HomeMy WebLinkAboutAdoption of Building Inspection CIP 12-10-12
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Finance Director
SUBJECT: Adoption of the Building Inspection Capital Improvement Plan (CIP)
for FY14-18.
AGENDA ITEM TYPE: Action
MEETING DATE: December 10, 2012
RECOMMENDATION: Adoption of the Building Inspection Capital Improvement Plan
(CIP) for FY14-18.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. In the past, plans have
been presented to the Commission prior to approval. This year, in instances where schedules are
not changing much, we are opting to put the CIP on consent for approval. We will have staff
available during the Consent agenda to answer questions from Commissioners or the public, as
necessary.
Building Inspection and other city staff met in October to develop the attached Capital Plan for
the equipment needs of the Building Inspection division.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission.
396
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY14.
Report compiled on: November 5, 2012
Attached: Building Inspection CIP, with Vehicle Listing
397
Building InspectionCapital Improvement PlanFinancial SummaryCurrent YearFY13 FY14 FY15 FY16 FY17 FY18 UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 260,000$ 160,000$ 160,000$ 160,000$ 160,000$ 160,000$ Plus: Building Inspection Revenues Dedicated to CIP‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Less: Scheduled CIP Project Costs (100,000)$ ‐$ ‐$ ‐$ ‐$ ‐$ (292,500)$ Projected Year‐End Cash Dedicated to CIP 160,000$ 160,000$ 160,000$ 160,000$ 160,000$ 160,000$ Assumptions Made for Revenue Estimates: Current YearFY13 FY14 FY15 FY16 FY17 FY18Estimated Annual Building Inspection Revenues 965,525$ 965,525$ 965,525$ 965,525$ 975,180$ 984,932$ Estimated Growth in Revenues‐ 0% 0% 1% 1% 1%Total Estimated Revenues 965,525$ 965,525$ 965,525$ 975,180$ 984,932$ 994,781$ Current Revenues Dedicated to CIP % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Plus: Increase Dedicated to Capital Improvements % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%Total Estimated Revenues Dedicated to CIP‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ProjectedProjected350,000300,000250,000200,000150,000100,00050,0000Building Inspection Projects & Equipment398
CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY14FY16UnscheduledFY15FY17FY18Building InspectionBI01BUILD. INSP.STAFF VEHICLE ‐ REPLACEMENTS$260,000BI03BUILD. INSP.STAFF VEHICLE ‐ ADDITION$32,500Summary for Building Inspection (2 items)Totals by year:$292,500FY14FY15FY16UnscheduledFY18FY17399
CIP Project Fund
Building Inspection
PROJECT NUMBER
BI01
DEPARTMENT
BUILD. INSP.
PROJECT NAME
STAFF VEHICLE - REPLACEMENTS
FY14 FY15 FY16 Unscheduled
$260,000
DESCRIPTION OF PROJECT
This item is for the scheduled replacement of Building Inspection vehicles based on age and use of the vehicle. Vehicles will be
replaced according to the City's Vehicle Replacement policy. This program will address the long term vehicle needs of the
Building Division by allowing careful replacement of vehicles as vehicle conditions and department needs warrant. Right now, all
vehicles are in use by Department staff, averaging approx 8,000 miles per year. Vehicle Mileage updated October 2012.
ALTERNATIVES CONSIDERED
Utilize vehicles beyond the recommendations of the vehicle use policy; consider replacements of different model of vehicle.
ADVANTAGES OF APPROVAL
Based on the age and use of the vehicle a new vehicle will be purchased as replacement.
In the past, vehicles were replaced after 5 years. We are stretching the useful life within the division to match the newly-revised
vehicle purchase/replacement policy.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Generally, annual operating and maintenance costs are expected to decrease when older vehicles are replaced with newer ones.
More fuel efficiency and lower repair costs are financial benefits.
FUNDING SOURCES
100% Building Inspection Fund
New
Replacement
Equipment
Project
FY17 FY18
400
Building Inspection Vehicles - DetailsProject NumberAsset #MakeModel YrCurrent MileageFY14FY15FY16UnscheduledNotesFY17FY18BI013144Jeep Liberty200348,307$32,500Beyond FY183218Grand Cherokee200444,574$32,500Beyond FY183328Dodge Durango200656,725$32,500Beyond FY183329Dodge Durango200847,115$32,500Beyond FY183353Jeep Liberty200625,896$32,500Beyond FY183354Jeep Liberty200638,390$32,500Beyond FY183404Dodge Durango200813,343$32,500Beyond FY183405Dodge Durango200837,441$32,500Beyond FY18$260,000Total By Year for Vehicle Replacements401
CIP Project Fund
Building Inspection
PROJECT NUMBER
BI03
DEPARTMENT
BUILD. INSP.
PROJECT NAME
STAFF VEHICLE - ADDITION
FY14 FY15 FY16 Unscheduled
$32,500
DESCRIPTION OF PROJECT
The existing vehicle fleet is assigned to current staff (see BI01 - Replacements). When a new Building Inspector is hired, a new
vehicle will need to be purchased. We are hoping to make improvements to existing Inspector efficiency with in-the-field mobile
applications and equipment; however, the point will come when an additional inspector is needed on a full or part-time basis.
Regardless of whether their work schedule, a vehicle is a criticial piece of equipment for an inspector that needs.
ALTERNATIVES CONSIDERED
Have inspectors/staff share vehicles (not likely to be efficient use of inspector time.)
ADVANTAGES OF APPROVAL
Staff will be adequately equipped to perform building inspections around town.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Because this is an addition to the fleet, additional gas and maintenance costs will be
paid by the Building Inspeciton Fund. Currently, vehicles average 5,000 - 8,000 miles per year. Routine maintenance will be
performed as necessary.
FUNDING SOURCES
100% Building Inspection Fund
New
Replacement
Equipment
Project
FY17 FY18
402
403