disinfectant. This process will result in thorough
removal of soiling with no residue left in joints, crevices or corners.
4.2 Toilets: When cleaning the bowls, wash and wipe bowl inside and out. If deposits are
difficult to remove, use appropriate cleaning methods to remove deposits. Wash seat, top
and bottom with detergent solution, and wipe dry. Wipe tank and cover or flush mechanism
and hardware with clean, damp cloth.
4.3 Urinals: When cleaning the urinals, wash and wipe inside and out. If deposits are difficult
to remove, use appropriate cleaner and method to remove deposits. Care must be taken to
ensure that the underside of the urinal fixture rim and holes in the bottom and back of all
urinals are cleaned. Waterless urinals will be cleaned in accordance with the manufacturer’s
recommendations. The chemical additive will be replenished or changed according to the
same recommendations.
4.4 Sinks: A satisfactory or acceptably clean sink is free of grease, dirt, soap film and streaks.
Chrome plated hardware will be cleaned with a clean, damp cloth.
4.5 Deodorants and Disinfectants: Various types of disinfectants will be used on toilet bowls,
floors, partitions and similar fixtures as necessary. Solid crystal deodorants will not be used
in urinals. Proper cleaning and ventilation eliminates the need for deodorants in toilet
rooms.
4.6 Toilet Room Walls, Partitions and Woodwork: The accumulation of dirt on walls and
partitions will not be allowed. A restroom that is acceptably clean shall include clean joints
in the tile, and be free of film streaks, deposits and soiling. A disinfectant shall be used as
necessary.
4.7 Toilet Room Dispensers: Paper towels, toilet tissue and soap dispensers and feminine
hygiene dispensers will be checked and refilled daily. An adequate daily supply of materials
will be kept available.
4.8 Waste Baskets and "Special" Waste Baskets in Women's Restrooms: Waste baskets in all
restrooms will be emptied daily into the main receptacle, immediately prior to emptying of
the main receptacle into the outside dumpster.
5.0 Miscellaneous Cleaning and Maintenance
5.1 Drinking Fountains: All drinking fountains will be cleaned daily. Appropriate cleaners
shall be used when cleaning surfaces to ensure no damage occurs, while removing water
spots and stains.
SPECS - Page 5 of 5
5.2 Glass Cleaning:
All glass will be cleaned with a mild glass cleaning solution. Adjacent trim will be wiped
clean with a damp cloth where soiled by spillage or by smears in the glass cleaning
operation.
5.3 All glass, including mirrors, glass cabinets, display cases, and partitions (glass or plastics)
will be cleaned in accordance with the frequency schedule.
5.4 All glass windows and doors will be spotted and cleaned in accordance
with the frequency schedule.
5.5 Spot Cleaning: Walls, wainscoting, doors and trim will be cleaned when necessary to
remove small or spot areas of dirt, grease stains or friction marks. Care will be taken to
perform spot cleaning without damage to the surface finish and to provide an overall
uniform appearance substantially free of cleaning marks after spot cleaning.
5.6 Cleaning and Polishing Furniture in Public Areas: All finished surfaces will be cleaned and
receive an adequate application of furniture polish to remove dirt, and leave a gloss or sheen.
Polish shall not leave surface oily, sticky, or injure varnish and enamel. All furniture,
metal, wooden or upholstered, will be free of all wax, scuff marks, water marks and
cobwebs. Metal surfaces will be cleaned. Care must be taken not to damage the finished
surfaces.
5.7 Emptying and Cleaning Waste and Recycling Receptacles: The main waste receptacles will
be emptied, daily and deposited in collection containers provided for that purpose.
Receptacles will be kept free of deposits, dirt streaks, and odors. The office paper recycling
and cardboard storage containers will be emptied as needed or at least every other week and
deposited in the collection containers provided for that purpose on site.
5.8 Blinds: All blinds in compliance with the attached schedule. Acceptably clean blinds will
be free of dust, dirt, deposits and film. Paint coatings, plastics and fabrics will not be
damaged.
5.9 Light Fixtures: All exposed light fixtures and accessible components including lenses,
louvers and housings, will be cleaned with a clean damp cloth and appropriate cleaners.
Lenses shall be removed once a year to remove dead flies, bugs, etc. and to clean the inside
of the lens. Burned out lamps will be documented in the weekly report.
5.10 Cleaning Mats: All entrance mats will be vacuumed daily. All dirt and dust deposits
underneath the mats will be removed and the mats replaced after cleaning.
5.11 Ash Trays/Receptacles: All ash trays/receptacles will be emptied on a weekly basis or
more often as need.
General Conditions Page 1
GENERAL CONDITIONS
1. MATERIAL AND LABOR BOND
For the protection of the Owner, in the event of default, the Contractor shall procure and
maintain for the term of the contract, at his own expense, and in a company or companies acceptable to
the Owner, a material and labor bond in the amount of One Hundred percent (100%) of the contract to
run for a period of not less than ninety (90) days from the date of default. The 90-day period would
provide adequate time for the Owner to arrange for other services.
2. PERFORMANCE BOND
For the protection of the Owner, in the event of default, the Contractor shall procure and
maintain for the term of the contract, at his own expense, and in a company or companies acceptable to
the Owner, a performance bond in the amount of One Hundred percent (100%) of the contract to run for
a period of not less than ninety (90) days from the date of default. The 90-day period would provide
adequate time for the Owner to arrange for other services.
3. COMPREHENSIVE GENERAL LIABILITY INSURANCE
The Contractor shall carry comprehensive general liability insurance policy which includes
bodily injury, property damage and automobile liability insurance, with limits of not less than
$1,000,000 per claim and $1,500,000 per occurrence. This certificate MUST name the City of
Bozeman as additional insured under the Contractor's policy. All policies of insurance will provide for
not less than thirty (30) days written notice to the City before they may be revised, non-renewed or
cancelled. This Certificate shall be updated annually.
4. JANITORIAL SERVICE FIDELITY BOND
For the protection of the Owner, the Contractor shall carry and maintain for the term of the
contract, a janitorial service fidelity bond in the amount of Twenty-Five Thousand Dollars ($25,000) for
the governmental entities involved in this contract. Said bond shall name the City of Bozeman as co-
obligee along with the Contractor.
5. INDEMNIFICATION
The Contractor shall indemnify the Owner against any and all actions, suits, claims, demands
or liability of any character whatsoever, brought or asserted for injuries to or death of any person or
persons, or damages to property arising out of, resulting from or occurring in connection with the
performance of the work herein specified.
The Contractor assumes all responsibility and agrees to reimburse the Owner for any damage to
property of the Owner caused by or occurring in connection with doing any work hereunder.
General Conditions Page 2
6. ASSIGNMENT OF CONTRACT
The Contractor shall not assign the contract affected by the acceptance of this proposal or any
part thereof without written approval of the Owner. Each and all of the covenants and agreements
contained in the contract affected by the acceptance of this proposal shall extend to and be binding upon
the successors of the parties thereto.
7. SUPERVISION
The Contractor shall at all times provide qualified supervision using his/her best skill and
attention to fulfill the covenants and agreements of the contract. If the supervisor is other than the
Contractor, adequate documentation, acceptable to the Owner, shall be submitted showing the
qualifications of the supervisor(s) and the same shall be approved by the Owner. In all cases the
supervisor shall represent the Contractor in his absence and all directions given to him/her shall be
binding as if given to the Contractor.
8. MONTHLY INSPECTION CHECK-OFF SHEET
A monthly inspection shall be accomplished by a walk thorough by the owners of the cleaning
service and a check-off sheet shall be kept on a weekly basis to record all work accomplished by
cleaning crew.
9. ENFORCEMENT
All services performed, materials and supplies furnished or utilized in the performance of
services, and workmanship in the performance of services will be subject to inspection and test by the
City to the extent practicable at all times and places, during the term of the contract. The City reserves
the right to inspect a work area during any twenty-four (24) hour period.
10. SUPPLIES AND EQUIPMENT
10.1 The Contractor shall furnish all non-paper supplies necessary for accomplishment of all work
as specified. Industrial strength supplies will be properly stored and handled, following
manufacturer's instructions. Material Safety Data Sheets (MSDS) will be provided for each of
the supplies stored in the Owner's buildings. For all City buildings that require green cleaning
products the Owner will provide the product or approve a list of acceptable products to use in
the buildings.
10.2 The Contractor shall furnish all equipment necessary for accomplishment of all work
as specified. The equipment shall be suitable for operation from existing sources of the
Owner-furnished electrical power. Equipment considered by the Owner to be
improper or inadequate for the purpose will be removed from the job and replaced with
satisfactory equipment.
General Conditions Page 3
Only the following commercial equipment will be deemed acceptable.
A. Hot-water extraction carpet cleaner.
B. Floor scrubber and high speed buffer.
C. Commercial (heavy-duty) vacuum with beater bar.
10.3 The Contractor shall provide the feminine hygiene dispenser products for all buildings, keeping
the proceeds therefrom.
10.4 The Owner shall supply the following products; and it shall be the Contractor's responsibility to
ensure that an adequate supply of these products is readily available in each of the bathrooms
and that the items are stored neatly and protected from damage. The Contractor will provide
notification at least two weeks in advance so that the Owner has adequate time to resupply any
of the following products:
A. Paper towels
B. Toilet paper
C. Liquid hand soap
D. Trash bags
E. Green approved cleaning products
11. MAINTENANCE OF EQUIPMENT
All maintenance of equipment used in custodial services shall receive proper care and
maintenance and be kept in good operating condition and properly supplied with brush, etc., suitable for
required task. All electrically driven equipment shall be equipped with operable approved safety
devices. Power equipment shall have rubber bumper protectors in place to protect finishes and
furniture. Equipment will be stored in a neat and orderly fashion and in such a way that interior finishes
are not marred or damaged.
12. STORAGE AREAS AND TRAFFIC AREAS
If storage areas are made available to the Contractor by the Owner, the Contractor shall be
responsible for their safety, orderliness, and cleanliness. Equipment will be stored in a neat and orderly
fashion and in such a way that interior finishes are not marred or damaged. These facilities are subject
to Owner's inspection at all times. The Owner will not be responsible in any way for the Contractor's
supplies, materials, equipment or personal belongings that may be damaged or lost by fire, theft,
accident or otherwise.
All Contractor supplies, equipment and machines shall be kept out of traffic lanes or other areas
where they might pose a hazard and shall be secured or removed from the premises at the end of each
work period.
13. MAINTAINING OF CONTRACTOR'S LOG
For the protection of both the Contractor and the Owner, the Contractor shall maintain a daily
log for each building showing the following information:
A. Names of authorized Contractor's employees in the building.
B. Time of entry and departure.
General Conditions Page 4
C. Note any security problems that might arise:
1. Unlocked doors.
2. Unauthorized entrance or exit.
3. Non-employed personnel in the building.
4. Owner's employees still in building when Contractor has departed.
14. MAINTAINING OF OWNER'S LOG
A written report of the deficiencies shall be filed and a copy given to the contractor for his
record and response. Contractor's written and signed response will be made a part of the file. Daily
services found to be incomplete, defective, or not accomplished as scheduled will be reported to the
Contractor, to ensure non-recurrence. Services other than everyday services reported incomplete,
defective or not accomplished as scheduled will be reported to the Contractor for prompt corrective
action by the Contractor and will be acceptably completed or corrected within the time schedule as
determined by the City.
15. CLEANING SCHEDULE
In providing his services the Contractor shall adhere to the frequency and work schedule found
in Attachment "A". Nothing in the work schedule shall be construed to prohibit the Contractor from
providing his services during normal work hours. Provided, however, that the Contractor shall not
disrupt the normal daily business while performing his services.
Daily general office cleaning is defined as a standard 5 day a week work schedule. Library
cleaning will be 6 days a week 3 months of the year and 7 days a week 9 months of the year.
16. BIDDERS' STATEMENT OF QUALIFICATIONS
All bidders shall complete, and attach to his bid, the questionnaire found in Attachment "B".
Failure to attach the questionnaire shall be grounds for disqualification of bid.
17. PREVAILING WAGE DETERMINATION
In accordance with Section 18-2-402, M.C.A., all contractors and subcontractors shall pay the
standard prevailing rate of wages, including fringe benefits for health and welfare and pension
contributions and travel allowance provisions in effect and applicable to the county or locality in which
the work is being performed. The prevailing wage rate for Gallatin County, as found in Attachment
"C", shall apply.
Any questions concerning the amount of prevailing wages should be directed to the Montana
Department of Labor and Industry, Labor Standards Division, P.O. Box 1728, Helena, Montana 59601.
Phone: 444-5600.
18. NON-DISCRIMINATION IN HIRING
All hiring must be on the basis of merit and qualifications. There may be no discrimination on
the basis of race, color, religion, creed, political ideas, sex, age, marital status, physical or mental
disability, or national origin by the Contractor, as set forth in Section 49-3-207, Montana Code
Annotated.
General Conditions Page 5
19. COMPLIANCE WITH LAW
Contractor warrants that all goods sold hereunder shall have been produced, sold, delivered and
furnished in strict compliance with all applicable laws and regulations to which the goods are subject.
Contractor shall execute and deliver such documents as may be required to effect or evidence
compliance. All laws and regulations required to be incorporated in agreements of this character are
hereby incorporated herein by this reference. The Contractor agrees to indemnify and hold the Owner
harmless from all costs and damages suffered by the Owner as a result of the Contractor's failure to
comply with such law.
20. ASSIGNMENT OF PAYMENTS UNDER CONTRACT
The Contractor shall not assign, transfer, or convey this order or any monies due or to become
due hereunder without the prior written consent of the Owner.
21. COMPLETE AGREEMENT
This agreement, including these terms and conditions, the specification hereto and any
additional terms and conditions incorporated into the attached hereto, constitutes the sole and entire
agreement between the parties hereto. The Contractor's quotation is incorporated in and made a part of
this agreement only to the extent of specifying the nature and description of the goods ordered, and then
only to the extent that such items are consistent with the other terms of this agreement. No other terms
or conditions shall be binding upon Owner unless accepted by it in writing.
22. NON-WAIVER
Failure of Owner to insist upon strict performance of any of the terms and conditions hereof or
failure or delay to exercise any rights or remedies provided herein or by law or to promptly notify
Contractor in the event of breach, or the acceptance of or payment for any goods hereunder, or approval
of design, shall not release Contractor of any of the warranties or obligations of this purchase order and
shall not be deemed a waiver of any right of Owner to insist upon strict performance hereof or any of its
rights or remedies as to any good such goods, regardless when shipped, received or accepted, or as to
any prior or subsequent default hereunder, nor shall any purported oral modification or rescission of this
purchase order by Owner operate as a waiver of any of the terms hereof.
23. APPLICABLE LAW
The definitions of terms used, interpretation of this agreement and the rights of all parties
hereunder shall be construed under and governed by the laws of the State of Montana.
24. OWNER'S PERFORMANCE OF CONTRACTOR'S OBLIGATIONS
If the Owner directs the Contractor to correct nonconforming or defective goods by a date to be
agreed upon by the Owner and Contractor, and the Contractor thereafter indicates its inability or
unwillingness to comply, Owner may cause the work to be performed by the most expeditious means
available to it, and the Contractor shall pay all costs associated with such work.
Contractor shall release Owner and its contractors of any tier from all liability and claims of
any nature resulting from the performance of such work. This release shall apply even in the event of
General Conditions Page 6
fault or negligence of the party released and shall extend to the directors, officers, and the employees of
such party.
Contractor's contractual, including warranty, obligations shall not be deemed to be reduced, in
any way, because such work is performed or caused to be performed by Owner.
25. SUPERVISION, INSPECTION AND COMPLAINTS
Any supervision, inspection or complaints during the term of the contract should be directed
from or through the Superintendent of Facilities and Lands for the City of Bozeman, and is required to
be in writing. Services found to be incomplete, defective or not accomplished as scheduled will be
reported to the Contractor for appropriate corrective action. If the existing problem constitutes a hazard
or unsafe condition, corrective action shall be immediate, at no additional expense to the Owner.
Otherwise the Contractor shall take corrective action during the next work period. A written report of
the problem shall be filed and a copy given to the Contractor for his record and response. Contractor's
written and signed response will then be attached to file copy. Repetitive nonconformity in any one
area or consistent overall nonconformance to workmanship and standards may result in termination of
the contract and/or other punitive action as deemed necessary by the Owner.
The Owner shall retain the right to determine whether an adequate level of service and
workmanship is being maintained.
26. TRAINING AND SAFETY
26.1 Janitor supervisors shall be responsible for instructing and training the Contractor's personnel in
proper and specified work methods and procedures. They shall direct, schedule and coordinate
all janitorial services and functions to completely accomplish the work as required by contract
and as specified herein. The supervisors shall provide continuous inspection and supervision of
the work performed.
26.2 Any Contractor-acquired chemicals or products stored in any of the buildings being serviced
under this contract shall be accompanied by a materials safety data sheet.
26.3 The Contractor is responsible for instructing his employees in safe work practices.
26.4 The Contractor shall be responsible for ensuring that all janitor supervisors are adequately and
appropriately trained in at least the following areas: Safety Culture Act, as set forth in Title 39,
Chapter 71, Part 15, Montana Code Annotated; bloodborne pathogens; hanta virus; and clean
up of body fluids.
27. CHANGES IN SQUARE FOOTAGES OF BUILDINGS SERVED
Any changes in square footages in any of the buildings served under this contract shall be
forwarded by the Owner to the Contractor at least thirty days prior to any change in services to be
provided. The addition or deletion of square footages in a building shall be accommodated by adjusting
the cost per building on a cost-per-square-foot basis, per the amounts bid for each building. The Owner
anticipates that during the term of this contract a new City Hall facility will be constructed and that this
agreement will be amended to reflect the increase in square footage of the new facility.
General Conditions Page 7
28. BUILDING SECURITY
It shall be the Contractor's responsibility to ensure that the buildings are secured while
performing their duties, unless a public meeting is in progress. When the services are completed, all
doors shall be locked and all non-designated, (security), lights turned off, except those in the room in
which the meeting is being conducted and the outside door providing access for the meeting.
29.FAILURE TO PERFORM
Failure of the Contractor to perform the duties of this contract to a satisfactory standard, or to
respond to notification of deficiencies may lead to immediate termination of this contract, with no
compensation. The Performance Bond will be exercised while a new Contractor is being sought.
30. EMERGENCY CALL OUT
In the event of an emergency, the Contractor may be requested to provide immediate assistance
in clean-up. This work shall be performed at a cost not greater than one and one-half times the standard
hourly rate.
31. HOURS DURING WHICH WORK IS TO BE PERFORMED
The work under this contract is to be performed during non-business hours, preferably between
the hours of 5:00 p.m. and midnight if at all possible.
The Owner reserves the right to vary these hours to accommodate high security areas when
necessary, at no additional charge.
32. ONE-YEAR EXTENSION
Bidder and the Owner agree that this Contract may, upon mutual agreement, be extended for a
period of one year at a time, with no more than four such extensions allowed. In no case, however, may
this contract run longer than five years. Negotiations for the extension of this contract shall be
completed not less than sixty days prior to the termination of this contract.
ATTACHMENT "A"
FREQUENCY AND WORK SCHEDULE
Building: City Hall
Location: 411 East Main Street
Size of Building
Basement: 2,311 sq ft Common Area 1,175 sq ft Office Space
Main Floor : 3,432 sq ft Common Area 2,180 sq ft Office Space
Building is an 8 to 5 operation with evening meetings scheduled may days of the week.
DAILY
Maintain required records
(Specs 1.1, 1.2, 1.9, and 1.10)
Vacuum/sweeping in open areas including entry areas and entry mats
(Specs 2.1, 3.4 and 5.10)
Damp mopping in open areas
(Specs 2.2)
Scrubbing floors - restrooms
(Specs 2.4 and 4.1)
Empty common waste receptacles
(Specs 5.7)
Spot clean entry glass--inside and out, (weather permitting),
interior windows and glass doors
(Specs 5.2, 5.3 and 5.4)
Clean and sanitize restrooms, restock supplies
(Specs 4.2 thru 4.8)
Drinking fountains
(Specs 5.1)
Spot cleaning as needed
(Specs 5.5)
WEEKLY
Maintain all required records
(Specs 1.1, 1.2, 1.9 and 1.10)
Page 1 of 3
Vacuum in offices
(Specs 1.8 and 2.1)
Empty recycling receptacles
(Specs 1.8 and 5.7)
Empty and clean ash trays/ash receptacles
(Specs 1.8 and 5.11)
Low dusting
(Specs 3.1)
MONTHLY
Clean and polish furniture in public areas
(Specs 5.6)
Clean all glass furniture and display cases in
public areas (horizontal and vertical)
(Specs 1.8 and 5.2)
Fully clean all interior windows and glass doors
Specs. 1.8 and 5.2)
Dust heating, ventilation, air conditioning and exhaust fan grills
and related public area mechanical equipment
(Spec. 3.3)
High dusting
(Specs 3.2)
Buff waxed floors
(Specs 1.8 and 2.3)
QUARTERLY
Light waxing
(Specs 1.8 and 2.3)
Wax and buff floors
(Specs 2.6)
Fully clean the interior side of all exterior building windows,
reachable from the ground or with a hand extension.
Specs. 1.8 and 5.2)
Page 2 of 3
SEMI-ANNUALLY
Wax removal
(Specs 2.5)
Waxing and buffing
(Specs 2.6)
Clean outside of all exterior building windows,
(fall and spring)
(Specs 5.3)
ANNUALLY
Maintain required records
(Specs 1.5)
Dust blinds (spring)
(Specs 5.8)
Light fixtures
(Specs 5.9)
BUILDING NOTES:
Extra security measures will be in place for this building.
Evening meetings are often scheduled in this building, consideration will
need to be given for those groups.
This building will require the use of green cleaning products that
Meet the approval of the green building council.
Should the City offices move to the old library building during the term of
the contract, a new agreement will be negotiated for the new City Hall
based on the additional square footage.
Page 3 of 3
ATTACHMENT "A"
FREQUENCY AND WORK SCHEDULE
Building: City Hall Annex - Fire Station #1 and Police Parking
Location: 34 North Rouse
Size of Building
Main Floor : 2,374 sq ft Common Area 1,061 sq ft Office Space
Building is a 24 hour a day operation7 days a week. Cleaning hours will be established with the Owner.
DAILY
Maintain required records
(Specs 1.1, 1.2, 1.9, and 1.10)
Vacuum/sweeping in open areas including entry areas and entry mats
(Specs 2.1, 3.4 and 5.10)
Damp mopping in open areas
(Specs 2.2)
Scrubbing floors - restrooms
(Specs 2.4 and 4.1)
Empty common waste receptacles
(Specs 5.7)
Spot clean entry glass--inside and out, (weather permitting),
interior windows and glass doors
(Specs 5.2, 5.3 and 5.4)
Clean and sanitize restrooms, restock supplies
(Specs 4.2 thru 4.8)
Drinking fountains
(Specs 5.1)
Spot cleaning as needed
(Specs 5.5)
WEEKLY
Maintain all required records
(Specs 1.1, 1.2, 1.9 and 1.10)
Page 1 of 3
Vacuum in offices
(Specs 1.8 and 2.1)
Empty recycling receptacles
(Specs 1.8 and 5.7)
Empty and clean ash trays/ash receptacles
(Specs 1.8 and 5.11)
Low dusting
(Specs 3.1)
MONTHLY
Clean and polish furniture in public areas
(Specs 5.6)
Clean all glass furniture and display cases in
public areas (horizontal and vertical)
(Specs 1.8 and 5.2)
Fully clean all interior windows and glass doors
Specs. 1.8 and 5.2)
Dust heating, ventilation, air conditioning and exhaust fan grills
and related public area mechanical equipment
(Spec. 3.3)
High dusting
(Specs 3.2)
Buff waxed floors
(Specs 1.8 and 2.3)
QUARTERLY
Light waxing
(Specs 1.8 and 2.3)
Wax and buff floors
(Specs 2.6)
Fully clean the interior side of all exterior building windows,
reachable from the ground or with a hand extension.
Specs. 1.8 and 5.2)
Page 2 of 3
SEMI-ANNUALLY
Wax removal
(Specs 2.5)
Waxing and buffing
(Specs 2.6)
ANNUALLY
Maintain required records
(Specs 1.5)
Clean all exterior building windows,
inside and out (fall)
(Specs 5.3)
Dust blinds (spring)
(Specs 5.8)
Light fixtures
(Specs 5.9)
BUILDING NOTES:
Garage bays and dormitory areas are not include in
areas to be cleaned
Extra security measures will be in place due to presence
of the police offices and confidential criminal information
Building will be cleaned 5 nights a week
This building will require the use of green cleaning products
That meet the approval of the green building council
Page 3 of 3
ATTACHMENT "A"
FREQUENCY AND WORK SCHEDULE
Building: Alfred M. Stiff Professional Building
Location: 20 East Olive
Size of Building
Basement: 3,283 sq ft Common Area 940 sq ft Office Space
Main Floor : 4,560 sq ft Common Area 1,822 sq ft Office Space
Second Floor: 3,184 sq ft Common Area 3,092 sq ft Office Space
Building is an 8 to 5 o’clock Monday through Friday operation with evening meetings or computer classes
scheduled in the building.
DAILY
Maintain required records
(Specs 1.1, 1.2, 1.9, and 1.10)
Vacuum/sweeping in open areas including entry areas and entry mats
(Specs 2.1, 3.4 and 5.10)
Damp mopping in open areas
(Specs 2.2)
Scrubbing floors - restrooms
(Specs 2.4 and 4.1)
Empty common waste receptacles
(Specs 5.7)
Spot clean entry glass--inside and out, (weather permitting),
interior windows and glass doors
(Specs 5.2, 5.3 and 5.4)
Clean and sanitize restrooms, restock supplies
(Specs 4.2 thru 4.8)
Drinking fountains
(Specs 5.1)
Spot cleaning as needed
(Specs 5.5)
WEEKLY
Maintain all required records
(Specs 1.1, 1.2, 1.9 and 1.10)
Page 1 of 3
Vacuum in offices
(Specs 1.8 and 2.1)
Empty recycling receptacles
(Specs 1.8 and 5.7)
Empty and clean ash trays/ash receptacles
(Specs 1.8 and 5.11)
Low dusting
(Specs 3.1)
MONTHLY
Clean and polish furniture in public areas
(Specs 5.6)
Clean all glass furniture and display cases in
public areas (horizontal and vertical)
(Specs 1.8 and 5.2)
Fully clean all interior windows and glass doors
Specs. 1.8 and 5.2)
Dust heating, ventilation, air conditioning and exhaust fan grills
and related public area mechanical equipment
(Spec. 3.3)
High dusting
(Specs 3.2)
Buff waxed floors
(Specs 1.8 and 2.3)
QUARTERLY
Light waxing
(Specs 1.8 and 2.3)
Wax and buff floors
(Specs 2.6)
Fully clean the interior side of all exterior building windows,
reachable from the ground or with a hand extension.
Specs. 1.8 and 5.2)
Page 2 of 3
SEMI-ANNUALLY
Wax removal
(Specs 2.5)
Waxing and buffing
(Specs 2.6)
ANNUALLY
Maintain required records
(Specs 1.5)
Clean all exterior building windows,
inside and out (fall)
(Specs 5.3)
Dust blinds (spring)
(Specs 5.8)
Light fixtures
(Specs 5.9)
BUILDING NOTES:
Evening meetings often occur in the building and
cleaning routine may need to vary
This building will require the use of green cleaning
products that meet the approval of the green
building council
Page 3 of 3
ATTACHMENT "A"
FREQUENCY AND WORK SCHEDULE
Building: Bozeman Public Library
Location: 626 East Main Street
Size of Building
Basement: 216 sq ft Common Area
Main Floor : 22,625 sq ft Common Area 782 sq ft Office Space
Second Floor: 15,341 sq ft Common Area 1,507 sq ft Office Space
Building is a 10 to 8 to operation with evening meetings scheduled many days of the week. The library is
open 6 days a week 3 months of the year, 7 days a week 9 months of the year.
DAILY
Maintain required records
(Specs 1.1, 1.2, 1.9, and 1.10)
Vacuum/sweeping in open areas including entry areas and entry mats
(Specs 2.1, 3.4 and 5.10)
Damp mopping in open areas
(Specs 2.2)
Scrubbing floors - restrooms
(Specs 2.4 and 4.1)
Empty common waste receptacles
(Specs 5.7)
Spot clean entry glass--inside and out, (weather permitting),
interior windows and glass doors
(Specs 5.2, 5.3 and 5.4)
Clean and sanitize restrooms, restock supplies
(Specs 4.2 thru 4.8)
Drinking fountains
(Specs 5.1)
Spot cleaning as needed
(Specs 5.5)
WEEKLY
Maintain all required records
(Specs 1.1, 1.2, 1.9 and 1.10)
Page 1 of 3
Vacuum in offices
(Specs 1.8 and 2.1)
Empty recycling receptacles
(Specs 1.8 and 5.7)
Empty and clean ash trays/ash receptacles
(Specs 1.8 and 5.11)
Low dusting
(Specs 3.1)
MONTHLY
Clean and polish furniture in public areas
(Specs 5.6)
Clean all glass furniture and display cases in
public areas (horizontal and vertical)
(Specs 1.8 and 5.2)
Fully clean all interior windows and glass doors
Specs. 1.8 and 5.2)
Dust heating, ventilation, air conditioning and exhaust fan grills
and related public area mechanical equipment
(Spec. 3.3)
High dusting
(Specs 3.2)
Buff waxed floors
(Specs 1.8 and 2.3)
QUARTERLY
Light waxing
(Specs 1.8 and 2.3)
Wax and buff floors
(Specs 2.6)
Fully clean the interior side of all exterior building windows,
reachable from the ground or with a hand extension.
Specs. 1.8 and 5.2)
Page 2 of 3
SEMI-ANNUALLY
Wax removal
(Specs 2.5)
Waxing and buffing
(Specs 2.6)
ANNUALLY
Maintain required records
(Specs 1.5)
Clean all exterior building windows,
inside and out (fall)
(Specs 5.3)
Dust blinds (spring)
(Specs 5.8)
Light fixtures
(Specs 5.9)
BUILDING NOTES:
This building will require the use of green cleaning products that
meet the approval of the green building council.
Page 3 of 3
ATTACHMENT "A"
FREQUENCY AND WORK SCHEDULE
Building: Water Treatment Plant
Location: 7022 Sourdough Canyon Rd
Size of Buildings
Water Treatment: 695 sq ft Office Space
Building is a 24 hour a day operation, at times 7 day a week operation. This building will only be cleaned
one day a week. Cleaning hours will be established with the Owner.
WEEKLY
Maintain required records
(Specs 1.1, 1.2, 1.9, and 1.10)
Vacuum/sweeping in open areas including entry areas and entry mats
(Specs 2.1, 3.4 and 5.10)
Damp mopping in open areas
(Specs 2.2)
Scrubbing floors - restrooms
(Specs 2.4 and 4.1)
Empty common waste receptacles
(Specs 5.7)
Clean and sanitize restrooms, restock supplies
(Specs 4.2 thru 4.8)
Spot cleaning as needed
(Specs 5.5)
Low dusting
(Specs 3.1)
MONTHLY
Buff waxed floors
(Specs 1.8 and 2.3)
Page 1 of 2
QUARTERLY
Wax and buff floors
(Specs 2.6)
Fully clean the interior side of all exterior building windows,
reachable from the ground or with a hand extension.
Specs. 1.8 and 5.2)
SEMI-ANNUALLY
Wax removal
(Specs 2.5)
Waxing and buffing
(Specs 2.6)
BUILDING NOTES:
Areas to be cleaned include general office areas in the main
Building
Weekly cleaning at the Water Treatment Plant at 7022
Sourdough Canyon Road
Cleaning is one day a week at the Water Treatment Plant
Schedule to be determined upon award of contract
Page 2 of 2
ATTACH B - 1 of 4
ATTACHMENT "B"
CONFIDENTIAL
QUESTIONNAIRE FOR CONTRACTORS-SUPPLIERS
1. Name: _____________________________________________________
2. Business Address: ___________________________________________
__________________________________________________________
__________________________________________________________
3. Contact Information:
a. Telephone Number: _________________________________________
b. Cell Phone Number:__________________________________________
c. Fax Number:________________________________________________
d. E-mail Address:______________________________________________
4. Do you operate as an:
Individual____________Corporation_____________Partnership______________
a. If a Corporation, in what state are you incorporated?
State of_______________________________________________________
b. If a Partnership, list names of all Partners:
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
5. Officers authorized to execute contracts:
__________________________________________________________________________
________________________________________________________
ATTACH B - 2 of 4
6. Is your firm organized so that continuity is maintained in the event of the owner's absence or
death?_______________________________________________
7. a. Major area of business:______________________________________
_______________________________________________________________
b. Are your engaged in any other line of business?
Yes____________No_______________
If yes, give type: __________________________________________
c. Number of full-time employees: Office_____________Field____________
d. Are you a minority or disadvantaged business Contractor or Supplier?
Yes____________No________________
e. Name Union affiliation:_________________________________________
Agreement expires:____________________________________________
f. Is your business tax exempt?____________________________________
8. Please list any of your present board members, officers or employees who are either full-time
or retired City employees or persons closely related to full-time or retired City employees (if
none, enter none).
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
________________
9. Years of experience in type of work bidding on:____________________________
ATTACH B - 3 of 4
10. Previous work for any public agency:
Agency DollarAmount Type of Work Contract Interval
______________ ________ __________________ ______________
______________ ________ __________________ ______________
______________ ________ __________________ ______________
______________ ________ __________________ ______________
11. Are there any judgments, suits or claims pending against your Firm? If yes, please
explain:__________________________________________________________________________
________________________________________________________________________________
__________________________________________________
12. Do you have any liens for labor or material filed against your Firm: If yes, please
explain:________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
__________________________________________________
13. Have you any other continent liability? If yes, please explain:_______________
________________________________________________________________________________
____________________________________________________________
14. What officials of your firm may be contacted in emergencies when your office is closed?
a. Name:____________________________
Title: __________________________
Residence Address:________________________________________________
ATTACH B - 4 of 4
Telephone Numbers:_______________________________________________
b. Name:___________________________
c. Title: ___________________________
Residence Address:________________________________________________
Telephone Numbers:_______________________________________________
15.Please list below four references that can attest to the performance of your firm:
1. Name:____________________________________________________________
Address:__________________________________________________________
Phone Number:____________________________________________________
2. Name:____________________________________________________________
Address:__________________________________________________________
Phone Number:____________________________________________________
3. Name:____________________________________________________________
Address:__________________________________________________________
Phone Number:____________________________________________________
4. Name:____________________________________________________________
Address:__________________________________________________________
Phone Number:____________________________________________________
Signed:_______________________________ Title:_________________________________
Firm:______________________________________ Date:__________________________
PRO - Page 1 of 1
NOTICE TO PROCEED
To: _____________________________Date: ____________________________________
________________________________Project: ____________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
You are hereby notified to commence WORK in accordance with the Agreement
dated __________________, 2008.
_________________________________________
Owner
By_______________________________________
Title_____________________________________
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE TO
PROCEED is hereby acknowledged
by________________________________________
___________________________________________,
this the ____________________________ day of
___________________________, 2008.
By__________________________________________
Title________________________________________