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HomeMy WebLinkAboutRevised Inspection Services Proposal for Fire Station 3 and 911 CenterCITY OF BOZEMAN, MONTANA CALL FOR PROPOSALS (Revised July 1, 2008) Request for Proposals for Construction Inspection Services for City of Bozeman Fire Department Station #3 and Gallatin County 911 Communications Center The City of Bozeman and Gallatin County are seeking a qualified Engineering Firm to conduct a full range of construction-related inspection services for the new City of Bozeman Fire Station #3 and County 911 Communications Center. The facility falls in the category of an essential services structure which requires a higher level of general seismic and other code considerations. Copies of the bid specifications and construction drawing are available from the Architect of Record: ThinkOne Design, 101 East Main Street, Studio One, Bozeman, MT 59715. The phone number is 586-7020. The Construction Manager at Risk/General Contractor for the project is Martel Construction. The construction bid opening for the project occurred on June 24, 2008. The award of bids and construction start will take place in July. The range of services includes excavation inspection, backfill and compaction testing, concrete, and asphalt testing (including curb, gutter and sidewalk), concrete and masonry walls, structural steel, and rebar. All hand-delivered proposals (including UPS and FedEx) are due Friday, July 11, 2008, by 4:00 p.m. in the City Clerk’s office at City Hall, 411 East Main Street, Bozeman, MT 59715. Six (6) copies of the proposal need to be submitted for the selection committee to review. Mailed copies must be received by the 4:00 p.m. deadline on July 11, 2008 and mailed to the City Clerk, City of Bozeman, P.O. Box 1230, Bozeman, MT 59771. No faxed or electronic copies will be accepted. Proposals will be reviewed with the top choice candidates to be interviewed and a final contract negotiated with the top-rated firm. Please state “Fire Station #3 and 911 Communications Center Inspection Services” on the outside of the response package. The City of Bozeman and Gallatin County reserve the right to accept or reject any and all proposals that are non-responsive. A copy of the Request for Proposals and a copy of the evaluation criteria that will be used to make the selection are available from the City Clerk. A copy is also posted on the City of Bozeman’s web page (see current RFP/RFQ) at www.bozeman.net. Please direct questions on the services needed to James Goehrung, Project Manager, P.O. Box 1230, Bozeman, MT 59771. His phone number is (406) 582-3232, and e-mail is jgoehrung@bozeman.net. DATED at Bozeman, Montana, this 1st day of July 2008. Stacy Ulmen City Clerk, City of Bozeman Legal Ad Publish: Sunday, June 29, 2008 Sunday, July 6, 2008 (revised version from July 1, 2008) Gallatin County and City of Bozeman Inspection Services – RFP 1 of 4 07/01/08 Request for Proposals for Construction Inspection Services for City of Bozeman Fire Department Station #3 and Gallatin County 911 Communications Center The City of Bozeman and Gallatin County are seeking a qualified Engineering Firm to conduct a full range of construction-related inspection services for the new City of Bozeman Fire Station #3 and County 911 Communications Center. The facility falls in the category of an essential services structure which requires a higher level of general seismic and other code considerations. Copies of the bid specifications and construction drawing are available from the Architect of Record: ThinkOne Design, 101 East Main Street, Studio One, Bozeman, MT 59715. The phone number is 586-7020. The Construction Manager at Risk/General Contractor for the project is Martel Construction. The construction bid opening for the project occurred on June 24, 2008. The award of bids and construction start will take place in July. The range of services includes excavation inspection, backfill and compaction testing, concrete, and asphalt testing (including curb, gutter and sidewalk), concrete and masonry walls, structural steel, and rebar. All hand-delivered proposals (including UPS and FedEx) are due Friday, July 11, 2008, by 4:00 p.m. in the City Clerk’s office at City Hall, 411 East Main Street, Bozeman, MT 59715. Six (6) copies of the proposal need to be submitted for the selection committee to review. Mailed copies must be received by the 4:00 p.m. deadline on July 11, 2008 and mailed to the City Clerk, City of Bozeman, P.O. Box 1230, Bozeman, MT 59771. No faxed or electronic copies will be accepted. Proposals will be reviewed with the top choice candidates to be interviewed and a final contract negotiated with the top-rated firm. Please state “Fire Station #3 and 911 Communications Center Inspection Services” on the outside of the response package. The City of Bozeman and Gallatin County reserve the right to accept or reject any and all proposals that are non-responsive. A copy of the Request for Proposals and a copy of the evaluation criteria that will be used to make the selection are available from the City Clerk. A copy is also posted on the City of Bozeman’s web page (see current RFP/RFQ) at www.bozeman.net. Please direct questions on the services needed to James Goehrung, Project Manager, P.O. Box 1230, Bozeman, MT 59771. His phone number is (406) 582-3232, and e-mail is jgoehrung@bozeman.net. Gallatin County and City of Bozeman Inspection Services – RFP 2 of 4 07/01/08 PROJECT DESCRIPTION: The current proposed site is on the corner of Vaquero Parkway and Davis Lane within the boundaries of the 87 acre Regional Park on an approximate two to three acre site. The intent is to construct a single footprint building housing both facilities. Site improvements will also be shared including a County communications tower and joint emergency back- up generator, parking lot and site amenities. The proposed fire station facility is approximately 9,500 square feet. The station will include garage bays, administrative offices, living quarters, kitchen area and training spaces. The Gallatin County 911 Communications Center is estimated to require approximately 4,500 square feet. The facility will include a call control center, administrative office space, break room, quiet room, and a training area. The building must also be designed for the specific purpose of housing and supporting the communications equipment necessary for the Center to function. INTENT OF RFQ/RFP: From the list of interested and qualified Engineering Firms, the City and County will jointly select the firm that is best qualified and best suits the City’s and County’s needs and requirements regarding the project. It is the intention of the City and County to enter into a joint contract with the selected firm for inspection services. A full listing of the services to be provided will be outlined by the firms responding to the RFP after reviewing the drawings and bid specifications developed by the Architect for the project. Services include but are not limited to: Excavation, backfill and compaction; soil labs testing; footing and foundations; cast-in-place concrete; concrete and masonry; curb, gutter and sidewalks; concrete break tests; structural steel; asphalt pavement; welding inspections, fire line installation and testing; testing documentation and regular job reports. It is the intent of the City and County that the specific scope of services will be negotiated prior to signing the Contract for Services, based on the firm’s input as well as the City and County requirements. At the time of execution of the contract, the selected firm will be required to submit proof of errors and omission insurance and general liability insurance in the amount of at least $1.5 million. PROPOSAL CONTENT AND INSTRUCTIONS TO FIRMS: Gallatin County and City of Bozeman Inspection Services – RFP 3 of 4 07/01/08 The proposal submitted in response to this RFQ/RFP shall be in the format outlined below and shall be signed by an officer of the engineering firm with proper authority to commit the firm. Proposals should be clear and concise and will be evaluated per the criteria listed below. Emphasis should be placed on the specific qualifications of the people who will actually perform the work of this contract and the specific approach to the execution of the work. Please include the following in your submittal: 1. Availability and interest in the project and the ability to meet the proposed schedule. 2. Ability to work cooperatively with the City, County, owner’s consultants, Contractor and the Architect of Record, as demonstrated by references and successful projects. 3. Capability to meet time and project budget requirements as demonstrated by previous projects. 4. Location of firm. 5. Present and projected work-loads. 6. Past and current work in the local area and past history on municipal projects, particularly projects that involve essential service facilities. 7. Identify the staff to be assigned to the project. List experience and capabilities of key personnel. Include resumes and individual references from recent past projects. 8. An hourly rate for the various professionals and staff to be involved in the work. 9. A recommended scope of work for the project as described. 10. Cost per visit to the site and a proposed number of site visits for the project. This description should include a breakdown for the services offered in each inspection category and the associated number of visits for each task outlined in the proposal. 11. An overview of the reimbursables for this type of project Gallatin County and City of Bozeman Inspection Services – RFP 4 of 4 07/01/08 12. Cost per cylinder set for site testing, collection, break tests and reporting. A proposed number of cylinder tests that will be required based on the scope of construction and bid specifications. 13. Lab test costs for soils compaction. 14. A brief description of other work conducted for the City of Bozeman and Gallatin County specifically. 15. Special Qualifications: Describe what unique or extraordinary skills or qualifications your firm brings to this specific project. How would the selection of your firm add value to the project? Any relevant experience in construction of essential services/mission critical municipal buildings? 16. Past Performance: Submit a list of a minimum of six (6) references with addresses and current phone numbers. 17. Are there any pending issues of litigation associated with your firm or its principals? Construction Inspection Services Downtown Bozeman Intermodal Facility Evaluation Criteria Evaluator:____________________________________________________ Total Points:___________________ Completeness of the proposal and description of Services to be provided (20 pts.) A. Clear explanation of the approach to the project. B. Comprehensive recommendation for the scope of the project. C. Interest in the project and a cooperative approach. D. Clear explanation of task breakdowns and inspections. Comments: Related experience on similar projects. (20 pts.) A. Experience on municipal projects. B. Experience on essential service facilities. C. Unique or extraordinary experience of firm. Comments: The qualifications of professional personnel to be assigned to the project. (20 pts.) A. Location of firm B. Experience and capabilities of staff to be assigned. C. Shop and lab facilities are acceptable. Comments: Capability to meet project time and budget requirements. (20 pts.) A. Demonstrated ability to meet time and budget. B. Present and projected work loads are manageable. C. Reimbursables are clearly identified. Comments: Recent and current work for the City of Bozeman and/or Gallatin County (20 pts.) A. Past performance B. Ability to meet insurance requirements. Comments: