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HomeMy WebLinkAbout1991-09-23 Minutes MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA September 23, 1991 The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, September 23, 1991 , at 3:30 p.m. Present were Mayor Hawks, Commissioner Goehrung, Commissioner Frost, Commissioner Swanson, Commissioner Knapp, Acting City Manager Ron Brey and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. Minutes - September 3 and September 16, 1991 Mayor Hawks deferred action on the minutes of the regular meetings of August 19 and August 26, 1991 for a period of one week. It was moved by Commissioner Goehrung, seconded by Commissioner Frost, that the Commission approve the minutes of the regular meetings of September 3, 1991 , as amended and September 16, 1991 , as submitted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Frost, Commissioner Swanson, Commissioner Knapp and Mayor Hawks; those voting No, none. Ordinance No 1335 - Appropriation Ordinance for Fiscal Year 1991-92 Acting City Manager Brey presented Ordinance No. 1335, as reviewed by the City Attorney, entitled: ORDINANCE NO. 1335 AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, APPROPRIATING CITY FUNDS FOR VARIOUS BUDGET UNIT EXPENDITURES, AND FURTHER APPROPRIATING REVENUE NECESSARY TO OPERATE AND MAINTAIN CITY SERVICES FOR SALARIES, OPERATIONS AND CAPITAL FOR EACH OPERA- TIONAL BUDGET UNIT OF MUNICIPAL GOVERNMENT FOR THE FISCAL YEAR ENDING JUNE 30, 1992. The Acting City Manager reminded the Commission that the tentative appropriation ordinance was adopted on August 26, and the public hearing was held at the regular meet- ing of September 9. He then recommended that the appropriation ordinance be finally adopted at this time. Responding to Mayor Hawks, Administrative Services Director Gamradt briefly high- lighted the revisions between the tentative appropriation ordinance and this final ordi- nance. He noted that a "whereas" has been added to acknowledge past Commissions' actions; the payments for INTERCAP have been moved to the appropriate budget unit line items, and a footnote acknowledging future payments has been added; and $2,000 has been added to the Bogert Pool budget unit. 09-23-91 2 - It was moved by Commissioner Frost, seconded by Commissioner Swanson, that the Commission finally adopt Ordinance No. 1335, the appropriation ordinance for Fiscal Year 1991-92. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Swanson, Commissioner Knapp, Commissioner Goehrung and Mayor Hawks; those voting No, none. Commission Resolution No. 2842 - Mill levy resolution for Fiscal Year 1991-92 Acting City Manager Brey presented Commission Resolution No. 2842, as reviewed by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2842 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, ESTABLISHING AND AFFIXING THE NUMBER OF MILLS TO BE CHARGED AGAINST THE ASSESSED VALUATION OF ALL TAXABLE PROPER- TY SITUATED WITHIN THE CORPORATE JURISDICTIONAL BOUNDARIES OF THE CITY FOR FISCAL YEAR 1991-1992. The Acting City Manager stated that the mill levies contained in this resolution are based on the figures contained in the appropriation ordinance, which was adopted in the above action. He noted that the total mill levy, for the various funds and activities as set in the resolution, is 123.54 mills; and the value of a mill is $26,280. He then recommended that this resolution be adopted. It was moved by Commissioner Swanson, seconded by Commissioner Knapp, that the Commission adopt Commission Resolution No. 2842, establishing the mill levies for Fiscal Year 1991-92. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Knapp, Commissioner Goehrung, Commissioner Frost and Mayor Hawks; those voting No, none. Request for permission to conduct MSU Homecoming Parade - ASMSU - Saturday, October 5, 10:00 a.m. - Main Street from Wallace Avenue to North 15th Avenue The Acting City {Manager submitted to the Commission a request from ASMSU for permission to conduct the MSU Homecoming Parade on Saturday, October 5, beginning at 10:00 a.m. He noted that this would have been the only consent item, and recommended that it be approved. It was moved by Commissioner Knapp, seconded by Commissioner Goehrung that the Commission approve the request submitted by ASMSU for permission to conduct the MSU Homecoming Parade, beginning at 10:00 a.m. on Saturday, October 5, on Main Street from Wallace Avenue to North 15th Avenue. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Knapp, Commissioner Goehrung, Commissioner Frost, Commissioner Swanson and Mayor Hawks; those voting No, none. 09-2 3-91 3 - Discussion - FYI Items Acting City Manager Brey presented to the Commission the following "For Your In- formation" items. (1 ) Memo from Associate Planner Wall, dated September 18, responding to Mr. Ralph Johnson's letter regarding the first draft of the design objective plan. The Acting City Manager noted that memo also reminds the Commission of the public workshop scheduled for 7:00 p.m. , in the Commission Room, this evening. (2) Minutes from the September 10 meeting of the Bozeman Area Bicycle Advisory Boa rd. (3) Agenda for the Development Review Committee meeting scheduled for 10:00 a.m. on Tuesday, September 24. (4) Agenda for the Design Review Board meeting scheduled for 4:00 p.m, on Tuesday, September 24. (5) Agenda for the County Commission meeting scheduled for 1 :30 p.m. on Tues- day, September 24, along with the minutes for the public meetings held on September 10 and September 17. (6) The Acting City Manager submitted his weekly report, as follows. (1 ) Re- minded the Commission that City Manager Wysocki is attending the 1CMA Conference in Boston this week, and will be back before next Monday's meeting. (2) Noted that he, along with several others, attended the Montana League of Cities and T wns Conference in Missoula last week. He indicated that on Wednesday, he met with adenoch, and hopes to have information ready to present to the Commission within the next few week a result of that meeting. (3) Noted the meeting between the Bozeman City Commissioners and the Missoula City Council in Missoula on Thursday morning, with topics of discussion including annexation and recycling issues. (4) Reminded the Commission of the "Your Town" conference, beginning on Sunday. (5) Noted the next joint City/County Commission work session has been tentatively scheduled for 2:00 p.m. on Monday, October 7. (7) Commissioner Swanson submitted the following. (1 ) Reminder of the Per- forming Arts Center Board of Directors meeting scheduled for 7:00 p.m, on Thursday, September 26, at the Gallatin Gateway Inn. He encouraged all Commissioners to attend, if possible. (2) Thanked Commissioner Knapp for organizing the volunteer recognition day. (3) Noted that Virginia will submit a farm update at next week's meeting. (8) Commissioner Knapp submitted a written critique of the volunteer recognition day, briefly highlighting its contents. She stated that she feels it is an activity that should be conducted again, noting the food was well received. She suggested that some entertainment would be nice in future years. She then suggested that to have the names and addresses of the volunteers serving on the various boards and commissions and within 09-23-91 - 4 - the various departments would be beneficial, noting that labels could be generated from that information to more easily disseminate the invitations. She also suggested that the activity could be held in different places each year, so that the City's various facilities are shown off. Commissioner Knapp stated she was pleased with the number who attended; and those in attendance seemed to appreciate the thoughtfulness that this event conveyed. (9) Commissioner Goehrung thanked Commissioner Knapp for her organization of the event, noting he feels it is an effort that should be continued in the future. (10) Commissioner Goehrung noted that the Sub-Title D regulations should be re- leased in the Congressional Record around September 24; and that begins the timeframe within which communities must respond. He then suggested that within a few weeks of re- ceiving those regulations, it would be beneficial to have City staff submit a report on what changes are anticipated to comply with those regulations along with an estimate of costs involved. (1 1 ) Commissioner Frost stated that at the last Planning Board meeting, the Board members once again expressed their discomfort with eliminating the Planning Board member position on the Design Review Board, and noted the value of having such a representa- tive. (12) Commissioner Frost stated that during the recent Montana League of Cities and Towns conference, he took a tour of Missoula to review its sewer problems with Bruce Bender, their City Engineer, and Phil] Forbes, Bozeman's Director of Public Service. He noted that in Missoula, the County has allowed subdivisions on city-sized lots, with paved streets, curbs and gutters, water and septic tanks. He noted that this has created an effluent problem for the Clark Fork; and the City is now attempting to address the prob- lem through the STEP program. He indicated that this year, approximately 300 to 350 homes were added to the City's sewer service through the STEP program; and it is anti- cipated that next year, 400 to 450 homes will be added. He stated that annexation is a part of the requirements for this program. Commissioner Frost stated that during that tour, they also reviewed Missoula's side- walk situation. He noted that in many of the older parts of town, the boulevard is fifteen feet wide; and many people have fenced their yards only three feet from the curb. He stated that to require the installation of sidewalks would require the removal of many items from the right-of-way. He then indicated that in other areas, the right-of-way is no wid- er than the paved roadway, so there is no right-of-way for sidewalks. Commissioner Frost then reported that Missoula desires to begin a tree planting program in the newer part of town; however, the community does not support the pro- posal. He also noted that the older parts of the community immediately around the 09-23-91 - 5 - downtown area are deteriorating, even though the downtown has just undergone an impres- sive urban renewal program. (13) Mayor Hawks noted that today at 5:00 p.m, is the deadline for proposed amendments to the zone code. He stated that Commissioner Frost has submitted a proposed amendment to maintain the cross-over representative from the Planning Board to the Design Review Board. (14) Mayor Hawks requested an agenda item for a report on the recent licensing hearing for the Montana Power Company. He noted interest in the important issues which were raised, and any important testimony submitted. (15) Mayor Hawks announced that he attended the GDC Board meeting on Wednes- day, at which he expressed his dissatisfaction with the front page story in their recent newsletter. He noted that the City is willing to accept its deserved negative comments; however, he feels that the City's positive positions on economic development issues should be noted as well. (16) Mayor Hawks stated he received a telephone call from Recreation Superinten- dent Sue Harkin last week, inviting the Commissioners to tour the Swim Center along with representatives from the Recreation and Parks Advisory Board. He noted the tour is to be held on September 25, 26 or 27, and asked those Commissioners interested in attending to set a time. Following discussion, in which most of the Commissioners expressed an in- terest to attend, they set the time for 6:30 p.m. on Wednesday, September 25. The Mayor requested that Clerk of the Commission Sullivan forward this information to the Recreation Superintendent. (17) Mayor Hawks announced that he will be absent from the meeting of December 9, 1991 . (18) Mayor Hawks stated that one registration has been set aside for all of the Commissioners to attend different sessions of the "Your Town: Designing Its Future" con- ference, which begins on Sunday. He indicated that, since he will be in attendance at the opening of the conference, he would like to stay for the afternoon session. He then sug- gested that the Commissioners indicate their desires for attendance at various sessions, noting that if they wear their name tags, probably more than one Commissioner could at- tend a given session. He then noted that the Tuesday afternoon and Wednesday morning sessions seem to be more staff-oriented sessions than the others. Commissioner Frost indicated he will attend the Monday morning session, beginning at 8:00 a.m. , and will be participating in the walking tour on Monday afternoon at 1 :30 p.m. Mayor Hawks indicated he will attend the Wednesday afternoon session. Commissioner Swanson stated he will attend the Tuesday afternoon session, begin- 09-23-91 - 6 - ping at 1 :00 p.m. Responding to Commissioner Swanson, Mayor Hawks stated that concurrent seminars begin at 8:00 a.m, on Tuesday, and all but the economic development and historic preser- vation session seem to be relatively open. (19) Commissioner Frost stated that he attended the last DBA meeting, at which Planning Director Epple gave a presentation on the new zone code. He stated that one businessman made several very negative remarks about the document and the process; and he felt it important to respond to those comments. The Commissioner then noted that during that meeting, it was related that today was the last day for submitting any proposals for amendments to the zone code. He ex- pressed concern that the comment is rather misleading, since the zone code document can be amended at any time, through the appropriate process. (20) Commissioner Knapp suggested that a possible fall clean-up campaign should be discussed in the near future, if that is determined appropriate. She noted that to have such a clean-up could make the spring clean-up a much easier process. Mayor Hawks noted that the Commission has not received any formal notice of the fall clean-up campaign, which is usually forthcoming about this time of year. He suggest- ed that discussion of this item be deferred until that notice is received. (21 ) Commissioner Swanson noted the next joint meeting of the Missoula City Council and the Bozeman City Commission, which is scheduled for November 2. He noted that proposed items of discussion include affordable housing, public television, issues fac- ing MSU and the U of M, update on the volume-based garbage rate system, cooperation in the arts, and annexation policies. Acting City Manager Brey noted that another topic for discussion is the use of open space and greenways. He then stated that, since this meeting is to be scheduled around the Board of Regents meeting, Mayor Kemmis has suggested that appropriate University representatives be included, with approximately half of the meeting being devoted to those issues involving MSU and U of M as well as the local governments and communities. (22) Commissioner Swanson suggested that the Commission host an informational workshop on funding of infrastructure needs and the differences in the funding proposals submitted by the Governor and the Legislature this past session, as a mechanism for mak- ing the public more aware of those differences. He stated it appears this issue will be- come an initiative item; and he feels it is important for the public to be as educated as possible on the issue prior to that, particularly since it seems to be the main local govern- ment issue for next year. (23) Commissioner Swanson requested an agenda item for next week's meeting, to discuss items which those in attendance at the MLCT conference last week gleaned from the 09-23-91 7 - various sessions. Mayor Hawks requested that the information be submitted in writing. Acting City Manager Brey requested that those written comments be forwarded to the Clerk of the Commission by 5:00 p.m, on Thursday, for inclusion in the packets. (24) Mayor Hawks requested that, since today is the deadline for submission of proposed amendments to the zone code, a summary of those amendments along with staff recommendations be forwarded as soon as possible. He then noted that some concern has been expressed that not all of the proposed amendments will be forwarded to the Commis- sion for review. Acting City Manager Ron Brey stated it is the Planning staff's intention to forward a listing of all of the proposed amendments, along with a technical analysis from staff. He noted that some of the proposed amendments may involve master plan revisions prior to amendments to the zone code; therefore, they may not be processed as a part of the nine- ty-day review period. He then indicated that staff has always contemplated forwarding all of the public input to the Commission for their initial review. (25) Clerk of the Commission Sullivan showed the Commissioners the plaque which she received for her three years as President of the Montana Municipal Clerks, Treasurers and Finance Officers' Association. She noted that she will remain on the Executive Board, serving as Immediate Past President for the next two or four years. (26) Responding to Mayor Hawks, Executive Director of the Bozeman Area Cham- ber of Commerce, Darla Joyner, stated she does not know when the Chamber's information building will be relocated to the Sculpture Park site. She noted, however, that she is working with the Parks Department to coordinate the timing. Commissioner Swanson noted that the Beautification Committee is scheduled to meet tomorrow night to tie up the loose ends on this project. Adjournment - 4:19 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Knapp, seconded by Commissioner Goehrung, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Knapp, Commissioner Goehrung, Commissioner Frost, Commissioner Swanson and Mayor Hawks; those voting No, none. 09-23-91